IFB931Y20708372_May_12_25_solicitation_doc.pdf
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- Solicitation number
- IFB931Y20708372
- Issued by
- Clark County, Jefferson City, Missouri
About this file
This Invitation for Bid (IFB) is issued by the Missouri Department of Corrections for a Clothing Label System Supply procurement (Solicitation Number IFB931Y20708372). The solicitation seeks thermal transfer garment labels in three sizes (1.00" x 3.25", 0.62" x 3.25", and 0.62" x 2.00"), along with compatible resin ribbons, portable printers, and portable heat seal machines. The bid period runs from September 1, 2020, to September 29, 2020, with vendors able to submit responses electronically through the MissouriBUYS system or via sealed hard copy delivery to the Department of Corrections Purchasing Section in Jefferson City. The contract will have an initial term with options for two additional one-year renewal periods, allowing for potential price adjustments during those renewal terms.
Vendors are required to provide detailed specifications including brand, item number, number of labels per roll, and pricing percentages for the initial and renewal periods. Payment terms are specified as FOB Destination, with payments processed based on final delivery, inspection, and acceptance of items. The solicitation is open to all vendors without specific set-aside designations or disadvantaged enterprise requirements. While no total estimated contract value is explicitly stated, the procurement covers multiple correctional facilities across Missouri, suggesting a potentially substantial opportunity. Bidders must complete the IFB cover page and exhibits A through E, providing comprehensive product information and pricing details, with a focus on technical capabilities and pricing competitiveness.
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Solicitation Number: IFB931Y20708372
Clothing Label System Supplies - Department of Corrections
Invitation for Bid (IFB)
DOC - Dept of Corrections
Page:2
General Header Information
IFB931Y20708372
No. IFB931Y20708372 Title: Clothing Label System Supplies - Department of Corrections Start Date: September 01, 2020 at 8:00:00 PM GMT End Date: September 29, 2020 at 8:00:00 PM GMT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Clothing Label System Supplies for Various Missouri Department of
Corrections Facilities Delivery Terms: Free On Board Destination Payment Terms: See Payment Notes Payment Notes: All payment terms shall be as stated in the terms and conditions of the
IFB document. Payments will be processed based on final delivery, inspection, and acceptance of the items.
Contact Information: DOC - Dept of Corrections Cynthia Adkins 2729 Plaza Drive P.O. Box 236 Jefferson City MO, 65102 United States Tel: 573-526-6402 Fax: 573-522-1562 cynthia.adkins@doc.mo.gov
Contact Details: If you have any questions, please contact:
Cynthia Adkins 2729 Plaza Drive P.O. Box 236 Jefferson City MO, 65102 United States Tel: 573-526-6402 Fax: 573-522-1562 cynthia.adkins@doc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFB931Y20708372
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached IFB. Vendors should fill out and sign the IFB cover page; and exhibits A, D, E, and any others that apply. Vendors are strongly advised to upload the completed IFB cover page and exhibits to their bid in MissouriBUYS or attach the completed IFB cover page and exhibits to their hard copy bid.
Optional Submission of Hard Copy Bids If a vendor desires to submit a hard copy bid, sealed bids must be delivered to the Missouri Department of
Corrections, Purchasing Section, 2729 Plaza Drive, Jefferson City, MO 65109, or P.O. Box 236, Jefferson City, MO 65102. The vendor should clearly identify the IFB number on the lower right or left-hand corner of the container in which the bid is submitted to the Department. This number is essential for identification purposes.
Optional Submission of Hard Copy Bids If a vendor desires to submit a hard copy bid, sealed bids must be delivered to the Missouri Department of
Corrections, Purchasing Section, 2729 Plaza Drive, Jefferson City, MO 65109, or P.O. Box 236, Jefferson City, MO 65102. The vendor should clearly identify the IFB number on the lower right or left-hand corner of the container in which the bid is submitted to the Department. This number is essential for identification purposes.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
This bid does not have any documents.
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a sealed hard copy to the Missouri Department of Corrections, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the Missouri Department of Corrections to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload the completed IFB cover page and exhibits (e.g., Exhibit A through Exhibit E).
Page:5
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Thermal Transfer Garment
Labels 1.00" x 3.25" roll 0
Additional Item Fields
1. Brand(required):List Brand
2. Item Number(required):List Item Number
3. Number of Labels per Roll(required):List Number of Labels per Roll
4. First Renewal Period Percentage(required):List First Renewal Period Percentage
5. Second Renewal Period Percentage(required):List Second Renewal Period Percentage
Item Specification for Thermal Transfer Garment Labels 1.00" x 3.25"
Description: Thermal Transfer Garment Labels 1.00" x 3.25"
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Thermal Transfer Garment
Labels 0.62" x 3.25" roll 0
Additional Item Fields
1. Brand(required):List Brand
2. Item Number(required):List Item Number
3. Number of Labels per Roll(required):List Number of Labels per Roll
4. First Renewal Period Percentage(required):List First Renewal Period Percentage
5. Second Renewal Period Percentage(required):List Second Renewal Period Percentage
Item Specification for Thermal Transfer Garment Labels 0.62" x 3.25"
Description: Thermal Transfer Garment Labels 0.62" x 3.25"
3 Thermal Transfer Garment
Labels 0.62" x 2.00" roll 0
Additional Item Fields
1. Brand(required):List Brand
2. Item Number(required):List Item Number
3. Number of Labels per Roll(required):List Number of Labels per Roll
4. First Renewal Period Percentage(required):List First Renewal Period Percentage
5. Second Renewal Period Percentage(required):List Second Renewal Period Percentage
Item Specification for Thermal Transfer Garment Labels 0.62" x 2.00"
Description: Thermal Transfer Garment Labels 0.62" x 2.00"
4 Resin Ribbon each 0
Additional Item Fields
1. Brand(required):List Brand
2. Item Number(required):List Item Number
3. First Renewal Period Percentage(required):List First Renewal Period Percentage
4. Second Renewal Period Percentage(required):List Second Renewal Period Percentage
Item Specification for Resin Ribbon
Description: Resin Ribbon Must be compatible with all other line items
5 Portable Printer each 0
Page:6
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. Brand(required):List Brand
2. Model(required):List Model
3. Item Number(required):List Item Number
4. First Renewal Period Percentage(required):List First Renewal Period Percentage
5. Second Renewal Period Percentage(required):List Second Renewal Period Percentage
Item Specification for Portable Printer
Description: Portable Printer Must be compatible with all other line items
6 Portable Heat Seal
Machine each 0
Additional Item Fields
1. Brand(required):List Brand
2. Model(required):List Model
3. Item Number(required):List Item Number
4. First Renewal Period Percentage(required):List First Renewal Period Percentage
5. Second Renewal Period Percentage(required):List Second Renewal Period Percentage
Item Specification for Portable Heat Seal Machine
Description: Portable Heat Seal Machine Must be compatible with all other line items
Page:7
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