Pre-Bid_Meeting_Minutes_SHED_day_of_meeting-signed-signed.pdf

Pre-Bid Meeting Minutes Heavy Equipment Storage Shed, Project 2B6T

Federal Correctional Institution Berlin, NH

The pre-bid conference/site visit for IFBP02181600002, Heavy Equipment Storage Shed, was held at the Training Center at the Federal Correctional Institution, Berlin, New Hampshire on September 2, 2016 at 10:00 a.m. The following representatives were present:

CONTRACTOR REPRESENTATIVES COMPANY

Lee Corrigan Lee T. Corrigan, LLC Claude Pigeon Couture Construction Phil Bedard Ray’s Electric and GC

GOVERNMENT REPRESENTATIVES Bureau of Prisons (BOP) Kelvin Jackson, Supervisory Contract Specialist BOP Andre Bouchard, Contract Specialist BOP Christopher Thiel, Property/Procurement Specialist BOP Jamey Kruskie, Facilities Manager BOP David Knall, General Foreman BOP Mike Simino, Engineer Technician BOP Derrick Gardner, Assistant Security Officer BOP

Kelvin Jackson, Supervisory Contract Specialist, FCI Berlin chaired this meeting. He opened the meeting by welcoming the contractors and asked the Government representatives to introduce themselves, as well as contractors present.

Mr. _Jackson__ made the following points:

-Kelvin Jackson is the Administrative Contracting Officer for the life of this project, unless changed via an amendment or modification. The contract will be administered by FCI Berlin contracting staff. Minutes of this meeting will be taken by Andre Bouchard, Contract Specialist, FCI Berlin. All questions regarding the solicitation must be addressed to Kelvin Jackson, kjackson2@bop.gov or Andre Bouchard, abouchard@bop.gov.

-Any changes to the solicitation must be done in writing. Nothing stated by anyone during the pre-bid conference/site visit will change the written plans and specifications found in the solicitation. Required changes will be issued to all parties via an amendment.

-This solicitation is a 100% set-aside for certified small business concerns.

-The invitation for bid due date is September 19, 2016 @ 15:00 p.m., EST.

-The awarded contractor will have 179 calendar days to complete the project after the Notice-to-Proceed is received by the awardee.

-The COR for this project is Jamey Kruskie (Facilities Manager). Mr. J. Kruskie will be the liaison between the contractor and the Contracting Officer during the performance phase of the contract. He does not have the authority to authorize any changes to the contract. Changes must be made in writing by the Administrative Contracting Officer.

-When you submit your bid, you shall follow the directions on the cover sheet with the solicitation. Again, The US Postal service does not delivery mail to the bid opening location.

-Complete the SF-1442, Solicitation, Offer, and Award, pages 1, 2 & 4: Insert bid amount(s) in block 17 (and on page 2). Type name and title in block 20a.

Sign in block 20b and date in block 20c.

-Bidders must also be registered in the System for Award Management (www.SAM.gov)

-Bid Guarantee, Performance and Payment bonds and Certificate of Insurance are required for this project- refer to page 5 of solicitation.

-Payment protection, insurance certificates and SF-1413 for all subcontracts are required and must be submitted within 10 calendar days after award. (FAO clause 0001).

-The Government has indicated a 60-day acceptance period for accepting the bid.

-Work shall commence within 10 calendar days after issuance of the Notice to Proceed.

-Liquidated damages are set at $547.32 for each calendar day of delay until the work is accepted or completed.

-Work hours at the institution will be Monday thru Friday, 7:30 a.m. to 4:00 p.m.

(excluding Federal holidays). If you need to work at a different time, you must notify the COR, Jamey Kruskie, 48 hours in advance for approval.

-All licenses and permits will be the responsibility of the contractor.

-Davis-Bacon wage rates apply to this contract and must be posted at the work-site by the prime contractor. Department of Labor General Decision #NH160008, dated 4/01/16.

-Certified payrolls are required of the general contractor and the subcontractors.

-Contract Work Hours and Safety Standards Act requires contractors to pay time and a half when a worker’s hours exceed 40 hours in a given week.

-All Federal, State, and local laws, codes and regulations must be strictly adhered to.

-The contractor is responsible for all Federal, State, and local taxes. The contractor shall consult with the State and local taxing authorities if questions exist.

-DOJ Residency Requirement - By signing your bid, you are certifying that all of the individuals working under this contract meet the residency requirement.

Three out of the last five years each person must have:

-legally resided in the United States (US); or -worked for the US overseas in a Federal or military capacity; or -been a dependent of a Federal or military employee serving overseas.

-Bidders are required to provide their DUNS and TIN numbers with their bid.

-Payments will be made via Electronic Funds Transfer

-The contractor is to comply with all federal and state OSHA regulations. An inspector will be allowed on the site. A Material Safety Data Sheet (MSDS) is required to be submitted to the BOP for all chemicals prior to entering the institution.

-As needed, the contractor will need to supply disposal containers for disposal of demolition materials. The containers will have a temporary construction fence erected around container.

-The COR will be the Government’s primary inspector on the project. The contractor is responsible to insure a quality assurance program is in place during performance.

__Security Officer__ made the following points:

-Tool control is a top priority. All tools must be secured at the end of each shift.

They are to be inventoried daily and placed in a locked job box.

-AA tools will have to be secured outside the secure perimeter with a combination lock.

-The contractors shall remind all workers that they may come in contact with convicted felons. Workers are not to converse or give anything to an inmate.

-In the event a tool is lost, all workers will be required to stay on the site until the tool is found.

-No cell phones are allowed inside the institution (keep secure in vehicle) -No explosive action weapons allowed inside the institution.

-No firearms/ammunition allowed on institution grounds.

-Appropriate color of clothing and on site attire (no anti-government clothing allowed)

__Mr. Jackson__ made the following points for the Safety Department:

-All MSDS information present for any chemicals or flammables on site.

-Any type of gases or torches will need to be taken out of the institution at the end of each work day.

-Fire exits must be maintained at all times.

-All OSHA requirements are to be followed.

-Lock-out tag-out procedures will be followed.

The pre-bid conference adjourned at _10:29__ a.m. and a site visit was conducted. It was again stated that nothing discussed or said during the site visit will change the solicitation in any way. Changes to the solicitation must be done in writing, via an amendment.

The site visit (walk-through) concluded at __10:45____ a.m.

Minutes recorded by: Andre Bouchard, Contract Specialist, FCI Berlin

Signature_____________________________

Supervisory Contract Specialist: Kelvin Jackson, FCI Berlin

Signature_____________________________