Amendment-2-IFB-241-2014-3549.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

Amendment No. Two (2)

3. EFFECTIVE DATE

May 23, 2014

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

Attn: Division of Acquisition Management Aberdeen Area Indian Health Service 115 4th Ave. SE, Room 309, Federal Building Aberdeen, South Dakota 57401

7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

(X) 9A. AMENDMENT OF SOLICITATION NO.

IFB-241-2014-3549

X 9B. DATED (SEE ITEM 11)

May 2, 2014

10A. MODIFICATION OF CONTRACT/ORDER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ X] is extended, [ ]is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ____1____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor Offers [ ] is not, [ X ] is required to sign this document and return _______1_________ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment No. Two (2) to the solicitation hereby, incorporates the following changes:

Attached, are the answers to questions submitted by potential bidders interested in the solicitation, IFB-241-2014-3549 (see attachments, SF-30, Q&A, and pg. 2, 157 & 233).

Replace, page 2 of the solicitation with the attached revised page 2.

Replace, page 157 of the solicitation with the attached revised page 157.

Replace, page 233 of the solicitation with the attached revised page 233.

No other changes are made by reason of this amendment.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

(Signature Of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

(Signature Of Contracting Officer)

16C DATE SIGNED

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

INSTRUCTIONS

Instructions for items other than those that are self-explanatory, are as follows:

(a) Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

(b) Item 3 (Effective date).

(1) For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

(2) For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

(3) For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

(4) For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

(5) For a modification confirming the contracting officer’s determination of the amount due in settlement of a contract terminiation, the effective date shall be the same as the effective date of the initial decision.

(c) Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

(d) Item 8 (Name and Address of Contractor). For modi-fications to a contract or order, enter the contractor’s name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

(e) Item 9, (Amendment of Solicitation No. – Dated), and 10, (Modification of Contract/Order No. – Dated).

Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

(f) Item 12 (Accounting and Appropriation Data). When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(1) Accounting classification …………………..

Net increase $ …………………...

(2) Accounting classifications …….…………..

Net decrease $ ………………...

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words “See continuation sheet”.

(g) Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See

FAR 43.103)

(h) Item 14 (Description of Amendment/Modification).

(1) Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract.

The UCF table of contents, however, shall not be set forth in this document.

(2) Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $…………

(ii) Total contract price decreased by $………...

(iii) Total contract price unchanged.

(3) State reason for modification.

(4) When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(5) When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settle-ment of a contract terminated for the convenience of the Government, the entry in Item 14 of the modific-ation may be limited to –

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(6) Include subject matter or short title of solicitation/ contract where feasible.

(i) Item 16B. The contracting officer’s signature is not required on solicitation amendments. The contracting officer’s signature is normally affixed last on supple-mental agreements.

STANDARD FORM 30 BACK (Rev. 10-83)

Federal Business Opportunities: IFB‐241‐2014‐3549, Water Storage Tank at Ft. Thompson, SD

1. Can the following be revised in the specification? Project Specifications Section TP‐91, Part TP‐91.11, Page 91‐6, “Architectural Concrete Construction”: Revise the fifth sentence of the 4th paragraph as follow: “Concrete pour height shall be a minimum of 4 feet and a maximum of 10 feet.”

Answer:

No.

2. Can the period of performance be extended for longer than 365 days?

Yes, the period of performance will be extended to 540 days.

3. Can you help me better understand the Evaluation Factors for award (Section M‐3) for the above project?

When evaluating the bids and all other criteria is equal, and a bid is within the funding limitations, a 15% price preference may be awarded to the lowest composite design option. This is based on the Owner’s desired design option, life cycle costs, and ease of maintenance. Rather than limit competition by selecting only one design style, we are hoping to provide both design styles an opportunity to compete against each other.

4. Section M‐3 describes a weighted point system with cost worth 50/100 points, but bold print at the bottom of the same page (page 233) describes award to the lowest responsible bidder based on price only?

This will be revised and the revised page 233 is attached to Amendment No. Two (2) of the solicitation.

5. Will life cycle maintenance savings be considered when choosing between the two elevated tank styles?

Yes. This will be one of the determining factors when evaluating the optional 15% preference.

6. What’s the construction cost range or project estimate?

Project magnitude is $1,000,000 to $5,000,000.

7. Can the completion time be extended for the completion of this tank project

Yes, the period of performance will be extended to 540 days.

8. Can the plans and specifications be made available electronically?

Yes, an electronic copy of the plans and specifications will be provided to those that request them.

Send an e‐mail request to craig.wells@ihs.gov

Federal Business Opportunities: IFB‐241‐2014‐3549, Water Storage Tank at Ft. Thompson, SD

9. Who will keep the scrap, us or the water department?

Any salvageable parts or appurtenances are the property of the owner and they will determine if they should be disposed of. All scrap steel is the responsibility of the contractor to dispose of and the owner does not have any financial interest in disposal of the steel.

10. Are there any specific insurance requirements for subcontractors?

Under Section H – Special Contract Requirements, H‐9, part (d) on page 168 it specifically states, “The subcontractor(s) will be obligated by the prime contractor, to provide and maintain the insurance required by virtue of this contract. At least five (5) days before entry of each such subcontractor’s personnel on Government installation, the Contractor shall furnish (or ensure that there has been furnished) to the Contracting Officer a current certificate of insurance, meeting the requirements of paragraphs (b) and (c) under this clause.”

11. Are there any demolition drawings for the project?

There are no demolition drawings other than the drawings of original design for the tank that is included in the plan set to give contractors an idea of the size and design of the tank.

Invitation for Bid‐241‐2014‐3549 Section A

INSTRUCTIONS TO BIDDERS

The Great Plains Area Indian Health Service is currently seeking potential bidders for the award of a Firm Fixed Price contract for the Construction of an Elevated Water Storage Tank and Water Main Facilities at Fort Thompson, South Dakota on the Crow Creek Reservation, in Buffalo County, South Dakota

SET-ASIDE NOTICE:

This is an unrestricted solicitation with no location restrictions.

Period of Performance shall be 540 days from the Initial Notice to Proceed Date.

The Indian Preference Clause in employment and subcontracting is made a part of this solicitation and resultant contracts.

Under federal law, employees cannot be required to join a union or maintain membership in a union in order to retain their jobs.

BONDS: A Bid guarantee in the amount of ten (10) percent shall be furnished on all bids in excess of $25,000. A bid guarantee shall be in the form of a firm commitment such as a bid bond, postal money order, certified check, cashier’s check, or in accordance with Treasury Department regulations, certain bonds or notes of the United States. Bid Guarantee, other than bid bonds, will be returned (a) to unsuccessful bidders as soon as practicable after the opening of bids, and (b) to the successful bidder upon execution of such further contractual documents and bonds (including any necessary coinsurance or reinsurance agreements) as may be required by the bid as accepted.

BID BOND, PAYMENT, AND PERFORMANCE BONDS ARE REQUIRED.

Project magnitude is $1,000,000.00 to $2,500,000.00.

Liquidated Damages: $300.00 per day

The requirements of this solicitation are outlined in the solicitation and specification. In order to be selected for award, Bidders will be required to submit information consistent with the requirements of Section L of the solicitation. Failure to provide all necessary information may result in a bid being rejected or not receiving full consideration. The Indian Health Service reserves the right to award a contract without discussion.

Basis for Award: All evaluation factors other than cost or price are approximately equal to cost or price.

Invitation for Bid‐241‐2014‐3549

SECTION F

DELIVERIES OR PERFORMANCE

F-1. MODIFICATIONS/CHANGES

(a) Modifications/changes may be required due to differing site conditions, increased scope of work or a decreased scope of work, which are beyond the control of the Contractor or the Government. Modifications are issued pursuant to specific standard clauses contained in the Contract. If a modification is required, the Contractor shall submit a detailed cost proposal in the same manner and form as required for the initial scope of work.

(b) In addition, if the request for modification includes a request for a time extension, the Contractor shall clearly show the effect of the modification/change on the construction project schedule including which activities will be impacted, the extent of the impact, and an explanation of why the remainder of the schedule cannot be adjusted to reduce this impact.

(c) When the necessity to proceed with a change does not allow sufficient time to negotiate a modification, or because failure to reach an agreement, the Contracting Officer may, under the authority of FAR Clause 52.243-4 Changes, issue a Change Order instructing the Contractor to proceed on the basis of a tentative price based on the best estimate available at the time, with the firm price to be determined later. Furthermore, when a Change Order is issued, the Contractor must submit a price proposal following the procedure in (a) above, for the equitable adjustment within 10 calendar days, or such other time as prescribed by the Contracting Officer.

F-2. CONTRACT PERIOD

Period of Performance shall be 540 days from Initial Notice to Proceed.

F-3. SUPERINTENDENCE BY THE CONTRACTOR

The language below is supplemental to Section I, FAR Clause 52.236-6 Superintendence by the Contractor.

At all times during performance of this contract and until the work is complete and accepted the Contractor shall directly superintend the work or assign a competent project manager/superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

Invitation for Bid‐241‐2014‐3549

SECTION M

EVALUATION FACTORS FOR AWARD

M-1. Price

M-2. Responsibility Factors

To be considered for award of a contract under this solicitation the Offeror must provide the following:

A. Bid Bond as described in Section A.

Information to Bidders (to accompany offer).

B. 100% Performance Bond (To be requested at a later date.)

C. 100% Payment Bond (To be requested at a later date.)

Sureties acceptable to the Government.

M-3. Evaluation Factors for award

The Contractor’s proposal shall be reviewed and award shall be made based on the Contractor’s qualifications and information provided in the proposal.

The following weighted point system shall be used to evaluate the proposals.

Item Points

A. Cost or Price 50 B. Technical Evaluation Criteria 25 C. Past Performance 25

Basis of award: All evaluation factors other than cost or price are approximately equal to cost or price.

Award(s) will be made to the responsible bidder whose offer is responsive to the terms of the Invitation for Bid and is most advantageous to the Government, considering all evaluation factors and cost or price.