IFB S-230 Unmanned Aerial Vehicle Equipment - Final~1.pdf

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number: S000000230 Solicitation Issued: April 6, 2023

Description: Unmanned Aerial Vehicle and Equipment

Department: Arkansas Oil and Gas Commission (AOGC)

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: April 25, 2023 Bid Opening Time: 2:00 p.m., Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

TSS OSP Buyer: Cyndle Jump Buyer’s Direct Phone Number: 501-324-9314

Email Address: Cyndle.Jump@Arkansas.gov TSS OSP’s Main Number: 501-324-9316

TSS OSP

Website:

https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ https://www.transform.ar.gov/procurement/

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) on behalf of the Arkansas Oil and Gas Commission (AOGC) to obtain pricing for Unmanned Aerial Vehicles and Equipment.

Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not the Arkansas Oil and Gas Commission (AOGC).

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Teams Meeting Link: Click here to join the meeting Meeting ID: 283 339 072 622 Meeting Password: DpBawb Dial-In Information: +1 501-244-3310 Phone Conference ID: 464 320 989#

1.3 CLARIFICATION OF SOLICITATION

A. Submit any questions requesting clarification of information contained in this Solicitation via the solicitation posting in ARBuy by 8:00 p.m., Central Time on or before April 12, 2023.

1. For each question submitted, Prospective Contractor should reference the specific solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and answered by the State as deemed appropriate. The State’s consolidated written response is anticipated to be posted to the solicitation posting in ARBuy by the close of business on April 18, 2023. If Prospective Contractor questions are unclear or non-substantive in nature, the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a complaint, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

C. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

D. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. The terms “Invitation For Bid,” “IFB,” and “Solicitation” are used synonymously in this document.

C. “Blue UAS” means a holistic and continuous approach to rapidly prototyping and scaling capable and secure commercial UAS technology for the Department of Defense.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjUzNmY0ZDktYmU2MS00NjI0LWFiMjItYWEwMDQ1N2E4N2Rh%40thread.v2/0?context=%7b%22Tid%22%3a%225ec1d8f0-cb62-4000-b327-8e63b0547048%22%2c%22Oid%22%3a%2262e33c0b-bc64-4404-86b5-0a7b149da0f3%22%7d tel:+15012443310,,464320989#

D. “NDAA” means National Defense Authorization Act.

E. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this solicitation.

F. “Requirement” means something required.

G. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

H. “Shall” and “Must” mean the imperative and are used to identify requirements.

I. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

J. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

K. “UAS” means unmanned aerial system.

L. "UAV” means unmanned aerial vehicle.

1.5 SPECIFICATIONS

The unmanned aerial vehicles and equipment must include all of the following components or component equivalents approved by the AOGC.

A. Item 1 - NDAA section 848 (Blue UAS) compliant Unmanned Ariel Vehicle (UAV)

Quantity: 3

1. The aircraft must be Inspired Flight IF1200A or equivalent, approved by the AOGC.

a. The aircraft must have a flight time of 23-43 minutes with a reserve.

b. The maximum payload must be 19.1 lbs.

c. The aircraft must include open-source architecture.

d. Each aircraft must include 4 spare battery sets.

e. Each aircraft must include a dual battery charger.

f. The aircraft must have RID incorporation included.

g. Each aircraft must include a transportation case.

B. Item 2 - Forward Looking InfraRed (FLIR) optical gas imaging payload for unmanned aerial systems

Quantity: 1

1. The device must be Teledyne FLIR GIS-320 or equivalent, approved by the AOGC.

a. The device must provide 320 x 240-pixel InfraRed Radiation (IR) resolution.

b. The device must be < 15mK temperature sensitivity.

c. The device must provide FLIR detector spectral range between 3.2 – 3.4µm.

d. The device must be capable to visualize 200+ gases including Methane.

e. The device must be US Environmental Protection Agency (EPA) 0000a certified.

f. The device must be compatible with Gremsy T7 gimbal mount.

2. Processing Software

a. License

b. The Contractor shall provide training within fourteen (14) days of delivery. The training will be determined by the Contractor and AOGC.

3. UAV integration

a. Hardware (cables, mounts, etc.)

b. Software

C. Item 3 - Ground Penetrating Radar payload for unmanned aerial systems

1. The device must be Radar System Zond Aero 500 or equivalent, approved by the AOGC.

a. The device must be single channel Ground Penetrating Radar System with shielded antenna.

b. The device must include 500 Mhz Center Frequency.

c. The device must include 200-900 Mhz (-12dB) operating bandwidth.

d. Samples: 512 per trace

e. Sample Rate: 25,600 samples/second

f. The device must have a minimum scan rate of 50.

g. Sample output: 16-bit digital raw data

h. The device must have a selectable time range of 50, 100, 200, or 300 ns.

i. Depth must be up to 4 meters in average soil with 100ns time range.

j. The device must include Standard Geophysical SEGY Data Format with traces geotagging.

k. The device must include an attachable GPR system mounting kit to offer the capability of attaching to the UAV.

l. The device must include a transportation box.

3. The device must include Radar System Terrestrial Cart for GPR System.

4. UAV integration

D. Item 4 - Light Detection and Ranging (LiDAR) payload for unmanned aerial systems

1. The device must be Phoenix LiDAR Systems RECON-A or equivalent, approved by the AOGC.

a. The device must include 905 nm Laser Properties: Class 1.

b. The device must provide 3-6cm absolute accuracy at 60m flight altitude Above Ground

Level (AGL).

c. The device must provide ±2 cm range accuracy.

d. The device must provide 190m range max.

e. The device must provide 720K points scan rate.

f. The device must provide 3x Returns/Echoes.

g. 70.4°h x 77.2°v FOV (Non-Repetitive Pattern Scanning)

h. 70.4°h x 4.5°v FOV (Repetitive Line Scanning)

i. The device must include a M300 single antenna.

j. The device must include a transportation case.

k. The device must include AC Power Supply.

a. Hardware (cables, mounts, etc)

E. Item 5 - Portable magnetometer survey kit with 2 triaxial fluxgates for unmanned aerial systems

1. The device must be SENSYS Magdrone R3 or equivalent, approved by the AOGC.

a. The device must provide 200 Hz sampling rate.

b. The device must include one (1) button data logger.

c. The device must include integrated GPS.

d. The device must include an accelerometer.

e. The device must provide 250Hz recording rate.

f. The device must provide 2Hz live data output.

g. The device must include a spare battery and wall charger.

h. The device must include a USB cable.

i. The device must include a transportation case.

F. Item 6 - Multi-Band 4G RTK GNSS receiver with centimeter precision

1. The device must be Emlid Reach RS2+ or equivalent, approved by the AOGC.

a. The device must contain a built-in LTE modem.

b. The device must include RINEX format.

c. The device must include Real-Time position streaming (NMEA).

d. The device must include one (1) six-foot (6’) pole for the rover.

2. The device must include one (1) survey tripod.

1.6 CONTRACTOR REQUIREMENTS

A. The Contractor shall provide full Integration of all devices with the UAV.

B. The Contractor shall provide turnkey on site delivery.

C. The Contractor shall provide two (2) day on site advanced equipment training:

1. Deployment

2. Stowing

3. Operation

4. Maintenance

D. The Contractor shall provide training on the interpretation of the processed results. The device must include all necessary software to process the data collected.

1.7 DELIVERY: FOB DESTINATION

Arkansas Oil and Gas Commission 5301 Northshore Dr.

North Little Rock, AR 72118-5317

A. The Department requests delivery within sixty (60) calendar days after ordering. If this delivery date cannot be met, the Prospective Contractor must state the alternate number of days required to begin the service and/or place the commodity in the ordering Department’s designated location. (See Questions section of the Solicitation posting in ARBuy.) Failure to state the alternate delivery time obligates the Contractor to complete delivery by the Department’s requested date. Extended delivery dates may be considered when in the best interest of the State.

B. All deliveries must be made during normal State work hours and within the agreed upon number of days unless otherwise arranged and coordinated with the Department. The Contractor shall give the Department immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

C. Loss or damage that occurs during shipping, prior to the order being received by the Department, is the

Contractor’s responsibility. All orders should be properly packaged to prevent damage during shipping.

D. The State assumes no liability for commodities produced, processed or shipped in excess of the amount specified on the Department’s purchase order.

1.8 ACCEPTANCE STANDARDS

A. Inspection and acceptance/rejection of product(s) will be made within thirty (30) days of receipt.

B. The State has the option to return any product(s) within the thirty (30) day timeframe for any reason.

C. Bid must include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a firm contract to a single Contractor.

B. The anticipated starting date for any resulting contract is upon award, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor on an all or none basis.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response submitted in ARBuy. Pricing must be proposed in U.S. dollars and cents.

d. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

e. Copy of Prospective Contractor’s Equal Opportunity Policy.

2. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form.

b. Voluntary Product Accessibility Template (VPAT), if applicable.

3. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

2.4 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section(s) of this IFB, Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section(s) of this IFB.

https://arbuy.arkansas.gov/

2.5 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Commodities Contract or the Services Contract (SRV-1) Fillable Form, Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Standard Commodities Contract can be viewed on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.5.A and 2.5.C.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/