IFB_RW2511006_Bread_Ingredients.pdf

State of California Department of Corrections and Rehabilitation

July 15, 2025

INVITATION FOR BID (IFB)

IFB # RW2511006

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled RW2511006 for BREAD INGREDIENTS: 100% SOYBEAN OIL and VITAL WHEAT GLUTEN. In submitting your bid, you must comply with the instructions found herein. CALPIA does not accept alternate contract language from a prospective vendor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

Mail or deliver your bid package for the IFB to the address below. Faxed or electronically forwarded bids will not be accepted. Bids not submitted under sealed cover will be rejected. The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

IFB Number: RW2511006 IFB Name: BREAD INGREDIENTS (Soybean Oil and Wheat Gluten) Attention: QUICA TEAMES Bid Submittal: Do Not Open

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: August 5, 2025, by 3:00 pm (PST) CALPIA Contact: Return Sealed Bid To:

Quica Teames Phone: (916) 358-2756

Email: Quica.Teames@calpia.ca.gov

California Prison Industry Authority Attention: Quica Teames 560 East Natoma Street

Folsom, CA 95630

This IFB covers the estimated two-year requirement of 100% SOYBEAN OIL and WHEAT GLUTEN for the California Prison Industry Authority (CALPIA) Bakery Enterprise at R.J.

Donovan Correctional Facility in San Diego, California.

Term: Any contract resulting from this solicitation will expire after two (1) years regardless of the amount purchased, unless extended or terminated. The contract resulting from this solicitation may be extended by mutual agreement of CALPIA and the contractor.

California Prison Industry Authority (CALPIA) IFB RW 2511006 Bread Ingredients (Soybean Oil and Wheat Gluten) Page 2 of 5

Method of Award:

Bidders are not required to bid on both line items in order to be considered responsive. CALPIA may award to multiple bidders on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to the quality and/or reliability of the product or service as well as efficient billing practices; certification by the International Organization for Standardization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALPIA may consider other factors deemed necessary to ensure that the best value is achieved.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids. Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

California Prison Industry Authority (CALPIA) IFB RW 2511006 Bread Ingredients (Soybean Oil and Wheat Gluten) Page 3 of 8

Specifications:

This bid covers the estimated two-year requirement of 100% soybean oil (refined, bleached and deodorized) and vital wheat gluten, a natural protein used to improve the texture and elasticity of bread dough. These items are needed for the California Prison Industry Authority (CALPIA) Bakery Enterprise at R.J. Donovan Facility in San Diego, California.

Soybean oil must have the following properties:

Color: Golden brown Condition: Semi-clear liquid @ 25c Odor/Flavor: Soy, no off odors or flavors Extraneous matter: None Cold test: >5.50 hours Shelf life: 12 months stored in cool, dry location away from direct sunlight Storage Temperature: 55°-75°Fahrenheit Unit type/weight: 2,100-pound tote (275 gallons)

Vital wheat gluten must have the following properties:

Color: Cream Form: Free-flowing powder Protein (N*5.7): 75% minimum Water Solubility: Insoluble Shelf life: 24 months from manufacture date when stored in ambient conditions away from heat (not to exceed 75°), moisture, and sunlight Unit type: 50-pound bag (22.7kg) Reference Brand: Cargill

Bidders are required to submit Nutritional Data Sheets for both items as part of a complete bid package.

Corrective Action Plan (CAP):

Should there be any issue with quality, food safety and/or damage to the final product ordered against any ensuing contract, CALPIA can request a written Correction Action Plan (CAP). A CAP will be provided to CALPIA from the vendor no later than 3 business days from the time that the incident is reported to the vendor contact. The CAP will contain the nature of the reported issue, what immediate actions are taking place to correct the problem, and how the problem is going to be prevented from happening again. The CAP can also contain any other relevant information that the vendor feels is necessary to explain the situation. CALPIA may issue a vendor performance report based on the circumstances.

Non-Compliant Product:

Any product received by CALPIA that is deemed non-compliant will be returned to the vendor at the vendor’s expense and replaced with a compliant product.

California Prison Industry Authority (CALPIA) IFB RW 2511006 Bread Ingredients (Soybean Oil and Wheat Gluten) Page 4 of 8

Contract Modifications:

This contract may be amended at any time by mutual agreement of contracting parties, in writing. Change orders amending, modifying, or terminating the contract, including any modification of the compensation payable, may be issued only by the CALPIA Procurement Officer.

Contract Dollar Value:

Any contract resulting from this bid will expire two years from its effective date unless extended.

However, in the event the ordering agency’s requirements are curtailed because of reducing requirements, cancellation of State programs, lack of fiscal appropriations, etc., the State shall be excused from purchasing any outstanding balances.

Quantities shown for each line item are estimated and are the anticipated contract purchase pattern. The State will not be obligated to purchase the contractor’s excess inventory of any line item if actual purchases vary from the anticipated purchase pattern. The State reserves the right to order more or less of any line item.

Please Note:

Only bids quoted on the State’s own Cost Sheet will be considered. Bids submitted referencing supplier attachments, which include legal terms and conditions that conflict with the State’s general bid provisions shall be considered non-responsive and such bids shall be rejected. On the Cost Sheet if there is a discrepancy between the unit price and the extension price, the unit price shall prevail.

Cost to Cover:

Any failure to perform its obligations under the contract by the contractor shall, in addition to any other remedies available to CALPIA, entitle CALPIA to recover from the contractor the difference between the contractor’s price and an alternate supplier’s higher price in the event that CALPIA chooses to pay an alternate supplier a higher price for goods or services that the contractor fails to provide in a timely fashion.

Emergency Extension Option:

In the event of an emergency, CALPIA, upon mutual agreement with the contractor(s), may extend the contract in various increments until the establishment of a new contract. The total term of the emergency extension shall not exceed one (1) additional year. The Emergency Extension Option may be exercised in the event that a replacement contract cannot be established due to the protest of Intent to Award, loss of key CALPIA procurement staff, or other circumstance that would otherwise cause an unanticipated disruption to production processes at the CALPIA Bakery Enterprise.

Minimum Order:

The minimum order of 100% soybean oil shall be 23,100 pounds (11 totes) every 3 months.

The minimum order of vital wheat gluten shall be 19,550 pounds every 3 months. Orders for less than these quantities shall be considered non-contract and may be purchased from other sources.

California Prison Industry Authority (CALPIA) IFB RW 2511006 Bread Ingredients (Soybean Oil and Wheat Gluten) Page 5 of 8

Emergency Purchase/Expedited Orders:

If there is an emergency order, the contractor will have the right to accept shorter delivery times, which will be subject to Less-Than-Truckload freight rates. The contractor will notify CALPIA by phone upon receipt of the order that such higher freight rates are forthcoming and confirm in writing within 24 hours.

Order Cancellation:

There may be instances when the bakery is unexpectedly closed due to equipment failures, lockdowns, etc. In such cases, CALPIA may have to cancel one or two deliveries until they are ready to receive more soybean oil.

Freight On Board (F.O.B.) Point:

For the purpose of this bid, only bids quoting F.O.B. Destination (freight prepaid by the vendor to the ordering facility’s receiving point) will be accepted. Bids quoting other than F.O.B.

Destination will be rejected.

Packaging:

Soybean oil will be packaged in 275-gallon totes (net 2,100 pounds each). Each tote will be constructed of a steel cage outer shell and inner food grade poly-liner. All packaging shall conform to the applicable freight classifications, I.C.C. and/or postal regulations, and is to be of a quality to ensure final delivery without damage to the contents.

Vital wheat gluten will be packaged in 50-pound bags and shipped on pallets. All packaging shall conform to the applicable freight classifications, I.C.C. and/or postal regulations, and is to be of a quality to ensure final delivery without damage to the contents.

A packing slip shall accompany each shipment and show the contract number and purchase order number, contents, and the quantity shipped. Each shipment shall also include a COA (Certificate of Analysis).

Delivery:

Soybean oil is to be delivered according to the delivery schedule submitted with the purchase order by the CALPIA Bakery Superintendent. Typical delivery schedule is 23,100 pounds delivered every 3 months. Delivery must be made between the hours of 7:00 A.M. and 11:00 A.M. Monday through Friday. Weekend or holiday deliveries cannot be accepted.

Vital wheat gluten is to be delivered according to the delivery schedule submitted with the purchase order by the CALPIA Bakery Superintendent. Typical delivery schedule is 19,550 pounds delivered every 3 months. Delivery must be made between the hours of 7:00 A.M. and 11:00 A.M. Monday through Friday. Weekend or holiday deliveries cannot be accepted.

Delivered soybean oil and wheat gluten will be subject to inspection and acceptance by the CALPIA bakery staff. Any failure to deliver in a timely manner will be a material breach of this contract by the contractor.

It shall be the contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact the institution listed for the driver clearance procedure.

California Prison Industry Authority (CALPIA) IFB RW 2511006 Bread Ingredients (Soybean Oil and Wheat Gluten) Page 6 of 8

Delivery Address: Delivery sites may be added as deemed necessary by CALPIA.

California Prison Industry Authority R.J. Donovan Correctional Facility 480 Alta Road San Diego, CA 92179-0001 Attn: Roman Castillo, Superintendent II

(619) 661-6500 Ext. 5831

Payment:

Payment terms for this contract are Net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 etc. seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than forty-five (45) days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later. Under no circumstances will CALPIA be subject to late payment fees or interest charges.

Samples:

Prior to award, bidders may be requested to provide one (1) 55-gallon drum of soybean oil and/or one (1) 50-pound bag of vital wheat gluten for trial run testing. These samples must be provided within ten calendar days of notification to the R.J. Donovan Correctional facility. Bidder will be required to submit a nutritional data sheet with any samples requested for testing. If the samples do not meet specifications, the bid will be rejected. The bidder will not be allowed to re-submit corrected samples. If awarded the contract, the contractor must provide the same product submitted under the sample provision for the duration of the contract.

Pricing:

The prices issued on a contract resulting from this IFB will be firm for the first year of the contract. After that, prices may be adjusted upon mutual agreement of CALPIA and the Contractor. Any adjustment for price increase or decrease shall be based on documented changes to the Contractor’s costs of materials. The Contractor may request new pricing by submitting the proposed contract price changes at least 30 days prior to the month that the change would become effective.

Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement.

The State shall provide Contractor with advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

California Prison Industry Authority (CALPIA) IFB RW 2511006 Bread Ingredients (Soybean Oil and Wheat Gluten) Page 7 of 8

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

California Prison Industry Authority (CALPIA) IFB RW 2511006 Bread Ingredients (Soybean Oil and Wheat Gluten) Page 8 of 8

CALIFORNIA PRISON INDUSTRY AUTHORITY

Invitation for Bid RW2511006

BREAD INGREDIENTS (SOYBEAN OIL AND WHEAT GLUTEN)

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm that the items listed below have been included with your bid.

Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should also be returned with your bid package.

BIDDER’S COMPANY NAME:

Attachments Attachment Name/Description

_____ Exhibit 1 Contract Price Sheet

_____ Exhibit 2 Bidder/Supplier Responsibility Information

_____ Exhibit 3 Bid/Bidder Certification Sheet

_____ Exhibit 4 Darfur Certificate

_____ Exhibit 5 Economic Sanctions Certification

_____ STD 204 Payee Data Record

_____ STD 205 Payee Data Record Supplement NOTE: For use only if additional remittance addresses or additional authorized representatives need to be identified

Other Required Documentation:

_____ Nutritional Data Sheet for 100% Soybean Oil

_____ Nutritional Data Sheet for Vital Wheat Gluten

IFB RW 2511006 Exhibit 1 Bread Ingredients (Soybean Oil and Wheat Gluten) Page 1 of 1

CONTRACT PRICE SHEET

The estimated annual quantities indicated below will be used solely for computing the cost as a fair and equitable formula to determine the best value bidder. These quantities are not binding upon the contracting agency. However, the actual costs quoted by the bidder shall be binding for the term of the Agreement.

Bidders are not required to bid on both line items to be considered responsive. CALPIA intends to award each line item based on its best value determination.

The extension total is determined by multiplying the unit price by the estimated quantity for that line item. In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

ITEM

NO.

ESTIMATED

QUANTITY

UNIT DESCRIPTION UNIT PRICE EXTENSION

1 92,400 LB

100% SOYBEAN OIL

CALPIA #0026.376

Brand Offered: ___________________

$_______/LB $____________

2 78,200 LB

VITAL WHEAT GLUTEN

CALPIA #0022.128

Brand Offered: ___________________

$_______/LB $____________

Bidder to complete: Name and Address to which orders are to be sent:

Company Name:

Street Address:

City/State/Zip:

Phone: Fax:

Email Address: _____________

Supplier Contact:

Contractor shall have, preferably in California, a contact person available during the hours of 8:00 A.M. to 5:00 P.M. on weekdays to answer questions regarding product, orders, or other areas in relation to the contract and the State’s needs.

All questions shall be answered within twenty-four (24) hours (except on weekends or holidays).

Contact person:

Phone Number: Fax number:

Email Address:

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Exhibit 3

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with other bid/quote documents as an entire package with original signatures

A. _____% Cash discount for payment within __________ days of receipt. (See Bidders Instructions Item 26 for complete instructions on offering Cash Discounts.)

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated is authorized to bind the bidding firm contractually and certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2.a Telephone Number 2.b. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN/SSN)

8. California Corporation No.

9. Indicate applicable license and/or certification information:

Contractor’s State Licensing Board Number: 10. PUC License Number CAL-

T:

11. Other Licenses:

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Qualifying Experience:

Exhibit 3

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below

Item Numbers

Instructions

1, 2a, 2b, 3 Must be completed. 1. Enter your name if sole proprietor or independent contractor. All other items are self-explanatory.

4 Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

If you are a corporation: Enter your corporation number assigned by the California Secretary of State’s Office. This information is used to check if a corporation is in good standing and qualified to conduct business in California.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

10 Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15 Must be completed. These items are self-explanatory.

This information is requested by CALPIA Accounting. If certified as a Small Business Enterprise/Micro Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

Exhibit 4

04/10/2025, Rev. F BSS-F017 Page 1 of 1

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 - 10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States.

For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

OPTION #1 – DOMESTIC ONLY

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, initial here and submit with your bid package.

(Initial ____)

OPTION #2 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and

b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #3 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

Exhibit 5

ECONOMIC SANCTIONS CERTIFICATION

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions against Russia and Russian entities and individuals. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

As a potential vendor, contractor, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury websites (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions and https://home.treasury.gov/news/press-releases/jy0608). Failure to comply may result in the termination of purchase orders, contracts, or grants, as applicable.

In order to be eligible to submit a bid or proposal, please complete Option #1, or Option #2 below and return with your bid documents.

OPTION #1 – DOMESTIC ONLY

If your company has not had any business activities or other operations outside of the United States, initial here and submit with your bid package. (Initial ______)

OPTION #2 – ECONOMIC SANCTIONS CERTIFICATION

If your company has had business activities or other operations outside of the United States, please complete the certification below:

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below has not had business dealings with Russia, or Russian entities and individuals, or with any other sanctioned entities identified on the U.S. Department of Treasury websites (identified above) and I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

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