RFI_Electron Tubes_DCOS.pdf

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

74 WASHINGTON AVENUE NORTH

BATTLE CREEK, MICHIGAN 49037-3092

Monday, April 1, 2024

Section 0: Introduction

Request For Information (RFI) for removal of various types of Electron Tubes from a Crane, Indiana location. See Appendix 1 for details.

The agency does not presently intend to award a contract but wants to obtain market information or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. No submission will be considered an unsolicited proposal. Confidential business or proprietary information should not be submitted.

Section 1: RFI Overview

It is the Governments intent to disposition electron tubes through a Public Sales Contract if possible. This will eliminate the cost of a service contract for disposal and generate revenue to offset operating expenses.

Please note that this Request for Information (RFI) is for informational purposes only, and no contract will be awarded as a result. A firm or organization’s response to the RFI—or lack thereof— will have no impact on the evaluation of responses to any subsequent Request for Proposals (RFP) or Invitation for Bid (IFB) released. Responses will be used solely for information and planning purposes.

Section 1.1: RFI Contact

We have designated the following individual to serve as the official point of contact for this RFI. This individual is the only authorized contact permitted to communicate on behalf of the DLA Disposition Services agency about this RFI. Contact information for RFI point of contact:

Thomas W. Marcum, Lead Sales Contracting Officer DLA Disposition Services, Public Sales Division, Scrap Branch thomas.marcum@dla.mil 269-961-5146

Section 1.2: Submission Details

Please submit your responses to this RFI via email to DRMSSALESBIDS@DLA.MIL before the due date identified in Section 1.3. When submitting your response, please:

• Ensure subject line states “RFI 33-4018 RESPONSE”.

• Ensure all attachments are in Adobe Acrobat (PDF) format.

• Ensure file size does not exceed 10 MBs.

• If you have any questions about this RFI, please direct them to the RFI contact.

Physical (paper) copies of RFI responses are Not Allowed.

Section 1.3: RFI Timeline

Please review the below RFI timeline. Dates may be modified or amended by the Agency, which will post an amendment to this RFI notifying prospective respondents of any change.

RFI Released: April 2, 2024 RFI Virtual Conference: April 23, 2024 (RSVP) Deadline for Questions: May 17, 2024 Responses Due: May 31, 2024

Section 1.4: RFI Conference/Information Session

An optional RFI Information Session (See RFI Conference date above) for this RFI will be held to answer questions from prospective respondents. During the Information Session, the Agency staff will summarize the goals of the RFI, and the information requested. The Agency staff will take questions from prospective respondents and community members during the Information Session. Any answers given at the Information Session are tentative, and final answers will be provided via a Q&A document released after the Deadline for Questions identified in Section 1.3.

Section 2: Background Information

• History of the Defense Logistics Agency (DLA) https://www.dla.mil/About- DLA/History/

• About DLA Disposition Services https://www.dla.mil/Disposition-Services/About/

• DLA Disposition Services Public Sales https://www.dla.mil/Disposition- Services/Offers/Public-Sales-Offerings/ mailto:DRMSSALESBIDS@DLA.MIL https://www.dla.mil/About-DLA/History/ https://www.dla.mil/About-DLA/History/ https://www.dla.mil/Disposition-Services/About/ https://www.dla.mil/Disposition-Services/Offers/Public-Sales-Offerings/ https://www.dla.mil/Disposition-Services/Offers/Public-Sales-Offerings/

Section 2.1: Goals and Outcome

The goal of this RFI is to obtain the information necessary to write a Public Sales offer that will result in a Contract Award that meets our regulatory obligations without undue burden and minimize the risk to the Purchaser. The information will be shared with our team members in Operations, Environmental, Demilitarization and Requirements branches so that we may take a holistic approach to future opportunities.

Section 2.2: Background

As a good steward of the Governments resources, we conduct a periodic review of procedures. In 2015 we transitioned from paying to dispose of electronic waste and awarded the “ERECYCLE” contract. Since then, we have generated over $54 million dollars in revenue for the Government versus paying to dispose of the material. Likewise, we are looking into the possibility of turning the electron tubes into a revenue stream versus a disposal cost.

Section 3 : Information Requested (Optional)

1. Company Information

a. Name

b. Type

c. Location(s)

d. Principals

2. Capabilities

a. Industrial Services

b. Custom Solutions

c. Material Processed

d. Recycling rates

e. Disposal Rates

3. Financial resources (Balance Sheet/Profit/Loss Statement)

a. Assets

b. Liabilities

c. Credit/Loan access

4. Technical resources

a. Equipment

b. Other (Specify)

5. Transportation resources

a. Preference for Direct Ship or Pickup from Storage location

b. Inhouse assets, number and types of trucks

c. Leased or contracted assets

i. Lead time from request to removal

6. Secure Facility Resources

a. Inside/Outside security features

b. ability to segregate Government property

c. Surveillance systems

d. Controlled access points

e. Other (specify)

7. Warehousing/Logistics procedures and metrics

a. Key Performance Indicators (KPIs)

i. Inventory accuracy

ii. inventory turnover

iii. Inventory to Sales ratio

iv. Shrinkage

v. Storage capacity

vi. Space Utilization

vii. Safety

viii. Other (specify)

8. Human resources (Staffing, qualifications, years of experience, etc.)

a. Management

b. Labor Force

c. Subject Matter Experts (SMEs)

d. Other (specify)

Section 3.1: Who We’re Looking For

A responsible bidder is one that has the necessary organization, experience, financial resources, accounting process, operational controls, technical equipment and facilities, or the ability to obtain them, to perform the requirements of the sales contract, has no disqualifying factors (i.e., is not suspended, debarred or an ineligible transferee) and able to pass the Agency’s vetting process. A responsive bid is one that has complied with all instructions for properly submitting a bid.

Submitting the highest bid price does not convey any special right nor does it imply that the Purchaser shall be the primary removal company or exclusively allowed to remove throughout the term of this contract. The Government reserves the right to reject any bids that are not in the best interest of the Government. The general standards in FAR Part 9 on contractor responsibility determinations that are applicable to procurement contracts are not directly applicable to sales contracts awarded under 40 U.S. Code § 545 but may be considered by the Sales Contracting Officer in evaluating bidder responsibility.

Section 3.2: What We’re Looking For

We have previously attempted the sale of this material under Invitation For Bid (IFB) 33- 3086 (See Attachment 1). We were unsuccessful in awarding a contract. We seek information to determine what would make the offer enticing to those capable of meeting our requirements. We are interested in learning from you whether the following is reasonable based on what a firm like yours might generally agree to. Please provide detailed feedback on any expectations that may need adjustment.

1. Item Description

2. Packing

3. Removal/Loading

4. Inspection

5. Demilitarization/Mutilation operations.

6. Performance Period

7. Facility Requirements

8. Other (specify)

Section 4: Appendix Appendix 1 IFB 33-3086 (CLOSED) Appendix 2 Photos Appendix 3 Sales By Reference