IFBP05091300001_PRE_BID_CONF_MEET_MINUTES_REP_JAIL_UNIT_PLC_FCI_FTW.pdf

Field Acquisition Office

ATTN:

RE:

ALL BIDDERS

Minutes of Pre-bid Conference Solicitation IFBP05091300001 FCI Fort Worth, Texas

U.S. Department of justice

Federal Bureau of Prisons Administrative Division

Grand Prairie, Texas 75051

July11 , 2013

Replace Jail Unit Programmable Logic Controllers

Dear Bidders, In reference to the above solicitation, attached are the pre-bid minutes and sign in sheet as a result of the pre-bid conference which was held on Wednesday, June 26, 2013. These pre-bid minutes are for informational purposes only; are not intended to change any specifications/statement of work/drawings, terms or conditions of the solicitation; and any changes to the solicitation shall be issued in subsequent amendments.

If you have any questions regarding these minutes, feel free to contact me at (972) 352- 4641 , fax 972-352-4545 or e-mail at dpatton@bop.gov

Sincerely, ouglas v_. Patton Con racting Officer Federal Bureau of Prisons Field Acquisition Office - SCRO U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie , Texas 75051

Attachment cc: Pre-Award File SCS, FCI Fort Worth COR, FCI Fort Worth Facility Manager, FCI Fort Worth Regional Facilities Administrator, SCRO

INVITATION FOR BID (IFB) IFBP05091300001

PROJECT #5A4A

REPLACE JAIL UNIT PROGRAMMABLE LOGIC CONTROLLERS

PRE-BID CONFERENCE

AND

SITE VISIT

CONDUCTED ON JUNE 26, 2013, MEETING MINUTES AT FCI FORT

WORTH AT 9:00 A.M.

I. INTRODUCTIONS:

A. Contracting Staff

(1) Administrative Contracting Officer- Veronica Kaether

(2) Contract Specialist - Steven Geary

B Facilities /BOP Staff

(I) Facilities Administrator - Raphael Ramos

(2) Contract Monitor - Raphael Ramos

(3) General Foreman,· Keith Davis

(4) Engineer Technician- A. Rogers

(6) Communication Technician- Derrick Coleman

C. Contractor Representatives (see attached sign in sheet)

II. PURPOSE OF MEETING:

To allow the contractor to become familiar with the IFB requirements, participate in a job·site visit, and to field any questions pertaining to the solicitation and drawing(s).

Develop and establish lines of communication between the Federal Correctional Institution, Fort Wqrth and the contractors. The purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, not to furnish additional information. Nothing said here shall be interpreted as a change to the solicitation without the issuance of a Formal Amendment through the Contracting Officer, Doug Patton.

Veronica Kaether, Supervisory Contract Specialist, discussed the roles as the Administrative Contracting Officer and the Contract Monitor. The only person who has the authority to make any monetary or changes to the scope of the work, is Veronica Kaether and/or Steven Geary.

The Contract Monitor is the subject matter expert and has no authority to make changes.

Raphael Ramos, Facilities Manager, mentioned the contractor must follow OSHA guidelines.

Random checks will be made daily during the performance period.

Veronica Kaether, Supervisory Contract Specialist, mentioned that all Class A and Class B tools. must be inventoried and accounted for on a daily basis.

III. GENERAL INFORMATION:

A. Each interested party must submit a bid to Federal Bureau of Prisons, Field Acquisition Office, U.S. Armed Forces Reserve Complex, 346 Marine Forces Drive, Grand Prairie, Texas 75051 on or before TUESDAY, JULY 16TH , 1:00 pm (CST) or as otherwise amended by the Contracting Officer. (See the solicitation cover sheet for instructions)

B. Discuss the contents of the bid to include:

C. SF -1442 Solicitation, Offer and Award along with the appropriate bonding certificate, on page 1.

D. Bid Guarantee must be submit with the SF 1442 on page 5.

E. Discuss the Insurance requirements as stated on page 6.

F. State the amount of Liquidated Damages applicable for this project ($1,198.47 per calendar day) listed on page 17.

G. Discuss the role of the Contract Monitor as stated on page 15.

H. Discuss the Notice of Contractor Personnel Security Requirements as stated on page 15.

I. Discuss Buy American Act as stated on page 14.Wage Rates Surveys conducted thru the duration of the contract performance period on page 19.

J. Discuss the Davis Bacon Act as stated on page 27 and 28.

K. Discuss the Commencement, Prosecution, and Complete of Work as stated on page 17.

L. Discuss the Assignment of Contract Administration Office and Functions as stated on page 9.

M. Discuss the Work Hours, and Inspecting the Site as stated on page 7.

N. Discuss the Preparation of Progress Schedules and Reports as stated on page 9.

At this time, Ms. Kaether opened the meeting to any questions. There were several questions about the entrance and exit procedures and how many hours a normal work day is considered.

Mrs. Kaether stated that the normal work day for a contractor is about 6 hours depending on the inventory of each tool.

Ms. Kaether stated that if there were any questions, please put them in writing and send them to Doug Patton, Contracting Officer and he will then forward them to FCI Fort Worth for clarifications.

Mrs. Kaether shall state that minutes of the conference were taken and will be distributed to everybody in attendance via FedBizOpps. The summation is the writer's interpretation of the items discussed and cl 'fications made.

T urned at approximately 11:35 a.m.

06/26/2013 Date cy: Preaward File

IFBP0509130000l -REPLACE JAIL UNlT PROGRAMMABLE LOGIC

. . CONTROLLERS PROJECT 5A4A ..

·Wednesdtty; .June z6, 2o13

Printed Name Company uc