IFB Town of Clifton Streetscape Phase II UPC 126584 109949 Addendum #1 6 11 2026.pdf
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- Solicitation number
- IFB-119188
- Issued by
- Fauquier County, Virginia
About this file
Summary of Addendum #1 to IFB 25003 Town of Clifton Streetscape Phase II
This is an addendum to an Invitation to Bid issued by the Town of Clifton, Virginia for the Streetscape Project Phase II, which comprises two sequential construction stages: Stage 1 duct bank construction and Stage 2 roadway construction on Main Street between Chapel Street and Ford Lane in Clifton, Virginia. The addendum provides clarifications and responses to contractor questions regarding material specifications, bid items, and project procedures. Key clarifications include specifications that sidewalk materials should follow the Material Type Plan on Sheet 3C rather than Sheet 2B; sealant specifications require Type B Silicone Joint Sealant per detail; and a new bid line item (Line 49) has been added for Norfolk Southern Railroad Coordination and Watcher Services. Additionally, the addendum addresses fence removal and replacement procedures for the Clifton Mainstreet Pub parcel, specifying that existing fence posts can be removed and stored on site for reinstallation after completion of work in that area. The addendum clarifies that existing conditions survey documentation may be conducted using drone video with high resolution capability rather than traditional methods, and that contractors submitting bids electronically through eVA will not be required to provide a USB flash drive delivery. The bid due date for this solicitation is June 25, 2026.
The addendum also corrects specific technical requirements for bid submissions, including clarification that Line 13 of the Duct Bank Schedule of Bid Items Summary for Trench Excavation ECI-2 should use Cubic Yards (CY) as the unit of measure, and revises the liquidated damages clause to specify Six Hundred dollars ($600.00) per day for work extending beyond the specified completion date. Contractors are instructed to apply fence removal and replacement costs to Line 44 (Ornamental) of the Stage 2 Bid Item Summary. The document does not address pricing terms, set-asides, incumbent vendor information, or specific contract award values, indicating that such details remain in the original IFB documents.
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Text version
Town of Clifton, Virginia P.O. Box 309
Clifton, VA 20124
ADDENDUM #1 to INVITATION TO BID
Issue Date: April 28, 2026 IFB No: 25003
FOR:
Town of Clifton Streetscape-Phase II Duct Bank Construction (Stage 1) and Roadway Construction
(Stage 2) State Project No.
CLFT-029-101
Federal Aid Project No.
FHWA - TAP-5B01(696)
VDOT UPC #126584 and 109949
Responses to Questions from Contractors
1. The sidewalk material noted on Sheet 2B of the Roadway Plans shall be ignored. The materials should follow the Material Type Plan on Sheet 3C.
2. Sealant on Sheet 2B – please provide bid using the Type B – Silicone Joint Sealant per the detail.
3. Clifton Streetscape Stage 2 Bid Item Summary – line item 49 has been added for Norfolk Southern Railroad Coordination and Watcher Services.
4. The existing fence located in front of the Clifton Mainstreet Pub (Parcel 007) is noted on Sheet 3 of the Roadway Plans “to be removed & replaced”. The fence posts (6) are currently anchored to the pavement with threaded rods and metal post base. The posts can be removed from these threaded rods. The fence can then be stored on site. This will be coordinated with the owner. Then once the work has been completed in this area the fence can be reinstalled using the same anchoring method.
5. Section II Special Terms and Conditions item C. Liquidated Damages should read as follows: …… “Contractor shall pay the Town Six Hundred dollars ($600.00) for each day that expires after the time specified for Final Completion until the Work is completed”.
6. If a bid is submitted electronically through the eVA site, a delivery of an electronic copy USB flash drive is not required. This would only be required if a bid is submitted in paper form.
7. Pre-existing conditions: Road repairs - Prior to commencement of work for this contract, an existing conditions survey video will be performed with the Contractor. The Contractor and the Town will each have a record copy of the survey. The Contractor will not be responsible for repairs for pre-existing conditions except for work that is a part of the contract. The existing conditions survey required in the IFB can be conducted using a drone video as long as it has a high resolution to visualize accurate details.
8. Clifton Streetscape Stage 2 Bid Item Summary Line 44 – Ornamental – Please use this line item for the removal/replacement of the fence as described in item 4 above.
9. Clifton Streetscape Phase II – Duct Bank Schedule of Bid Items Summary Line 13 Trench Excavation ECI-2 – The unit of measure is Cubic feet (CY) and the bids should reflect this unit of measure.
| ADDENDUM #1 to INVITATION TO BID |
| FOR: |
| Responses to Questions from Contractors |
| 9. Clifton Streetscape Phase II – Duct Bank Schedule of Bid Items Summary Line 13 Trench Excavation ECI-2 – The unit of measure is Cubic feet (CY) and the bids should reflect this unit of measure. |
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