IFB_S06252419_MSF_Transportation.pdf

State of California Department of Corrections and Rehabilitation

August 19, 2024

INVITATION FOR BID (IFB)

IFB No. S06252419

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled Backup Modular Systems Furniture Transportation Services #S06252419.

In submitting your bid, you must comply with the instructions found herein and the Bidders Instructions REV-524 located on the CALPIA website (www.calpia.ca.gov, select About CALPIA tab and then Doing Business with CALPIA).

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, if you have questions or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: September 17, 2024 by 3:00 pm

CALPIA Contact SUBMIT BID TO:

Ann Harbaugh, Contract Analyst Mobile (916) 292-0409

Email: Ann.Harbaugh@calpia.ca.gov

California Prison Industry Authority Attention: Ann Harbaugh, Contract Analyst

560 East Natoma Street Folsom, CA 95630

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

Term: The CALPIA anticipates that the proposed contract term will be for a period of two (2) years with the option to extend for an additional one (1) year.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority (Penal Code 2808) considering the following criteria:

1. Cost: Fair, reasonable, and competitive price; and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to, quality and/or reliability for the product or service, as well as efficient/accurate billing practices; certification by the International Standard Organization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

http://www.calpia.ca.gov/ mailto:Ann.Harbaugh@calpia.ca.gov

California Prison Industry Authority (CALPIA) IFB No. S06252419 Backup Modular Systems Furniture Transportation

CALPIA may consider other factors deemed necessary to ensure that best value is achieved.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids.

Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Any agreement resulting from this solicitation shall be of no force or effect until it is signed by both parties and approved by CALPIA. The Contractor is not to begin work until a contract has been made, all approvals have been obtained, and the contract has been fully executed. Should work begin before all approvals are obtained, services shall be considered voluntary.

TABLE OF CONTENTS

SECTION

PAGE

A. Purpose and Description of Service 4

B. Bid Information 4

C. Bidder’s Minimum Qualifications and Submittal Requirements 5

D. Bid Evaluation 6

E. Licenses and Permits 7

F. Standard Language 7

G. Bid Attachments 7

Attachment 1: Bid Document Submittal Check List 8

Attachment 2: Sample Standard Agreement (STD 213), Statement of Work and Payment Provisions, Exhibit A Transportation Table

Attachment 3: Cost Sheet 20

Attachment 4A: Payee Data Record (STD 204) 21

Attachment 4B: Payee Data Record Supplement (STD 205) 23

Attachment 5: Darfur Certification 25

Attachment 6: Appropriate Attire Policy 26

Attachment 7: Experience/Past Performance (References) 28

Attachment 8: Contractor Certification Clauses (CCC’s) 29

Attachment 9: PREA Volunteer/Contractor Information Sheet 33

Attachment 10: Economic Sanctions Certification 36

Attachment 11: GenAI Reporting & Factsheet Form (STD 1000) 37

Attachment 12: California Civil Rights Laws Certification 40

Bid Submittal Documents:

Attachment 1: Bid Document Submittal Check List 1 page

Attachment 3: Cost Sheet 1 page

Attachment 4A: Payee Data Record (STD 204) 2 pages

Attachment 4B: Payee Data Record Supplement (STD 205) 2 pages

Attachment 5: Darfur Certification 1 page

Attachment 7: Experience/Past Performance (References) 1 page

Attachment 8: Contractor Certification Clauses (CCC’s) 4 pages

Attachment 9: PREA Volunteer/Contractor Information Sheet 3 pages

Attachment 10: Economic Sanctions Certification 1 page

Attachment 11: GenAI Reporting & Factsheet Form (STD 1000) 3 pages

Attachment 12: California Civil Rights Laws Certification 1 page

Bidder Instructions and Contract Provisions:

Bidders Instructions REV-524* 11 pages

General Provisions REV-0524* 21 pages

Security Provisions REV-224* 5 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and are located on our website at the following link http://www.calpia.ca.gov . Select About CALPIA, then select Doing Business with CALPIA.

A. Purpose and Description of Service

The California Prison Industry Authority (CALPIA) is soliciting bids for backup freight transportation services for its Modular Systems Furniture (MSF) Enterprise located at Avenal State Prison in Avenal, California. Product shall be transported in State of California-owned trailers, either singles, doubles, or any combination.

CALPIA anticipates that the proposed contract term will be for a two (2) year period. CALPIA reserves the right, before the conclusion of the contract term, to extend the contract for an additional one (1) year period upon mutual written agreement. A written and approved amendment will be required to extend the contract prior to contract expiration.

Contractor shall furnish all labor, including but not limited to loading and unloading of trailers, parking fees and bridge tolls, travel and per diem, materials, non-consumable supplies, transportation, equipment, and every other item of expense necessary to perform modular systems furniture freight transportation services.

Refer to Section C, Bidders Minimum Qualifications, and the Scope of Work and Payment Provisions (Attachment 2) for detailed descriptions of requirements.

Multi-provider contract: The CALPIA reserves the right to award multiple contracts for backup purposes. The CALPIA anticipates awarding up to three (3) contracts; however, CALPIA is not obligated to award more than one contract. The concurrent award of contracts will establish a schedule ranking awardees based on rates specified in the Cost Sheet for services and CALPIA’s best value determination. When CALPIA needs services, CALPIA will contact the first ranked awardee. If the first ranked awardee is unable to perform, then the second ranked awardee will be contacted to provide the requested service. Awardee three will only be contacted if the first two awardees are unable to perform the needed service.

Contractors unable to accept a run three (3) times in a rolling 90-day period may receive a vendor performance report for failure to meet contract needs. Patterns related to failed vendor performance may result in termination of contract.

B. Bid Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times. If no time for receipt of bids is specified in the IFB, the bid shall be due by the close of the business day on the date indicated. Close of the business day shall be 5:00 p.m. All times are Pacific Standard Time (PST)/Pacific Daylight Time (PDT).

EVENT DATE

TIME

(Pacific STD

/Daylight Time)

IFB available to prospective bidders August 19, 2024

Final Date for Bid Submission/Bid Opening September 17, 2024 3:00 PM

Successful Bidder Letter and Posting of Intent to Award September 24, 2024 5:00 PM

Last Day to Appeal Intent to Award October 1, 2024 5:00 PM

Proposed Start Date of Agreement December 1, 2024

2. Bid Submittal

Sealed bids must be received at the Folsom address via U.S. Mail, common carrier, or hand delivered; no other method of response will be accepted. Bids not submitted under sealed cover may be rejected. Submit one (1) copy of the bid to the Folsom address listed on page 1 of this document. The interior sealed envelope must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

C. Bidder’s Minimum Qualifications and Submittal Requirements

At the time of bid submittal bidder must meet the following requirements:

1. Bidding company must have a minimum of five (5) years of experience providing modular systems furniture transportation service.

2. Bidder must have adequate internet capabilities to transmit and receive project specifications, meeting and delivery schedules, and product lists.

3. Bidder must document that they own, or will lease for the contract term, a minimum of four (4) trucks/tractors available in order to deliver product on behalf of CALPIA on any given day.

4. Upon award of any contract ensuing from this solicitation, Contractor will be required to provide:

a. Documentation of four (4) dedicated drivers and one (1) backup driver, all with valid California Commercial Driver’s License.

b. Documentation necessary to obtain gate clearances for the four (4) dedicated drivers and one (1) backup driver.

i. Documentation to be submitted to CALPIA’s Project Representative, or designee, within one (1) week after award notification from CALPIA Contract Analyst.

ii. Ex-Incarcerated Individuals are prohibited from entering any correctional institution in any employment capacity.

Company Name Company Address

IFB Number: S06252419 IFB Name: BACKUP MODULAR SYSTEMS FURNITURE TRANSPORTATION Attention: Ann Harbaugh

BID SUBMITTAL – DO NOT OPEN

5. Executive Order N-6-22 – Russia Sanctions: CALPIA requires Bidders to include a completed Economic Sanctions Certification form (BSS-F069) as required by Executive Order N-6-22 in order to be eligible to conduct business with the State of California.

6. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI):

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI, including GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor .

Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidders/Offerors must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

D. Bid Evaluation

Award of a contract resulting from this IFB will be based on the contractor providing the best value to CALPIA. CALPIA may contact Project Manager(s) named on the Experience/Past Performance document (Attachment 6) for reference purposes and/or to schedule site visits prior to making any award.

Category – Description

Cost

Past Performance

Experience

E. Licenses and Permits

During the term of the contract, the vendor must maintain all required licenses and/or permits in full force and effect. If and when the State learns that the vendor has failed to do so, the State may, in addition to any other remedy it may have, immediately terminate this contract without any cost or liability to the State. If, after bid submission, the vendor replaces or renews a required license or permit or obtains a newly-applicable license or permit, the Contractor shall provide the State with a copy of the renewed or replaced or newly-obtained license or permit within 20 days following the vendor’s receipt of same.

The Contractor shall provide copies of all required license(s) and permit(s) at the time of bid submittal.

1. Business license as required by the city, county, or both, as determined by bidder’s place of business.

2. Motor Carrier Permit.

F. Standard Language

CALPIA does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

G. Bid Attachments

Refer to the following pages for additional required attachments that are a part of this IFB.

ATTACHMENT 1

BID DOCUMENT SUBMITTAL CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm the items listed below have been included in your bid. Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package.

NAME OF BIDDER:

COMPANY NAME:

Attachment Name/Description

_____ Attachment 1: Bid Document Submittal Check List

_____ Attachment 3: Cost Sheet

_____ Attachment 4A: Payee Data Record (STD 204) NOTE: If company is incorporated, Payee’s Legal business name on the STD 204 must match the name registered with the Secretary of State of California.

_____ Attachment 4B: Payee Data Record Supplement (STD 205) NOTE: For use if additional remittance addresses are needed or if additional authorized representatives need to be identified.

_____ Attachment 5: Darfur Certification

_____ Attachment 7: Experience/Past Performance (References)

_____ Attachment 8: Contractor’s Certification Clauses

_____ Attachment 9: PREA Volunteer/Contractor Information Sheet

_____ Attachment 10: Economic Sanctions Certification

_____ Attachment 11: GenAI Reporting & Factsheet Form (STD 1000)

_____ Attachment 12: California Civil Rights Law Certification

Additional Required Documentation

_____ Minimum Qualifications Documentation (Section C.3)

_____ Copy of Business License/Permits(s) as required by the city, county, or both

_____ Copy of Motor Carrier Permit

STATE OF CALIFORNIA

STANDARD AGREEMENT

STD 213 (Rev 6/21/06) AGREEMENT NUMBER

IFB S06252419

REGISTRATION NUMBER

BACKUP MODULAR SYSTEMS FURNITURE TRANSPORTATION

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

California Prison Industry Authority

CONTRACTOR'S NAME

2. The term of this December 1, 2024 or upon approval, whichever is the later, through November 30, 2026 Agreement is:

3. The maximum amount $00.00 of this Agreement is: Dollars and No Cents

4. The parties agree to comply with the terms and conditions of the following exhibits that by this reference made a part of the Agreement.

Attachment 2 - Statement of Work and Payment Provisions 9 pages

Attachment 3 - Cost Sheet 1 page

Attachment 6 - Appropriate Attire Policy 2 pages

General Provisions REV - 0524* 21 pages

Security Provisions REV - 224* 5 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at http://www.calpia.ca.gov, (select About CALPIA tab, then select Doing Business with CALPIA).

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

California Prison Industry Authority BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

, General Manager

ADDRESS

560 East Natoma Street, Folsom, CA 95630

SAMPLE

California Prison Industry Authority IFB No. S06252419 Backup MSF Transportation Services

ATTACHMENT 2

STATEMENT OF WORK AND PAYMENT PROVISIONS

I. STATEMENT OF WORK

The purpose of this contract is to establish backup modular systems furniture (MSF) transportation for those occasions when the California Prison Industry Authority (CALPIA) heavy truck drivers are not available to perform such services.

1. Contractor shall furnish all labor, travel and per diem, materials, non-consumable supplies, transportation, parking fees and bridge tolls, equipment, and every other item of expense necessary to perform these transportation services. All these costs must be included in the price per pound and price per mile quoted on the Cost Sheet; no additional charges for labor will be accepted.

A. Contractor and all staff utilized by Contractor to complete these services shall conduct business in a professional and respectful manner, including contacting CALPIA Project Representative, or designee, to assist resolving customer concerns. All agree to abide by the Appropriate Attire Policy (Attachment 6).

B. Product shall be transported in State of California-owned trailers, either singles, doubles, contractor supplied trailers, or any combination.

C. Contractor is responsible for all damage to CALPIA equipment and customer products during shipment, in-transit storage, and delivery.

2. The services shall be performed primarily from CALPIA’s General Fabrication Enterprise located at the Avenal State Prison, 1 Kings Way, Avenal, California.

A. Deliveries will be made from Avenal to various California state agencies, correctional facilities and/or state hospitals with return trip to Avenal State Prison.

B. The average weekly mileage will range from 500 to 1,500 miles.

C. Approximately 75% of the work will be in the Sacramento area; approximately 20% going to southern California; approximately 5% or less going to central California.

3. The services may also include the transportation of surplus modular furniture from various California state agencies, correctional facilities and/or state hospitals back to Avenal State Prison. These trips may be separate from the delivery runs described in Item 2 above.

A. The trailers may go out empty and come back full.

B. Contractor may be allowed to use their own trailer on those occasions when the trip starts out empty. This will be decided on a case-by-case basis, as CALPIA trailers are CDCR approved.

SAMPLE

4. The services shall be provided at any time. Contractor will be notified by Project Representative, or designee, and given a minimum 12-hour notice to pick up trailers from

CALPIA.

5. Service shall be available not later than the express date set by the awarding agency and the

Contractor, after all approvals have been obtained and the agreement is fully executed.

Should the Contractor fail to commence work at the agreed upon time, CALPIA, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement, effective immediately. In addition, the Contractor shall be liable to CALPIA for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

6. The Project Representatives during the term of this agreement will be:

State Agency: CALPIA Contractor:

Section/Unit: Distribution Section/Unit:

Attention: Chris Wilhite Attention:

Address: #1 Kings Way Avenal, CA 93204

Address:

Phone: (559) 386-0587 x6055 Phone:

Email: chris.wilhite@calpia.ca.gov Email:

Note: No formal amendment of this agreement is needed to change the contact information. Changes will be made by written or electronic notification.

7. Contractor shall furnish to the CALPIA a certificate of insurance, stating that there is Commercial General Liability, Worker’s Compensation, and Automotive Liability. The certificate of insurance shall include the following three (3) provisions in their entirety:

A. The insurer will not cancel the insured’s coverage without 30 days prior written notice to the State and will provide the State with a written 10-day notice for Contractor’s non-payment of premiums.

B. Under Contractor’s General Liability and Automobile Liability insurance, CALPIA and the State of California, its officers, agents, employees, and servants are included as additional insured, but only insofar as the operations under this contract are concerned.

C. The State will not be responsible for any premiums or assessment on the policy.

8. Licenses and Permits

During the term of the contract, Contractor must maintain all required licenses and/or permits in full force and effect. If and when the State learns that Contractor has failed to do so, the State may, in addition to any other remedy it may have, immediately terminate this contract without any cause or liability to the State. If after bid submission, Contractor replaces or renews a required license or permit or obtains a newly applicable license or permit, SAMPLE mailto:chris.wilhite@calpia.ca.gov

Contractor shall provide the State with a copy of the renewed, replaced, or newly obtained license or permit within 20 days following Contractor’s receipt of the same.

9. CALPIA will maintain state-owned equipment in sound mechanical operating condition.

A. CALPIA will provide an inspection form to note any irregularity of the trailer(s). CALPIA will require the driver and/or a CALPIA Project Representative, or designee, to sign the inspection form prior to leaving Avenal State Prison with a load.

B. CALPIA will reimburse Contractor for tire repairs, equipment infractions, etc. of state-owned equipment with prior approval from CALPIA Project Representative, or designee.

i. A list of emergency telephone numbers will be provided to Contractor to enable Contractor to obtain approval.

ii. Invoices must be submitted with request for reimbursement.

10. CALPIA will provide a Bill of Lading for each delivery with the following information:

A. The quantity to be delivered to each customer

B. Required time of delivery

C. Delivery address with trailer placement instructions

D. Delivery contact name and phone number

E. CALPIA contact numbers for 24/7 emergency notification

F. Installation coordinator’s phone number

11. Contractor will provide the following:

A. A minimum of four (4) trucks/tractors and two (2) 48’ air ride suspension trailers available to provide these services on any given day. Contractor shall have access to additional trucks/tractors to ensure scheduled deliveries in case of mechanical breakdown.

Contractor shall keep a record of maintenance on trucks/tractors, and these records shall be made available to CALPIA upon request.

B. A minimum of four (4) licensed truck drivers with California Department of Corrections and Rehabilitation (CDCR) gate clearance available to provide service at any given time.

Drivers will be cleared for one year at a time.

C. Transportation of modular furniture and other products:

i. Trailer pick-up and trailer drop-off point of origin shall be Avenal State Prison, 1 Kings Way, Avenal, California.

ii. Drop off time for trailer will be no later than 6:00 p.m.

iii. Additional product transportation will constitute five percent (5%) or less of the deliveries.

iv. Transport back-hauls as needed.

D. All state-owned trailers will be returned to Avenal State Prison after each run, unless approved in advance by the CALPIA Project Representative, or designee due to a delay.

12. Contractor shall be liable for the following:

A. All damages to the property of CALPIA and/or the customer, provided that:

i. the damage was caused by the fault or negligence of Contractor, and that

ii. the damage occurred during or subsequent to the performance of any services.

B. All incidents involving non-State owned equipment including, but not limited to, tire repairs, equipment, and traffic infractions, etc.

C. Ensuring that all drivers have ability to contact CALPIA in the event of an emergency.

i. Any delay of more than one (1) hour past the scheduled delivery time must be reported immediately to CALPIA and the customer’s Installation Coordinator using the 24/7 CALPIA contact number provided on the Bill of Lading.

ii. Failure to contact CALPIA and the Installation Coordinator for delayed deliveries will result in payment penalty equal to the installer standby time charges.

13. Drivers are required to:

A. Have a valid Class A license and a valid photo ID in their possession at all times

B. Have a means of communication available for emergency events

C. Follow instructions provided on the CALPIA trip sheet

D. Follow customer instructions for trailer placement

E. Contact CALPIA at least one (1) hour prior to scheduled delivery time when arrival will be delayed by more than one (1) hour

F. Obtain signatures from customers accepting delivery with a legible customer signature on all copies of the Bill of Lading (Signature must include printed name, date with arrival and departure time when standby time is being accrued)

G. Submit completed freight bills daily at the end of each run

14. Whenever possible, a 14 calendar day notice will be given prior to any changes in scheduling.

15. When permitted and at the convenience of CALPIA, multiple deliveries/stops along the driving route or in the delivery area may be scheduled.

A. All scheduled deliveries shall be on time and not interrupted for multiple deliveries.

B. Contractor shall be paid a minimum of two (2) hours standby time for each stop requested after the scheduled delivery.

i. Contractor shall be paid for actual time after one (1) hour time for any multiple stops requested by CALPIA in increments of 30 minutes at the hourly standby rate quoted on Cost Sheet (Attachment 3)

C. There may not be advance notice when multiple deliveries/stops are scheduled.

16. CALPIA reserves the right to award multiple contracts for back-up purposes. The CALPIA anticipates awarding up to three contracts, this contract being one of them.

A. CALPIA will contact first ranked awardee. If the first ranked awardee is unable to perform, then the second ranked awardee will be contacted to provide the requested service.

B. Awardee three will only be contacted if the first two awardees are unable to perform the needed service.

17. Fuel Surcharge Schedule for Diesel

A. A fuel surcharge may be applied to the total of each invoice submitted based on the applicable California fuel cost per the Department of Energy, US Energy Information Administration.

i.Fuel pricing may be obtained from the:

Department of Energy, U.S. Energy Information Administration (EIA) https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_sca_w.htm (Go to “Weekly Retail Gasoline and Diesel Prices” then “California” for fuel pricing)

B. Contractor is to use the average weekly fuel costs when applying the surcharge to their invoice total or if submitting invoicing on a monthly basis, the average monthly fuel cost shall be used.

C. The surcharge is calculated at the corresponding percentage of the prices listed below:

https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_sca_w.htm

When the fuel cost is: The fuel surcharge is: When the fuel cost is: The fuel surcharge is:

At Least But Less

Than Percentage is: At Least But Less

Than Percentage is:

$4.01 $4.10 0.75 $5.31 $5.40 10.50

$4.11 $4.20 1.50 $5.41 $5.50 11.25

$4.21 $4.30 2.25 $5.51 $5.60 12.00

$4.31 $4.40 3.00 $5.61 $5.70 12.75

$4.41 $4.50 3.75 $5.71 $5.80 13.50

$4.51 $4.60 4.50 $5.81 $5.90 14.25

$4.61 $4.70 5.25 $5.91 $6.00 15.00

$4.71 $4.80 6.00 $6.01 $6.10 15.75

$4.81 $4.90 6.75 $6.11 $6.20 16.50

$4.91 $5.00 7.50 $6.21 $6.30 17.25

$5.01 $5.10 8.25 $6.31 $6.40 18.00

$5.11 $5.20 9.00 $6.41 $6.50 18.75

$5.21 $5.30 9.75 $6.51 $6.60 19.50

18. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

19. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

GenAI Technology Use & Reporting

During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAI technology, including GenAI from third parties or subcontractors. Contractor shall immediately complete the GenAI Reporting and Factsheet (STD 1000) to notify the State of any new or previously unreported GenAI technology. At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAI technology that materially impacts functionality, risk or contract performance, until use of such GenAI technology has been approved by the State.

Failure to disclose GenAI use to the State and submit the GenAI Reporting and Factsheet (STD 1000) may be considered a breach of the contract by the State at its sole discretion and the State may consider such failure to disclose GenAI and/or failure to submit the GenAI Reporting and Factsheet (STD 1000) as grounds for the immediate termination of the contract. The State is entitled to seek any and all relief it may be entitled to as a result of such non-disclosure.

The State reserves the right to amend the contract, without additional cost, to incorporate GenAI Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State.

20. CALPIA reserves the right to amend the agreement, prior to expiration, in writing on the STD 213A. CALPIA may adjust the terms of the agreement including but not limited to the following:

A. Extend the term up to one (1) year.

B. Decrease the amount of the contract’s original value.

C. Increase the contract amount by up to 30% of the original value.

II. PAYMENT PROVISIONS

1. INVOICING

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, CALPIA agrees to compensate Contractor in accordance with the amount specified on the Cost Sheet (Attachment 3), which is attached hereto and made part of this agreement.

B. Invoices shall be itemized and include the time period covered by the invoice, work completed for the period (detailed statement of services) and number of hours worked (if applicable). Invoices shall include the six-digit ERPlx Number and the Agreement Number referenced in the executed contract cover letter, along with copies of all Bills of Lading associated with the invoiced deliveries.

C. Contractor shall submit the original invoice to the address listed in Section D below for each shipment performed. Invoice must have a signed and dated CALPIA Bill of Lading attached before payment will be authorized at Contractor’s expense.

D. Invoices must be submitted not more than once a week and not less than once a month to the address listed below.

California Prison Industry Authority – Avenal State Prison Attention: CALPIA Warehouse Manager

PO Box 8 Avenal, California 93204

E. All invoice packages must contain original documents and be legible. Failure to provide original, legible documents will delay payment at Contractor’s expense.

F. Accurate/correct invoice packages must be submitted for review and payment in a timely manner subject to the following:

i. All invoices, including revised/amended/corrected invoices, must be received by

CALPIA within 60 days from the date services were rendered.

ii. Invoices received by CALPIA more than 60 days after the date services were rendered will be denied, deemed a forfeiture of payment by Contractor, and no payment will be issued.

a. It is Contractor’s responsibility to ensure invoices are received by CALPIA by the deadline. No exceptions will be allowed for invoice packages lost in transit unless supported by documentation that it should have arrived timely (i.e., proof of overnight delivery).

b. If a revision/amendment/correction of a timely submitted invoice is requested by

CALPIA, payment will not be forfeited if the requested invoice is received more than 60 days after the date services were rendered.

iii. All invoices received shall be deemed accurate/correct unless Contractor provides

CALPIA written notice of any error(s) within 60 days from the date services were rendered. Written notice must include a written explanation of the change, a revised/amended/corrected invoice, and supporting documentation.

iv. Invoices received by CALPIA on the 60th day from the date services were rendered cannot be revised/amended/corrected by Contractor except at the request of CALPIA.

G. Contractors unable to provide accurate/correct invoice packages in a timely manner will receive a negative Vendor Performance Report for failure to meet contract requirements.

Patterns related to failed vendor performances may result in termination of contract at any time.

H. Contractor is to provide a monthly report showing billed, paid, and outstanding invoices.

2. AVAILABILITY OF FUNDS

All financial obligations of CALPIA for the fiscal year(s) encompassed by the term of this agreement are subject to the availability and approval of funding by the Prison Industry Board and/or the presence of sufficient funds to cover those obligations in the fund from which those obligations are to be paid. If such obligations are or become contingent on funding by and/or through the CALPIA budget or on the availability of federal funds or on the action of any Legislative body, said obligations are contingent on the appropriation and availability of

ATTACHMENT 2

STATEMENT OF WORK AND PAYMENT PROVISIONS

funds for the purpose of meeting those obligations. If insufficient funds are approved or appropriated or otherwise available in order to meet CALPIA’s obligations under this agreement, CALPIA may immediately terminate this agreement.

3. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later.

4. CASH DISCOUNT

CALPIA has a history of taking cash discounts and intends to take advantage of cash discounts offered when they are in the best interest of the CALPIA.

California Prison Industry Authority Exhibit A

IFB #S06252419

Modular Furniture Transportation

2022 Month Loads Total Miles

Jan 9 3,126

Feb 5 1,796

Mar 12 4,152

Apr 18 7,840

May 17 7,078

Jun 18 6,372

Jul 7 2,036

Aug 12 5,510

Sept 5 1,780

Oct 8 3,360

Nov 15 7,330

Dec 16 6,586

2022 Total Mileage 59,966

2023 Month Loads Total Miles Jan 11 3,448

Feb 16 5,606

Mar 20 6,256

Apr 16 5,680

May 23 9,716

Jun 9 3,954

Jul 23 9,422

Aug 6 2,492

Sept 9 3,722

Oct 12 5,038

Nov 22 10,046

Dec 7 2,654

2023 Total Mileage 68,034

Note: The above information is for reference only

ATTACHMENT 3

COST SHEET

The estimated annual quantities indicated below will be used solely for computing the cost to determine the best value bidder; they are not binding upon the contracting agency. However, the actual costs quoted by the bidder shall be binding for the term of the Agreement. CALPIA is not obligated to purchase any quantity of services from the contractor.

Under no circumstances will the contractor be allowed to use a subcontractor for more than 50% of the contract dollar amount. For all services where a subcontractor is used, the contractor will be required to provide a minimum of 50% of the staffing for the project including project contact person.

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

Item Estimated Annual

Quantity Rate Extended Annual Total

Mileage 75,000 Miles X $ per mile $ Standby Time* 200 Hours X $ per hour $

Total Annual Bid $

Total Annual Bid x 2 years $ *Paid in 30 minute increments according to Scope of Work and Payment Provisions, Paragraph 13, Item E.

See Bidders Instructions Item 26 for complete instructions on offering Cash Discounts.

_____% Cash discount for payment within __________ days of receipt.

For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

NAME OF

BIDDER:

COMPANY NAME

STREET

ADDRESS:

CITY/STATE/ZIP:

EMAIL:

AUTHORIZED

NAME:

PLEASE PRINT

AUTHORIZED

SIGNATURE DATE:

TITLE:

Attachment 4A

Attachment 4B

11/16, Rev. E BSS-F017 Page 1 of 1

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 - 10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

OPTION #1 – DOMESTIC ONLY

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, initial here and submit with your bid package. (Initial ______)

OPTION #2 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #3 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to

Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

Initials of Submitter

Printed Name and Title of Person Initialing

Attachment 5

Attachment 6

APPROPRIATE ATTIRE POLICY

Employees that are not required to wear a state approved uniform shall wear clothing that is conservative, professional and commensurate with their work environment, and does not pose potential injury while in the performance of their duties. All employees including, but not limited to contract employees, registry employees, volunteers, and off duty custody staff are expected to be in appropriate attire while on Institution grounds. Supervisors are responsible for monitoring their areas daily to ensure that employees comply with this directive. Appropriate, progressive discipline may be taken for violations.

The following guidelines are to be applied:

1. Dresses and skirts must reach at the knee or below when standing and worn in a professional and conservative manner.

2. Capri pants must reach below the knee.

3. Sleeveless garments (i.e., dresses and/or shirts) worn in a conservative and professional manner are permitted. However, these garments must be completely covered when worn in the presence of the inmate population (i.e. corridors, medical areas, housing units, etc.).

4. Spaghetti strapped garments (i.e., dresses, tops) are not permitted.

5. Leggings or any other footless style tights (spandex or cotton) worn under a dress, tunic or skirt are not permitted.

6. Any clothing containing emblems, quotes, lettering, or pictures pertaining to and/or depicting sex, politics, profanity, drugs, alcohol, violence, or illegal behavior are not permitted.

7. Shorts, skorts, tube tops, halter tops, pajama pants and/or lounging pants of any style are not permitted.

8. Sweat suits, jogging suits, nylon suits and/or velour suits are not permitted.

9. Any clothing similar to state clothing colors worn by inmates, (blue chambray, blue denim or orange/white worn as a two-piece) is not permitted.

10. Camouflage clothing of any color is not permitted.

11. Clothing that exposes any part of the midriff is not permitted.

12. All white blouses/shirts must be worn with the appropriate camisole or t-shirt underneath. In addition, the appropriate camisole or t-shirt shall be worn to avoid the perception of a plunging neckline.

13. Visible body piercings other than the ear lobes are not permitted (i.e., eyebrow, cheeks, nose, lip, tongue, etc.). Gauge earrings are not permitted.

14. Excluded Footwear Styles: strapless or any open-toe style shoe, boot or sandal that exposes more than two (2) toes is not permitted.

15. Acceptable Footwear Styles: closed toe or peep-toe style shoes, boot or sandal that exposes less than three (3) toes.

16. Employees that change their hair color or who wear colored extensions, hair pieces, or wigs that alters the appearance from their State identification card or driver's license picture must have authorization from the Watch Commander prior to entering the Institution.

17. Personal clothing shall not be left unattended at any time and shall be removed from the institution at the end of the employee's shift (i.e., sweaters, jackets, coats, scarves, etc.).

18. Safety precautions should be taken into consideration regarding the wearing of ties, scarves, jewelry, and hair ornaments.

19. Healthcare Staff: Chambray blue or blue denim scrubs are not permitted. Orange or white scrubs worn as a solid uniform could be viewed as inmate attire; therefore, these colors shall be worn as a solid bottom with a printed top or vice-versa. Scrubs shall only be worn by certified medical classifications. All laboratory coats must be clean, neat and always display the name(s) of provider(s). No laboratory coats shall display drug (pharmacy) logos or any other unacceptable emblems, quotes or pictures.

20. Employees will not be allowed entrance into the secure perimeter wearing inappropriate clothing. If a disagreement arises, the Watch Commander will be contacted. Only a manager has the authority to send an employee home to change clothing. Reasonable time will be allowed, and the employee will be docked for the time taken.

Modular System Furniture Transportation

ATTACHMENT 6

EXPERIENCE/PAST PERFORMANCE (REFERENCES)

Submission of this attachment is mandatory. Failure to complete and return this form with your bid will cause your bid to be rejected and deemed non-responsive, unless otherwise instructed in the Bid Submission section.

1. List all references where similar types of services were performed within the last three (3) years. Use additional sheets for complete narrative of services provided. If three references cannot be provided, please explain why on an attached sheet of paper.

REFERENCE 1

Name of Firm

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service Value or Cost of Service Brief Description of Service Provided

REFERENCE 2

Street Address City State Zip Code

Contact Person Telephone Number

REFERENCE 3

Street Address City State Zip Code

Contact Person Telephone Number

ATTACHMENT 8

CONTRACTOR CERTIFICATION CLAUSES

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County of

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 8103) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

1) the dangers of drug abuse in the workplace

2) the person's or organization's policy of maintaining a drug-free workplace

3) any available counseling, rehabilitation, and employee assistance programs

4) penalties that may be imposed upon employees for drug abuse violations

c. Every employee who works on the proposed Agreement will:

1) receive a copy of the company's drug-free workplace policy statement; and,

2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT:

Contractor hereby certifies that contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services and may be taken into account when determining the award of future contracts with the State for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1 and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:

a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.

b. The contractor agrees to cooperate fully in providing reasonable access to the contractor’s records, documents, agents or employees, or premises if…