IFB - Psychologist_for_MDH_Potomac Center_Repost.pdf

BID BOARD NOTICE (IFB)

PROCUREMENT ID NUMBER: 23-MDHPC-10/ eMMA#BPM031529

ISSUE DATE: September 8, 2022

TITLE: Psychologist for MDH Potomac Center/SETT

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL

PROCUREMENT REGULATIONS DESCRIBED IN COMAR 21.05.07.

I. SUMMARY STATEMENT

The Maryland Department of Health (MDH), is seeking a Licensed Psychologist to work on-site part-time for 10-12 hours per week at the Potomac Center/SETT facility in Hagerstown, MD. The Psychologist will perform supervision of Psychology Associates, oversee administration, directing, and monitoring of clinical services, provide psychology services on the Cottages, as needed duties, and other duties as assigned. The Potomac Center and SETT are residential care facilities for intellectually disabled adults; the Potomac Center has 62 licensed beds, and the SETT, which is a secure Forensic facility, has 32 licensed beds. This position functions at an intermediate level and is responsible for providing care, custody, and guidance for individuals with intellectual disabilities who may have co-existing mental disorders, forensic involvement, and are residing at the Potomac Center or the SETT. All required services shall be provided in compliance with licensure, certification, and accreditation standards, including but not limited to, the Intermediate Care Facilities for Individuals with Intellectually Disabled (ICF/ID) standards of the Office of Health Care Quality (OHCQ), Maryland Department of Health and Mental Hygiene, as well as all applicable Maryland and Federal Laws and regulations governing Psychologists.

II. BACKGROUND

The goal of the Potomac Center/SETT is to promote personal growth and productivity by enhancing each individual’s skills and decreasing or eliminating maladaptive or socially unacceptable behaviors to facilitate movement to the most integrated, least restrictive setting. This program focuses on using therapeutic interventions to empower residents as they learn the skills they need to successfully return to community living. Potomac Center and SETT residents are all adults (18+) and residents of the state of Maryland. The Potomac Center/SETT provides active therapeutic treatment in a supportive/secure environment for individuals with Intellectual Disabilities who are deemed to need a higher level of care than the community is able to provide.

III. CONTRACT TERM

A single contract will be awarded to the Offeror that best meets the needs of the evaluation criteria.

The anticipated term of the contract resulting from this solicitation will begin on September 21, 2022 and conclude after March 15, 2023 (25 week contract term).

IV. SCOPE OF WORK

The Licensed Psychologist assigned to this contract shall:

1) Provide part-time Psychology services on-site at 1380 Marshall Street, Hagerstown, MD 21740.

i. Psychologist must be comfortable working with individuals who have intellectual disabilities (including dual diagnosis/co-existing mental disorders), who are court ordered to the facility, and may experience behavioral challenges.

2) Provide ten (10) to twelve (12) hours of on-site Psychology services per week for a twenty-five (25) week contract term.

i. 25 weeks x 12 max hrs/week = 300 maximum total working contract hrs.

ii. Working contract hours do NOT include mandatory paid training hours (see section D below).

3) The Psychologist’s working hours are flexible; the Psychologist shall set his or her own weekly schedule to be approved by the Contract Monitor.

i. Potomac Center/SETT may request the Psychologist to work fewer or more hours in a specific week.

ii. The Psychologist must sign in upon arrival and sign out prior to departure from the facility.

iii. If working over six (6) consecutive hours, the Psychologist shall take a half hour unpaid lunch break.

4) Prior to assuming position duties, the Psychologist assigned to this contract must complete four (4) days, thirty-two (32) hours, of MANDT (Preventing, De-escalating, Intervening) Training provided by the Potomac Center/SETT. The first two days of training must be completed in order for the Psychologist to begin working. Training hours shall be paid, but training is NOT included in the 300 total working contract hours.

i. Training days will be full eight (8) hour days, and may fall on days or times different from the Psychologist’s “working” schedule. The Psychologist must be prepared to attend and complete required training before they begin working with residents.

ii. The training schedule for the Psychologist is as follows:

• Thursday, September 22, 2022, 8:00am – 4:30pm

• Friday, September 23, 2022, 8:00am – 4:30 pm

• Monday, September 26, 2022, 8:00am – 4:30pm

• Monday, October 3, 2022, 8:00am – 4:30pm

iii. The Psychologist assigned to the Contract may be required to obtain CPR and First Aid Certification at a later date to be determined. If this training is required, the hours will be considered as working hours, not training hours.

5) The Licensed Psychologist’s duties shall include, but not be limited to:

i. Provide clinical supervision and oversight of five (5) Psychology Associates and their respective caseloads.

ii. Oversee the development and implementation of person-centered psychology services/interventions based on reason for admission, court orders, findings from assessments, and plans for discharge.

iii. Oversee competency Attainment services and ensures services are provided as per court orders.

iv. Approve and sign Behavioral Support Plans and Suicide Risk Assessments.

v. Approve and sign required DOE documentation: Sexual Abuse Risk Screen, Sexual Abuse Protection Plans.

vi. Complete ALJ Psychological Summaries and testifies at ALJ hearings.

vii. Complete guardianship evaluations and testifies at guardianship hearings.

viii. Lead Potomac Center/SETT’s Behavioral Support Plan Training.

ix. Lead planning/coordinating of Potomac Center/SETT’s Behavioral Intensive Staffing

x. Ensure all individual assessments are completed effectively and efficiently to help individuals improve their psychological functioning and accomplish objectives specified in their person-centered plans.

xi. Oversee quarterly and annual psychological reviews and report on current and pertinent information of Individuals served and include such information in the Individual's Person-Centered Plan.

xii. Attend team meetings as needed, participate in discussions and present recommendations to assist individual in achieving clinical, functional and/or personal goals important to them. Consult with support staff to ensure coordination of therapeutic services.

xiii. Complete and submit documentation as per facility guidelines.

xiv. Consult with residential and vocational supervisory and support staff regarding special issues/concerns which are affecting an Individual’s well-being and satisfaction with services. Provide recommendations and modifications to assist staff in facilitating clinical, functional, and personal goals for those served.

Monitor recommendations and modifications for effectiveness.

xv. Collaborate within the Clinical Department and attend departmental meetings, as applicable.

xvi. Provide group and 1:1 interventions that focus on enabling Individuals to re-engage in community ready behaviors through a variety of skill sets such as skills development, establishing positive habits and routines, setting therapy goals, using cognitive-behavioral techniques (CBT), and understanding underlying psychological influences.

xvii. Provide group and 1:1 interventions that focus on those underlying psychological influences and assisting Individuals to identify and utilize self-regulation strategies in order for them to get back to their community or family.

xviii. Provide education to Individuals on coping skills and self-regulation skills to use in a variety of contexts.

xix. Work with Individuals in identifying and implementing healthy, positive habits and structure into daily routines.

xx. Provide education and implementation of skills related to social competency, coping with anger, solving programs, learning about social etiquette, and following rules.

xxi. Evaluate factors interfering with success in the community.

6) If the Contract is awarded to an agency or group, a Psychologist shall be designated to the

Contract and shall not change without prior consent of the Center’s Contract Monitor. Any replacement therapist shall have similar qualifications to the designated Psychologist. The Psychologist must receive advance approval from the Contract Monitor for vacation and sick time that interfere with or preclude the Psychologist’s weekly hours at the Potomac Center/SETT.

V. MINIMUM QUALIFICATIONS AND MANDATORY REQUIREMENTS

The Bidder or Psychologist assigned to this contract shall meet the following minimum requirements, verified with required documentation:

• Psychologist must be licensed by the Maryland State Board of Examiners of Psychologists and practice under the licensing requirements for Psychologist. As proof of meeting this requirement, a copy of the Psychologist’s current license to practice in Maryland, or a screenshot from the MDH State Board of Examiners website showing an active license, must be submitted with the bid.

• Psychologist must possess a minimum of two (2) years’ experience working with special population (intellectually disabled and/or dually-diagnosed). As proof of meeting this requirement, the Bidder shall provide with its bid two (2) references from the past five (5) years for the proposed Psychologist; references must include contact information of those who are able to attest to the Psychologist’s experience.

• The bidder, if an agency or group, shall be registered with the Maryland Department of Assessments and Taxation to do business in the State of Maryland, and be in Good Standing. As proof of meeting this qualification, the Bidder shall provide a copy of documentation evidencing its registration with the Maryland Department of Assessments and Taxation.

• The Contractor shall maintain Commercial General Liability Insurance to cover losses resulting from or arising out of Contractor action or inaction in the performance of the Contract by the Contractor, its agents, servants, employees, or subcontractors, with a limit of $1,000,000 per occurrence and $2,000,000 aggregate. A copy of the COI is not due with the bid, but must be submitted upon contract award.

Before working (including training):

• Must provide a negative COVID-19 test result for the Psychologist from the past 7 days, along with proof of full COVID-19 vaccination status OR an approved medical/religious vaccine exemption issued by Maryland Department of Health Office of Equal Opportunity Programs.

o If the Psychologist is not vaccinated, they must apply for and be granted an approved exemption issued by the Maryland Department of Health Office of Equal Opportunity Programs (EEO). They may request either a medical or religious exemption. If pursuing a medical exemption, the Psychologist must submit sufficient medical documentation as defined by The Equal Employment Opportunity Commission;

medical documentation must specify the existence of an ADA disability and explain the need for reasonable accommodation. Without this documentation, the medical exemption request will be denied.

An unvaccinated Psychologist must initiate the exemption request if/when a contract award is granted; the Psychologist will then have a deadline by which they must receive an approved exemption. If the exemption is not approved, the contract will be terminated for convenience.

o The Bidder or Psychologist assigned to this contract, must wear PPE at all times during working hours (or if facility PPE directives change, must follow facility guidance regarding PPE requirements), and will be required to participate in COVID-

19 testing on-site monthly (or more frequently, if appropriate).

o Must have background check for the Psychologist completed and returned to the

Potomac Center prior to start date.

VI. eMARYLAND MARKETPLACE ADVANTAGE eMMA is an electronic commerce system administered by the Maryland Department of General Services. In order to receive a contract award, a vendor must be registered on eMMA. Registration is free. Go to https://emaryland.buyspeed.com/bso/login.jsp, click on “Register” to begin the process, and then follow the prompts.

VII. BID SUBMISSION REQUIREMENTS

In accordance with COMAR 21.03.05, bids may be submitted electronically through electronic mail at Potomac.Procurement@maryland.gov or preferably through eMaryland Marketplace Advantage (eMMA). Bids must include:

• Completed/signed Financial Form (Exhibit A),

• Signed Bid/Proposal Affidavit (Attachment C),

• Signed Conflict of Interest Affidavit and Disclosure (Attachment H), and

• All required documentation as specified in Section V, “Minimum Qualifications and

Mandatory Requirements”)

• IF any addendums are later added to this solicitation, a signed Addendum

Acknowledgement Receipt shall be required as part of the bid submission package.

Bidders cannot submit multiple responses.

NO HARD-COPY SEALED BIDS DELIVERED VIA IN-PERSON, MAIL, DELIVERY

SERVICE OR COURRIER SERVICE WILL BE ACCEPTED.

NO FAX BIDS WILL BE ACCEPTED.

***BID DUE DATE AND TIME IS: Tuesday, September 20, 2022 BY 2:00PM EST*** Late bids shall not be considered for award.

VIII. EVALUATION CRITERIA OF BID

The State will evaluate bids based on meeting the submission requirements, and the Financial Bid Form (Exhibit A) itself. Failure to include ALL the mandatory submissions described in Section VII shall deem your bid non-responsive.

IX. BILLING

The contractor shall bill the Department on a monthly basis for the work performed the previous month. The total cost of work may not exceed $50,000 for the term of the contract.

https://emaryland.buyspeed.com/bso/login.jsp mailto:Potomac.Procurement@maryland.gov

All invoiced must be on the contractor’s letterhead, must be signed and dated, and must include the following:

1) The contractor’s name and mailing address;

2) The contractor’s Federal Tax Identification or Social Security Number;

3) The State assigned Contract Control Number;

4) The State assigned blanket purchase order number;

5) The goods and services provided;

6) The time period covered by the invoice;

7) The amount of requested payment; and

8) Documentation to support invoice requested amount.

X. TIE-BIDS

Tie Bids will be decided pursuant to COMAR 21.05.02.14.

XI. AWARD

An award will be made to the responsible Bidder submitting a responsive Bid on the basis of the most advantageous offer to the State of Maryland, considering price and the evaluation criteria found in this solicitation. Vendors must first meet all of the minimum qualifications and mandatory requirements. Bids from vendors who do not meet all of the mandatory requirements will not be considered. The total cost of the resulting contract will not exceed $50,000.

XIV. CONTACT INFORMATION

A. Procurement Officer

Jessica Bradley, Procurement Officer Maryland Department of Health Potomac Center/SETT 1380 Marshall Street Hagerstown, MD 21740 Phone: 240-313-3510 Email: JessicaM.Bradley@maryland.gov

B. Contract Monitor

Dr. Chris Robinson, Ph. D., ABPP, Clinical Director Maryland Department of Health Potomac Center/SETT 1380 Marshall Street Hagerstown, MD 21740 Phone: 240-313-4232 Email: Chris.Robinson@maryland.gov

All bids must be submitted either through e-mail at Potomac.Procurement@maryland.gov or via the eMaryland Marketplace Advantage (eMMA). Do not submit bids directly to the Procurement Officer or Contract Monitor.

mailto:JessicaM.Bradley@maryland.gov mailto:Chris.Robinson@maryland.gov mailto:Potomac.Procurement@maryland.gov

Approved by:

Date_________________ Jessica Bradley, Procurement Officer

MINORITY BUSINESS ENTERPRISES ARE STRONGLY ENCOURAGED TO RESPOND TO

THIS SOLICITATION.

9/8/2022

EXHIBIT A

FINANCIAL FORM

PROCUREMENT I.D. NUMBER: 23-MDHPC-10 / eMMA# BPM031529 ISSUE DATE: September 8, 2022 TITLE: Psychologist for MDH Potomac Center/SETT

Offeror Information:

Vendor Name:

Federal Tax ID (FEIN):

Contact Person:

Address:

E-Mail:

Telephone:

Fax:

SBR Number: eMMA Number:

Signature Date

Vendor signature and date certifies that technical and price submissions are correct and that vendor agrees to perform all services stated in the Bid Board Solicitation.

Maryland Department of Health/DDA Line Item Budget* Budget Period from ________9/21/2022___________ to __________3/15/2023___________

BUDGET ITEM PRICE

Provide ten (10) to twelve (12) hours of on-site Psychology services per week to intellectually disabled individuals at MDH Potomac Center/SETT for a twenty-five (25) week contract term.

25 weeks x 12 maximum hours/week = 300 total maximum working hours

Four (4) days, thirty-two (32) hours of paid MANDT (Preventing, De-escalating, Intervening) Training to be provided by the Potomac Center/SETT on-site at the facility.

TOTAL COST $

* Include Budget Narrative on a separate page and attach it to the Financial Proposal Form. Budget Narrative must include full breakdown of costs for each line item.