PreBid_Minutes.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

December 22, 2014

All Prospective Bidders

SUBJECT: Minutes of Pre-Bid Conference Solicitation IFBP04091500001 Rehab Storm Sewers USP Marion

Please find the attached copy of the minutes from the pre-bid conference conducted December 17, 2014 at United States Penitentiary (USP) Marion, IL.

These minutes are provided for informational purposes only and are not intended to change any part of the solicitation. These minutes do not constitute an amendment and, therefore, acknowledgement is not required. Changes, if any, will be issued in the form of amendments (Standard Form 30) by the Contracting Officer only.

Sincerely, Gregory Formella, Contracting Officer

Attachment

U.S. Department of Justice Federal Bureau of Prisons

United States Penitentiary 4500 Prison Road Marion, IL 62959

December 22, 2014

MEMORANDUM FOR ALL CONC~a__

FROM: ~tia

SUBJECT:

Supervisory Contract Specialist

Pre-Bid Conference Minutes Rehab Storm Sewers

The pre-bid conference was held on Wednesday, December 17, 2014 at 1:00 p.m. in the South Corridor Conference Room at the United States Penitentiary (USP) Marion, IL, see attached attendance sheet for those present. The meeting was opened by Kelly Lamantia, Supervisory Contract Specialist who welcomed everyone to the conference, after introductions, the following items were discussed:

Mrs. Lamantia explained:

The objective of the meeting is to familiarize the Contractors with the project, allow them to see the site, and give them the opportunity to ask questions and get clarification on the specifications and drawings. ·

The purpose of the meeting is to explain the solicitation, as issued, and not to furnish additional information. Remarks and explanations at this meeting shall not qualify nor change the terms of the solicitation. Only official amendments as issued in writing will change any terms, conditions or specifications of the solicitation. Any questions should be e-mailed to Greg Formella at gformella@bop.gov no later than Friday, December 19, 2014 by 3:00 pm central standard time. The minutes to this meeting and if applicable any amendment will be posted on the Federal Business Opportunities website http://www.fbo.gov/. It is encouraged that you utilize the first 4 pages of the solicitation as a guideline for submitting bids.

The Scope of Work of this project is to Rehab the Storm Sewers at the United States Penitentiary, located in Marion, Illinois in accordance with the specifications, drawings and statement of work.

Wage Rates -all employees and trades men working on this job shall be paid wages in accordance with D.O.L. wage rates as listed in the solicitation for Williamson County.

General Decision Number IL14001611/21/20141L16.

As stated in the solicitation, a bid guarantee will be required in the amount of 20% of the bid price, or not to exceed $3,000,000.

Contractors must be registered in the System for Award Management (SAM) at www.sam.gov and have an active registration.

The performance period is 180 calendar days, after receiving the notice to proceed.

Within 1 0 days after award of the contract, the contractor shall submit to the Contracting Officer two bonds, a Performance Bond and a Payment Bond in the amount of 1 00% of the contract price. Please reference FAO 0001 Bonds on page 8 of the solicitation.

As stated in the solicitation, Liquidated Damages apply in the amount of $920.34 per day

Mrs. Lamantia stated the Contracting Officer's Representative (COR) on this project is Mr.

Chris Davis, General Foreman, USP Marion, 618-964~2027. Mr. Davis is the Government representative on the project; he is the liaison between the Contractor and the Contracting Officer. Mr. Davis will provide directions, evaluate performance and assure contract provisions are being adhered to. He is responsible for the day to day operation. He does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications or cost of the agreement.

The bid due date is Thursday, January 8, 2015 by 2:00p.m., central standard, and should be sent to the address on the first page of the solicitation, which is:

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051 ATTN: Gregory Formella, Contract Specialist

Mr. Chris Cullum, Human Resource Manager, discussed the following:

Investigative procedures apply and appropriate forms will need to be completed by each employee working on the job. To obtain these checks each employee would have to fill out the forms as stated in the solicitations. Any employee of the Contractor who was determined to not be suitable by the security check would not be granted access to the job site. The contracting Officer will notify the contractor if any employee is declared not suitable for work on the institution grounds.

Mr. Mark Norris, Facilities Manager, discussed the following on behalf of the Safety Department:

He stated that all OSHA and EPA guidelines must be adhered to while working on this project. Periodically, the Safety Manager will observe the work site, to ensure these guidelines are being met.

Mr. Chris Davis, General Foreman, discussed the following:

All tools must be accounted for; tool accountability is a major concern here, due to the nature of our operation. If a tool would become lost, the worker is to notify the Bureau staff as soon as it is discovered missing. A staging area would be allowed and ladders and other equipment would need to be secured each night. A generator could be brought in and taken out each day for electrical needs. An open top dumpster could be on site provided it remains outside of the fence line. Porta Potty would be recommended and can work out the details of its location.

It was explained that all weapons, ammunition, drugs, alcohol, etc., were prohibited on the Government reservation. Cellular phones are not permitted inside the institution and need to be secured inside their personal vehicle. Contractors will come in contact with inmates, they are not allowed to give anything or accept anything from an inmate. Nothing is allowed to brought into or taken off the reservation for an inmate.

The hours of work will be 7:30a.m. till 3:30p.m., daily Monday thru Friday excluding Federal Holidays. These hours can only be changed with the approval of the Contracting Officer.

Closing Comments:

Mrs. Lamantia stated only official amendments as issued in writing will change any terms, conditions or specifications of the solicitation. Bids are due Thursday, January 8, 2015 by 2:00 p.m. at the Field Acquisition Office, Grand Prairie, TX. Minutes to this meeting and any amendments will be posted on the website at http://www.fbo.gov. With no further questions, the pre-bid conference meeting adjourned at approximately 2:00p.m. and a site visit was conducted.

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IFB/RFQ#

PROJECT NAME

PRINTED NAME

PRE - BID MEETING

FEDERAL BUREAU OF PRISONS

UNITED STATES PENITENTIARY, MARION, IL

IFBP04091500001

Rehab Storm Sewers

DATE

TIME

December 17, 2014

1:00 p.m.

PROJECT CODE 4A9N

TITLE SIGNATURE COMPANY

lS

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