IFBP05181300002_PRE_BID_CONF_MEET_MINUTES_COVER_MINUTES_AND_SIGN_IN_INSTALL_HVS_FCC_OAK.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

February 4, 2013

ATTN: ALL BIDDERS

RE: Minutes of Pre-bid Conference

Solicitation IFBP05141300002 FCC Oakdale, Louisiana Install High Voltage Switch

Dear Bidders, In reference to the above solicitation, attached are the pre-bid minutes and sign in sheet as a result of the pre-bid conference which was held on Tuesday, January 29, 2013. These pre-bid minutes are for informational purposes only; are not intended to change any specifications/statement of work/drawings, terms or conditions of the solicitation; and any changes to the solicitation shall be issued in subsequent amendments.

If you have any questions regarding these minutes, feel free to contact me at (972) 352- 4641, fax 972-352-4546 or e-mail at dpatton@bop.gov

Sincerely, //s// Douglas V. Patton Contracting Officer Federal Bureau of Prisons Field Acquisition Office - SCRO U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Attachment cc: Pre-Award File

SCS, FCC Oakdale COR, FCC Oakdale Facility Manager, FCC Oakdale Regional Facilities Administrator, SCRO mailto:dpatton@bop.gov

Pre Bid Conference Meeting Minutes Project 5A4R – Install High Voltage Switch

(IFBP05181300002)

January 29, 2013

Attendees: Lane West, Supervisory Contract Specialist, BOP

Scott Byer, Facilities Manager, BOP Renee’ Dill, Contract Specialist, BOP Jimmy Patton, General Foreman, BOP Daniel Jones, Kaough & Jones Electric Hunter Jones, Kaough & Jones Electric

Hilfred Baye, Pontchartrain Partners Jarred Morrow, Electrical Supervisor, BOP Ken Kelly, Electrical Supervisor, BOP James Raymer, Central Electric Ron Riker, Associate Warden, BOP

L. West opened the meeting by stating purpose of meeting and introductions of staff and contractors in attendance. Nothing said at the meeting will be interpreted as a change to the solicitation without the issuance of a formal amendment through the contracting officer.

A site visit will follow at the conclusion of the meeting. Any questions will be answered and posted to the FedBizOpps website. The established cutoff date for questions is Friday, February 1, 2013.

Staff Specialty Areas:

Employee Services: L. West covered NCIC process, Residency requirements, and security clearances of all contract workers.

Safety Officer: J. Patton addressed safety concerns at the institution.

All safety regulations mandated by OSHA will be strictly adhered to.

Security: J. Patton also covered security issues in the correctional setting including working around inmates, contraband items such as tobacco products, alcohol, drugs, cell phones, cameras, etc. He discussed the importance of tool control and accountability. Entrance and exit procedures, emergencies delays, fog, etc.

Facilities Manager & CM/Project Rep: S. Byer covered the parking situation of personal vehicles. Contractors should park at the camp visiting parking lot.

Restrooms are in close proximity to the work site. Lunches can be obtained downtown at one of the local area facilities or brought it.

Whatever is brought in must leave with the contractor.

S. West discussed Contractual Issues such as the forms and information required to be submitted with bid. Also discussed was the bid opening date of February 19, 2013 at 1:00 PM Local time at the Grand Prairie Office. Each contractor was notified where the bids must be sent and that late bids will not be considered. Bids must have the Contractors DUNS# and Tax ID# as well as the Bid Guarantee and all Reps and Certs.

The NAICS Code for this project is 238210.

All contractors must be registered in the SAM. This project falls under the Davis-Bacon Act and the prevailing wage grade must be paid.

Certified payrolls will be required to be submitted weekly. This project also is under the Miller act which requires performance and payment bonds. All licensing and applicable permits are the responsibility of the contractor. It is not a tax exempt project.

Work Hours will consist of an eight hour work day. Normal work days are from 7:30 – 4:00 PM excluding all federal holidays. There may be some days that a full eight hours is not possible due to security issues beyond our control.

Completion period is 182 calendar days after receiving Notice to Proceed.

Contractor will be required to be on site within 10 days after receiving notice to proceed. Time extensions will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

Pre-Construction Conference is required and will be scheduled after the award of contract. Progress meeting will be schedule each 30 days.

After conclusion of meeting and any questions, we will have a site visit.

Meeting was adjourned at 11:20 AM