IFB159133 Bid Tab & Notice of Award

Commonwealth of Virginia Department of Transportation

BID TABULATION REPORT

Run Date: 10/15/2024 Report ID: VRPR008 Run Time: 8:33 AM

Business Unit: 50100 Event ID: 0000159133

Buyer: ROBERT.DOWDLE Closing Date: 09/30/2024

Closing Time: 4:06:10 PM

Supplier ID Supplier SWAM Type Bid # Group / Line# / Item Item Description Quantity Unit Price Extended Price Awarded Line Type: L 0000025839 Curtis Contracting Inc 1 1-9133925350 PIPE CULVERTS, PER VIRGINIA

DOT SPECS INSTALL PIPE

UNDER ROADWAYS

1.00 $163,065.00 $163,065.00

Total for Bid # 1: $163,065.00

0000028261 Caton Construction Group Inc

1 **** 1-9133925350 PIPE CULVERTS, PER VIRGINIA

DOT SPECS INSTALL PIPE

UNDER ROADWAYS

1.00 $130,000.00 $130,000.00 $130,000.00

Total for Bid # 1: $130,000.00 $130,000.00

**** Denotes Lines Awarded to Supplier 0000028261

End of Report

DEPARTMENT OF TRANSPORTATION

Stephen C. Brich, P.E. 1401 East Broad Street (804) 786-2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940

VirginiaDOT.org

WE KEEP VIRGINIA MOVING

NOTICE OF

AWARD

Purchase Order No. : 1294294

Date : October 15, 2024

Contractor Name : Caton Construction Group Inc.

Address :

PO Box 4488, Charlottesville, VA 22905

Your Bid :

9/27/24

In Response To :

IFB159133

To Furnish :

Pipe Replacement Rt 727

During the Period :

10/15/24 – 11/22/24

The above hereby is accepted at prices and terms stated, subject to all conditions and requirements of the solicitation, purchase specifications, warranties, performance bond, and other stipulations, if any. The solicitation, your bid or offer, and this notice of acceptance constitute the contract.

Contract Officer:

1- 1 PIPE CULVERTS, PER VIRGINIA DOT

SPECS INSTALL PIPE UNDER ROADWAYS

130,000.00000LF 1.00 130,000.00 11/22/2024

Appomattox County - Rte. 727 (Red House Rd.) (LAT/LONG: 37.310067, -78.831093), Object ID 40328

UNIT OF MEASURE LF = EACH.

This is the purchase order issued against IFB159133 all terms & conditions and specifications of the IFB apply to this order. The period of Performance is 10/15/24 to 11/22/24.

See IFB159133 for delivery and invoicing information.

Total PO Amount 130,000.00

Purchase Order

VA Dept of Transportation VDOT Central Office 1201 E Broad St Richmond VA 23219 United States

Supplier: 0000028261 Caton Construction Group Inc Donald R. Cantore PO Box 4488

VA10050478

EVAAD179792

Charlottesville VA 22905-4488

Dispatch via Print Purchase Order Date Revision Page 50100-0001294294 10/15/2024 1 Payment Terms Freight Terms Ship Via Net 30 FOB Dest, Freight Prepaid Common

Carrier Buyer Phone Currency

DOWDLE JR,ROBERT W 434/856-8320 USD

Ship To: SEE COMMEN

SEE COMMENTS

VA

United States

Attention: MULLINS,SANDRA J

Bill To: VDOT Appomattox Residency P. O. Box 249 Appomattox VA 24522 United States

Tax Exempt? N Tax Exempt ID: Replenishment Option: Standard Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date

Authorized Signature

Proposal Info

Proposal Informa�on

Label

Proposal # 1

Responses Received

12:00:00 AM

Status

Submi�ed

Replaced proposal

Descrip�on

Supplier Documents

IFB159133_CCG.pdf

Answer type

Alternate proposal

Tracking

Created by SHAW Ma� on 9/26/2024 9:24:23 AM Modified by SHAW Ma� on 9/27/2024 11:30:03 AM

9/30/24, 1:59 PM Caton Construction Group Inc's proposal: Virginia https://procure.cgieva.com/print.aspx/en/rfp/proposal_manage/76704/11705/87891?modal=true 1/5

Item

Export / Import

Download in Excel 2007-2010 format (xlsx) Download in Excel 97-2003 format (xls)

Currency

USD

Total

Total per currency

USD 130,000.00000

Keywords

Show unanswered items only

Not Provided by ERP

1 Result(s)

Selected0

Code

Order

Type

Label

Detailed Descrip�on

Qty

Unit

Deliv. Date

Unit Price

Amount

Deliv. Date

Decline l1_1 Required Item Line 1

Appoma�ox County - Rte. 727 (Red House Rd.) (LAT/LONG:

37.310067, -78.831093), Object ID

40328 UNIT OF

MEASURE OF LINEAR

FOOT = EACH

1.00000 linear foot 130,000.00000 130,000.00 11/22/2024 No https://procure.cgieva.com/print.aspx/en/rfp/proposal_manage/76704/11705/87891?modal=true 2/5

Ques�onnaire

Overview

Overview

Supplier Caton Construc�on Group Inc

Organiza�on

Virginia Department of Transporta�on

Answered by Dowdle Robert

Commodity

91339 - Construc�on, Pipe Culvert

Answer Ques�onnaire

Access Ques�onnaire OR Download in Excel 2007-2010 format (xlsx) Download in Excel 97-2003 format (xls) https://procure.cgieva.com/print.aspx/en/rfp/proposal_manage/76704/11705/87891?modal=true 3/5 https://procure.cgieva.com/print.aspx/en/rfp/proposal_manage/76704/11705/87891?modal=true 4/5 https://procure.cgieva.com/print.aspx/en/rfp/proposal_manage/76704/11705/87891?modal=true 5/5

ATTACHMENT _____

State Corporation Commission Form

Failure to complete and return this attachment may result in your bid being deemed NON-RESPONSIVE.

Solicitation #:

Virginia State Corporation Commission (SCC) registration information.

The bidder:

is a corporation or other business entity with the following SCC identification number:

-OR-

is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location) -OR-is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles

13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

robert.dowdle A robert.dowdle A robert.dowdle 159133

SBSP-IFB PIM-40

ATTACHMENT _____

Small Business Subcontracting Plan

IFB # ____________

It is the goal of the Commonwealth that over 42% of its purchases be made from small businesses. All potential bidders are required to include this document with their bid response in order to be considered responsive.

Small Business: "Small business (including micro)” means a business which holds a certification as such by the Virginia Department of Small Business and Supplier Diversity (DSBSD) on the due date for bids.

This shall also include DSBSD-certified women- owned and minority-owned businesses and businesses with DSBSD service disabled veteran owned status when they also hold a DSBSD certification as a small business on the bid due date. Currently, DSBSD offers small business certification and micro business designation to firms that qualify.

Certification applications are available through DSBSD online at www.SBSD.virginia.gov (Customer Service).

Bidder Name:

Preparer Name: Date:

Who will be doing the work: □ I plan to use subcontractors □ I plan to complete all work

Instructions A. If you are certified by the DSBSD as a micro/small business, complete only Section A of this form.

B. If you are not a DSBSD-certified small business, complete Section B of this form. For the bid to be considered and the bidder to be declared responsive, the bidder shall identify the portions of the contract that will be subcontracted to DSBSD-certified small business for the initial contract period in relation to the bidder’s total price for the initial contract period in Section B.

Section A If your firm is certified by the DSBSD provide your certification number and the date of certification.

Certification number: Certification Date:

Section B If the “I plan to use subcontractors box is checked,” populate the requested information below, per subcontractor to show your firm's plans for utilization of DSBSD-certified small businesses in the performance of this contract for the initial contract period in relation to the bidder’s total price for the initial contract period. Certified small businesses include but are not limited to DSBSD-certified women-owned and minority-owned businesses and businesses with DSBSD service disabled veteran-owned status that have also received the DSBSD small business certification. Include plans to utilize small businesses as part of joint ventures, partnerships, subcontractors, suppliers, etc. It is important to note that these proposed participation will be incorporated into the subsequent contract and will be a requirement of the contract. Failure to obtain the proposed participation percentages may result in breach of the contract.

B

SBSP-IFB PIM-40

B. Plans for Utilization of DSBSD-Certified Small Businesses for this Procurement

Subcontract #1

Company Name: SBSD Cert #:

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Value % (Initial Term): Contact Address:

Description of Work:

Subcontract #2

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #3

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #4

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #5

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

ATTACHMENT ______

Solicitation #:

SUBCONTRACTOR APPROVAL REQUEST

No portion of the work (including equipment) shall be subcontracted to another firm or individual without prior written consent of Virginia Department of Transportation (herein referred to as VDOT). In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish VDOT with the names, qualifications, and experience of their proposed subcontractors for agency approval. The primary contractor shall, however, remain fully liable and responsible for the work performed by its subcontractor(s) and shall assure compliance with all requirements of the contract.

List proposed subcontractor(s), including name, address, contact person, and type of work to be performed under this contract below.

FIRM INDIVIDUAL’S

NAME & ADDRESS

CONTACT PERSON AND

PHONE NUMBER

TYPE OF WORK TO BE

PERFORMED

TYPE OF EQUIPMENT PROPOSED SUBCONTRACTOR WILL PROVIDE

QUALIFICATIONS / EXPERIENCE LEVEL OF PROPOSED SUBCONTRACTOR

Please indicate which above proposed subcontractors are certified (with DSBSD) as Small, Women Owned or Minority Businesses.

Certification Number(s):

FOR VDOT USE ONLY:

The proposed subcontractor(s) listed above is/are approved and accepted under the terms and conditions of the contract requirements herein.

Signature of Authorized VDOT Representative Date Telephone Number

C

ATTACHMENT ____

NORMAL AND EMERGENCY CONTACTS

Solicitation # ___________

Send Contracts To:

Bidder's Name/Title

Primary Phone Number

Bidder's Mailing Address E-mail Address

Contact Person’s Name

Cellular Telephone Number

Telephone Number - Normal Work Hours

Telephone Number - After

Fax Number

E-mail Address

D

ATTACHMENT ____

CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT

Solicitation #: ___________

By my signature on this solicitation, I certify that this firm/individual and subcontractors is properly licensed for providing the goods/services specified. Furthermore, the contractor and subcontractors shall maintain the required license throughout the term of the contract. The contractor or their subcontractor shall immediately notify the contracting agency in writing in the event the license has been revoked.

Contractor Name: _____________________________________

License # _________________ Type ________________

Subcontractor Name: _________________________

CONTRACTOR REGISTRATION: If a contract for construction, removal, repair or improvement of a building or other real property is for $120,000 or more, or if the total value of all such contracts undertaken by bidder within any 12-month period is $750,000 or more, the bidder is required under Title 54.1-1100, Code of Virginia (1950), as amended, to be licensed by the State Board of Contractors a “CLASS A CONTRACTOR.” If such a contract is for $10,000 or more but less than $120,000, or if the total value of all such contracts undertaken by bidder within any 12-month period is $150,000or more, but less than $750,000 or more, the bidder is required to be licensed as a “CLASS B CONTRACTOR.” If such a contract is over $1,000 but less than $10,000, or if the contractor does less than $150,000 in business in a 12-month period, the bidder is required to be licensed as a “CLASS C CONTRACTOR.” The board shall require a master tradesmen license as a condition of licensure for electrical, plumbing and heating, ventilation and air conditioning contractors. The bidder shall place on the outside of the envelope containing the bid and shall place in the bid over his signature whichever of the following notations is appropriate, inserting his contractor license number:

Licensed Class A Virginia Contractor No. _______________Specialty _______________

Licensed Class B Virginia Contractor No. _______________Specialty _______________

Licensed Class C Virginia Contractor No. _______________Specialty _______________

If the bidder shall fail to provide this information with his bid and shall fail to promptly provide said contractor license number to the Commonwealth in writing when requested to do so before or after the opening of bids, he shall be deemed to be in violation of § 54.1-1115 of the Code of Virginia (1950), as amended, and his bid will not be considered.

If a bidder shall fail to obtain the required license prior to submission of his bid, the bid shall not be considered

E

DEPARTMENT OF TRANSPORTATION

Stephen C. Brich, P.E. 1401 East Broad Street (804) 786-2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940

VirginiaDOT.org

WE KEEP VIRGINIA MOVING

September 19, 2024

ADDENDUM NO. 1 TO ALL BIDDERS:

Reference - Invitation For Bids: 159133 Commodity: Pipe Replacement Rt 727 Dated: 9/5/24 For Delivery To: Appomattox Residency Bid Due Date: 9/30/24 at 1PM

The above is hereby changed to read:

1. Current specification (Section IV Specifications/Contract Requirements, page 3) reads Contractor shall remove and dispose of existing endwalls.

This sentence will be changed to: Contractor shall remove and dispose of existing endwalls. Upon inspection, if it is determined by the Contractor and the VDOT Contract Manager, that removing either of the existing endwalls would undermine the stability of the slope and the road above the pipe, then the endwall may be abandoned in place.

Note:

Acknowledgement of this addendum or any subsequent addenda must be prior to the bid due date and time or signed and uploaded as an attachment with the electronic bid submission. Failure to acknowledge or submit the addendum may be grounds for declaring the bid non-responsive.

Sincerely, Robert Dowdle Contract Officer Phone: 434-856-8320

Name of Firm

Signature Title Date mshaw Typewritten Text Caton Construction Group, Inc.

mshaw Typewritten Text Chief Estimator mshaw Typewritten Text 9/26/2024

CERTIFICATE OF GOOD STANDING

I Certify the Following from the Records of the Commission:

That Caton Construction Group, Inc. is duly incorporated under the law of the Commonwealth of Virginia;

That the corporation was incorporated on July 17, 1987;

That the corporation’s period of duration is perpetual; and

That the corporation is in existence and in good standing in the Commonwealth of Virginia as of the date set forth below.

Nothing more is hereby certified.

Signed and Sealed at Richmond on this Date:

January 20, 2021

Bernard J. Logan, Clerk of the Commission

CERTIFICATE NUMBER : 2021012015379247

Selected Lot - Round

Round : 0 - 159133 Pipe Replacement Rt 727 Appoma�ox Residency (Dra�)

Setup

Sealed Bids

The "sealed bids" op�on has been selected. All the bids will be available only a�er the bid due date and the sealed-bid opening session.

RFx Se�ngs

RFx ID

75097

RFx Name

159133 Pipe Replacement Rt 727 Appoma�ox Residency

RFx Type

Sealed Bid Save as a template

Procurement Transac�on Type

Non-professional Services - Non-Technology

Opportunity Type

Invita�on for Bids (IFB)

Set-Aside

Summary

Pipe Replacement Rt 727 Appoma�ox Residency

Work Loca�on Appoma�ox Residency

Website

High Risk

Paper Responses Only

Pos�ng for External En�ty

Version

Lot#

Round #

RFx Status

Post to VBO

Begin

12:00:00 AM

End

9/30/2024 1:00:00 PM

Public Opening?

Yes

Pre-Bid Conference

Yes - Mandatory

9/5/24, 9:09 AM Sourcing Project: Virginia https://procure.cgieva.com/print.aspx/en/bpm/process_manage/57688/rfp?body_x_prxEtap_x_prxList_x_ProxyRfp_x_tabcselectedID=item&body_x_tabProcessselectedID=tpcrfp 1/26

Dra�

Advanced Op�ons

Buyers can acknowledge receipt of bids

Post in Public Portal

Sealed bids

The RFx must have at least one grid with an item

Suppliers can par�ally bid

Reopen supplier proposals

External Solicita�on Informa�on

Solicita�on ID

0000159133

External Solicita�on Version

External Solicita�on Type

IFSL

Converted Solicita�on Reference #

IFB-A501-0000159133-1

Tracking

Created on by

Modified on by

8/28/2024 11:05:21 AM (UTC-4) Dowdle Robert

9/5/2024 9:03:11 AM (UTC-4) Dowdle Robert https://procure.cgieva.com/print.aspx/en/bpm/process_manage/57688/rfp?body_x_prxEtap_x_prxList_x_ProxyRfp_x_tabcselectedID=item&body_x_tabProcessselectedID=tpcrfp 2/26

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Not Provided by ERP

1 Result(s)

Selected0

Code (V)

Order (V)

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Label

(V) Detailed Descrip�on (V)

Required Item l1_1 Required Item Line 1 Appoma�ox County - Rte. 727 (Red House Rd.) (LAT/LONG: 37.310067, -78.831093), Object ID 40328 UNIT OF MEASURE OF LIN https://procure.cgieva.com/print.aspx/en/bpm/process_manage/57688/rfp?body_x_prxEtap_x_prxList_x_ProxyRfp_x_tabcselectedID=item&body_x_tabProcessselectedID=tpcrfp 3/26

Ques�onnaire

Ques�onnaire Configura�on

Copy Row/Answer Type Sec�on/Ques�on Required Answer List Mul�-Answer

0 Result(s)

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Drop your completed, Excel forma�ed, ques�onnaire here.

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Publicly Posted Documents

Publicly Posted Documents Type Contact Last Modifica�on (UTC-4) Crea�on Date (UTC-4) Validity End Date Version

A�achments RFx Document (Approved)

DOWDLE Robert 9/5/2024 9:06:43 AM 9/5/2024 9:06:43 AM

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No�fied Suppliers

Invited Suppliers

Lane Enterprises Inc Consulted

Bryant's Plumbing and Hea�ng Consulted

Denton Concrete Services Company Consulted

All-City Drain Cleaning, Inc. Consulted

S H Barner Inc Consulted

Dominion Paving and Sealing Inc Consulted

Frank OConnor Inc Consulted

Allan Myers VA Inc Consulted clark brothers company, inc. Consulted

Hunter Paving Inc Consulted

Commonwealth Excava�ng Inc Consulted

Skanska USA Civil Southeast Inc Consulted

Nielsen Builders Inc Consulted

Francis O Day Co Inc Consulted

Corman Construc�on Inc Consulted

Ultra Services Inc Consulted

Flippo Construc�on Company Inc Consulted

Vecellio & Grogan Inc Consulted

Walter C. Via Enterprises, Incorporated Consulted

Burleigh Construc�on Co Inc Consulted

Norair Engineering Corp Consulted

Claude Erps Construc�on Consulted

D T Read Steel Co Inc Consulted

GeoStabiliza�on Interna�onal LLC Consulted

Robra Construc�on Inc Consulted

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Workflow

Approval Status

Comments

Send to

Approval History

Ac�vity Name Delegate to Created on (UTC-4) Validated on (UTC-4) State Due date (UTC-4) Ini�al performer

Created Robert DOWDLE 9/5/2024 8:59:59 AM Robert DOWDLE

1 Result(s)

Previous Approvals & Refusal

0 Result(s)

Mail History

Created Approval Required Approved

QQ Review

No

Yes

9/5/24, 9:09 AM Sourcing Project: Virginia https://procure.cgieva.com/print.aspx/en/bpm/process_manage/57688/rfp?body_x_prxEtap_x_prxList_x_ProxyRfp_x_tabcselectedID=item&body_x_tabProcessselectedID=tpcrfp 7/26 javascript:void('0')

SWaM

SWaM Data Available?

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Last Data Refresh Next Data Refresh

2024-09-04 at 22:20:43 2024-09-05 at 22:15:00 https://procure.cgieva.com/print.aspx/en/bpm/process_manage/57688/rfp?body_x_prxEtap_x_prxList_x_ProxyRfp_x_tabcselectedID=item&body_x_tabProcessselectedID=tpcrfp 8/26 https://procure.cgieva.com/print.aspx/en/bpm/process_manage/57688/rfp?body_x_prxEtap_x_prxList_x_ProxyRfp_x_tabcselectedID=item&body_x_tabProcessselectedID=tpcrfp 9/26 https://procure.cgieva.com/print.aspx/en/bpm/process_manage/57688/rfp?body_x_prxEtap_x_prxList_x_ProxyRfp_x_tabcselectedID=item&body_x_tabProcessselectedID=tpcrfp 10/26 https://procure.cgieva.com/print.aspx/en/bpm/process_manage/57688/rfp?body_x_prxEtap_x_prxList_x_ProxyRfp_x_tabcselectedID=item&body_x_tabProcessselectedID=tpcrfp 11/26 https://procure.cgieva.com/print.aspx/en/bpm/process_manage/57688/rfp?body_x_prxEtap_x_prxList_x_ProxyRfp_x_tabcselectedID=item&body_x_tabProcessselectedID=tpcrfp 12/26

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Administrative Services/Procurement

Lynchburg District Appomattox Residency

IFB #159133

INVITATION FOR BIDS IFB# 159133

Title: Pipe Replacement Rt 727

Commodity Code(s): 91339

Location Where Work Will Be Performed: Appomattox Residency

Issuing Agency: Commonwealth of Virginia

Virginia Department of Transportation (VDOT)

Contract Officer: Robert Dowdle

Email: Robert.Dowdle@vdot.virginia.gov

Phone: (434) 856-8320

NOTE TO BIDDERS

Prebid Conference: A Mandatory Pre-Bid Conference will be held at 10:00 AM Eastern Standard Time (EST) on September 19, 2024.

Refer to Solicitation Section V. for instructions on how to participate.

Solicitation Closing Date and Time: 1:00 PM EST on September 30, 2024. Refer to Solicitation Section VIII.1 for Instructions to

Bidders.

Virtual Public Bid Opening Date and Time: 2:00 PM EST on September 30, 2024. Refer to Solicitation Section VIII.2 for instructions on how to participate.

REMINDERS

1. Be sure to read and follow all instructions in the solicitation. Make certain bid pricing is not unbalanced.

2. Ensure all bid documents are completed and fillable attachments are uploaded with the bid submission. Bid documents and fillable attachments include, but may not be limited to:

3. VA STATE CORPORATION COMMISSION FORM

4. SMALL BUSINESS SUBCONTRACTING PLAN: A Small Business Subcontracting Plan (SBSP) is required for the bid to be considered responsive if the Bidder is not certified as a small business by the Department of Small Business and Supplier Diversity at the time of bid closing. Submit the SBSP on the included Attachment and provide plan value as a percentage not dollar value. See instructions under I. PURPOSE and Special Term and Condition: SBSP, Evidence of Compliance and Subcontractor Reporting.

5. SUBCONTRACTOR APPROVAL REQUEST

6. NORMAL AND EMERGENCY CONTACTS

7. REFERENCES

8. CONTRACTOR LICENSE REQUIREMENTS

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General

Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid.

Administrative Services Division

Invitation for Bids IFB #159133

TABLE OF CONTENTS

PAGE #

I. Purpose 3

II. Questions Regarding This Invitation For Bid 3

III. General Definitions 3

IV. Specifications/Contract Requirements 3

V. Pre-Bid Teleconference 7

VI. Method for Payment 7

VII. Invoicing 7

VIII. Bidders Instructions and Public Bid Opening 8

IX. General Terms and Conditions 9

X. Special Terms and Conditions 15

ATTACHMENTS

A. VA State Corporation Commission

B. Small Business Subcontracting Plan (SBSP)

C. Subcontractor Approval Request

D. Normal and Emergency Contacts

E. Contractor License Requirements

RESOURCES BY REFERENCE

1. General Term and Condition C.1.(d): Anti-Discrimination Link to Referenced Training

2. General Term and Condition CC: Civility in State Workplaces Link to Referenced Training https://www.dhrm.virginia.gov/public-interest/contractor-sexual-harassment-training https://www.vdot.virginia.gov/doing-business/training/

I. PURPOSE:

The Virginia Department of Transportation (herein referred to as “VDOT”) is soliciting bids from qualified firms to provide pipe replacement services (Jack and Bore) for VDOT Appomattox Residency, per the specifications of this solicitation.

PERIOD OF CONTRACT: From date of award through November 22, 2024 (nonrenewable)

Reminder to Bidders: This solicitation includes the requirement for the Bidder to submit a Small Business Subcontracting Plan (SBSP) Attachment B with the electronic bid response in eVA. Bidders selecting the “I Plan To Complete All Work” box must be certified as a small/micro business by the Commonwealth of Virginia, Department of Small Business and Supplier Diversity (DSBSD) by the due date of this solicitation to participate in the SWaM Program.

If the Bidder is not a DSBSD-certified small business, the “I Plan To Use Subcontractors” box must be selected and the

Bidder shall identify on the SBSP attachment the portions of the contract that will be subcontracted to DSBSD-certified small business for the initial contract period and any subsequent renewal periods.

II. QUESTIONS REGARDING THIS INVITATION FOR BID:

Any questions regarding this invitation for bid shall be addressed to Robert Dowdle at Robert.Dowdle@VDOT.virginia.gov.

The issuing office shall determine whether any addendum should be issued as a result of any questions or other matters raised. Provide questions no later than 5:00 PM EST five days prior to IFB close.

III. GENERAL DEFINITIONS:

For the purpose of clarification, each firm submitting a Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the services is referred to as a “Contractor”. Virginia Department of Transportation is referred to as “Department” or as “VDOT”, and “Representative” refers to the VDOT Contract Administrator who will be administering the contract. This

Invitation for Bids states the instructions for submitting bids, the procedure and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between VDOT and the Contractor.

IV. SPECIFICATIONS / CONTRACT REQUIREMENTS:

Appomattox County - Rte. 727 (Red House Rd.) (LAT/LONG: 37.310067, -78.831093), Object ID 40328

Contractor shall abandon existing 24" CMP, length of 80’, with flowable fill.

Contractor shall remove and dispose of existing endwalls. Contractor shall Jack and Bore (Method A) 36" smooth wall steel pipe, to be countersunk 6”, length of 80', with std. EW-1 end walls (with beveled edge) required on inlet and outlet ends of pipe.

Contractor shall tie in the inlet and outlet end of proposed endwalls with the toe of fill. Erosion Control Stone Class A1 culvert outlet protection required, minimum depth of 18”.

Contractor’s bid pricing shall include all materials, pipe, endwalls, excavation, fill material needed to tie in new endwall, slope repairs, and other land disturbances, seeding/fertilizer, protective coverings, check dam, siltation control excavation and temporary silt fence, traffic control, disposal costs, experienced operators, labor and equipment to include mobilization and demobilization.

Live stream work required.

VDOT State Forces will provide all tree trimming/removal services for this location.

VDOT has obtained the environmental permits and temporary construction easements that are needed for this project.

A. SCOPE OF WORK:

All work shall be performed in compliance with the applicable parts of the VDOT Road and Bridge Specifications 2016 or latest edition, including but not limited to: Section 302 – Drainage Structures, Section 232 – Pipe and Pipe Arches, Section

249 – Flowable Backfill, Section 217 – Hydraulic Cement Concrete, Section 218 – Hydraulic Cement Mortar and Grout, Section 303 – Earthwork, Section 512 – Maintaining Traffic, Section 107.16 – Environmental Stipulations.

All work shall be performed in compliance with the Virginia Department of Environmental procedures and any revisions issued during the term of the contract.

Contractors bidding on this solicitation shall be able to complete this project by November 22, 2024. The work shall be completed between regular business hours of 8:00 A.M. and 5:00 P.M., Monday through Friday, excluding official holidays.

No Sunday workdays permitted.

Method A - Jacked Pipe Installation:

The Contractor shall select and use pipe having a design strength and wall thickness sufficient to withstand the jacking operation and maximum height of fill to be encountered along the length of the pipe.

Construction shall be performed in such a manner that the pavement surface above the pipe line does not have more than ½ inch of settlement when measured with a 10-foot straightedge.

The hole shall be bored mechanically with a suitable boring assembly designed to produce a smooth, straight shaft and operated so that the completed shaft will be at established line and grade. The bore holes shall be mechanically produced. The boring shall be accomplished by using either a pilot hole or a dry bore method.

The Contractor shall apply even pressure to all jacks during jacking operations. Provide suitable bracing between jacks and the jacking head so that pressure shall be applied to the pipe uniformly around the ring of the pipe. The jacking head shall be of such weight, construction, and dimensions that it shall not bend or deflect when full pressure is applied at the jack. The jacking head shall be provided with an opening for the removal of excavated material as the jacking operation proceeds.

The Contractor shall set the pipe to be jacked on guides that are straight and securely braced together in such manner as to firmly support the section of pipe and to direct it in the proper line and grade as jacking operations proceed. The Contractor shall replace or repair pipe that is damaged during jacking operations at his own expense. Joints shall be butt welded so as to be watertight as installation progresses.

In Stream Plans:

Upon award, the Contractor shall meet with VDOT Environmental personnel to discuss the In Stream plan for awarded site.

The Contractor shall be responsible for providing finalized In Stream plan to the Contract Administrator for review and acceptance prior to beginning any work on site. Acceptance of this plan does not constitute a final plan, as conditions on site may change and the Contractor shall be responsible to adjust the plans to meet the ever changing field conditions.

Sheet Piling and Shoring:

In the event the Contractor and the VDOT Contract Administrator determine shoring shall be needed to conduct repairs at the site, the Contractor shall submit design to the Contract Administrator prior to installation for review and acceptance. This must be an engineered design with calculations and VDOT’s review will be for acceptance not approval of the designed plan.

Materials:

Materials supplied by the Contractor, to include the Smooth Steel Wall Pipe, must meet the Made in USA designation. All materials must conform to the VDOT Road & Bridge Specifications 2020 section 232.02(c)4. Contractor to provide a copy of the pipe Manufacturer's letter of certification that Certifies to ASTM 139 and Mill Report.

All materials such as stone for slope, inlet and outlet stabilizations shall be included in the bid pricing submitted.

Headwalls are to be included in the bid price for each lot and designed per current VDOT Road and Bridge Specifications.

B. TRAFFIC CONTROL:

All traffic control shall conform to the latest edition of the Manual on Uniform Traffic Control Device Standards (MUTCD), latest edition of Virginia Work Area Protection Manual (WAPM), and VDOT IIM-TE-386.1

The Contractor shall ensure that at least one lane of the road is open at all times while work is in progress.

PORTABLE TEMPORARY RUMBLE STRIPS: This work may consist of employing Portable Temporary Rumble Strips

(PTRS) in support of work-zone flagging operations at locations or times designated herein, in the WAPM, VDOT IIM-TE-

386.1 , or as directed by VDOT representative. IIM-TE-386.1 provides additional requirements and guidance beyond what is shown in the Virginia Work Area Protection Manual (VWAPM) for flagging operations on two-lane roadways Contractor shall only use Portable Temporary Rumble Strips (PTRS) that are listed on the most current VIRGINIA DOT Pre-Approved

Traffic Control Device Listing. The list may be accessed at: https://www.virginiadot.org/business/resources/TCD-Pre-

Approved-Listing-2019-05-16.pdf. Currently there is only one approved product:

1. Cost of Portable Temporary Rumble Strips shall be included in the unit price bid.

2. The Contractor shall be required to provide the appropriate signs and spring-loaded type sign stands meeting NHRP

350 requirements and capable of holding a 48” inch sign. It shall be the responsibility of the Contractor to transport, properly set up, and break down all traffic control devices. The contractor shall install and maintain signs in accordance with the most recent edition of the VWAPM and MUTCD, as revised or amended. Signs and outlays layouts shall be in place prior to the performance of any work. The Contractor shall supply all traffic cones and traffic-related channelizing devices. Contractor shall provide two-way radios for traffic control when applicable.

3. The contractor shall provide, transport, erect and maintain and dismantle adequate traffic control work zone signs and or temporary barriers to delineate work areas when required and the price quoted shall include these costs.

C. PERSONNEL:

1. Contractor shall be licensed by the Virginia Department of Professional and Occupational Regulations (DPOR) as a

Contractor with appropriate class and specialty. See Special Terms and Conditions #8 and #9. Contractor shall ensure a supervisor onsite at all times with a valid Department of Environmental Quality Erosion and Sediment Control certification.

1. Contractor’s Capacity To Perform: The Contractor shall be responsible for having sufficient and adequately qualified personnel and equipment available throughout the contract period to perform the services.

2. Contractor’s Personnel: The Contractor shall be responsible for the conduct of all Contractor’s and Subcontractor’s personnel while at the work site. The Contractor’s and Subcontractor’s personnel shall at all times communicate with the traveling public, landowners and citizens in a courteous and respectful manner. The Contractor’s personnel shall refer all public questions concerning work planned, performed or promised to the Contract Administrator/Contract Monitor.

3. Contact Person: The Contractor shall assign an individual as the Supervision Representative whose name and cellular phone number shall be required prior to commencement of any work activities. The cellular telephone shall be capable of operating throughout the area covered under this contract and be able to communicate effectively with Contract

Administrator/Monitor.

4. Supervision: The Supervision Representative shall be responsible for assigning and coordinating work, addressing general contract performance issues and have the ability to meet with VDOT representatives on site as needed. All costs incurred for the Contractor’s Supervision Representative to review future work assignments with VDOT shall be the sole responsibility of the Contractor.

http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/business/resources/IIM/TE-386_USE_OF_PTRS.pdf http://www.virginiadot.org/Business/resources/Wrk_zone/2011_WAPM_Rev_1.pdf https://www.virginiadot.org/business/resources/TCD-Pre-Approved-Listing-2019-05-16.pdf https://www.virginiadot.org/business/resources/TCD-Pre-Approved-Listing-2019-05-16.pdf

5. Flagging Certification: The Contractor shall ensure that any member of the crew to be utilized as a “flagger” shall be certified in the VDOT Flagging Certification Program or the American Traffic Safety Services Association (ATSSA)

Flagger Certification Program and maintain a valid certification throughout the contract period. The VDOT or ATSSA flagging certification card must be in their possession at all times. Flagger’s found not in possession of a Certification card or performing their duties improperly shall not be allowed to perform work and the operation will be shut down.

VDOT will inspect on a regular basis to ensure that flaggers have their Certification cards. Additionally, any crewmember that is used as a flagger shall be able to communicate to the traveling public in English while performing their job duty as a flagger at the flagger station as required in Section 6E.01 of the Virginia Work Area Protection Manual.

6. Communication: The Contractor’s Supervision Representative and at least one (1) crewmember on each crew shall be capable of communicating (both verbally and in writing) and comprehending the English language. Contractor’s

Supervision Representative and the designated crewmember shall be capable of communicating instructions to the other crewmembers. The English used by this person must be understood by VDOT personnel.

7. Appearance: Any person working under this contract shall be dressed appropriately at all times. Proper dress shall include long pants (slacks) and shirts or blouses with sleeves.

D. MANNER OF CONDUCTING WORK AT THE JOB SITE:

The Contractor shall begin work within ten (10) business days after receipt of a Purchase Order unless otherwise agreed upon by the VDOT Contract Administrator. The Contractor shall advise the VDOT Contract Administrator at least 24 hours prior to the commencement of work. The Contractor shall not begin work until the location and extent of work has been verified and approved by the Contract Administrator.

All equipment and stored materials shall be kept out of the design clear zones and deflection areas.

VDOT will provide the contractor with all necessary Environmental permits.

The Department will acquire right of entry agreements to allow the work to be performed. The agreements will be provided to the Contractor and the Contractor shall abide by the terms of the agreement at all times. If it is necessary for the

Contractor to obtain storage areas or staging areas on private property, it will be the Contractor’s responsibility to acquire signed agreements with the property owners. The Contractor shall provide the VDOT Contract Administrator a copy of all signed agreements prior to entering private property.

Disposal of waste material shall be in accordance with state and federal regulations. The Contractor shall dispose of all refuse, rubbish, scrap materials and debris caused by pipe rehabilitation operations. No such refuse, rubbish, scrap material and debris shall be left within the completed work area nor buried on the job site, but shall be removed from the site and properly disposed of in a licensed landfill or otherwise as required by law. Under no circumstances shall contractor leave millings or leftover material accumulated or piled on shoulder of road. All disposal and landfill charges are the responsibility of the Contractor and shall be included in the bid pricing submitted.

The contractor is responsible for cleaning the streets, sidewalk facilities, and other areas disturbed by construction activities when the work is completed. This work will include cleaning and debris removal/disposal, and removal of all construction materials.

In the event that the Contractor should discover any suspicious activity or suspected hazardous or foreign material within the

VDOT Right of Way, and while engaged in any active and/or standby operations performed under this contract. The

Contractor shall immediately report such discovery to the law enforcement authorities and to the VDOT Contract

Administrator.

E. TRANSPORTATION OPERATIONS CENTER:

The Contractor shall notify the Transportation Operations Center (TOC) for “VA Traffic” notification. The TOC Contact

Number: 1-540-375-0170. Notifications to the TOC shall be made prior to 8:00 AM each day.

The Contractor shall immediately provide notification to the TOC for any accident that occurs within the work zone or for any personal injury which requires off-site medical attention (notification shall also be immediately made to the CA/CM).

The Transportation Operations Centers will request the following information from the Contractor: Route, county, location

(termini), lane impacted (EBL, SBL, etc.), and cell phone number.

Failure to provide notification to the Transportation Operations Centers may be cause for default action or contract termination.

VI. MANDATORY PREBID CONFERENCE:

A mandatory in person pre-bid conference will be hosted by the Contract Officer at the job site on Route 727 (Red

House Road LAT/LONG: 37.310067, -78.831093 at 10:00 AM EST on September 19, 2024. The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation.

Due to the importance of all bidders having a clear understanding of the specifications/scope of work and requirements of this solicitation, participation at this prebid conference will be a prerequisite for submitting a bid. Bids will only be accepted from those bidders who are represented at this prebid conference. No one will be admitted to join the conference after 10:00 AM EST.

If you plan to participate in the mandatory pre-bid conference you must provide the following information via email to Robert.Dowdle@vdot.virginia.gov no later than 5:00 PM EST on the business day prior to the scheduled conference.

• Solicitation Number and Title

• Company Name and Address

• Representative Name, Phone Number, Email Address.

At the start of the conference the Contract Officer will conduct an attendance roll call to identify the individuals participating. Participants will be requested to provide their individual name, company name and contact information during the roll call. Participants who did not provide their information in advance will be requested to provide their name, company and contact information during the roll call. Bids will only be accepted from those Bidders who are represented and make their participation known to the Contract Officer during the conference roll call and who requested admittance no later than 10:00 AM EST.

Have a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation.

VI. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work. Invoices shall be submitted to the address listed below for all items completed within the designated billing period.

Payment will be made via check, ACH, or EDI. Payment may also be made via P-Card for invoices within the P-Card limit if the Contractor accepts the State’s Small Purchase Charge Card. For questions about eVA please contact eVA Customer Care center at eVACustomerCare@DGS.Virginia.gov. For questions about electronic payments please contact DOA at (804) 692-

0473 or via email at: edi@doa.virginia.gov

VII. INVOICING:

Invoices shall be submitted upon completion and acceptance by VDOT to the address as listed below. Invoices shall include the contract number, purchase order number, itemized quantities, unit price, and extended costs based on the contract pricing mailto:edi@doa.virginia.gov schedule. No payment will be made for work in progress on the prescribed payment dates. Work completed will be verified in writing by a VDOT Representative and Contractor Foreman on an agreeable format.

Virginia Department of Transportation

Appomattox Residency Office

331 Ferguson Street

Appomattox, Va. 24522

ATTN: Sandra Mullins

In lieu of mailing, invoices may be submitted as an attachment via email to Sandra.Mullins@VDOT.Virginia.gov and carbon copy (CC) LynchAppomattoxinvoices@VDOT.Virginia.gov

VIII. BIDDER’S INSTRUCTIONS and PUBLIC BID OPENING

1. BID SUBMISSION – INSTRUCTIONS:

All bids must be submitted electronically online via eVA using the Bidder’s established eVA Supplier Account. The entire bid response including any / all attachments and any / all addenda must be submitted electronically in eVA no later than the closing date and time stated on the electronic solicitation posting. Faxed, emailed, mailed or hand-delivered bids will not be accepted.

To learn how to submit an online bid in eVA please refer to the online supplier training page at:

https://eva.virginia.gov/supplier-training-materials.html

The link to the video “Viewing and Responding to Solicitations” can be found on the Supplier Training Materials page at:

https://www.youtube.com/watch?v=KSxcAkOekW0

It is the responsibility of the Bidder to ensure the bid and all required attachments are properly completed, readable and uploaded to eVA by the date and time deadline stated on the electronic solicitation posting. Bidders should allow sufficient time to account for any technical difficulties they may encounter during online submission or uploading of documents.

In the event of technical difficulties, suppliers should contact eVA Customer Care at 1 -866-289-7367 or via email at eVACustomerCare@DGS.Virginia.gov.

2. PUBLIC BID OPENING:

Bids will be opened at the time stated on the electronic posting and the reminders page of this solicitation, and their contents per the Virginia Public Procurement Act and Commonwealth of Virginia Vendors Manual, will be made public for the information of bidders and others interested.

A virtual public bid opening will be hosted by a VDOT representative at 2:00 PM EST on September 30, 2024.

Join the meeting now

Meeting ID: 275 095 485 414

Passcode: JB2U7D

Dial in by phone

+1 434-230-0065,,684080641# United States, Lynchburg

(434) 230-0065,,684080641# United States (Toll-free)

Find a local number mailto:Sandra.Mullins@VDOT.Virginia.gov mailto:LynchAppomattoxinvoices@VDOT.Virginia.gov https://eva.virginia.gov/index.html https://eva.virginia.gov/supplier-training-materials.html https://www.youtube.com/watch?v=KSxcAkOekW0 mailto:eVACustomerCare@DGS.Virginia.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q5MWNkMzQtNTRmMC00N2Q4LWI5OGUtYTZkNDE5ZWY5NWYw%40thread.v2/0?context=%7b%22Tid%22%3a%22620ae5a9-4ec1-4fa0-8641-5d9f386c7309%22%2c%22Oid%22%3a%22ca749677-1dae-462a-bde2-abdd0f12c894%22%7d tel:+14342300065,,684080641 tel:4342300065,,684080641 https://dialin.teams.microsoft.com/69fbdf03-a314-4206-b210-d4d007632545?id=684080641

Phone conference ID: 684 080 641#

The bid opening will begin promptly at the time indicated.