PreBidMeeting_Minutes.pdf

Site visit Minutes

FCI Schuylkill

PLC Project

IFBP02131500001

On July 28, 2015, a site visit was conducted by Lori Rarig, Supervisory Contract Specialist, at FCI

Schuylkill, Minersville, Pennsylvania. A short meeting was conducted between staff and contractors, followed by a guided tour of SIS, Medical, SHU, and the Gym.

Lori Rarig opened the meeting introducing herself as well as the other BOP staff. She then asked everyone to introduce themselves. The following individuals were present.

Lori Rarig, Supervisory Contract Specialist

Paul Thompson, General foreman Inside

Todd Rabenstein, Engineer Technician

James Hepner, Captain

Lt. Raup

Joe Reed, Safety Manager

Mike Steimling, Facility Manager

Ray Frash, Comunication Tech

Brian Hair, Communication Tech

Todd Hockenbroch, Howard OBX

Wesley Cassidy, A VET Communications

Ryan Miller, Executive Asst.

The site visit meeting commenced at 9:20am in the Warden’s Conference room at the FCI. Ms. Rarig began speaking to all the contractors about what they were going to look at during the site visit. She informed them the main purpose for the visit is for them to observe a section of where the work will be done. She also stated this visit does not change anything written in the solicitation, that all changes must come in the form of an amendment from Robert Kruskie, Field Acquisition contracting Officer. Also, she made it clear that all questions must be submitted in writing to Mr. Kruskie by the close of business on

Thursday, July 30, 2015. These questions can be mailed to rkruskie@bop.gov.

At this time James Hepner, Captain took over to go through the following security matters:

All workers must be screened by means of an NCIC clearance prior to working at the institution.

This screening is to identify any past criminal history of the workers. Workers found to have a criminal history will be assessed based on the type of crime, incarceration, and the length of time since the crime was committed. Ms. Rarig then reviewed security concerns at the institution.

Institution staff must be notified if any workers have friends, acquaintances or family members incarcerated at the institution.

No vehicles or materials will be permitted to remain inside the secure institution overnight.

During adverse weather where weather conditions that severely limits visibility, workers will not be permitted entry until the weather conditions are no longer a security threat, but the work at the outside facility could continue during adverse weather.

In the event the institution would identify a pending threat of an inmate disturbance, workers would be denied entry or immediately removed until the threat has been corrected.

Tool related concerns

Pre approved tool listing save time during the daily processing. All tools are inventoried in and out, the use of gang boxes is one method of tool storage and movement.

Workers inside the secure facility MAY NOT bring in, Cell phones.

All vehicles and workers while inside the institution are under constant supervisions.

While in the institution, workers are to have no inmate communication. Workers do not give anything to or take anything form an inmate.

Raw materials will not be stored inside the secure facility overnight without prior approval. If approved, materials would have to be secured in a manner to prevent an inmate from using the materials as weapons or to breech the perimeter security.

Rear Gate Processing Procedures

All vehicles will be searched prior to entry and departure from the secure facility.

The floor was then given to Joe Reed, Safety Manager, who stated FCI Schuylkill is governed by OSHA regulations. Any materials that would be used requiring an MSDS sheet should be sent to him.

Contractor asked how man holes were secured and Mr. Reed stated they were pad locked.

At 9:45 the contractors were escorted out to begin the tour.

The site visit concluded at 10:30 am.

mailto:rkruskie@bop.gov

These meeting minutes are provided for informational purposes only; are not intended to change any specifications, terms, or conditions of the solicitation; and any changes to the solicitation shall be issued in subsequent amendments.

Lori Rarig, Supervisory Contract Specialist

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