1_-_Coverletter.pdf

SOLICITATION NO. IFBP01061500001

COOLING TOWER REPAIR

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UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

MID-ATLANTIC REGINAL OFFICE REGIONAL OFFICE

ANNAPOLIS JUNCTION, MARYLAND

ISSUE DATE: MARCH 27, 2015

BID DUE DATE: MAY 14, 2015, by 1:00 P.M. EST

BIDS SHALL BE ADDRESSED TO:

Federal Bureau of Prisons

Mid Atlantic Regional Office

ATTN: JENNIFER BROUILLARD

302 Sentinel Drive, Suite 200 Annapolis Junction, MD 20701

INSTRUCTIONS TO BIDDERS

BID SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BIDS

IFBP01061500001

TITLE: COOLING TOWER REPAIR

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DEADLINE FOR MAY 14, 2015

RECEIPT OF BIDS: 1:00 P.M. EST

MAIL BIDS TO:

Mid Atlantic Regional Office

ATTN: JENNIFER BROUILLARD

302 Sentinel Drive, Suite 200 Annapolis Junction, MD 20701

NOTE: ANY BIDDERS DESIRING TO BE PRESENT DURING BID OPENING, OCCURING AT THE

FBOP MID-ATLANTIC REGIONAL OFFICE IN ANNAPOLIS JUNCTION, MARYLAND, MUST

SUBMIT THE NAME OF THE PERSON WHO WILL ATTEND NO LESS THAN 5 DAYS IN

ADVANCE OF THE DAY OF BID OPENING TO MS. JENNIFER BROUILLARD AT

jbrouillard@bop.gov. COMPLETION OF A NCIC FORM (FORM BP-A0660) WILL BE

REQUIRED AND IS INCLUDED IN THE ATTACHMENT SECTION OF THE SOLICITATION.

INSURE YOU INCLUDE IT IN YOUR EMAIL NOTIFICATION. VISITORS WILL BE REQUIRED

TO PRESENT IDENTIFICATION AT THE SECURITY CHECK POINT AND TO THE

OFFICIAL CONDUCTING THE BID OPENING.

PLEASE BE ADVISED - AN ABSTRACT OF THE BIDS RECEIVED WILL BE POSTED

TO THE FedBizOpps WEBSITE IMMEDIATELY AFTER THE BID OPENING.

THEREFORE, ATTENDANCE MERELY FOR THIS PURPOSE IS NOT NECESSARY.

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238220 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. DOCUMENT REQUIREMENTS

Each bidder SHALL complete and submit 100% of all documents to include, clauses, and statements with his/her bid (1 original ink signature copy). Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award.

http://www.sam.gov/ http://www.sam.gov/

A. SECTION 1:

SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). If your company has a “doing business as” name reflected in your SAM registration, include this name as well in block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include DUNS#, TAX ID#, CAGE Code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 4

Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 5: Attachments, page 21.

1. SF-24 BID BOND

Reference Provision 52.228-1 and FAO-0001.

********************IMPORTANT*******************************

The bid bond must be submitted in original (ink signatures) with seals. Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c57 0 a-z.htm

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your SAM registration (e.g. company name, address and any “doing business as” name if applicable).

D. SECTION 7:

1. FAR Provision 52.204-8 - Pages 26-27.

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, bidders should not mark either of the two options under section (b)(2).

Leave these options unmarked.

2. FAR Provision 52.204-17 – Page 27-28

Complete the selections in section (c) of this provision.

3. FAO-0019 – Page 28

Complete applicable paragraph in entirety (most commonly paragraph (c)). Ensure the date of this certification matches your bid date (block 20c on the SF-1442).

E. Amendments, if any, must be acknowledged and submitted with the bid by one of the methods described in item eleven of the Standard Form 30 (amendment of solicitation/modification of contract).

II. PRE-BID CONFERENCE:

*******************************IMPORTANT**********************************

A pre-bid conference/site visit is scheduled for Tuesday, April 21, 2015 at 9:00 AM local time. The pre-bid conference/site visit is not mandatory.

However, all bidders are urged to attend.

See provision 52.236-27 Alternate-I on Page 23-24 of the solicitation

FOR ALL INFORMATION.

NOTE: The faxed forms must include a cover letter indicating they are for the COOLING TOWER REPAIR project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

III. PRE-BID QUESTIONS

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Jennifer Brouillard, Contracting Officer, via email at jbrouillard@bop.gov no later than April 24, 2015 by 12:00 PM EST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation.

All bidders shall bid/offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

IV. BID LABEL

Each bidder is requested to submit the following information in accordance with the instructions:

A. Bid Label (see template below)

1. This label shall be completed and used on the envelope containing the bid. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO.

IFBP01061500001

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Western Regional Office 7338 Shoreline Drive Stockton, California 95219

CONTRACTING OFFICER NAME

Jennifer Brouillard mailto:jbrouillard@bop.gov