IFBC30034901700882_May_19_25_solicitation_doc.pdf
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- Solicitation number
- IFBC30034901700882
- Issued by
- Clark County, Missouri
About this file
This is an Invitation for Bid (IFBC) issued by the State of Missouri's Division of Purchasing for ADA Engraving Materials for Missouri Vocational Enterprises, solicitation number IFBC30034901700882. The procurement seeks comprehensive engraving supplies including satin and matte finish brass sheets, marbleized laser brass sheets, applique materials, substrate materials, acrylic sheets, plate holders, adhesive tapes, and brass oxidation solution. The solicitation covers 19 specific line items and requires all materials to be compatible with New Hermes RLS model 9000 and Xenetech model XOT-2550 engraving systems. The contract period runs from August 1, 2017 through July 31, 2018, with potential for two one-year renewals. Bids are due by May 12, 2017, with an expected delivery timeframe of 30 calendar days after order receipt, and vendors can submit responses electronically through the MissouriBUYS system or via hard copy.
The procurement allows all vendors to bid and does not include specific set-aside designations. Payment terms are set at Net 45 days with Free On Board Destination shipping, and delivery is required to the JCCC Engraving Factory in Jefferson City, MO. Vendors must provide maximum unit prices for both potential renewal periods and complete all required exhibits, including pricing pages. The contract will be awarded to the lowest responsive and responsible bidder, with the state reserving the right to make multiple awards. The funding will come from the State of Missouri's general operating budget, and while no specific total contract value is mentioned, the solicitation provides detailed specifications for each engraving material type, including requirements for thickness, finish, color availability, and compatibility with existing engraving equipment.
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Text version
Solicitation Number: IFBC30034901700882
ADA Engraving Materials - Missouri Vocational Enterprises
Invitation for Bid - Commodity (IFBC)
State of Missouri
Page:2
General Header Information
IFBC30034901700882
No. IFBC30034901700882 Title: ADA Engraving Materials - Missouri Vocational Enterprises Start Date: March 21, 2017 at 11:00:00 PM GMT End Date: May 12, 2017 at 8:00:00 PM GMT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: August 1, 2017 THROUGH July 31, 2018 Delivery Terms: Free On Board Destination Delivery Notes: JCCC Engraving Factory / 8200 No More Victims Road / Jefferson City, MO 65101
Payment Terms: Net 45 Days Contact Information: State of Missouri
Alan Woods 301 W High St. Room 630 Jefferson City MO, 65101 United States Tel: 573-751-3331 Fax:
alan.woods@oa.mo.gov
Contact Details: If you have any questions, please contact:
Alan Woods 301 W High St. Room 630 Jefferson City MO, 65101 United States Tel: 573-751-3331 Fax:
alan.woods@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFBC30034901700882
NOTICE
NOTICE
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
IFBC30034901700882
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: When responding to the IFB electronically, the vendor must indicate their acknowledgement and understanding of all mandatory terms presented in the
IFB by typing the word “Yes” in the Vendor Response box in the Overview Tab. The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed IFB exhibits (e.g., Exhibit A through Exhibit D) including
Pricing Pages.
COMPATIBILITY
Compatibility:
All products must be capable of working satisfactorily on state owned New Hermes (brand) RLS model 9000 and Xenetech (brand) model XOT-2550 engraving systems, or suitable lasers and rotary engraving.
Page:5
Documents:
IFBC30034901700882 ADA Engraving Materials.doc
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: 0.020 Satin Finish, pre-polished and lacquered with an epoxy resin to protect the surface. Formulated for burr-free engraving. Sheets must be tension leveled to ensure flatness. All available colors. Brass not aluminum.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: 0.016 Marbleized laser, brass also suitable for rotary engraving. Sheets must be tension leveled to ensure flatness. Minimum colors: green, blue, red and grey Min: 12W x max 24L sheet Brass not aluminum.
3 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: 0.020 Matte finish, pre-polished and lacquered with an epoxy resin to protect the surface. Formulated for burr-free engraving. Sheets must be tension leveled to ensure flatness. All available colors. Min. 12W x max 24L sheet Brass not aluminum.
4 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: 1-ply, 1/32 Applique material, coated on one side with time-bond adhesive system. Material must fully comply with ADA signage as specified in the
Federal Register Vol. 56 #144. Rowmark or equivalent for lasers and rotary engraving. All available colors. Min. 21W x max 50L sheet
5 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: 1-ply, 1/16 Substrate material, coated on one side with time-bond adhesive system. Material must fully comply with ADA signage as specified in the
Federal Register Vol. 56 #144. Rowmark or equivalent for lasers and rotary engraving. All available colors. Min. 21W x max 50L sheet
6 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: 2-ply, 1/8 Blended acrylic extruded sheet with cap and core permanently fused together. Gloss clear for subsurface engraving. Rowmark Slickers
Plus or equivalent. All available colors. Min. 21W x max 50L sheet
7 Engraving Material each 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Finishes Available:: ________________________________
4. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
5. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
6. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: Plate Holder Standard for name plates. Gold, silver and silver satin finishes. For use with 2 wide plates. 2 W x 10 L with 1/16 slot
8 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: Interior/Exterior Signage 2-ply, 1/16 Micro-surfaced impact acrylic with matte, brushed gloss and pattern finishes. Laserable or rotary Rowmark or equivalent. All available colors in BU962 series. Min. 21W x max 50L sheet
9 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: Interior/Exterior Signage 2-ply, 1/16 Micro-surfaced impact acrylic for Reverse Engraving with matte non-glare and gloss finishes. Laserable or rotary Rowmark or equivalent. All available colors in 721 series (including 722-094G). Min. 21W x max 50L sheet
10 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: 2-ply, 1/16 Acrylic cap / ABS core with brushed finish. Rotary only. Rowmark or equivalent. All available colors in 162 series. Min. 21W x max 50L sheet
11 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: Interior Signage 3-ply, 1/8 Micro-surfaced ABS with matte non-glare and woodgrain finishes. Rotary only. Rowmark or equivalent. All available colors in 283 series. Min. 21W x max 50L sheet
12 Engraving Material sheet 0
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: Interior/Exterior Signage 0.016 Gloss or marbleized finish, prepolished and lacquered with an epoxy resin to protect the surface. Laserable or rotary All available colors in C1000 series. Min. 21W x max 24L sheet Brass not aluminum.
13 Engraving Material roll 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
5. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
6. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: Exterior double coated film tape. High tack, high dead load acrylic adhesive coated on both sides of polyester film. For applications where temperature extremes and environmental considerations are essential. 1 x 36 yards New Hermes Stock #999-115 or equivalent.
14 Engraving Material roll 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
5. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
6. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Description: MANDATORY SPECIFICATIONS: Super Stick Tape. ½ x 36 yards coated double side tape. Series BB28A and BB28B or equivalent.
15 Engraving Material each 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Finishes Available:: ________________________________
4. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
5. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
6. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: Plate Holder Standard for desk plates. Rose gold, yellow gold, silver and satin finishes. For use with 2 wide plates. 2 W x 10 L with 1/16 slot PN 48
Series or equivalent.
16 Engraving Material bottle 0
Page:10
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
8. Finishes Available:: ________________________________
Item Specification for Engraving Material
Description: MANDATORY SPECIFICATIONS: Brass Oxidation Solution. Produces permanently blackened letters on engraved lacquered brass, nickel silver and chrome plated brass. 32 oz.
Bottles ENOX Series or equivalent.
17 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
Description: MANDATORY SPECIFICATIONS: 2-ply textured, 1/16 Laserable or rotary 24 x 48 All colors and finishes available. 822-922 Series or equivalent.
18 Engraving Material sheet 0
Additional Item Fields
1. Brand:: ________________________________
2. Stock No:: ________________________________
3. Size:: ________________________________
4. Available Colors:: ________________________________
5. 1st Renewal Contract Period Maximum Unit Price(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after the receipt of a properly executed order. If vendors delivery is different, the vendor should state delivery in days after receipt of order:________calendar days ARO.
8. Finishes Available:: ________________________________
Description: MANDATORY SPECIFICATIONS: 2-ply, 1/16 Laserable or rotary 24 x 48 All colors and finishes available. 362-938 Series or equivalent.
19 Miscellaneous Engraving
Materials percent 0
Item Specification for Miscellaneous Engraving Materials
Description: Firm, fixed percentage discount to be applied to miscellaneous engraving material other than stated in line items 1 through 18.
Page:11
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