IFB_Solicitation_Package_12A2395_.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

October 1, 2026

Invitation for Bid (IFB)

IFB # 12A2395

Notice to Prospective Bidders

You are invited to review and respond to this IFB 12A2395, titled Hazardous Waste Disposal Services in Orange County. In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Executive Order S-02-06, the California Department of Transportation (Caltrans) is committed to meeting the State’s twenty-five percent (25%) Small Business (SB) participation goal.

Certified SBs, Micro Businesses (MB) are encouraged to submit bids. Note: SB Public Works (SB- PW) certification does not count toward SB goals for this agreement. See Section D, Special Programs in this IFB for requirements.

A Disabled Veteran Business Enterprise (DVBE) participation requirement is not required, but DVBE participation is encouraged, and a DVBE incentive does apply to this IFB. See Section D, Special Programs in this IFB for requirements.

This Agreement requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement for requirement details The designated contact person for this IFB is:

Queenann Herron California Department of Transportation (Caltrans) Email address: quenann.herron@dot.ca.gov Phone: (916) 616-3858

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, and in accordance with the Questions and Answers portion of this IFB. See Section C, Time Schedule for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Queenan Herron Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Matthew.Stephens@dot.ca.gov

Invitation for Bid IFB Number 12A2395

A) Purpose and Description of Services

1. Contractor shall provide on-call, delivery, pickup, drop off, transport and disposal or recycling services of hazardous waste disposal services including but not limited to hazardous waste biological waste, environmentally regulated waste, and laboratory (lab) packed waste, and provide guidance and recommendations regarding these services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this IFB, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall possess at the time of bid submittal, continuously thereafter, and for the duration of the

Agreement:

A. Class A General Engineering license issued by the California Contractors State License

Board (CSLB) (this can be removed if the CM doesn’t feel it’s required/helps in digging and excavating but isn’t usually needed, but does get businesses that are qualified)

B. Hazardous Substance Removal (HAZ)–Certification issued by the California Contractors State License Board (CSLB)

C. Hazardous Material Certificate of Registration issued by US Department of Transportation Pipeline and Hazardous Material Safety Administration (Title 49, Code of Federal Regulations, Part 107, Subpart G)

D. Hazardous Materials Transportation License issued by California Highway Patrol (CHP) E. Hazardous Waste Transporter Registration issued by the Department of Toxic Substances

Control, California Environmental Protection Agency (CalEPA). (Chapter 6.5, Division 20 Health and Safety Code (H&SC) and CCR, Title 22, Division 4.5)

F. Hazardous Waste Transporter Registration Number “Medical Waste Transporter” issued by CA Department of Public Health, HSC Section 118025

G. Transporter EPA ID (Section 3010 of the Resource Conservation and Recovery Act) H. Motor Carrier Certificate issued by US DOT - Federal Motor Carrier Safety Administration, (Title 49 of the U.S. Code of Federal Regulations) I. Motor Carrier Permit issued by California Department of Motor Vehicles (DMV), CVC, Section

34601 J. Retailer’s Seller’s Permit or Certification of Registration issued by California Department of

Tax and Fee Administration (CDTFA), PCC Section 10295.1 K. Valid and Current Registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

2. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License

Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Bid Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, so it is not necessary to provide a copy.

3. Failure of Bidder to sufficiently meet any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

https://www.google.com/search?cs=0&sca_esv=ed31745f76a805c8&q=U.S.+Code+of+Federal+Regulations&sa=X&ved=2ahUKEwjFxLv0mMSOAxXLMzQIHTUiHsgQxccNegQIBBAB&mstk=AUtExfCyeAfjqa5CXQIny5bRB6gBCQb4gMsW3yzAt8kPl7YrXRsPs6FB8_596mr1GGqPKzLA-kyTe---jhXgk7rIii6rWFikjr65xhM7uTOPxLNXnbf9Tmu1d3GrDgdSHYTlDsc&csui=3

C) Bid Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFB available to prospective bidders 10/01/2026 Written Question Submittal 10/08/2026 2:00 p.m.

Final Date and Time for Bid Submission 10/20/2026 2:00 p.m.

Bid Opening 10/20/2026 2:30 p.m.

Proposed Award Date (estimate) 11/02/2026

2. Questions and Answers A. Questions regarding this IFB must be submitted by 2:00 p.m. on October 8, 2026. Bidders must submit their questions via e-mail to queenann.herron@dot.ca.gov.

B. Written questions must include: the individual's name, firm name, e-mail address and must reference IFB No. 12A2395 C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the bidder to access the Cal eProcure website for any changes or addenda that may be posted.

Refer to this Section C, Time Schedule for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Bid prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be paid unless separate payment provisions in the Agreement should specifically provide otherwise.

4. Small Business Preference SB Preference will be granted on this IFB. Only firms certified as a “Small Business” or “Micro Business” with the Department of General Services (DGS), Office of Small Business and DVBE Service (OSDS) will be granted this preference. SB-PW certifications are not eligible for SB preference, as this is not a public works agreement. For more information, refer to Section D, Special Programs.

5. State General Prevailing Wage Rates State General Prevailing Wage Rates will apply for the County of Orange as described in the attached Proposed Form of Agreement, Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations may be obtained via the Internet at:

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the Department of Industrial Relations (DIR).

By signing the Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not mailto:queenann.herron@dot.ca.gov https://caleprocure.com/pages/index.aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

6. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for the recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

7. Motor Carrier Permit Requirements A. Contractor must have a valid Motor Carrier Permit(s) (MCP) issued from the Department of

Motor Vehicles (DMV) for its services as a Motor Carrier of Property under this Agreement.

Contractor shall pay any required fees necessary to obtain and maintain in good standing the required MCP(s).

B. The MCP(s) required for the Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s).

8. Contractor’s License A. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Caltrans will verify a valid license issued by the CSLB (Bus. and Prof. Code Section 7028.15).

B. Bidder must have at the time of bid submittal and for the duration of the contract:

1) Class A General Engineering license issued by the California Contractors State License

Board (CSLB)

2) Hazardous Substance Removal (HAZ)–Certification issued by the California Contractors

State License Board (CSLB)

3) Hazardous Material Certificate of Registration issued by US Department of

Transportation Pipeline and Hazardous Material Safety Administration (Title 49, Code of Federal Regulations, Part 107, Subpart G)

4) Hazardous Materials Transportation License issued by California Highway Patrol (CHP)

5) Waste Tire Hauler Registration Decal (for each vehicle with effective and expiration dates) issued by Cal Recycle (Department of Resources Recycling and Recovery)

6) Hazardous Waste Transporter Registration issued by the Department of Toxic

Substances Control, California Environmental Protection Agency (CalEPA). (Chapter 6.5, Division 20 Health and Safety Code (H&SC) and CCR, Title 22, Division 4.5)

7) Hazardous Waste Transporter Registration Number “Medical Waste Transporter” issued by CA - Department of Public Health, HSC Section 118025

8) Transporter EPA ID (Section 3010 of the Resource Conservation and Recovery Act)

9) Retailer’s Seller’s Permit or Certification of Registration issued by California Department of Tax and Fee Administration (CDTFA), PCC Section 10295.1

10) Motor Carrier Certificate issued by US DOT - Federal Motor Carrier Safety Administration, (Title 49 of the U.S. Code of Federal Regulations

9. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

10. Insurance A. The bidder who receives the Agreement award, will be requested to provide a Certificate of

Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days after the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

11. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

https://www.google.com/search?cs=0&sca_esv=ed31745f76a805c8&q=U.S.+Code+of+Federal+Regulations&sa=X&ved=2ahUKEwjFxLv0mMSOAxXLMzQIHTUiHsgQxccNegQIBBAB&mstk=AUtExfCyeAfjqa5CXQIny5bRB6gBCQb4gMsW3yzAt8kPl7YrXRsPs6FB8_596mr1GGqPKzLA-kyTe---jhXgk7rIii6rWFikjr65xhM7uTOPxLNXnbf9Tmu1d3GrDgdSHYTlDsc&csui=3 https://www.google.com/search?cs=0&sca_esv=ed31745f76a805c8&q=U.S.+Code+of+Federal+Regulations&sa=X&ved=2ahUKEwjFxLv0mMSOAxXLMzQIHTUiHsgQxccNegQIBBAB&mstk=AUtExfCyeAfjqa5CXQIny5bRB6gBCQb4gMsW3yzAt8kPl7YrXRsPs6FB8_596mr1GGqPKzLA-kyTe---jhXgk7rIii6rWFikjr65xhM7uTOPxLNXnbf9Tmu1d3GrDgdSHYTlDsc&csui=3

12. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on Darfur Contracting Act Certification.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot bid on, or submit a bid or proposal for an Agreement with a State agency for goods or services. (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for an Agreement with a State agency for goods or services if the company first obtains permission from the Department of General Services according to the criteria set forth in Public Contract Code Section 10477(b).

13. Iran Contracting Act A. Pursuant to the Iran Contracting Act of 2010 (Pub. Cont. Code Sections 2200 et seq., hereinafter “the Act”), persons identified on the list established under Public Contract Code Section 2202.5 (hereinafter “List”) are ineligible to bid on, submit a proposal for, enter into, or renew any Agreement with the State for goods or services of one million dollars or more.

B. Any person who submits a bid or proposal must complete and submit to Caltrans with its bid proposal, the Iran Contracting Act Certification (DOT ADM-0078), provided as a link in Attachment 2, Required Documents, certifying that it is not on the most current List unless the person is exempted from the certification requirement by Public Contract Code Section 2203(c) or (d). If claiming an exemption, the person shall provide written evidence that supports an exemption under Public Contract Code Section 2203(c) or (d) with its bid or proposal.

C. Any person, for an Agreement that is exempt from bidding or is renewed, or for whom an Agreement is otherwise awarded by the State, must complete and submit to Caltrans Iran Contracting Act, certifying that it is not on the most current List, before the Agreement has been executed by the parties, unless the person is exempted from the certification requirement by Public Contract Code Section 2205(c) or (d). If claiming an exemption, the person shall provide written evidence that supports an exemption under Public Contract Code Section 2203(c) or (d), before execution of the Agreement.

14. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

15. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a. Functionality of a State system,

b. Risk to the State, or

c. Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

B. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

C. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

D. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

16. Bid Submittal A. All bids must be mailed or hand-delivered by Caltrans Division of Procurement and Contracts, Bid Unit, by dates and times shown in Section C, Bid Requirements and Information.

B. The mailing package/envelope should be labeled as follows:

Note: All packages not clearly or properly labeled as indicated below, including overnight mail and hand delivered packages, may be rejected.

YOUR RETURN ADDRESS Agreement No. 12A2395 Bid Due Date: October 20, 2026 Bid Due Time: 2:00 p.m.

Bid Opening Date: October 20, 2026

Bid Opening: 2:30 p.m.

Attention: Queenann Herron

California Department of Transportation (Caltrans) Division of Procurement and Contracts ATTN: Bid Unit 1727 30th Street, 4th Floor, MS 65

Sacramento, CA 95816-7006

BID SUBMITTAL DO NOT OPEN

C. Late bids will not be considered.

D. Bids received in electronic format will not be accepted.

E. All bids shall include the documents identified on the IFB’s Required Documents, Attachment

2, located at the end of the solicitation. Bids not including the required documents may be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

F. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

G. If your bid is hand delivered, you must date and time stamp the sealed envelope/package immediately upon arrival. The date/time stamp machine is located in the lobby on the first floor to the right of the security guard station at the address noted above. After date/time stamping, the bid should be placed in the locked bid cabinet located below the time stamp. If the bid package is too large to be electronically stamped, date/time stamp one (1) of the labels provided and attach it to the proposal package. When the bid package is too large for the locked bid cabinet, ask the security guard to call the Division of Procurement and Contracts reception desk at (916) 227-6000 to have your bid package picked up.

H. Bid opening will be held via teleconference on the date and time specified in Section C, Bid Requirements and Information. Bidders may participate via teleconference by calling 1-866- 700-7952 and entering the pass code 7089821#. Calls will be accepted beginning at 2:20 p.m.

until the conclusion of the bid opening. Bids will be read in Agreement numeric order; questions will not be allowed; and information will not be repeated. Initial bid opening results will be posted online on the Division of Procurement and Contracts website at https://dot.ca.gov/programs/procurement-and-contracts/bid-results by 3:00 p.m. on the day following the bid opening. The Agreement will be awarded to the lowest responsible bidder meeting the requirements outlined in the IFB after verification and applicable incentives are applied.

I. Bids must include the performance of all the services described herein. Any attempt to modify the bid document to deviate from the work specifications will not be considered and will cause a bid to be rejected.

J. A bid may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any bid on the basis that it is not responsive or from a non-responsible bidder and may waive any immaterial deviation in a bid. Caltrans waiver of an immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

K. Costs for developing bids and in anticipation of award of an agreement is entirely the responsibility of the bidder and shall not be charged to the State.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. A bid with an unsigned Bid/Bidder Certification Sheet may be rejected.

M. A bidder may modify a bid after its submission by first withdrawing the original bid and then by resubmitting a new bid prior to the bid submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

https://dot.ca.gov/programs/procurement-and-contracts/bid-results

N. A bidder may withdraw a bid by, prior to bid opening, submitting a written withdrawal request to Caltrans, at DPAC.BidUnit@dot.ca.gov, signed by the bidder or an agent authorized to contractually bind the bidding firm. A bidder may thereafter submit a new bid prior to the bid submittal deadline. Bids may not be withdrawn without cause subsequent to bid submittal deadline. Please contact the Caltrans analyst located in this IFB with any questions.

O. Caltrans may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum sent to all parties who received a bid package.

P. Caltrans reserves the right to reject all bids for reasonable cause.

Q. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and/or errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFB requirements.

R. Where applicable, the bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

S. Caltrans does not accept alternate agreement language from a bidder. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. Also, the winning bidder(s) must complete, sign, and submit all pages of the Contractor Certification Clauses (CCC 04/2017) as part of the Agreement award process. Both the GTC 02/2025 and CCC 04/2017 may be viewed at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

17. Evaluation and Selection A. At the time of bid opening, each bid proposal’s total and any small business and/or micro business information (if applicable) will be read aloud. Bids are considered preliminary pending review and verification of applicable bid requirements such as: small business preference, incentives, DVBE, licensing, bonding, qualifications, or other requirements as stated in the IFB.

Agreements will be awarded to the lowest responsive and responsible bidder.

B. Caltrans will check the bid submittal package to verify it received all required documents.

Positive verification of required documents will be performed to determine its responsiveness to the State's needs.

C. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest bid and meets all the specifications. A bid meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie bid, Caltrans will draw lots to determine the successful bidder. Only one (1) bid may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) bid from an entity will result in all bids from that entity being rejected and returned to the bidder.

18. Award A. Preliminary bid results may be viewed on the internet after 3:00 p.m. on the first (1st) business day following the bid due date at https://dot.ca.gov/programs/procurement-and-contracts/bid-results.

mailto:DPAC.BidUnit@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

B. Whenever an Agreement is awarded under a procedure that provides for competitive bidding, but the Agreement is not to be awarded to the low bidder, the low bidder shall be given notice five (5) working days prior to the award of the Agreement by email.

C. Upon written request by any bidder, the Notice of the Intent to Award shall be posted in a public place in the office of the awarding agency, as well as online at https://dot.ca.gov/programs/procurement-and-contracts/notices-of-intent-to-award, for at least five (5) working days prior to awarding the Agreement. This information can also be obtained by contacting the Contract Analyst directly.

D. Upon award of the Agreement, Contractor shall complete and submit to Caltrans, the Payee Data Record (STD 204), to determine if Contractor is subject to State income tax withholding pursuant to California Revenue and Taxation Code Section 18662 et seq. This form can be found on the Internet at https://www.dgs.ca.gov/PD under the heading Forms. No payment shall be made unless a completed STD 204 has been returned to Caltrans.

19. Protest Bidders have the right to protest the award of Caltrans Agreements subject to the following processes and procedures.

A. Filing a Protest: The initial protest must be submitted to DGS, Office of Legal Services, and

Caltrans, Protest Unit, prior to the award of the Agreement. When a protest has been submitted, the Agreement shall not be awarded until either the protest has been withdrawn or DGS has decided the matter. The written protest must be sent, either via e-mail or regular mail, to the addresses below:

California Department of Transportation (Caltrans) Division of Procurement and Contracts Attention: Bid, Protest, and Dispute Branch Chief 1727 30th Street, MS 65 Sacramento, CA 95816 Phone Number: (916) 639-6322 Email:

DPAC.Protest.Disputes.Terminations@dot.ca.gov

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Phone Number: (916) 376-5080 Email: OLSProtests@dgs.ca.gov

B. Within five (5) days after filing the initial protest, the protesting bidder shall file with DGS and Caltrans, Protest Unit a full and complete written statement specifying the grounds for the protest. The full written protest statement must be sent to the same addresses above.

Note: E-mail is the preferred method of protest delivery. If a bidder uses regular mail, It is suggested that you submit any protest by certified or registered mail.

20. Standard Conditions of Service A. Service shall not begin prior to the express date set by Caltrans Contract Manager and

Contractor, after all approvals have been obtained, and the Agreement is fully executed. Should Contractor fail to commence work at the agreed upon time, Caltrans Contract Manager, upon five (5) days written notice to Contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to Caltrans for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another Contractor.

B. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

C. Antitrust Provisions https://dot.ca.gov/programs/procurement-and-contracts/notices-of-intent-to-award https://www.dgs.ca.gov/PD mailto:DPAC.Protest.Disputes.Terminations@dot.ca.gov mailto:OLSProtests@dgs.ca.gov

1) In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15 or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid.

3) Upon demand in writing by the assignor, the assignee shall, within one (1) year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (Gov. Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount bid, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost: a) where the purpose is to induce, promote or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

D) Special Programs

The following Special Programs are applicable to this IFB.

1. Small Business (SB) or Microbusiness (MB) Preference

A. Government Code Section 14835 et seq. requires that a five percent (5%) preference be given to contractors who qualify as a Certified SB or MB. References to a small business (SB) shall also include micro-business (MB). The rules and regulations of this law, including the definition of a SB for the delivery of services, are contained in Title 2, California Code of Regulations, Section 1896 (2 CCR Section 1896) et seq.

B. To claim the SB or MB preference, Contractor must have its principal place of business located in California, satisfy all of the SB or MB requirements, and be certified by the California Department of General Services (DGS), Office of Small Business and Disabled Veteran Business (DVBE) Services (OSDS). The preference amount may not exceed fifty thousand dollars ($50,000) for any bid. If prospective contractor is claiming the five percent (5%) certified SB or MB preference, complete Section 16 of the Bid/Bidder Certification Sheet. Additionally, Contractor may satisfy the non-SB requirements described below.

C. Certified SB and MB bidder(s) shall have precedence over NSB bidders in the application of SB preference(s).

D. SB preferences may not be applied to any bid deemed non-responsive with the solicitation instructions or from a non-responsible bidder.

E. Questions regarding the certification approval process or SB program should be directed to OSDS at (800) 559-5529 or (916) 375-4940, or by email:osdshelp@dgs.ca.gov.

F. SB or MB bidders or bidders using the “Non-Small Business” preference shall be granted a preference consisting of five percent (5%) of the lowest responsible bidder’s total bid if the lowest bid is from a non-certified SB or MB.

G. Additional references are at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement- Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran- Business-Enterprise.

2. Disabled Veteran Business Enterprise (DVBE) Programs A. DVBE Participation Program with No Participation Requirements:

DVBE participation is not required, but DVBE participation is encouraged, and a DVBE incentive will apply to this IFB as described below. Please review the DVBE Program Requirements:

https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/ DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBC F0545C

B. DVBE Incentive Program

1) The DVBE Incentive Program applies to this solicitation. It is separate from the DVBE

Participation Program and was established in Military and Veterans Code Sections 999 et seq., and Title 2, California Code of Regulations, Section 1896.99 (2 CCR Section1896.99) et seq. A dollar cap of $100,000 is set for all combined incentives and preferences. The incentive is used only for evaluation purposes to arrive at the successful bidder and does not alter the amounts of the actual bid. Any responsive and responsible bidder with the confirmed DVBE participation per the Table in paragraph 3) below is eligible to receive the incentive. Bidders who are not responsive and responsible are not eligible to receive the incentive.

2) Caltrans will apply an incentive to bids from DGS-certified DVBE firms. The bidders who claim to be DGS-certified DVBE firms will be verified by Caltrans prior to award of the Agreement. The incentive amount is equal to the percentage of the lowest responsive and responsible bid being evaluated per the Table below.

3) Participation Table

Verified DVBE Participation DVBE Incentive Amount

100% 5%

4) When applying the DVBE Incentive, an NSB shall not displace or otherwise supersede an award to a DGS Certified Small Business.

5) Please review the DVBE Program Requirements: https://www.dgs.ca.gov/- /media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&has h=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C.

6) Additional information: https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement- Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran- Business-Enterprise.

mailto:osdshelp@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 12A2395 BID PROPOSAL Page 1 of 4 ADM-1412 (REV. 9/2025) Attachment 1

Contractor’s Name (please print):

Column A Column B Column C Column D Column E Column F

Item Number

Item Description

Unit of Measure

Estimated Quantity

Unit Cost

Total Amount (D x E)

A. Personnel Contractor shall ascertain the appropriate Department of Industrial Relations craft/classification prevailing wage rates (if applicable).

Worker Classifications, as listed below, are used in this Agreement to entitle a specific type of service and/or function and to cross-reference line items on this Attachment 1, Bid Proposal. **These classifications are not reflective of Prevailing Wage Classifications and shall not be used for determining prevailing wage hourly rates. All rates shall include all incidentals and travel to first facility and from last facility. Refer to Rates/Compensation Provisions in this Agreement’s Exhibit A, Scope of Work.

P01 **Lead Technician/Supervisor Hour 1000 $ $

P02 **Technician Hour 1500 $ $ P03 **Operator/Driver (without equipment) Hour 1500 $ $

Subtotal A: $

B. Equipment (Hourly Costs cover Non-Operated Equipment as Noted) Tools and small testing equipment include all incidental hazmat equipment, hand tools, hand truck, “Hudson-style” compression sprayer, and forklift to remove, transport, and legally dispose of waste substances and other materials generated at Caltrans maintenance facilities or sites otherwise designated by Caltrans Contract Manager.

E01 1-ton truck or less Hour 2000 $ $

E02 Bobtail Truck Hour 1000 $ $ E03 40-drum gear truck with lift gate Hour 1000 $ $ E04 Tractor and Trailer minimum 40 ft. with lift gate Hour 1000 $ $

Subtotal B: $

A+B Subtotal Page 1: $

BID PROPOSAL Page 2 of 4

Item Number

Item Description

Unit of Measure

Estimated Quantity

Unit Cost (cost is per unit of measure) Total Amount

(D x E)

C. Disposal Costs (The unit cost shall be the cost to legally dispose of the line item. For example, the cost of disposal for one (1) fifty-five (55) gallon drum or one (1) tri-wall box). Disposal includes pick up and drop off and all incidentals, including travel (unless for travel from site to site). Contractor does not get paid to travel to the first site. Their time starts when they arrive at the first site and through the completion of work at the last site that day.

No additional compensation will be paid for Travel before or after leaving the Caltrans sites. Rates for disposal shall include all labels, manifests, creation of profiles for waste streams, packing absorbents, drum liners, testing materials and purchase, pick up, delivery and loading into truck.

D01 Paint Chips and/or Absorbent Containing Lead 55 gallons (gal) 100 $ $ D02 HEPA Filters containing LEAD Tri-wall Box 5 $ $ D03 Gasoline/Diesel Liquid 55 gal 100 $ $ D04 Acetone Thinner Liquid 55 gal 5 $ $ D05 Waste Paint Related Material–Hazard Class 3 55 gal 20 $ $ D06 Waste Paint Related Material–Hazard Class 3–Lab Pack Tri-wall Box 10 $ $ D07 Absorbent w/gas–diesel–emulsion 55 gal 100 $ $ D08 Absorbent w/gas 55 gal 25 $ $ D09 Corrosive Liquids 55 gal 10 $ $ D10 Toxic Solids (Organic/Inorganic 6.1) 55 gal 5 $ $ D11 Flammable/Toxic Liquids (3, 6.1) 55 gal 20 $ $ D12 Flammable/Toxic Solids (4.1, 6.1) 55 gal 20 $ $ D13 Flammable Solids–Fuses 55 gal 20 $ $ D14 Flammable Solids–Fuses 5 gal 20 $ $ D15 Toxic Liquid (Organic/Inorganic 6.1) 55 gal 10 $ $ D16 Oily Water 55 gal 20 $ $ D17 Waste Diesel and Diesel with Emulsion 55 gal 20 $ $ D18 Waste Oil including Hydraulic and Motor Oil 55 gal 20 $ $ D19 Latex Paint and/or Slop Water with Latex Paint 55 gal 25 $ $ D20 Waste Latex Paint–Lab Pack Tri-wall Box 5 $ $ D21 Absorbent & Debris w/ Diesel and/or Oil 55 gal 100 $ $ D22 Grease 55 gal 1 $ $ D23 Gas Cylinders–Propane or Oxygen 5 gal 30 $ $ D24 Aerosol Cans 55 gal 20 $ $ D25 Fluorescent Light Tubes including 2’-3’-4’-6’-8’ Per Foot 5000 $ $ D26 Mercury Vapors Per pound 25 $ $ D27 High-Pressure Sodium Bulb Per pound 25 $ $

Subtotal Section C1: $

BID PROPOSAL Page 3 of 4

Number

Item Description

Unit of Measure

Estimated Quantity

Unit Cost (cost is per unit of measure) Total Amount (D x E) D28 Metal Halide Lamps Per Pound 25 $ $ D29 Sealed Lead Acid Batteries Each 100 $ $ D30 Compact Fluorescent Per Pound 10 $ $ D31 Medical Waste–Sharps QT. Each 50 $ $ D32 Medical Waste–Sharps Gal. Each 25 $ $ D33 Medical Waste–Sharps 55 gallon Each 5 $ $ D36 Onsite Analytical Lab Tests Each 5 $ $ D37 Offsite Analytical Lab Tests Each 5 $ $ D38 Car Batteries Each 100 $ $ D39 Nickel Cadmium Batteries Each 10 $ $ D40 E-Waste/L.E.D.s Tri-Wall Box 50 $ $ D41 E-Waste/L.E.D.s 30 gal 10 $ $ D42 Ballast, transformers and capacitors 30-gal poly drum 10 $ $ D43 Wash rack sediment/sludge 55 gal 10 $ $ D44 Non-RCRA waste 55 gal 50 $ $ D45 Non-RCRA bulk liquid gallon 100 $ $ D46 Biological waste-Urine, feces, blood, tissue/absorbent 55 gal 20 $ $ D47 Lithium batteries 5 gal 20 $ $ D48 Fire extinguishers Each 20 $ $ D49 Batteries - dry cell and alkaline 5 gal 20 $ $ D50 Spent oil filters 55 gal 10 $ $ D51 Anti-freeze absorbent 55 gal 5 $ $ D52 Anti-freeze liquid 1 gal 5 $ $ D53 Miscellaneous Hazard Class 2 (gasses) (various sizes) Each 3 $ $ D54 Miscellaneous Hazard Class 5 (oxidizer) 55 gal 1 $ $ D55 Miscellaneous Hazard Class 8 (corrosive) 55 gal 1 $ $ D56 Miscellaneous Hazard Class 9 (Misc.) 55 gal 1 $ $ D57 Electronic E waste Triwall box 20 $ $ D58 Thermo plastic paint/Asphalt grindings Triwall box 2 $ $ D59 Raised pavement marker/Bituminous Triwall box 2 $ $ D60 Empty drums (containing less than 10% product) Each 2 $ $

Subtotal Section C2: $

BID PROPOSAL Page 4 of 4

Number

Item Description

Unit of Measure

Estimated Quantity

Unit Cost (cost is per unit of measure) Total Amount (D x E)

D. Materials (containers) All materials must be hazardous waste packages 1, 2, or 3 and follow the rating guidance in Exhibit A Scope of Work, Item

9. Items below are being purchased from Contractor for drop off at Caltrans when requested.

M01 55-gallon Drum, steel, closed top for Package Group I liquids, UN1A1/X1.8/300 Each 1 $ $

M02 55-gallon Drum, steel, open top for Package Group II & III, dual rated for liquids UN1A2/Y1.6/130 or solids - UN1A2/X400/S Each 300 $ $

M03 85-gallon Drum, steel, open top for Package Group I, II & III, as directed by waste stream Each 10 $ $

M04 Tri-wall containers (3x3x3) Each 150 $ $ M05 Clay type non-reactive absorbent / Vermiculite 25 lb. bag) Each 15 $ $ M06 8-foor fiber coffin for waste fluorescent lamps Each 30 $ $ M07 5-gallon steel open top for fusee disposal Each 25 $ $ M07 Poly drums (plastic), 5 gallons open top Each 200 $ $ M08 Poly drums (plastic), 15 gallons Each 50 $ $ M09 Poly drums, 30 gallons open top Each 50 $ $ M10 Poly drums, 55 gallons open top Each 50 $ $ M11 FDA Cleared 1 Quart Sharps Containers (mail back) Each 100 $ $ M12 FDA Cleared 1 Gallon Sharps Containers (mail back) Each 20 $ $ M13 Poly drum 95 gallon overpack Each 5 $ $

Subtotal Section D: $ E. Per Diem

E Per Diem-Lodging and meal only, if approved by Caltrans Contract Manager* Actual Cost to be Reimbursed $

*Contractor will be reimbursed for the actual costs as noted in Section 10. F. Exhibit A Scope of Work (including applicable sales tax) without additional allowance for markup. These costs are to be substantiated by a copy of the appropriately signed invoice verifying the actual costs.

(1) The above quantities are estimates only and are given as a basis for comparison of bids. No guarantee is made or implied as to the exact quantity that will be needed.

(2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

(3) Do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this bid proposal may be grounds to reject the bid.

(4) Each…