IFB_RW2421012_Seating_Upholstery.pdf

State of California Department of Corrections and Rehabilitation

August 26, 2024

INVITATION FOR BID (IFB)

IFB # RW2421012

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled RW2421012 for SEATING UPHOLSTERY FABRIC. In submitting your bid, you must comply with the instructions found herein.

Mail or deliver your bid package for the IFB to the address below. Faxed or electronically forwarded bids will not be accepted. Bids not submitted under sealed cover will be rejected. The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

IFB Number: RW2421012 IFB Name: SEATING UPHOLSTERY FABRIC Attention: ANN HARBAUGH Bid Submittal: Do Not Open

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: September 10, 2024 by 3:00 pm

CALPIA Contact Return Bid To:

Ann Harbaugh Phone: (916) 292-0409

Email: ann.harbaugh@calpia.ca.gov

California Prison Industry Authority Attention: Ann Harbaugh 560 East Natoma Street

Folsom, CA 95630

This IFB covers the estimated three (3) year requirement of SEATING UPHOLSTERY for the California Prison Industry Authority (CALPIA) FURNITURE ENTERPRISE located at Avenal State Prison in Avenal, CA; and the Correctional Training Facility in Soledad, CA.

Term: Any contract resulting from this solicitation will expire after three (3) years regardless of the amount purchased, unless extended or terminated. The contract resulting from this solicitation may be extended by mutual agreement of CALPIA and the contractor.

mailto:ann.harbaugh@calpia.ca.gov

IFB #RW2421012 Page 2 of 10

Method of Award: CALPIA may award multiple contracts from this Invitation for Bid. The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Performance: Past performance, quality and/or reliability of the product or service as well as efficient billing practices: certification by the International Standard Organization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALPIA may consider other factors deemed necessary to ensure that best value is achieved.

Any such factors must be reduced to written form and maintained in the contract file for the duration of the resulting contract.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids. Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

IFB #RW2421012 Page 3 of 10

Product Profile:

The purpose of this solicitation is to provide a collection of both woven and coated seating upholstery with economy, durability, and environment in mind. The seating upholstery will be used on a variety of seating products such as task chairs, side chairs, and lounge seating. The upholstery must hold up well in high traffic areas and institution settings. It must be durable enough to withstand daily cleanings.

Product Information:

CALPIA’s Furniture Line is compliant with the emission standards set by Leadership in Energy and Environmental Design (LEED) and by BIFMA Level e3-2019. The following list of product information is required for upholstery fabric offered in the bid.

• Product testing certifications from a recognized testing organization

• Recycled/post-consumer content and recyclability

• GREENGUARD and LEED credits

• Warranty information

• Compliance with California Assembly Bill AB 2998, effective January 1, 2020

• Compliance with California Assembly Bill AB 2771, effective January 1, 2025 requires seating upholstery to be free of PFAS’s

Please note: Bidders are required to submit third party certifications from the testing agency for all items bid in order to be considered a “qualified” bidder. Bidders will be disqualified if official certifications are not submitted with their bid package.

Information provided is for the sole purpose of evaluation by CALPIA and will remain confidential. If deemed necessary by CALPIA, information may be shared with an outside testing laboratory for evaluation only.

Specifications and Requirements:

All woven and coated upholstery must meet the minimum specifications and requirements as listed. Bidders offering more than one product for a line item shall submit alternate quotes by printing out additional copies of the Contract Price Sheet (Exhibit 1) and completing them for each alternate product.

A. Specifications

1. Flammability: Certification must be from recognized third party testing organization

a) Certificate of Compliance for California Technical Bulletin TB 117-2013 smolder resistance test

b) Letter of Compliance on company letterhead certifying that product offered meets California AB2998 by stating that less than 1,000 parts per million of flame-retardant chemicals have been added

c) NFPA (National Fire Protection Association) 260 Class 1

c) UFAC (Upholstered Fabric Action Council) Class 1

IFB #RW2421012 Page 4 of 10

2. Abrasion Resistance

Heavy Duty: ASTM D4157 (American Society for Testing and Material) Wyzenbeek method (minimum double rubs listed below for each line item)

3. Colorfastness to Light

AATCC Option 1 or 3 (American Association of Textile Chemists and Colorists)

Woven: Grade 4 minimum at 40 hours

Coated: Grade 4 minimum at 200 hours

4. Wet and Dry Crocking

Woven: AATCC 8 Dry Crocking Grade 4 minimum; Wet Crocking Grade 3 minimum

Coated: AATCC 8 Dry Crocking Grade 4 minimum; Wet Crocking Grade 4 minimum

5. Physical Properties

Woven:

a) Pilling Resistance - Brush pill ASTM D3511, Class 3 minimum or Martindale tester ASTM D4970, Class 3 minimum

b) Breaking Strength - ASTM D5034 (Grab Test), 50 lbs. minimum in warp and weft

c) Seam Slippage - ASTM D4034, 25 lbs. minimum in warp and weft

d) Tear Strength:

Coated:

a) Adhesion of Coating: (Peel adhesion is the measurement of the force required to separate coating from substrate)

ASTM D751 Sections 45-48, 3 lbf/in minimum

b) Tear Strength: (Tear Strength is the measurement of stress exerted to rip fabric under tension)

i. ASTM D2261 (Tongue Tear), Knits & Woven Substrates, 4 x 4 lbs. or

ASTM D751 Sections 27-31, 4 x 4 lbs.

ii. ASTM D5733 (Trap Tear), Nonwoven Substrates & Nonwoven Composites, 15 x 15 lbs. or

ASTM D751 Sections 32-35, 15 x 15 lbs.

B. Fabric Type Requirements

1. Line Item 1: Woven fabric; solid color, no pattern; 100% recycled polyester; minimum 1,000,000 double rubs abrasion resistance. PFAS Free.

Reference Pattern: Foundation10 (Mayer Fabrics)

2. Line Item 2: Woven fabric; pattern with visual repeat, nonmatching; 100% recycled polyester material; minimum 50,000 double rubs abrasion resistance. PFAS Free.

Reference Pattern: Shantung and Jive (Mayer Fabrics)

3. Line Item 3: Crypton® or “Crypton®-like” fabric with the Crypton Green® finish; non-railroaded pattern; moisture & mildew resistant; minimum 200,000 rubs abrasion resistance. PFAS Free

Reference Pattern: Cover Cloth (Momentum Textiles)

IFB #RW2421012 Page 5 of 10

4. Line Item 4: Coated fabric (vinyl-like); solid color; no pattern; bleach cleanable; minimum 1,000,000 double rubs abrasion resistance. PFAS Free.

Reference Pattern: Durango (Mayer Fabrics)

5. Line Item 5: 100% Silicone fabric; zero PVC and zero solvents; solid color, no pattern;

minimum 365,000 double rubs abrasion resistance

Reference Pattern: Silica (Momentum Textiles)

Recycled Content:

The CALPIA requires that all vendors certify the percent of recycled/postconsumer/reusable content of upholstery fabric. Once a contract is awarded, any changes to the recycled content must be in writing with new content percentage provided. Bidders shall complete the Post- Consumer Content Certification form (CIWMB 74) and return it with the bid package.

Prices:

The contractor is bound to honor all prices set forth on the Contract Price Sheet (Exhibit 1) as the maximum it may charge CALPIA, but price reductions during the term of the contract are permitted. The contractor must give CALPIA written notice of the reduced price.

Contract Dollar Value:

Any contract resulting from this bid will expire three years from its effective date. However, in the event the ordering agency’s requirements are curtailed because of reducing requirements, cancellation of State programs, lack of fiscal appropriations, etc., the State shall be excused from purchasing any outstanding balances

Quantity shown is estimated and is the anticipated contract purchase pattern. The State will not be obligated to purchase the contractor’s excess inventory if actual purchases vary from the anticipated purchase pattern. The State reserves the right to order more or less provided the total monetary amount of the contract is not exceeded.

Please Note:

Only bids quoted on the State’s own Cost Sheet will be considered. Bids submitted referencing supplier attachments, which include legal terms and conditions that conflict with the State’s general bid provisions shall be considered non-responsive and such bids shall be rejected. On the Cost Sheet if there is a discrepancy between the unit price and the extension price, the unit price shall prevail.

Responsible Bidder:

Bidders must complete and return all attachments to this IFB. Bidders may be required to submit evidence of their qualifications. The question of whether a particular bidder is a responsible bidder involves an evaluation of the bidder’s experience, facilities, reputation, financial resources, and other factors existing at the time of the award. Please complete the Bidder/Supplier Responsibility Information form and return it with your bid.

Factory Authorized Distributor:

All bidders must be Factory (Mill) Authorized Distributors and offer factory authorized service for the products they are offering. Bidders who are Distributors shall provide a copy of the agreement with the Manufacturer.

Performance:

Performance is the responsibility of the contract holder and cannot be assigned to a subcontractor unless CALPIA consents to the assignment of subcontractor in advance and in writing. A contact person shall be available during regular working hours to take orders and

IFB #RW2421012 Page 6 of 10 answer questions. See Contract Price Sheet, Supplier Contact section, and provide the required information.

Quality Assurance:

The CALPIA would prefer that bidders are ISO certified. If not, ISO certified, the supplier shall demonstrate that the manufacturer has a quality assurance program established that assures product continuity and consistency to specification, pattern, and color.

Quality Conformance Failure of the product(s) to meet any requirement specified herein may, at the discretion of CALPIA, be cause for refusal to accept further shipments of product until evidence has been provided by the manufacturer that corrective action has been taken to eliminate deficiencies.

The CALPIA may return or refuse to accept any delivery with obvious defects or that fails to meet any requirement contained in this Invitation for Bid.

Warranty:

The CALPIA requires that fabrics under this contract be of the highest quality and free from defects such as: knots, runs, open weaves, etc. In the event that the fabric has any of the listed blemishes and total linear yards of waste (off-fall weight divided by card weight per linear yard = linear yards of waste) is greater than 1%, all of the blemished fabric will be returned to the supplier for full credit.

CALPIA prefers a warranty of 5 years from date of purchase on all upholstery fabrics, although a 2-year warranty will be considered for general use fabric. High abrasion fabrics (100,000 double rubs or more) will require a 5-year warranty from date of purchase. The vendor shall provide to CALPIA any warranty replacement fabric within 10 calendar days from point of factory contact to delivery. Vendor shall assume freight charges for warranty replacement fabric.

Notices/Contact Information:

Written notices to CALPIA shall be sent to California Prison Industry Authority, 560 E. Natoma Street, Folsom, CA 95630, Attention: Contracts Unit. Written notices to the contractor shall be sent to the name and address or fax number set forth on the Contract Price Sheet attached.

This contact information may be changed if written notice of the change is sent to the other party; no formal contract amendment is needed to change the contact information.

Minimum Order:

The minimum order shall be one yard.

Volume Discounts:

Bidders are requested to provide a discounted price when fabric is ordered by the roll.

Ordering Procedure:

Orders are to be issued by CALPIA on a Purchase Order and sent directly to the Contractor.

Prices will be per the attached Cost Sheet.

Freight On Board (F.O.B.) Point For the purpose of this bid, only bids quoting F.O.B. Destination will be accepted. Bids quoting other than F.O.B. Destination will be rejected.

IFB #RW2421012 Page 7 of 10

Delivery:

Contract fabric items listed on the Contract Price Sheet are to be delivered when and as requested within 20 calendar days after notification by CALPIA. All other catalog fabrics available to CALPIA at the discounted rate are to be delivered within 45 calendar days after notification.

All deliveries to Soledad must be made Monday through Thursday, 6:30 a.m. to 2:30 p.m. All deliveries to Avenal must be made Monday through Friday, 8:00 a.m. to 3:00 p.m. Weekend or holiday deliveries will not be accepted without prior approval in writing by CALPIA. Any failure to deliver in a timely manner may be considered a material breach of this contract by the contractor.

It shall be the contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact the institution listed for the driver clearance procedure.

Delivery Address: Delivery sites may be added as deemed necessary by CALPIA.

Avenal State Prison #1 Kings way Avenal, CA 93204 Attn: CALPIA Furniture

(559) 386-0587 Ext. 6057

Correctional Training Facility Highway 101N Soledad, CA 93960 Attn: CALPIA Furniture

(831) 678-3951 Ext. 4700

Invoicing Requirements:

After each shipment, an invoice must be submitted to the address specified on the purchase order, and it shall reference the contract and order numbers, date of shipment, quantity, unit costs, and extensions. Also included are vendor and CALPIA item numbers. Cost on invoices shall be in accordance with units of measure shown on the order. State sales and/or use tax is to be added to each invoice.

Payment:

Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 etc. seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than forty-five (45) days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later. Under no circumstances will CALPIA be subject to late payment fees or interest charges.

Packaging:

Deliveries are to be palletized and strapped down. Fabric rolls cannot be stacked more than five

(5) rows high. All packaging shall conform to the applicable freight classifications, I.C.C. and/or postal regulations, and is to be of a quality to assure final delivery without damage to the contents. All packaging material used in shipment is preferred to be made of recyclable material.

The protection of shipments in transit is the responsibility of the contractor. Material shall be covered from inclement weather. Rail shipments are not acceptable.

Packing Slip:

A packing slip must accompany each delivery showing the contract number and Purchase Order number and give an accurate description of the item, weight, quantities, etc.

IFB #RW2421012 Page 8 of 10

Each fabric roll or yardage must be labeled with the minimum of the following information:

1) Purchase Order number

2) Manufacturer’s product number and name

3) CALPIA item number

4) Fabric color

5) Manufacturing date

6) Quantity

7) Lot or run number

Contract Provisions:

CALPIA may purchase fabric patterns from the contractor other than those selected for the resulting contract as needed for custom orders. These custom order fabrics will be available at the percentage discount from wholesale price provided on the Contract Price Sheet. Successful vendors may be requested to submit sample catalogs after an award has been made.

Cost to Cover:

Any failure to perform its obligations under the contract by the contractor shall, in addition to any other remedies available to CALPIA, entitle CALPIA to recover from the contractor the difference between the contractor’s price and an alternate supplier’s higher price in the event that CALPIA chooses to pay an alternate supplier a higher price for goods or services that the contractor fails to provide in a timely fashion.

Purchases Outside of the Contract:

During the term of any contract resulting from this bid, CALPIA may, at its sole discretion, purchase the same or similar goods from a source other than the contractor. The contractor may offer the same or similar goods at reduced prices. In the event that goods are purchased from the contractor at a reduced price, or that similar goods are purchased at the contract price, or at a price agreed upon, such purchases shall be considered contract purchases and all other terms and conditions of the contract shall remain in full force and effect.

Emergency Purchase:

In the event of an emergency as determined by CALPIA at CALPIA’s sole discretion, CALPIA may purchase any required line item from other than the contractor.

Contract Modifications:

This contract may be amended at any time by mutual agreement of contracting parties in writing. Change orders amending, modifying, or terminating the contract, including any modification of the compensation payable, may be issued only by the CALPIA Procurement Officer.

Emergency Extension Option:

In the event of an emergency, upon mutual agreement with the contractor(s), CALPIA may extend the contract for up to one (1) additional year beyond the stated term and any noted extensions. Extensions during this period may occur in various increments until the establishment of a new contract. The total of the Emergency Extension Option terms shall not exceed one (1) additional year. All original Terms and Conditions shall remain the same during the extensions. Emergency Extension Option may be exercised in the event that a replacement contract cannot be established due to the protest of Intent to Award, loss of key CALPIA procurement staff, or other circumstances that would otherwise cause an unanticipated disruption to CALPIA’s Furniture Enterprise.

IFB #RW2421012 Page 9 of 10

Samples:

Bidders are required to submit swatches of their fabrics approximately 8” x 8” with the bid packages for each fabric offered. Qualified bidders may be requested to submit samples of up to 15 yards per pattern for production evaluation purposes prior to final award of the bid. When requested, such samples must be delivered to the address specified within 5 calendar days of the notification. If awarded, the contractor will provide the same product submitted under this sample provision for the duration of the contract. See the Bidders Instructions Item 28 for more details on providing samples.

Sample Card Yardage:

Upon the award of this contract, vendor agrees to provide CALPIA with ten (10) yards of each standard fabric awarded. In addition, vendor will be required to make sample swatches for marketing & sales samples. (4” x 4” size with tag label)

Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement.

The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

The State has developed a GenAI Disclosure & Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

IFB #RW2421012 Page 10 of 10

CALIFORNIA PRISON INDUSTRY AUTHORITY

Invitation for Bid RW2421012

SEATING UPHOLSTERY FABRIC

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm that the items listed below have been included with your bid.

Place a check mark or “X” next to each item that you are submitting. For your bid to be considered responsive, all required documents must be included, and all required attachments must be returned. This checklist should also be returned with your bid package.

Required Documentation:

______ Product Testing Certifications from recognized testing organization

______ Letter of Compliance on company letterhead regarding California Assembly Bill AB2998 effective January 1, 2020

______ Letter of Compliance on company letterhead regarding California Assembly Bill AB2771 effective January 1, 2025

_____ Greenguard/LEED Certification

_____ ISO Certifications or other Quality Assurance documentation

_____ Manufacturer Agreement with Distributor (if applicable)

_____ 8” x 8” sample swatches per section “Samples” on page 9 of 10

Attachments Attachment Name/Description

_____ Exhibit 1 Contract Price Sheet

_____ Exhibit 2 Bidder/Supplier Responsibility Information

_____ Exhibit 3 Bid/Bidder Certification Sheet

_____ Exhibit 4 Darfur Certificate

_____ Exhibit 5 Economic Sanctions Certification

_____ CIWMB 74 Postconsumer-Content Certification

_____ STD 1000 Gen AI Reporting and Factsheet

_____ STD 204 Payee Data Record

_____ STD 205 Payee Data Record Supplement

NOTE: For use only if additional remittance addresses or additional authorized representatives need to be identified

IFB #RW2421012 Exhibit 1

CONTRACT PRICE SHEET

The estimated three (3) year quantities indicated below will be used solely for computing the value of the contract. They are not binding upon the contracting agency. However, the actual costs quoted by the bidder shall be binding for the term of the Agreement. The minimum quantity for orders is one (1) linear yard at the unit price quoted. Bidders shall also list discounted prices based on orders by the roll.

If more than one product qualifies for a line item, bidders may submit alternate bid sheet(s) by printing out additional copies of the Contract Price Sheet and indicate “Alternate Bid” at the top.

The extension total price is determined by multiplying the unit price by the estimated quantity for that line item. In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

Total Bid Price (Sum of Extended Prices for Lines 1 through 5): $_________________ Percent Discount Off Wholesale List Price (for catalog items): _______ % Off Per Yard

ITEM

NO.

QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION

DISCOUNTED

UNIT

PRICE BY THE

ROLL

1. 60,000 LY

WOVEN FABRIC, Solid Color no Pattern, 100% Recycled polyester Material

Proposed Mill: ____________________ Proposed Pattern: _________________ Yards per Roll: ____________________

$_______/LY $___________ $________/LY

2. 10,000 LY

WOVEN FABRIC, Non-matching Repeat Pattern, 100% Recycled polyester Material

Proposed Mill: ____________________ Proposed Pattern: _________________ Yards per Roll: ____________________

$_______/LY $___________ $________/LY

3. 10,000 LY

COATED FABRIC, Crypton® or Crypton®-Like; Non-Railroaded Pattern

Proposed Mill: ____________________ Proposed Pattern: _________________ Yards per Roll: ____________________

$_______/LY

$___________ $________/LY

4. 10,000 LY

COATED FABRIC, Vinyl-like Solid Color no Pattern

Proposed Mill: ____________________ Proposed Pattern: _________________ Yards per Roll: ____________________

$_______/LY $___________ $________/LY

5. 5,000 LY

100% Silicone, Solid Color no Pattern

Proposed Mill: ____________________ Proposed Pattern: _________________ Yards per Roll: ____________________

$_______/LY $___________ $________/LY

IFB #RW 2421012 Exhibit 1

CONTRACT PRICE SHEET

Bidder to complete: Name and Address to which orders are to be sent:

Contact Name:

Street Address:

City/State/Zip:

Phone: Fax:

Email Address:

Supplier Contact:

Contractor shall have, preferably in California, a contact person available during the hours of 8:00 A.M. to 5:00 P.M. on weekdays to answer questions regarding product, orders, or other areas in relation to the contract and the State’s needs.

All questions shall be answered within twenty-four (24) hours (except on weekends or holidays).

Contact person:

Phone Number: Fax number:

Email Address:

Exhibit 2

Bidder/Supplier – Materials, Responsibility Information

The intent of these questions is to establish that the bidder has secured the necessary production, distribution and financial resources to perform the contract being proposed.

Except in cases when CALPIA concludes that a specified brand name is the only one that will meet the needs of CALPIA, all commodities shall be entered into with the best value bidder meeting all specifications. Responsibility in this context relates to the bidder’s qualifications and capability to successfully fulfill the requirements of the Invitation for Bid (IFB). A bidder is deemed not responsible when they have demonstrated a lack of reliability in complying with and completing previously awarded State/Private contracts. Prior to awarding the contract related to this IFB, CALPIA’s Authorized Representative will determine whether the proposed awardee is responsible. In order to obtain information necessary to establish a bidder’s responsibility, each bidder shall complete the information requested below.

Failure to complete these questions may cause your offer to be rejected as non-responsive. Incomplete, vague or misleading responses could cause your offer to be rejected as non-responsible. Use additional sheets as necessary to provide all the requested information.

Bidders who are manufacturers should be able to directly respond to the questions. Non-manufacturers may need to consult with their supply chain to properly complete each question. The burden of proof lies with the bidder to prove, to CALPIA’s satisfaction, that the bidder has adequate knowledge and control of the supply chain being utilized.

1. (A) If you are not the manufacturer, please list your role in the supply chain and list all points of business interaction(s) between the manufacturer and your firm. (Manufacturer/Producer, wholesaler/broker, warehousing/distribution)

Please be prepared to provide a written agreement between your firm and your supplier upon request. If your supplier is not the manufacturer, please also be prepared to provide a written agreement between the manufacturer and your supplier. If there is no written agreement between these two parties, to provide upon request supporting documents showing that they have worked together in the past.

1. (B) Name and address of the manufacturer and any other key parties utilized:

Exhibit 2

2.) How long has your firm been part of this supply chain? If less than 2 years, then please provide names of all the suppliers relative to this solicitation with whom you have worked in the past 2 years:

3.) How much business have you successfully completed as part of the supply chain described above? (Total dollar values, length of contract, product types, and geographic areas supplied.

4.) Names(s) of packaging and shipping firms(s) to be utilized for this contract.

5.) Have you ever had a contract terminated prior to its designated end date/term? If yes, please explain circumstances for each such contract termination.

6.) Using the format below, list contracts that you were awarded within the last five years with a value of at least 50% of the value of the contract to be awarded herein, which demonstrate your ability to meet the requirements of the proposed contract.

Contract Number: ____________________________________________________________________________________________ Description of product/services: _________________________________________________________________________________ Contract Value ($):____________________________________________________________________________________________ Contract Award Date: _________________________________________________________________________________________ Required Delivery or Completion Date: ___________________________________________________________________________ Actual Delivery or Completion Date: _____________________________________________________________________________ Customer Contact Information (Name, phone number and email): ______________________________________________________

Business Services Section will review your past performance. A history of late or non-compliant deliveries on past or present contracts may cause your bid to be rejected.

Exhibit 3

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with other bid/quote documents as an entire package with original signatures

A. _____% Cash discount for payment within __________ days of receipt. (See Bidders Instructions Item 26 for complete instructions on offering Cash Discounts.)

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated is authorized to bind the bidding firm contractually and certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2.a Telephone Number 2.b. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN/SSN)

8. California Corporation No.

9. Indicate applicable license and/or certification information:

Contractor’s State Licensing Board Number:

10. PUC License Number CAL- T:

11. Other Licenses:

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Qualifying Experience:

Exhibit 3

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below

Item Numbers Instructions

1, 2a, 2b, 3 Must be completed. 1. Enter your name if sole proprietor or independent contractor. All other items are self-explanatory.

4 Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

5 Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

6 Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

8 If you are a corporation: Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

9 Complete if your firm holds a California contractor’s license. This information will used to verify possession of a contractor’s license for public works agreements.

10 Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

11 Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15 Must be completed. These items are self-explanatory.

This information is requested by CALPIA Accounting. If certified as a Small Business Enterprise/Micro Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

11/16, Rev. E BSS-F017 Page 1 of 1

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 - 10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

OPTION #1 – DOMESTIC ONLY

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, initial here and submit with your bid package. (Initial ______)

OPTION #2 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #3 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to

Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

Initials of Submitter

Printed Name and Title of Person Initialing

EXHIBIT 4

5/5/2022, Rev. B BSS-F069 Page 1 of 1

ECONOMIC SANCTIONS CERTIFICATION

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions against Russia and Russian entities and individuals. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

As a potential vendor, contractor, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury websites (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions and https://home.treasury.gov/news/press-releases/jy0608). Failure to comply may result in the termination of purchase orders, contracts, or grants, as applicable.

In order to be eligible to submit a bid, proposal, or conduct business with CALPIA, please complete the following certification and return with your bid documents or as otherwise requested.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is in compliance with the economic sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any, and I am duly authorized to legally bind the prospective proposer/bidder named below.

This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

EXHIBIT 5

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/news/press-releases/jy0608