Attachment 002 - Instructions for Submission of Bids.pdf

ATTACHMENT 002 – IFBP01011200001

INSTRUCTIONS FOR PREPARATION OF BIDS:

Bids shall be submitted on this form, under cover of letterhead or business stationary with the required information identified below, on or before the IFB deadline. Failure to complete this form with required information will result in your bid not being considered for award. No additional information, other than that which is identified in these instructions, is necessary to comprise your bid package submittal.

Required information:

Bidders are instructed to include a statement on the letterhead or business stationary indicating that:

1) the bidder accepts all the terms and conditions of the invitation; and

2) acknowledging that an award on the bid would result in a binding contract with terms and conditions that do not vary from the terms and conditions of the invitation.

1. Contractor’s DUNS number: ___________________________________

Contractor’s TIN number: ____________________________________

2. Bid pricing per case for each ordering period for the following Contract Line Item Numbers (CLINS):

CLIN 001 - Non-carbonated beverage product, at a mix ratio of 9:1 only, in 5 gallon bag-in-box (BIB) containers. Flavor selection must include fruit punch, lemonade, sweet tea, unsweet tea, grape, and orange. The product supplied must be a blend of natural and artificial sweeteners, and be Vitamin C enriched.

The product may be sweetened with corn, beet, or cane sugar sweeteners. NutraSweet is acceptable, saccharin is not acceptable. Beverage product must be Kosher approved and the contractor must provide written documentation for verification.

CLIN 002 – Non-carbonated 35% pasteurized juice beverage base, at a mix ratio of 5:1 only, in 5 gallon BIB containers. The flavor selection is limited to apple or orange. Beverage product must be Kosher approved and the contractor must provide written documentation for verification.

Base Period : Effective Date of Award (EDOA) through 12 months

CLIN 001: 900 cases x $ __________/5 gallon BIB case = $ ______________

CLIN 002: 365 cases x $ __________/5 gallon BIB case = $ ______________

Option 1: 13 months from EDOA through 24 months

CLIN 001: 900 cases x $ __________/5 gallon BIB case = $ ______________

CLIN 002: 365 cases x $ __________/5 gallon BIB case = $ ______________

Option 2: 25 months from EDOA through 36 months

CLIN 001: 900 cases x $ __________/5 gallon BIB case = $ ______________

CLIN 002: 365 cases x $ __________/5 gallon BIB case = $ ______________

Option 3: 37 months from EDOA through 48 months

CLIN 001: 900 cases x $ __________/5 gallon BIB case = $ ______________

CLIN 002: 365 cases x $ __________/5 gallon BIB case = $ ______________

Option 4: 49 months from EDOA through 60 months

CLIN 001: 900 cases x $ __________/5 gallon BIB case = $ ______________

CLIN 002: 365 cases x $ __________/5 gallon BIB case = $ ______________

Total estimated price $ ___________________

3. If applicable, indicate discount terms for prompt payment:

4. Bidders are instructed to provide their business size for this requirement’s applicable NAICS code – 312111, Soft Drink Manufacturing, size standard – 500 employees.

Please indicate which option applies*:

_____ I have attached a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certification – Commercial Items or

_____ I created a record in the Online Representations and Certifications Application (ORCA) site located at orca.bpn.gov which includes a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certification – Commercial Items

5. Bidders are instructed to provide a description of beverage product and equipment, as well as, a list of flavors that will be available to the government under a resultant contract in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary

6. Bidders are instructed to provide a descriptive timeline for delivery of required dispensing equipment and installation schedule.

7. Bidders are instructed to provide a copy of their West Virginia Business Registration Certificate.

8. Bidders are instructed to list the last three contracts awarded to your firm which are of a related nature, indicating for each the following information:

CONTRACT 1:

CUSTOMER INFO

Name:

Address:

Contact Person:

Email address (preferred):

Phone:

Fax:

CONTRACT INFO

Contract Number:

Scope of Work:

Contract Total: $

Contract status [ ] Active [ ] Complete if complete, state Completion date:

CONTRACT 2:

CONTRACT 3:

9. Bidders are instructed to identify a Financial Resource Reference:

BANK

INFORMATION

* If your bank reference will require you to grant permission in order to provide a reference for you, please sign the release statement below, or include a separate “Authorization to Release Information” statement with your bid submission. Failure to submit this authorization will delay award process.

Statement of Authorization to Release Information:

I authorize the above-named reference to release information to the Bureau of Prisons, Field Acquisition Office regarding my firm’s financial information in order to be considered for possible award of a federal contract opportunity.

Signature: ___________________________________

Printed Name: ________________________________

Company Name: ________________________________