Attachment 001 -Description of Requirement.pdf

ATTACHMENT 001 – IFBP01011200001

BEVERAGE PRODUCT AND EQUIPMENT SUPPLY:

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to award a firm-fixed price indefinite-delivery, requirements type contract to a responsible small business entity for the provision of post mix beverage products, equipment, and service for the Federal Prison Camp (FPC) located in Alderson, West Virginia. FPC Alderson is a low security institution housing female inmates. Additional information regarding the Federal Bureau of Prisons and FPC Alderson is located at www.bop.gov.

Delivery Location: Supplies and equipment will be delivered to FPC Alderson, 1 Glen Ray Road, Alderson, West Virginia 24901.

Supplies: The contractor shall provide the following beverage products, described as Contract Line Item Numbers (CLIN), as specified:

CLIN 001 - Non-carbonated beverage product, at a mix ratio of 9:1 only, in 5 gallon bag-in-box (BIB) containers. Flavor selection must include fruit punch, lemonade, sweet tea, unsweet tea, grape, and orange. The product supplied must be a blend of natural and artificial sweeteners, and be Vitamin C enriched.

The product may be sweetened with corn, beet, or cane sugar sweeteners. NutraSweet is acceptable, saccharin is not acceptable. Beverage product must be Kosher approved and the contractor must provide written documentation for verification.

CLIN 002 – Non-carbonated 35% pasteurized juice beverage base, at a mix ratio of 5:1 only, in 5 gallon BIB containers. The flavor selection is limited to apple or orange. Beverage product must be Kosher approved and the contractor must provide written documentation for verification.

Equipment: All equipment necessary to complete the job will be furnished and installed by the contractor. The contract shall supply five (5) counter-top style dispensers which shall dispense six different flavors. Each dispenser must include an ice maker capable of producing 600 pounds of ice per day. Three

(3) of the dispensers must also include water spigots. The dispensers shall be push button type. The dispensers must accept all cup sizes and handle dispensing of both beverage base product and juice base product ratios as previously described.

Due to availability of space, dispensers should be approximately 28” wide x 24” deep x 30” high. Each dispenser shall be equipped with one (1) full set of flavor labels for all dispensing nozzles indicating beverage/juice selection.

Replacement labels shall be provided upon request. Upon initial delivery, a supply of ten (10) additional labels per flavor should be provided to the Food Service Administrator to be used in case labels are lost or damaged.

The contractor shall supply three (3) small 120 volt 2.5 gallon air compressors to deliver beverages from BIB dispensers to five

(5) separate fountain locations, as well as, three (3) racks adequate for storage of 12 BIB cases each. Contractor-furnished racks for the BIB product, air compressors and pumps shall be located in the basement area of the Food service Department and shall be maintained by the contractor. Syrup supply lines shall be provided by the contractor and will run from the basement area to the first floor dispensers.

Beverage Station Locations: Dispensers shall be located in the following areas, each on beverage counters supplied by the Government:

Staff Dining Hall – 1 (one) dispenser Main Dining Hall – 4 (four) dispensers

Refrigeration Capacity: Six 6oz. product servings per minute at 40 degrees, machine should dispense 400 6oz. servings up to temperature before recovery time is needed. All machines should be equipped with back flow preventers. All units should be the same make, model, and have the same type appearance. The dispensing equipment should have a key lock to dispense mechanism. The contractor shall provide ten (1) keys to the institution for use with the equipment. The equipment should be completely secured with no free access to the internal parts.

The contractor shall provide straps, locks, or bars, if needed, to secure unit from being tampered with by other than authorized staff. All keys needed to operate or secure dispensers shall be universal to all dispensers.

Electrical: 120 volt, 3 prong ground outlet, 12 amp service, UL and NSF approvals. The contractor shall supply the FSA with electrical requirements for the beverage ice machines, which is normally single phase 208/220/240, and electrical receptacle if needed upon award of contract and in advance of installation of beverage dispensing units.

All equipment provided shall remain the property of the contractor and shall be retrieved at the contractor’s expense upon the completion of the contract.

All equipment shall be new upon delivery to the institution.

The contractor shall deliver and have equipment operational within 30 calendar days from the effective date of contract award. The BOP may request, at any time throughout the life of the contract, additional equipment or the current equipment moved and/or removed as necessary.

Repair and Service: The contractor will be responsible for repair and servicing of the beverage equipment throughout the life of the contract at no additional cost to the government.

Service will include preventative maintenance checks at least semi-annually. Preventative maintenance shall include a complete check of all dispensing equipment and calibration of beverage and water ratios. Additionally, the contractor will also clean ice making equipment and change water filters annually. The government shall notify the contractor of any equipment breakdown or failure to dispense. Requests for repairs will be made by the FSA and/or designee. The contractor shall provide repair service within 10 hours of request, including weekends and holidays. In the event repair cannot be completed within 24 hours, a loaner machine should be delivered and installed within 24 hours of the service call, as to ensure no interruption of service. Service visits will normally be scheduled Monday through Friday during regular business hours (7:30am to 3:00pm, except 11:00am to 12:00pm).

Delivery Order Schedule: Beverage product shall be delivered Monday through Friday with the exception of Federal Holidays.

Deliveries should begin no later than 15 working days after receipt of an order. In general, FPC Alderson intends to place quarterly orders for product; however, product orders may be increased or decreased depending on usage and will be ordered as needed.

Institution Security: The contractor agrees to adhere to all regulations prescribed by the institution in regards to the safety, custody, and conduct of inmates.

CONTRACT PRICING TERMS AND METHODOLOGY

CONTRACT PRICING: Contract pricing shall be based on a “per case” price, with the product provided in five (5) gallon BIB containers. Contract pricing shall include all charges to the Government for provision of bag in box (BIB) beverages, equipment, and service required by this solicitation (e.g., overhead, profit, taxes, maintenance, transportation, etc.)

The Government reserves the right to award without discussion;

therefore, the initial bid should contain the bidder’s best terms from a price standpoint.

PRICING METHODOLOGY: The quantity of supply to be provided by the contractor is estimated and is not a representation to a bidder or contractor that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal. Pursuant to FAR 17.203(b), the Government’s evaluation of bids shall be inclusive of options.

Pursuant to FAR 17.203(d), the bidder may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

FPC Alderson anticipates ordering an estimate of 900 cases of beverage product and 365 cases of juice product each year.