State of California Department of Corrections and Rehabilitation

August 5, 2026

INVITATION FOR BID (IFB)

IFB # RW2625003

Notice to Prospective Contractors

The California Correctional Training and Rehabilitation Authority (CALCTRA) invites you to review and respond to this Invitation for Bid (IFB), entitled RW2625003 for POWDER COAT PAINT. In submitting your bid, you must comply with the instructions found herein. CALCTRA does not accept alternate contract language from a prospective vendor. A bid with such language will be considered a counter proposal and will be rejected. CALCTRA’s General Provisions (GP’s) are not negotiable.

Mail or deliver your bid package for the IFB to the address below. Faxed or electronically forwarded bids will not be accepted. Bids not submitted under sealed cover will be rejected.

The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

IFB Number: RW2625003 IFB Name: POWDER COAT PAINT Attention: Sadaqatullah Sahak Bid Submittal: Do Not Open

In the opinion of CALCTRA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: August 19, 2026 by 3:00 pm (PST) CALCTRA Contact: Return Sealed Bid To:

Sadaqatullah Sahak

Phone: (279) 235-5863 Email: Sadaqatullah.Sahak@calctra.ca.gov

California Correctional Training and Rehabilitation Authority

Attention: Sadaqatullah Sahak 560 East Natoma Street

Folsom, CA 95630

This IFB covers the estimated annual requirement of POWDER COAT PAINT for the California Correctional Training and Rehabilitation Authority (CALCTRA) Century Systems Enterprise and Metal Products Enterprise located at Avenal State Prison (ASP) in Avenal, California; California State Prison Solano (CSP-SOL) in Vacaville; and Folsom State Prison (FSP) in Represa, California.

Term: Any contract resulting from this solicitation will expire after three (3) years regardless of the amount purchased, unless extended or terminated. The contract resulting from this solicitation may be extended by mutual agreement of CALCTRA and the Contractor mailto:Sadaqatullah.Sahak@calctra.ca.gov

Method of Award:

This bid shall be awarded to the bidder or bidders deemed by CALCTRA, at its sole discretion, to offer the best value. Bidders are not required to bid on all line items in order to be deemed responsive. The contract award will be made on the basis of BEST VALUE as determined by CALCTRA alone, under statutory authority considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to the quality and/or reliability of the product or service as well as efficient billing practices; certification by the International Organization for Standardization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALCTRA may consider other factors deemed necessary to ensure that the best value is achieved.

In the interest of achieving best value, CALCTRA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids. Employment of ex-offenders by the bidder is encouraged by CALCTRA as part of our ongoing mission to change lives through opportunities.

Please note that no verbal information given will be binding upon the CALCTRA unless such information is issued in writing as an official addendum to this IFB.

Product Description:

CALCTRA is requesting bids for selected colors of powder coat paint listed on the Contract Price Sheet (Exhibit 1). The selected paints may require color matches to existing product if supplied by manufactures other than the ones referenced on the Price Sheet.

Contract Dollar Value:

Any contract resulting from this bid will expire three (3) years from its effective date unless extended. However, in the event the ordering agency’s requirements are curtailed because of reducing requirements, cancellation of State programs, lack of fiscal appropriations, etc., the State shall be excused from purchasing any outstanding balances.

Quantities shown for each line item are estimated and are the anticipated contract purchase pattern. The State will not be obligated to purchase the Contractor’s excess inventory of any line item if actual purchases vary from the anticipated purchase pattern. The State reserves the right to order more or less of any line item.

Please Note:

Only bids quoted on the State’s own Cost Sheet will be considered. Bids submitted referencing supplier attachments, which include legal terms and conditions that conflict with the State’s general bid provisions shall be considered non-responsive and such bids shall be rejected. On the Cost Sheet if there is a discrepancy between the unit price and the extension price, the unit price shall prevail.

Contract Provisions:

The prices issued on a contract resulting from this IFB may be adjusted annually with mutual agreement of CALCTRA and the Contractor. Any price adjustment shall be based on documented changes to the Contractor’s costs of materials. CALCTRA may purchase any additional standard products not covered in the IFB at or below the lowest published price of the Contractor.

Contract Modifications:

This contract may be amended at any time by mutual agreement of contracting parties, in writing. Change orders amending, modifying, or terminating the contract, including any medication of the compensation payable, may be issued only by the CALCTRA Procurement Officer.

Emergency Extension Option:

In the event of an emergency, upon mutual agreement with the contractor(s), CALCTRA may extend the contract for up to one (1) additional year beyond the stated term and any noted extensions. Extensions during this period may occur in various increments until the establishment of a new contract. The total of the Emergency Extension Option terms shall not exceed one (1) additional year. All original Terms and Conditions shall remain the same during the extensions. Emergency Extension Option may be exercised in the event that a replacement contract cannot be established due to the protest of Intent to Award, loss of key CALCTRA procurement staff, or other circumstances that would otherwise cause an unanticipated disruption to CALCTRA’s enterprises.

Emergency Purchase:

In the event of an emergency as defined by the Public Contract Code (PCC) Section 1102 and as determined by CALCTRA’s Procurement Officer, at CALCTRA’s sole discretion, CALCTRA may purchase any required line item from other than the Contractor.

Cost to Cover:

Any failure to perform its obligations under the contract by the Contractor shall, in addition to any other remedies available to CALCTRA, entitle CALCTRA to recover from the Contractor the difference between the Contractor’s price and an alternate supplier’s higher price in the event that CALCTRA chooses to pay an alternate supplier a higher price for goods or services that the Contractor fails to provide in a timely fashion.

Responsible Bidder:

Bidders must complete and return all required documents as specified in this IFB. Bidders may be required to submit evidence of their qualifications. The question of whether a particular bidder is a responsible bidder involves an evaluation of the bidder’s experience, facilities reputation, financial resources, and other factors existing at the time of the award. Bidders shall complete the Bidder/Supplier Responsibility Information form (Exhibit 2) and return it with the bid package.

Corrective Action Plan:

Should there be any issue with quality and/or damage to the final product, CALCTRA can request a written Corrective Action Plan (CAP). A CAP will be provided to CALCTRA from the Contractor on later than three (3) business days from time that the incident is reported to the Contractor contact. The CAP will contain the nature of the reported issue, what immediate actions are taking place to correct the problem, and how the problem is going to be prevented from occurring again. The CAP can also contain any other relevant information that the Contractor feels is necessary to explain the situation. CALCTRA may issue a vendor performance report based on the circumstances.

Non-Compliant Product:

Any product rejected by CALCTRA as non-compliant shall be picked up at the expense of the supplier and replaced with compliant product.

Minimum Order:

The minimum order shall be 200 pounds per order of any combination of line items 1 - 12. The minimum order shall be 250 pounds per order of any combination of line items 13 - 28. Any orders below that threshold shall be considered non-contract and may be subject to a delivery surcharge unless otherwise agreed upon.

Freight on Board (F.O.B.) Point:

For the purpose of this bid, only bids quoting F.O.B. Destination (freight prepaid by the vendor to the ordering facility’s receiving point) will be accepted. Bids quoting other than F.O.B.

Destination will be rejected.

Delivery:

The items are to be delivered when and as requested Monday through Friday, 8:00 a.m. to 2:30 p.m. Weekend or holiday deliveries cannot be accepted without prior approval in writing by the ordering agency. Any single failure to deliver in a timely manner will be a material breach of this contract by the Contractor.

A Material Safety Data Sheet (MSDS) must accompany each delivery. Delivery will not be accepted without an MSDS.

It shall be the contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact the institution listed for the driver clearance procedure.

Delivery Address: Delivery sites may be added as deemed necessary by CALCTRA.

California Correctional Training California Correctional Training and Rehabilitation Authority and Rehabilitation Authority Avenal State Prison Folsom State Prison #1 Kings Way 300 Prison Road Avenal, CA 93204 Represa, CA 95671 Contact: General Fabrication Superintendent II Contact: Metal Superintendent II

(559) 386-0587 ext. 6065 (916) 985-2561 ext. 4283

California Correctional Training and Rehabilitation Authority California State Prison – Solano 2100 Peabody Road Vacaville, CA 95687 Contact: Metal Superintendent II

(707) 451-0182 ext. 5865

Packaging:

The powder coat paint shall be packaged in 50 pounds boxes unless otherwise noted by supplier and approved by CALCTRA. Deliveries are to be palletized with a maximum of 27 boxes per pallet stacked no more than 3 high. All packaging shall conform to the applicable freight classifications and/or postal regulations and is to be of a quality to assure final delivery without damage to the contents.

A packaging slip shall accompany each shipment and show the contract number, purchase order number, contents, and the quality shipped.

Recycled Content:

The State Agency Buy Recycled Campaign is a state mandated program that requires the reporting of all purchases made within 16 specified product categories. All state agencies are required to verify the recycled-content of all products purchased within each of these categories.

The CALCTRA requires that all bidders certify the percent of recycled content of the products offered in the bid. Any changes to the recycled content must be in writing with content provided.

Bidders shall complete the Postconsumer-Content Certification form (CalRecycle 74) and return it with the bid package.

Warranty:

All products shall have a minimum six (6) month shelf life after purchase. CALCTRA reserves the right, at any time within the six (6) months of acceptance, to check any product delivered for conformance to the requirements of the contract. Any product failing to comply with the specification will be returned to the vendor for replacement. Any and all expenses associated with returns, including re-inspection and re-testing, shall be the responsibility of the vendor.

Samples: Do NOT SEND SAMPLES UNTIL REQUESTED Samples may be required prior to final award of proposal at no cost to the State. If requested, such samples must be delivered to the address specified in the request letter within 10 calendar days after notification. If awarded, the contractor will provide the same product submitted under this sample provision for the duration of the contract.

Payment:

Payment terms for this contract are Net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 etc. seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than forty-five (45) days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later. Under no circumstances will CALCTRA be subject to late payment fees or interest charges.

Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement.

The State shall provide Contractor with advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

CALIFORNIA CORRECTIONAL TRAINING AND REHABILITATION AUTHORITY

Invitation for Bid RW2625003

POWDER COAT PAINT

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm that the items listed below have been included with your bid.

Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should also be returned with your bid package.

BIDDER’S COMPANY NAME:

Attachments Attachment Name/Description

_____ Exhibit 1 Contract Price Sheet

_____ Exhibit 2 Bidder/Supplier Responsibility

Information _____ Exhibit 3 Bid/Bidder Certification Sheet

_____ Exhibit 4 Darfur Certificate

_____ Exhibit 5 Supplier Code of Conduct

_____ Exhibit 6 Economic Sanctions Certification

_____ CalRecycle 74 Postconsumer-Content Certification

_____ STD 204 Payee Data Record

_____ STD 205 Payee Data Record Supplement NOTE: For use only if additional remittance addresses or additional authorized representatives need to be identified

_____ MSDS Material Safety Data Sheet

CONTRACT PRICE SHEET

The estimated annual quantities indicated below will be used solely for computing the cost as a fair and equitable formula to determine the best value bidder. These quantities are not binding upon the contracting agency. However, the actual costs quoted by the bidder shall be binding for the term of the Agreement. In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

The reference brand information listed is an example of an acceptable product. It is not intended to be a restriction to brand. Bidders shall list the manufacturer name and color if offering items other than the reference brand. Bidders are not required to bid on every line to be considered responsive.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

GROUP I: 200 LB MINIMUM ORDER QUANTITIES

ITEM

NO. QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION

1. 5,000 LB

PAINT,POWDER,TEXTURE,SEMI-GLOSS BLACK

REFERENCE: CARDINAL #C241-BK110

Manufacturer / Color:__________________________

CALCTRA #0024.656

$_______/LB $____________

2. 6,000 LB

PAINT,POWDER,SMOOTH,FLAT BLACK

REFERENCE: CARDINAL #E300-BK147

Manufacturer / Color:__________________________

CALCTRA #0024.657

$_______/LB $____________

3. 1,000 LB

PAINT,POWDER,GRAY 80% GLOSS

REFERENCE: CARDINAL #P008-GR21

Manufacturer / Color:__________________________

CALCTRA # 0025.134

$_______/LB $____________

4. 250 LB

PAINT,POWDER, SEMI-GLOSS WHITE

REFERENCE: CARDINAL #T002-WH08

Manufacturer / Color:__________________________

CALCTRA # 0017.787

$_______/LB $____________

5. 250 LB

PAINT,POWDER,YELLOW 90% GLOSS

REFERENCE: CARDINAL #T009-YL01

Manufacturer / Color:__________________________

CALCTRA # 0027.302

$_______/LB $____________

6. 50 LB

PAINT,POWDER,RED 90% GLOSS

REFERENCE: CARDINAL #T009-RD03

Manufacturer / Color:__________________________

CALCTRA # 0027.609

$_______/LB $____________

7. 50 LB

PAINT,POWDER,COPPER VEIN

SEMI-GLOSS FINISH (60 GLOSS)

REFERENCE: CARDINAL #T375-BK07

Manufacturer / Color:__________________________

CALCTRA # 0025.136

$_______/LB $____________

8. 200 LB

PAINT,POWDER,GLOSS DARK ROYAL BLUE

REFERENCE: CARDINAL #T008-BL20

Manufacturer / Color:__________________________

CALCTRA # 0015.198

$_______/LB $____________

Exhibit 1

9 500 LB

PAINT,POWDER, BLACK

REFERENCE: CARDINAL #C241-BK418

Manufacturer / Color:__________________________

CALCTRA # 0031.023

$_______/LB $____________

10 500 LB

PAINT,POWDER,CHARCOAL

REFERENCE: CARDINAL #T001-GR207

Manufacturer / Color:__________________________

CALCTRA # 0031.024

$_______/LB $____________

11 500 LB

PAINT,POWDER,SILVER

REFERENCE: CARDINAL #T052-GR2071

Manufacturer / Color:__________________________

CALCTRA # 0031.025

$_______/LB $____________

12 500 LB

PAINT,POWDER,WHITE

REFERENCE: CARDINAL #T002-WH658

Manufacturer / Color:__________________________

CALCTRA # 0031.026

GROUP II: 250 LB MINIMUM ORDER QUANTITIES

ITEM

NO. QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION

13. 2,500 LB

PAINT,POWDER,TEXTURE,SEMI-GLOSS VANILLA

REFERENCE: CARDINAL #C241-BG678

Manufacturer / Color:__________________________

CALCTRA #0024.643

$_______/LB $____________

14. 2,500 LB

PAINT,POWDER,TEXTURE, SEMI-GLOSS LT GRAY

REFERENCE: CARDINAL #C241-GR1476

Manufacturer / Color:__________________________

CALCTRA #0024.658

$_______/LB $____________

15. 3,000 LB

PAINT,POWDER,TEXTURE, SEMI-GLOSS DK GRAY

REFERENCE: CARDINAL #C241-GR1477

Manufacturer / Color:__________________________

CALCTRA #0024.659

$_______/LB $____________

16. 500 LB

PAINT,POWDER,TEXTURE, SEMI-GLOSS CHICORY

REFERENCE: CARDINAL #C241-BG682

Manufacturer / Color:__________________________

CALCTRA #0024.660

$_______/LB $____________

17. 500 LB

PAINT,POWDER,SMOOTH/HI GLOSS, GUN METAL

GRAY

REFERENCE: CARDINAL #T359-GR1482

Manufacturer / Color:__________________________

CALCTRA # 0024.690

$_______/LB $____________

18. 750 LB

PAINT,POWDER,SATIN FINISH, GUN METAL GRAY

REFERENCE: CARDINAL #T353-GR1735

Manufacturer / Color:__________________________

CALCTRA # 0027.971

$_______/LB $____________

19. 100 LB

PAINT,POWDER,TEXTURE, GLOSS MISTY BROWN

REFERENCE: DIAMOND VOGEL #EH03-44263

Manufacturer / Color:__________________________

CALCTRA # 0029.513

$_______/LB $____________

20. 750 LB

PAINT,POWDER,WHITE, SMOOTH

SEMI-GLOSS FINISH (60 GLOSS)

REFERENCE COLOR STANDARD: RAL 9003

Manufacturer / Color:__________________________

CALCTRA# 0029.514

$_______/LB $____________

21. 750 LB

PAINT,POWDER, SILVER, SMOOTH

SEMI-GLOSS FINISH (60 GLOSS)

REFERENCE COLOR STANDARD: RAL 7045

Manufacturer / Color:__________________________

CALCTRA# 0029.515

$_______/LB $____________

22. 750 LB

PAINT,POWDER,BLACK, SMOOTH

SEMI-GLOSS FINISH (60 GLOSS)

REFERENCE COLOR STANDARD: RAL 9004

Manufacturer / Color:__________________________

CALCTRA# 0029.516

23. 500 LB

PAINT,SILVER,CARDINAL TOUCH UP 3201-GR1476

REFERENCE COLOR STANDARD: RAL #

Manufacturer / Color:__________________________

CALCTRA# 0031.893

$_______/LB $____________

24. 500 LB

PAINT,CHARCOAL,CARDINAL TOUCH UP 3201-

GR1477

REFERENCE COLOR STANDARD: RAL #

Manufacturer / Color:__________________________

CALCTRA# 0031.894

$_______/LB $____________

25. 500 LB

PAINT,BLACK,CARDINAL TOUCH UP 3200 BK147

REFERENCE COLOR STANDARD: RAL #

Manufacturer / Color:__________________________

CALCTRA# 0031.895

$_______/LB $____________

26. 500 LB

PAINT,WHITE,CARDINAL TOUCH UP 3601 BG678

REFERENCE COLOR STANDARD: RAL #

Manufacturer / Color:__________________________

CALCTRA# 0031.896

$_______/LB $____________

27. 250 LB

PAINT,POWDER,BEIGE,SAND TEXTURE

REFERENCE COLOR STANDARD: RAL #

Manufacturer / Color:__________________________

CALCTRA# 0031.931

$_______/LB $____________

28. 500 LB

PAINT,POWDER,TGIP POLYESTER

REFERENCE COLOR STANDARD: RAL #

Manufacturer / Color:__________________________

CALCTRA# TBD

$_______/LB $____________

Total Bid Price (Sum of Extended Prices for Lines 1 through 28): $__________________

Bidder to complete: Name and Address to which orders are to be sent:

Company Name:

Street Address:

City/State/Zip:

Phone: Fax:

Supplier Contact:

Contractor shall have, preferably in California, a contact person available during the hours of 8:00 A.M. to 5:00 P.M. on weekdays to answer questions regarding product, orders, or other areas in relation to the contract and the State’s needs.

All questions shall be answered within twenty-four (24) hours (except on weekends or holidays).

Contact person:

Phone Number: Fax number:

Email Address:

Bidder/Supplier – Materials, Responsibility Information

The intent of these questions is to establish that the bidder has secured the necessary production, distribution and financial resources to fulfil the contract being proposed.

Except in cases when CALCTRA concludes that a specified brand name is the only one that will meet the needs of CALCTRA, all commodities shall be entered into with the best value bidder meeting all specifications. Responsibility in this context relates to the bidder’s qualifications and capability to successfully fulfill the requirements of the Invitation for Bid (IFB). A bidder is deemed not responsible when they have demonstrated a lack of reliability in complying with and completing previously awarded State/Private contracts. Prior to awarding the contract related to this IFB, CALCTRA’s Authorized Representative will determine whether the proposed awardee is responsible. In order to obtain information necessary to establish a bidder’s responsibility, each bidder shall complete the information requested below.

Failure to complete these questions may cause your offer to be rejected as non-responsive. Incomplete, vague or misleading responses could cause your offer to be rejected as non-responsible. Use additional sheets as necessary to provide all the requested information.

Bidders who are manufacturers should be able to directly respond to the questions. Non-manufacturers may need to consult with their supply chain to properly complete each question. The burden of proof lies with the bidder to prove, to CALCTRA’s satisfaction, that the bidder has adequate knowledge and control of the supply chain being utilized.

1. (A) If you are not the manufacturer, please list your role in the supply chain and list all points of business interaction(s) between the manufacturer and your firm. (Manufacturer/Producer, wholesaler/broker, warehousing/distribution)

Please be prepared to provide a written agreement between your firm and your supplier upon request. If your supplier is not the manufacturer, please be prepared to provide a written agreement between the manufacturer and your supplier. If there is no written agreement between these two parties, provide upon request supporting documents showing that they have worked together in the past.

1. (B) Name and address of the manufacturer and any other key parties utilized:

Exhibit 2

2.) How long has your firm been part of this supply chain? If less than 2 years, then please provide the names of all the suppliers relative to this solicitation with whom you have worked in the past 2 years:

3.) How much business have you successfully completed as part of the supply chain described above? (Total dollar values, length of contract, product types, and geographic areas supplied.

4.) Names(s) of packaging and shipping firms(s) to be utilized for this contract.

5.) Have you ever had a contract terminated prior to its designated end date/term? If yes, please explain the circumstances for each such contract termination.

6.) Using the format below, list contracts that you were awarded within the last five years with a value of at least 50% of the value of the contract to be awarded herein, which demonstrate your ability to meet the requirements of the proposed contract.

Contract Number: ____________________________________________________________________________________________ Description of product/services: _________________________________________________________________________________ Contract Value ($): ____________________________________________________________________________________________ Contract Award Date: _________________________________________________________________________________________ Required Delivery or Completion Date: ___________________________________________________________________________ Actual Delivery or Completion Date: _____________________________________________________________________________ Customer Contact Information (Name, phone number and email): ______________________________________________________

The Business Services Section will review your past performance. A history of late or non-compliant deliveries on past or present contracts may cause your bid to be rejected.

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with other bid/quote documents as an entire package with original signatures

A. _____% Cash discount for payment within __________ days of receipt. (See Bidders Instructions Item 26 for complete instructions on offering Cash Discounts.)

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated is authorized to bind the bidding firm contractually and certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2.a Telephone Number 2.b. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN/SSN)

8. California Corporation No.

9. Indicate applicable license and/or certification information:

Contractor’s State Licensing Board Number: 10. PUC License Number CAL-

T:

11. Other Licenses:

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Qualifying Experience:

Exhibit 3

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below

Item Numbers Instructions

1, 2a, 2b, 3 Must be completed. 1. Enter your name if sole proprietor or independent Contractor. All other items are self-explanatory.

4 Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

5 Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

6 Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your federal employee tax identification number.

8 If you are a corporation: Enter your corporation number assigned by the California Secretary of State’s Office. This information is used to check if a corporation is in good standing and qualified to conduct business in California.

9 Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

10 Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

11 Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15 Must be completed. These items are self-explanatory.

This information is requested by CALCTRA Accounting. If certified as a Small Business Enterprise/Micro Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

04/16/2026, Rev. G BSS-F017 Page 1 of 1

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 - 10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States.

For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

OPTION #1 – DOMESTIC ONLY

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, initial here and submit with your bid package.

(Initial ____)

OPTION #2 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and

b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #3 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

Exhibit 4

CALCTRA Supplier Code of

Approved 9/16/16

Supplier Code of Conduct

The California Correctional Training and Rehabilitation Authority (CALCTRA) is committed to working in partnership with our suppliers to follow a code of conduct in the areas of employee labor conditions, health & safety, environmental management, business ethics, and corporate social responsibility. We have updated our policies to simplify communications about CALCTRA’s values and how they extend to our supply chain partners.

Our supplier code of conduct explicitly communicates our corporate social responsibility expectations to our suppliers and their chain of suppliers. While the vast majority of our suppliers are already working to these or similar standards, and may well have supplier standards that reach back into their own supply chains, we continue to work closely with our suppliers to ensure they fully comply with our Code of Conduct provided on the following page. Integrating the supplier code of conduct into all new contracts is one way we assure compliance. We also require that our distributors reach out to those suppliers who manufacture the products we purchase through them, and return their signed copies back to CALCTRA. The supplier code of conduct must be signed by the organization’s Chief Executive Officer (CEO) or Chief Financial Officer (CFO) or his or her designee.

Many of the areas covered in the code are easily understood and simple to follow, but some may require more clarification or additional discussion to gain a common understanding. If you have any further queries about this process, please contact the Contract Analyst designated in the Invitation for Bid.

This section intentionally left blank.

Exhibit 5

CALCTRA Supplier Code of

Approved 9/16/16

Supplier Code of Conduct Purpose and Scope

This supplier code of conduct sets forth the business conduct standards to which California Correctional Training and Rehabilitation Authority (CALCTRA) expects its suppliers to adhere. This Code covers suppliers, vendors, contractors, consultants, agents and other providers of goods and services who do, or seek to do, business with CALCTRA worldwide.

Please read each description and acknowledge that you agree to comply with the following required principles by signing and returning a copy of this code to CALCTRA or will provide CALCTRA with a similar written commitment:

CALCTRA expects its suppliers to conduct business responsibly, with integrity, honesty, and transparency and adhere to the following standards:

◆ Comply with all applicable laws and regulations of the countries of operation

◆ Provide safe and humane working conditions for all employees ◆ Respect human rights and prohibit all forms of forced or compulsory labor

◆ Treat employees fairly and honestly, including with respect to wages, working hours, and benefits ◆ Encourage a diverse workforce and provide a workplace free from discrimination, harassment, or any other form of abuse

◆ Respect employees’ right to freedom of association and collective bargaining, consistent with local laws

◆ Ensure that child labor is not used in any operations ◆ Compete fairly for our business and without corruption which includes paying bribes, kickbacks or giving anything of value to secure an improper advantage

◆ Observe CALCTRA’s policies regarding gifts and entertainment and conflicts of interest when dealing with CALCTRA employees

◆ Carry out operations with care for the environment and comply with all applicable environmental laws and regulations

Acknowledgment of Terms

Accepted and agreed to on behalf of , a supplier to CALCTRA. I acknowledge that I am the Chief Executive Officer (CEO) , Chief Financial Officer (CFO), or his/her designee and am authorized to bind my company to the terms herein.

Dated: , 20 (Signature)

(Type or Print Name) (Title)

9/9/2025, Rev. C BSS-F069 Page 1 of 1

ECONOMIC SANCTIONS CERTIFICATION

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions against Russia and Russian entities and individuals. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

As a potential vendor, contractor, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury websites (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions and https://home.treasury.gov/news/press-releases/jy0608). Failure to comply may result in the termination of purchase orders, contracts, or grants, as applicable.

In order to be eligible to submit a bid, proposal, or conduct business with CALCTRA, please complete the following certification and return with your bid documents or as otherwise requested.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is in compliance with the economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any, and I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

Exhibit 6 https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/news/press-releases/jy0608

STATE OF CALIFORNIA

Department of Resources Recycling and Recovery (CalRecycle)

CalRecycle 74 (Revised 01/23)

Postconsumer Recycled-Content Certification

To be completed by the State agency

State Agency:

Purchasing Agent: PO #:

Phone: E-mail:

The State Agency Buy Recycled Campaign (SABRC) is a state mandated program that requires the reporting of all purchases made within 16 specified product categories. All state agencies are required to verify the recycled-content of all products purchased within each of these categories.

All businesses shall certify the minimum percentage in writing to the contracting officer or his or her representative, if not the exact percentage, of postconsumer recycled-content (PCRC) material in the products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the minimum content requirements specified in law (see reverse side). The certification shall be furnished under penalty of perjury. The certification shall be provided regardless of content, even if the product contains no recycled material. A State agency may waive the certification requirement if the percentage of postconsumer material in the products, materials, goods, or supplies can be verified in a written advertisement, including, but not limited to, a product label, a catalog, or a manufacturer or vendor Internet website.

Public Contract Code sections 12205(a)(1), (2), (3) and (b)(1), (2), and (3)

Contractor/Company Name_________________________________________________________________________________

Address_____________________________________________________________________Phone_____________________

Purchase Order #

RFQ #

RFP #

IFB #

Cal Card Order #

Item # Product or Services Description 1Percent

Postconsumer

Recycled-

Content

Material

2SABRC

Product

Category

Code

M eets SA

B R

C

Pursuant to Public Contract Code 12205(b)(1), I certify under penalty of perjury under the laws of the State of California that the above information is true and correct.

Print Name Signature Title Date

FOOTNOTES:

“Postconsumer recycled-content material” is defined as products that were bought, used, and recycled by consumers. For example, a newspaper that has been purchased, recycled, and used to make another product would be considered postconsumer material.

“Product category” refers to one of the categories listed below, into which the reportable purchase is best placed.

If the product does not belong in any of the product categories, enter “N/A.” Common “N/A” products include wood products, aggregate, concrete, and electronics such as computers, TV, software on a disk or CD, and telephones.

For reused or refurbished products, there is no minimum content requirement. (PCC 12209(l))

California Department of Resources Recycling and Recovery (CalRecycle)

State Agency Buy Recycled Campaign (SABRC) - SABRC@CalRecycle.ca.gov

Code* Product Categories Product Subcategories Product Examples in each SABRC Category (PCC 12207 ) Examples include, but are not limited to, these individual products/materials.

Minimum Post-Consumer Content Requirement per Statute (PCC 12209 )

1A Paper Products Toilet Paper Toilet paper. 45 percent by fiber weight post-consumer fiber.

1B Paper Products Paper Towels Paper towels. 40 percent by fiber weight post-consumer fiber.

1C Paper Products Facial Tissues Facial tissue. 10 percent by fiber weight post-consumer fiber.

1D Paper Products Toilet Seat Covers Toilet seat covers. 20 percent by fiber weight post-consumer fiber.

1E Paper Products General Purpose Paper Wipes General purpose paper wipes. 40 percent by fiber weight post-consumer fiber.

1F Paper Products Food Serviceware Napkins, plates, bowls, food trays, takeout boxes, and placemats. 40 percent by fiber weight post-consumer fiber.

1G Paper Products Miscellaneous Paper Products Cartons, wrapping, packaging, file folders, hanging folders, building insulation and panels, corrugated boxes.

30 percent by fiber weight post-consumer fiber.

2 Printing and Writing Papers

Printing and Writing Papers Copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications.

30 percent by fiber weight post-consumer fiber.

3A Soil Amendments and Toppings

Compost Soil amendments, soil conditioner for potting or plant mix, organic materials used for water conservation; organic materials such as biosolids or other comparable substitutes such as livestock, horse, or other animal manure, food residues or fish processing byproducts; mechanical breakdown of materials.

80 percent recovered material that would otherwise be normally disposed of in a landfill.

3B Soil Amendments and Toppings

Mulch Ground covers, weed suppressants. 80 percent recovered material that would otherwise be normally disposed of in a landfill.

4A Glass Products Glass Products Windows, test tubes, beakers, laboratory or hospital supplies, reflective beads, tiles, construction blocks, desktop accessories, flat glass sheets, loose- grain abrasives, deburring media, liquid filter media, and containers.

25 percent post-consumer, by weight.

4B Glass Products Fiberglass Fiberglass (insulation), 30 percent post-consumer, by weight.

5 Lubricating Oils Intended for use in a crankcase, transmission, engine, power steering, gearbox, differential chainsaw, transformer dielectric, fluid, cutting, hydraulic, industrial, or automobile, bus, truck, vessel, plane, train, heavy equipment, or machinery powered by an internal combustion engine.

70 percent re-refined base oil.

6 Plastic Products Printer or duplication cartridges, diskette, carpet, office products, plastic lumber, buckets, wastebaskets, containers, benches, tables, fencing, clothing, mats, packaging, signs, posts, binders, sheet, buckets, building products, garden hose, and trays.

20 percent postconsumer, by weight, 7A Paint: Low-VOC: < 50 grams/liter Water-based paint, graffiti abatement, interior and exterior, and maintenance. 50 percent post-consumer paint.

7B Paint: Other VOC: > 50 grams/liter

Water-based paint, graffiti abatement, interior and exterior, and maintenance. 50 percent post-consumer paint.

8 Antifreeze Recycled antifreeze, and antifreeze containing a bittering agent or made from polypropylene or other similar non-toxic substance.

70 percent post-consumer material.

9 Tires (Retreaded tires)

Truck and bus tires, and those used on fleet vehicles (and passenger cars where available).

Retreaded: Must use an existing casing that has undergone retreading or recapping process in accordance with Public Resource Code (commencing with section 42400).

10 Tire- Derived Products

Flooring, mats, wheelchair ramps, playground surfacing, sports surfacing, parking bumpers, bullet traps, hoses, bumpers, truck bedliners, pads, walkways, tree ties, wheel chocks, rollers, traffic-related products, mudflaps, accessibility ramps, paths and sidewalks, animal care products, including, but not limited to, horse arena surfacing, stall mats, cow mats, and equestrian barn and breezeway flooring, artificial turf, landscaping and rubber mulch, outdoor surfacing, pavers and tiles, and posts.

50 percent recycled used tires.

11A Metal Products Metal Products Staplers, paper clips, steel furniture, desks, pedestals, scissors, jacks, rebar, pipe, plumbing fixtures, chairs, ladders, file cabinets, shelving, containers, lockers, sheet metal, girders, building and construction products, bridges, braces, nails, and screws.

10 percent post-consumer material, by weight.

11B Metal Products Vehicles Vehicles. 10 percent post-consumer material, by weight.

12 Building Finishes

Open Office Panel Systems

Open office panel systems. Middle range of state contracts.

13 Carpet Carpet Determined by DGS and Posted in SCM.

14A Erosion Control Products

Compost Filter Socks Compost filter sock. 100 percent post-consumer material.

14B Erosion Control Products

Compost Blanket Compost blanket, layer of compost protecting bare soil surfaces. 100 percent post-consumer material.

14C Erosion Control Products

Hydraulic Mulch Hydraulic mulch or erosion control process that uses fiber slurry and tackifier. 100 percent post-consumer material.

15A Textiles Textiles 0 percent post-consumer material.

15B Textiles General Textile Wipes General purpose wipes. 100 percent post-consumer material.

16A Pavement Surfacing

Rubberized Pavement Surfaces

Rubberized asphalt concrete and chip seal. 15 percent post-consumer material.

16B Pavement Surfacing

Recycled Asphalt Pavement

Recycled Asphalt Pavement 25 percent post-consumer material.

*It is each agency’s prerogative to assign internal codes/object codes for post-consumer recycled content products based on their internal paper or computer tracking systems.

For additional information, please visit www.CalRecycle.ca.gov/BuyRecycled/StateAgency/

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

Section 1 – Payee Information NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return)

BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above)

MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS

Section 2 – Entity Type Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2)

CORPORATION (see instructions on page 2)SOLE PROPRIETOR / INDIVIDUAL MEDICAL (e.g., dentistry, chiropractic, etc.)SINGLE MEMBER LLC Disregarded Entity owned by an individual

PARTNERSHIP

ESTATE OR TRUST

LEGAL (e.g., attorney services)

EXEMPT (e.g.,…