IFB1 2015_294 Firewood.pdf
PDF 597 KB Posted
- Attached to
- Various Parks - Resale Firewood
- Solicitation number
- IFB1 PMAA 2015000294 1
- Issued by
- Denver County, Denver City, Colorado
About this file
This is an Invitation for Bid (IFB) issued by the State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, for the procurement of resale firewood. The solicitation seeks competitive quotations for 32,880 bundles of firewood to be delivered to 18 Colorado state parks across three geographic areas, with the potential to serve an additional 12 parks if needed. Each bundle must measure no less than 16 inches long by 10 inches wide with a minimum volume of 0.75 cubic feet, contain at least 9 pieces of wood, include sturdy wrapping and handles, and be accompanied by a vendor-provided picture for planning purposes. Bundles will be delivered upon request within 5 days of order placement, scheduled directly with park staff to accommodate forklift operations, in loads between 240 and 600 bundles delivered on pallets with return pickup on subsequent deliveries. The written inquiry deadline is June 17, 2015 at 4:00 PM MST, with answers posted by June 18, 2015 at 5:00 PM MST. Bids are due June 26, 2015 at 11:00 AM MST, with award expected by June 30, 2015. The contract term is 12 months with the option for two additional 12-month renewal periods, not to exceed 36 months total, subject to 60-day written notice and potential rate adjustments capped at the lesser of Consumer Price Index average or 5 percent annually.
Bidders must submit the specification table, completed bid pricing sheet (provided in attached Excel file), and vendor information sheet to be considered responsive. All prices must remain firm for the initial 12 months, with F.O.B. Destination delivery terms. Pricing must include all freight and shipping costs, with the State bearing no shipping expenses. Vendors must be registered in the ColoradoVSS system prior to bid opening; however, non-registered vendors may be considered if adequate competition does not exist among registered vendors. The State reserves the right to reduce minimum quantities if fire bans or weather-related issues are implemented at affected parks. Multiple awards may be made to different vendors across the three geographic areas. All bid submissions must be received at the Colorado Parks and Wildlife Procurement Office, 1313 Sherman Street, Denver, CO 80203 by the closing deadline, with no exceptions permitted for late submissions.
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| File | Type | Posted |
|---|---|---|
| POTerms_Conditions1-1-09.doc.pdf | ||
| IFB1 2015_294 Pricing Sheet.xlsx | XLSX spreadsheet |
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Text version
State of Colorado Invitation for Bid
Page 1 of 11 IFB1 2015*294
IFB1 2015*294
BIDS DUE: June 26, 2015 @ 11:00 AM (MST)
All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions
Bidders are urged to read the bid thoroughly before submitting a bid.
ISSUING OFFICE
This Invitation for Bid (IFB) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:
Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office
1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:
Email: dnr_cpw_bids@state.co.us
PURPOSE
The purpose of this Invitation for Bid is to obtain competitive quotations from qualified individuals and firms for Resale Firewood. The State has been divided into three (3) Areas and three (3) awards will be made for firewood. It is the intent of Colorado Parks and Wildlife that, if necessary, multiple awards may be made to different vendor in regards to this solicitation.
file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us
Page 2 of 11 IFB1 2015*294
SPECIFICATIONS
**Note: If a fire ban (or other weather related issue) is put into place for any of the parks listed on this solicitation, we reserve the right to reduce the minimum quantity for delivery.
Description Resale Firewood
Quantity 32,880 Bundles (see attached Excel File for breakdown for each Park)
Bundles Must be no less than 16 inches long, 10 inches wide & .75 cubic feet in volume per bundle
No fewer than 9 pieces of wood per bundle
Wrapped in sturdy wrapping to ensure bundles do not break apart
Sturdy handle attached to the bundle that does not break
For planning purposes please provide a picture of wood bundles
Minimum quantities per pricing sheet listed on the attached Excel File, however, if there are additional requests for firewood bundles throughout the fiscal year, CPW is requesting amount per bundle additional cost for minimum of 240 bundles
Delivery Bundled wood delivered to specified park upon request
Delivered within 5 days of order to specified park
After an order is placed, the company is to schedule delivery directly with the park to ensure a park staff member is available to operate a forklift to avoid unloading bundles by hand – preferred to have a +/- 2 hour window from scheduled delivery time
Loads must be anywhere between 240 and 600 bundles
Loads must be delivered on pallets
All Pallets that are delivered will be picked up on the next delivery
Delivery to all Parks as stated below.
Pricing List Pricing Information on attached Excel File.
Page 3 of 11 IFB1 2015*294
DELIVERY
The following 18 parks are those that upon award will have immediate needs to order firewood:
Area 1 Address Cherry Creek State Park 4201 South Parker Road, Aurora, CO 80014 Chatfield State Park 11500 N Roxborough Park Road, Littleton, CO 80125 Golden Gate State Park 92 Crawford Gulch Road, Golden, CO 80403 St. Vrain State Park 3525 State Highway 119, Firestone, CO 80504 North Sterling State Park 24005 CR 330, Sterling, CO 80751
Area 2 Address Eleven Mile State Park 4229 County Road 92
Lake George, CO 80827
Mueller State Park 21045 Highway 67 South Divide, CO 80814 Trinidad State Park 32610 Highway 12 Trinidad, CO 81082 Cheyenne Mountain State Park 410 JL Ranch Heights Colorado Springs, CO 80926 John Martin State Park (Need delivery every other year) 30703 Co. Rd. 24, Hasty, CO 81044
Area 3 Address Vega State Park 15247 North 6/10 Road Unit A, Collbran, CO 81624 Sylvan Lake State Park 10200 Brush Creek Road, Eagle, CO 81631 Rifle Gap State Park 5775 Highway 325, Rifle, CO 81650 Rifle Falls State Park 5775 Highway 325, Rifle, CO 81650 Fruita State Park 595 Hwy 340, Fruita, CO 81521 Island Acres State Park 1055 Interstate 70, Palisade, CO 81526 Highline State Park 1800 11.8 Road, Loma, CO 81524 Navajo State Park 1526 County Road 982, Arboles, CO 81121
Page 4 of 11 IFB1 2015*294
The following parks/office locations currently do not have an immediate need to order firewood but could be added to the list of parks that the awarded vendor would need to assist if the location chose to use the award:
Area 1 Address
State Forest State Park 56750 Highway 14, Walden, CO, 80480
Boyd Lake State Park 3720 N County Road 11-C, Loveland, CO 80538-2307
Jackson Lake State Park 26363 County Road 3, Orchard, CO, 80649
Area 2 Address Lathrop State Park 70 County Road 502, Walsenburg, CO, 81089
San Luis State Park P O Box 150, Mosca, CO, 81146
Lake Pueblo State Park 640 Pueblo Reservoir Road, Pueblo, CO, 81005
Area 3 Address Crawford State Park 40468 Hwy 92, Crawford, CO, 81415
Steamboat Lake State Park 61105 RCR 129, Clark, CO, 80428
Pearl Lake State Park 61105 RCR 129, Clark, CO, 80428
Paonia State Park P O Box 147, Crawford, CO, 81415
Yampa River State Park 6185 W. US Hwy. 40, Hayden, CO 81639
Ridgway State Park 28555 Highway 550, Ridgway, CO 81432
Lone Mesa State Park Approximately 25 miles north of the town of Dolores Dolores, CO, 81323
Page 5 of 11 IFB1 2015*294
PRICING
See attached Excel sheet – please complete the cost per each item. The Excel File must be completed and returned along with the Vendor Information Sheet to be considered responsive.
TERM
The prices must remain firm for the first 12 months. At the State’s option, the State may choose to renew this award for an additional 2, 12 month period, not to exceed a total of 3 years (36 months). If the state chooses to renew this bid for the additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12-month term of its intent to renew the agreement for an additional year.
If the State chooses to renew for the additional years, the vendor may request a rate adjustment in writing with supporting documenation for the rate increase at least 30 days prior to the start of the next 12-month term . The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12-month period of this Contract.
INQUIRIES
Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.
Questions must be submitted in writing to:
Raven Lopez Department of Natural Resources
Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us
Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule
QUESTIONS ABOUT THE INVITATION FOR BID
All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Invitation for Bid at dnr_cpw_bids@state.co.us
If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.
mailto:dnr_cpw_bids@state.co.us
Page 6 of 11 IFB1 2015*294
SOLICITATION SCHEDULE
Bid Posted June 11, 2015
Written Inquiry Deadline June 17, 2015 at 4:00 pm MST
Answers to Written Solicitation Questions to be posted on VSS
June 18, 2015 by 5:00 pm MST
Bid Closes June 26, 2015 at 11:00 am MST
Bid Award Expected by June 30, 2015
ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.
VENDOR REQUIREMENTS
Because of the limited competition expected from registered ColoradoVSS Vendor Self Service (VSS) vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration is active prior to the bid opening time or the due date for receipt of quotes.
VSS and its registration information can be found at:
https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService
NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.
COLORADO PURCHASE ORDER
A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.
HOW TO SUBMIT A BID RESPONSE
All vendors wishing to submit a bid response for this Invitation for Bid Solicitation must submit their proposal which must include:
1) The Specification Table (Page 8 -10)
2) The Bid Pricing Sheet on the attached Excel File and;
3) The Vendor Information Sheet (Page 11) by one of the following methods:
Delivery via USPS or other courier services
Personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: IFB1 2015*294, 1313 Sherman Street, Denver, CO 80203.
http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService
Page 7 of 11 IFB1 2015*294
Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.
PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS
ATTACHMENTS
Colorado Purchase Order Terms and Conditions
Excel File for Pricing Information
Page 8 of 11 IFB1 2015*294
SUBMITTAL
SPECIFICATIONS
Description Resale Firewood
Vendor Specifications – REQUIRED! Does your bid item meet or exceed the published specs?
Yes No If No, Identify your bid item specifications
Quantity 32,880 Bundles (see attached Excel File for breakdown for each Park)
Bundles Must be no less than 16 inches long, 10 inches wide & .75 cubic feet in volume per bundle
No fewer than 9 pieces of wood per bundle
Wrapped in sturdy wrapping to ensure bundles do not break apart
Sturdy handle attached to the bundle that does not break
For planning purposes please provide a picture of wood bundles
Minimum quantities per pricing sheet listed on the attached Excel File, however, if there are additional requests for firewood bundles throughout the fiscal year, CPW is requesting amount per bundle additional cost for minimum of 240 bundles
Delivery Bundled wood delivered to specified park upon request
Delivered within 5 days of order to specified park
After an order is placed, the company is to schedule delivery directly with the park to ensure a park staff member is available to operate a forklift to avoid unloading bundles by hand – preferred to have a +/- 2 hour window from scheduled delivery time
Loads must be anywhere between 240 and 600 bundles
Loads must be delivered on pallets
All Pallets that are delivered will be picked up on the next delivery
Delivery to all Parks as stated above
Pricing Pricing Information on attached Excel File?
Page 9 of 11 IFB1 2015*294
DELIVERY
Delivery to Parks with immediate firewood needs:
Area 1 Address Is delivery to the following parks feasible?
Yes No
Cherry Creek State Park 4201 South Parker Road, Aurora, CO 80014
Chatfield State Park 11500 N Roxborough Park Road, Littleton, CO 80125
Golden Gate State Park 92 Crawford Gulch Road, Golden, CO 80403
St. Vrain State Park 3525 State Highway 119, Firestone, CO 80504
North Sterling State Park 24005 CR 330, Sterling, CO 80751
Area 2 Address Eleven Mile State Park 4229 County Road 92
Lake George, CO 80827
Mueller State Park 21045 Highway 67 South Divide, CO 80814
Trinidad State Park 32610 Highway 12 Trinidad, CO 81082
Cheyenne Mountain State Park 410 JL Ranch Heights Colorado Springs, CO 80926
John Martin State Park (Need delivery every other year)
30703 Co. Rd. 24, Hasty, CO 81044
Area 3 Address Vega State Park 15247 North 6/10 Road Unit A, Collbran, CO 81624
Sylvan Lake State Park 10200 Brush Creek Road, Eagle, CO 81631
Rifle Gap State Park 5775 Highway 325, Rifle, CO 81650
Rifle Falls State Park 5775 Highway 325, Rifle, CO 81650
Fruita State Park 595 Hwy 340, Fruita, CO 81521
Island Acres State Park 1055 Interstate 70, Palisade, CO 81526
Highline State Park 1800 11.8 Road, Loma, CO 81524
Navajo State Park 1526 County Road 982, Arboles, CO 81121
Page 10 of 11 IFB1 2015*294
Delivery to Parks that may/may not have firewood needs:
Area 1 Address Is delivery to the following parks feasible?
Yes No
State Forest State Park 56750 Highway 14, Walden, CO, 80480
Boyd Lake State Park 3720 N County Road 11-C, Loveland, CO 80538-2307
Jackson Lake State Park 26363 County Road 3, Orchard, CO, 80649
Area 2 Address Lathrop State Park 70 County Road 502, Walsenburg, CO, 81089
San Luis State Park P O Box 150, Mosca, CO, 81146
Lake Pueblo State Park 640 Pueblo Reservoir Road, Pueblo, CO, 81005
Area 3 Address Crawford State Park 40468 Hwy 92, Crawford, CO, 81415
Steamboat Lake State Park 61105 RCR 129, Clark, CO, 80428
Pearl Lake State Park 61105 RCR 129, Clark, CO, 80428
Paonia State Park P O Box 147, Crawford, CO, 81415
Yampa River State Park 6185 W. US Hwy. 40, Hayden, CO 81639
Ridgway State Park 28555 Highway 550, Ridgway, CO 81432
Lone Mesa State Park Approximately 25 miles north of the town of Dolores Dolores, CO, 81323
Page 11 of 11 IFB1 2015*294
VENDOR INFORMATION
Delivery Date
Company Name
Address
City/State/Zip
Phone/Fax
Email Address
Signature
Typed/Printed Name
Title
Date
Have all requirements for this solicitation, as stated above, been met? Yes No
Do you accept Colorado PO Terms and conditions? Yes No
Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.
File details come from the government source that posted it. Updated .