IFB931Y21708100_Apr_14_25_solicitation_doc.pdf
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- Solicitation number
- IFB931Y21708100
- Issued by
- Franklin County, Missouri
About this file
The document is an Invitation for Bid (IFB) issued by the Missouri Department of Corrections (DOC) for pest control services at the Missouri Eastern Correctional Center (MECC) in Pacific, Missouri. The solicitation (IFB931Y21708100) seeks a contractor to provide comprehensive pest control services, including bi-monthly treatments (24 times per year), quarterly treatments (4 times per year), and as-needed services (estimated 12 treatments per year). The bid period runs from January 14, 2021, to February 11, 2021, with responses due by 2:00 PM CST. Non-mandatory site tours are available by appointment with the MECC Fire and Safety Specialist, requiring at least four days' advance notice. The initial contract term is one year, with provisions for two additional one-year renewal periods.
The solicitation is open to all vendors and requires completing Exhibits A through F, including a detailed pricing page. Bids may be submitted electronically through the MissouriBUYS system or as sealed hard copies delivered to the DOC Purchasing Section. Payment terms are set at Net 45 days, with invoices to be submitted to the DOC's Fiscal Management Unit. The contract includes provisions for vendors to specify maximum percentage increases or minimum decreases for the two potential renewal periods, calculated against the original contract price. Pricing is to be submitted as firm, fixed unit prices per service, with the expectation that the vendor can effectively manage pest control across the correctional facility's various areas. The contract will be awarded to the lowest responsive and responsible bidder, with services to be performed at the facility located at 18701 US Highway 66, Pacific, MO 63069.
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Text version
Solicitation Number: IFB931Y21708100
Pest Control Services for DOC's Missouri Eastern Correctional
Center
Invitation for Bid (IFB)
DOC - Dept of Corrections
January 14, 2021 - February 11, 2021
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General Header Information
IFB931Y21708100
No. IFB931Y21708100 Title: Pest Control Services for DOC's Missouri Eastern Correctional Center Start Date: January 14, 2021 at 2:00:00 PM CST End Date: February 11, 2021 at 2:00:00 PM CST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: This document constitutes a request for competitive bids for the provision of pest control services for the Missouri Department of Corrections (hereinafter referred to as “Department”), Missouri Easter Correctional Center (hereinafter referred to as “MECC”), as set forth herein.
Delivery Terms: Free On Board Destination Delivery Notes: Services to be provided at:
Missouri Eastern Correctional Center 18701 US Highway 66 Pacific, MO 63069
Payment Terms: Net 45 Days Payment Notes: If the Department issues a purchase order, an itemized invoice shall be emailed to doc.payables@doc.mo.gov or mailed to:
Accounts Payable/MECC Missouri Department of Corrections Fiscal Management Unit PO Box 236 Jefferson City, MO 65102
Contact Information: DOC - Dept of Corrections Steven Beeson 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-6590 Fax:
steven.beeson@doc.mo.gov
Contact Details: If you have any questions, please contact:
Steven Beeson 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-6590 Fax:
steven.beeson@doc.mo.gov
Selected Categories:
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Header Custom Fields:
IFB931Y21708100
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are EXHIBITS attached to the documentation of the attached IFB.
Vendors should complete and sign EXHIBIT A, Pricing Page and any others of EXHIBITS B through F that apply. If an EXHIBIT does not apply, the Bidder should indicate such on the
EXHIBIT and return it with their bid.
TOURS
Tours Non-mandatory site tours are available by appointment. To make an appointment for a site tour, please contact Ryan Hill, MECC Fire and Safety Specialist, at (636) 257-3322, extension 1306, or at ryan.hill@doc.mo.gov, Monday through Friday, 7:30 a.m. to 4:00 p.m., at least four (4) days prior to desired tour date. Reference section 1.5 beginning on page 5 of the attached IFB for additional information.
http://www.mo.gov/privacy-policy/ mailto:ryan.hill@doc.mo.gov
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Solicitation Requirements:
This bid has no questions defined.
IFB931Y21708100
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a sealed hard copy to the Missouri Department of Corrections, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Bid Submission Bids may be submitted electronically through MissouriBUYS only or a hard-copy bid may be submitted. Hard-copy bids must be SEALED and be delivered to the Missouri Department of
Corrections, Purchasing Section, 2729 Plaza Drive, Jefferson City, MO 65109, or P.O. Box
236, Jefferson City, Missouri 65102. The vendor should clearly identify the IFB number on the lower right or left-handed corner of the container in which the bid is submitted to the Department.
This number is essential for identification purposes.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP/IFB exhibits (e.g., Exhibit A through Exhibit F ) including Pricing Pages.
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Documents:
IFB931Y21708100.pdf
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Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Bi-Monthly Pest control
Services (as specified in paragraph 2.3.7.a) each 24.00
Item Specification for Bi-Monthly Pest control Services (as specified in paragraph 2.3.7.a)
Description:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Quarterly Pest Control
Services (as specified in paragraph 2.3.7 b.)
each 4.00
Item Specification for Quarterly Pest Control Services (as specified in paragraph 2.3.7 b.)
Description: Quarterly Service – One (1) time every quarter, within the first ten (10) workdays of January, April, July, and October, the contractor shall treat all areas listed in paragraph 1.6.2 that are not being treated bi-monthly.
3 As Needed Pest Control
Services (as specified in paragraph 2.3.7 c.)
each 12.00
Item Specification for As Needed Pest Control Services (as specified in paragraph 2.3.7 c.)
Description: As Needed Service – There may be instances where treatment is needed beyond the schedules above. In these instances, the contractor shall treat the necessary areas that are affected as advised by the Department. The contractor shall report to the facility within three (3) days of notification by the Department.
4 First Renewal Period
Percentage percent 1.00
Item Specification for First Renewal Period Percentage
Description: First Renewal Period Percentage - Maximum Increase or Minimum Decrease
5 Second Renewal Period
Percentage percent 1.00
Item Specification for Second Renewal Period Percentage
Description: Second Renewal Period Percentage - Maximum Increase or Minimum Decrease All increases or decreases shall be calculated against the original contract price, not against the previous year’s price. A cumulative calculation shall not be utilized.
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