IFBC30034901700821_Oct_14_24_solicitation_doc.pdf
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- Solicitation number
- IFBC30034901700821
- Issued by
- Missouri
About this file
This document is an Invitation for Bid (IFBC) for Medical File Folders and Inner Dividers issued by the Missouri Department of Corrections. The contract period is from July 1, 2017 through June 30, 2018. The solicitation requests bids for 15,000 medical file folders with dividers and 9,000 sets of 14 inner dividers. The folders must meet detailed specifications regarding size, construction, and recycled content. Responses are due by April 3, 2017 at 3:00 PM CDT. The desired delivery is 30 calendar days after receipt of a properly executed order.
The solicitation includes pricing requirements for the initial contract term and two renewal periods. Vendors must submit proposed pricing for the renewal periods. No vendor-specific information or funding sources are provided. The solicitation is open to all vendors, and there are no set-aside requirements indicated.
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Text version
Solicitation Number: IFBC30034901700821
Medical File Folders/Inner Dividers - Missouri Department of
Corrections
Invitation for Bid - Commodity (IFBC)
State of Missouri
March 16, 2017 - April 03, 2017
Page:2
General Header Information
IFBC30034901700821
No. IFBC30034901700821 Title: Medical File Folders/Inner Dividers - Missouri Department of Corrections Start Date: March 16, 2017 at 6:00:00 PM CDT End Date: April 03, 2017 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: July 1, 2017 through June 30, 2018 Delivery Terms: Free On Board Destination Delivery Notes: Missouri Department of Corrections/ Various Locations throughout
Missouri Payment Terms: Net 45 Days Contact Information: State of Missouri
Laurie Borchelt 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-1702 Fax:
Laurie.Borchelt@oa.mo.gov
Contact Details: If you have any questions, please contact:
Laurie Borchelt 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-1702 Fax:
Laurie.Borchelt@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFBC30034901700821
NOTICE
NOTICE
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
IFBC30034901700821
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: When responding to the IFB electronically, the vendor must indicate their acknowledgement and understanding of all mandatory terms presented in the
IFB by typing the word “Yes” in the Vendor Response box in the Overview Tab. The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed IFB exhibits (e.g., Exhibit A through Exhibit D) including
Pricing Pages.
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Documents:
IFBC30034901700821 - Medical File Folders and Inner Dividers.doc
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Medical File Folders with
Dividers each 15,000.0
Additional Item Fields
1. Brand::
2. Stock/Model No::
3. Folders per Box::
4. Percent of Post-Consumer Content::
5. 1st Renewal Contract Period Maximum Unit Price:(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price:(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after receipt of a properly executed order. If vendors delivery is different, the vendor should state best delivery in calendar days after receipt of order: ________ calendar days ARO.
Item Specification for Medical File Folders with Dividers
Description: Folders shall feature a top and end tab classifile folder using type III pressboard (standard green). Overall description and dimensions are as follows: 10 high overall with 9-1/2 drop front panel. 12 wide overall with 11-3/8 wide front panel and 5/8 wide undercut end tab. Classifile to have a 3 Tyvek gusset expansion. Classifile to have two (2) Kraft inner dividers with h-clip 1 fasteners. Classifile to have two (2) heat bonded 2 fasteners in position #1 and #3. (See Attachment 2 for fastener positioning). Folder shall contain 10-20% post-consumer content. Approximately
80 folders per box.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Inner Dividers for Medical
File Folders set 9,000.00
Additional Item Fields
1. Brand::
2. Stock/Model No::
3. Percent of Post-Consumer Content::
4. Sets per Box::
5. 1st Renewal Contract Period Maximum Unit Price:(required):________________________________
6. 2nd Renewal Contract Period Maximum Unit Price:(required):_________________________________
7. Delivery:: The desired delivery is thirty (30) calendar days after receipt of a properly executed order. If vendors delivery is different, the vendor should state best delivery in calendar days after receipt of order: ________ calendar days ARO.
Item Specification for Inner Dividers for Medical File Folders
Description: Dividers shall be used in a letter size top and end tab classifile. Set of fourteen (14) dividers. Overall description and dimensions are as follows: Each divider shall be 11 high by 9 wide overall with a ½ high tab. Each divider shall be of 90 lbs white paper stock. Each divider shall have a 1-1/2 (+/- 1/8) mylar coated white tab with special printing on both sides in black ink, as follows: Tab Position / Wording 1 / PRIOR 2 / RCA/ICA 3 / PREA 4 / DIAG 5 / DETAINERS/LEGAL 6 / PROGRAMS(EDUCATION) 7 / PAROLE 8 / ENEMIES/PC 9 / SUBSTANCE ABUSE 10 / TAP 11 /
VISITING/FAMILY 12 / WORK ASSIGNMENTS 13 / CORRESPONDENCE 14 / CDV/ESCAPE Each divider shall have two (2) holes punched at the top 5/16 diameter centered. Each divider shall have a clear mylar reinforcement strip along the top 8-1/2 wide edge. Each set of fourteen dividers shall be collated in the order shown above and packaged within the box or packaging container in the same order. Divider shall contain 30% post-consumer content. Approximately 75 sets of 14 dividers per box.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
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