IFB_P2660005__Sample_Agreement.pdf

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES

STANDARD AGREEMENT

STD 213 (Rev. 04/2020)

AGREEMENT NUMBER

P2660005 (SAMPLE)

PURCHASING AUTHORITY NUMBER (If Applicable)

SCO ID: 3600-P2660005 (SAMPLE)

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

California Department of Fish andWildlife (CDFW)

CONTRACTOR NAME

To Be Determined (TBD)

2. The term of this Agreement is:

START DATE

July 1, 2026 or upon California Department of General Services Approval, whichever is later

THROUGH END DATE

June 30, 2029

3. The maximum amount of this Agreement is:

TBD

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title Pages

Exhibit A Scope of Work 3

Exhibit B Budget Detail and Payment Provisions 4

Exhibit C* General Terms and Conditions (GTC 02/2025) *

Exhibit D Additional Provisions 10

Exhibit E Federal Provisions 4

Items shownwith an asterisk (*), are hereby incorporated by reference andmadepart of this agreement as if attachedhereto.

These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources

INWITNESSWHEREOF, THIS AGREEMENTHASBEEN EXECUTEDBY THE PARTIES HERETO.

CONTRACTOR

CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

TBD

CONTRACTOR BUSINESS ADDRESS

TBD

CITY

TBD

STATE

TBD

ZIP

TBD

PRINTED NAME OF PERSON SIGNING

TBD

TITLE

TBD

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNEDSAM

PLE

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES

STANDARD AGREEMENT

STD 213 (Rev. 04/2020)

AGREEMENT NUMBER

P2660005 (SAMPLE)

PURCHASING AUTHORITY NUMBER (If Applicable)

SCO ID: 3600-P2660005 (SAMPLE)

STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

California Department of Fish andWildlife

CONTRACTING AGENCY ADDRESS

P.O. Box 944209

CITY

Sacramento

STATE

CA

ZIP

94244

PRINTED NAME OF PERSON SIGNING

AmyMowrer

TITLE

Branch Chief, Business Management Branch

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION (If Applicable)

SAM

PLE

California Department of Fish and Wildlife Agreement Number: P2660005 Exhibit A – Scope of Work Contractor: TBD

(Version 05/2024)

1. Introduction of Services cris

The Contractor agrees to provide to the California Department of Fish and Wildlife (CDFW) Integrated Pest Management (IPM) Services in accordance with the specifications, terms, and conditions contained herein.

2. Location of Services

The services will be performed at the following CDFW locations:

Location 1 – Imperial Wildlife Area - 8700 Davis Road, Niland, CA 92257

Location 2 – San Jacinto Wildlife Area - 17050 Davis Rd, Lakeview, CA 92567

3. Service Schedule

The services will be provided between standard business hours, except on holidays. The Contractor will be required to obtain agreement, in writing, from the CDFW Contract Manager for any changes to the service schedule.

4. Project Officials

CDFW Project Officials Contractor Project Officials

Contract Manager Project Director Name: Cris Crecelius Name: TBD Phone: (760) 636-6118 Phone: TBD Email: cristopher.crecelius@wildlife.ca.gov Email: TBD Address: 17050 Davis Road Address: TBD Lakeview, CA 92567

Direct all inquiries to: Direct all inquiries to:

CDFW – Inland Deserts Region 6 / Ontario Name: Noretta Govoni Name: TBD Address: 3602 Inland Empire Blvd C-220 Address:

Ontario CA 91764 Phone: (909) 944-0234 Phone:

Email: noretta.govoni@wildlife.ca.gov Email:

Either party may make changes to the Project Officials by giving written notice to the other party. Said changes will not require an amendment to this Agreement.

mailto:cristopher.crecelius@wildlife.ca.gov mailto:noretta.govoni@wildlife.ca.gov

5. Scope of Work

A. Background and Objectives

Integrated Pest Management (IPM) services are necessary for the control and eradication of mice, rats, crawling and flying insects. The services will be performed on CDFW owned structures including work buildings, public restrooms, residences, and garages at the Imperial Wildlife Area and at the San Jacinto Wildlife Area.

B. Work to be Performed

1) CDFW Wildlife Locations and Anticipated Needs

This IPM service covers mice, rats, termites, and other crawling and flying insects. For rodent control, the Contractor will use various trapping methods and safety boxes (large enough for rats) with a bait of Maki Paraffin Block (Bromadiolone .005%) or equivalent. The Contractor will only use materials that do not pose a threat to humans, pets, or non-targeted wildlife.

a. Imperial Wildlife Area

The Contractor will provide quarterly IPM services for four (4) work buildings, six (6) public restrooms, eight (8) state-owned residences, one (1) water plant building and two (2) garages. IPM service will be the same for outside and inside of structures and will be done concurrently.

b. San Jacinto Wildlife Area

The Contractor will provide quarterly IPM services for two (2) work buildings, two

(2) state-owned residences, one (1) small water treatment outbuilding and one (1) public restroom building. IPM service will be the same for outside and inside of structures and will be done concurrently.

c. Additional IPM Infestation treatments for both locations as needed.

C. Schedule of Completion Dates

Location Activity Date

Imperial Wildlife Area

Quarterly IPM

Service

July 1, 2026 – June 30, 2029

San Jacinto Wildlife Area

Quarterly IPM

Service

July 1, 2026 – June 30, 2029

*Changes to due dates must be agreed upon in writing by the Contractor and CDFW Contract Manager. Due dates must fall within the term of the contract.

6. Contractor Minimum Qualifications/Requirements

A. The Contractor must possess a valid Structural Pest Control Board License issued by the Department of Consumer Affairs throughout the term of the agreement.

B. The Contractor must possess a valid Qualified Applicator License for Landscape Maintenance (Category B) issued by the Department of Pesticide Regulation

7. Insurance Requirements

The Contractor will be required to maintain the following insurance coverage throughout the duration of this agreement and must supply proof of coverage upon request by CDFW.

Insurance must be in accordance with the Exhibit D CDFW Additional Provisions.

A. Commercial General Liability (limits not less than $1,000,000 per occurrence with a $2,000,000 annual policy aggregate)

B. Automobile Liability (limits not less than $1,000,000 combined single limit per accident)

C. Pollution Liability (limits not less than $1,000,000 each occurrence and $2,000,000 aggregate which may include Pesticide/Herbicide Applicator Coverage if applicable, or its equivalent)

D. Workers Compensation and Employers Liability (limits of $1,000,000 are required.

The waiver of subrogation endorsement must also be provided).

The above policies must each be endorsed to include “the State of California, its officers, agents and employees as additional insured but only with respect to work performed under the Contract”.

Exhibit B – Budget Detail and Payment Provisions <Insert Contractor Name>. Contractor: TBD

(Version 01/2024)

1. INVOICING AND PAYMENT

A. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein.

B. The Contractor will be paid quarterly in arrears, upon submission of an invoice, which properly details all charges, expenses, direct and indirect costs. Invoices must be submitted to:

Contract Manager: Cris Crecelius

CDFW Region / Division: Inland Deserts Region 6

Email: cristopher.crecelius@wildlife.ca.gov

C. The invoice will be forwarded to the California Department of Fish and Wildlife

(CDFW) Accounting Claims Section by the CDFW Contract Manager. Payment of any invoice will be made only after receipt of a complete, supported, documented, and accurately addressed invoice. All invoices must be approved by the Contract Manager.

D. The invoice must contain the following information:

1. The word “Invoice” in a prominent location at the top of the page(s)

2. Printed name of the Contractor

3. Business address of the Contractor including P.O. Box, City, State, and Zip Code

4. Name of the CDFW Region/Division being billed (see section 1.B. above)

5. The date of the invoice and the time period covered

6. The agreement number upon which the claim is based

7. An itemized account of the services for which the CDFW is being billed. Include all of the following:

a. The time period covered by the invoice, i.e., the term “from” and “to”

b. A description of the services performed

c. The method of computing the amount due based on a line-item budget/cost reimbursement method. Payments will be made by the State to the Contractor, in arrears, upon receipt of an itemized invoice showing the time-period covered and the work items accomplished. The invoice must be itemized using the categories and following the format of the attached budget.

mailto:cristopher.crecelius@wildlife.ca.gov

d. The total amount due. This should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice; the total amount due must include all costs incurred by the Contractor under the terms of this agreement; and

e. The original or verified electronic signature of the Contractor (not required of established firms or entities using preprinted letterhead invoices).

8. The Contractor agrees to accept payment only in the form of a warrant issued by the California State Controller’s Office (SCO). No other payment method will be made in the payment of these invoices.

2. CONTRACT WRITTEN PRIOR TO APPROVAL OF THE BUDGET ACT

A. It is mutually understood between the parties that this Agreement may have been written prior to approval of the Budget Act for the mutual benefit of both parties in order to avoid program and fiscal delays.

B. This Agreement is valid and enforceable only if sufficient funds are made available by the Budget Act for the Fiscal Year(s) involved for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the Budget Bill or any statute enacted by the Legislature which may affect the provisions, terms, or funding of this Agreement in any manner.

C. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement will be of no further force and effect. In this event, the State will have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor will not be obligated to perform any additional provisions of this Agreement.

D. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State will have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to the Contractor to reflect the reduced amount.

3. ADVANCE PAYMENTS, ASSEMBLY BILL 590

A. Advanced payments (not exceeding 25% of contract amount) may be authorized by the State to community based private nonprofit agencies that satisfy the minimum requirements outlined in Government Code 11019.3 (c)(2)(A)(i-viii).

B. The private nonprofit agency must demonstrate status in good standing under Section 501(c)(3) of the Internal Revenue Code, provide supporting documentation, and receive approval from the CDFW Contract Manager.

https://casetext.com/statute/california-codes/california-government-code/title-2-government-of-the-state-of-california/division-3-executive-department/part-1-state-departments-and-agencies/chapter-1-state-agencies/article-1-general/section-110193-effective-112024-expansion-of-existing-advance-payment-practices-for-state-grants-and-contracts-with-nonprofits

C. Advanced payment funds must be deposited into a federally insured account in the Contractor’s name that provides the ability to track interest earned and withdrawals.

Any accumulated interest will be deemed to be contract money and subject to federal and state laws and regulations.

D. The Contractor must provide progress reports on the expenditure of advanced funds (no less than quarterly) that include a summary of the work to be completed, proof of expenditure, and other associated information determined by the CDFW Contract Manager.

E. Funding provided as advance payment but not expended within the contract period must be returned to CDFW.

4. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in Government Code Chapter 4.5, commencing with Section 927.

5. TIMELY SUBMISSION OF FINAL INVOICE

A final undisputed invoice must be submitted for payment no more than thirty (30) calendar days following the expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the Contract Manager. Said invoice should be clearly marked “Final Invoice,” thus indicating that all payment obligations of CDFW under this Agreement have ceased and that no further payments are due or outstanding.

6. LINE-ITEM BUDGET

The Contractor will provide to CDFW Integrated Pest Management (IPM) services in accordance with the specifications, terms, and conditions contained herein, at the unit rates noted below. Rates include all Contractor costs including but not limited to labor, shipping, transportation, taxes, travel, parking and all other expenses necessary under the performance of this contract.

The Contractor will be reimbursed for actual services rendered as requested and approved by the CDFW Contract Manager. The Contractor will be reimbursed at the unit rates identified below to a total cost that must not exceed To Be Determined ($ TBD).

Job 1: Imperial Wildlife Area

Quarterly IPM Services 4 Work Buildings, 6 Public Restrooms, 8 State Owned Residences, 1 Water Plant Building and 2 Garages

Fiscal Year (FY) Quarterly Rate # of Services Total

FY 1: July 1, 2026 – June 30, 2027 X 4 = $

FY 1: July 1, 2027 – June 30, 2028 X 4 = $

FY 1: July 1, 2028 – June 30, 2029 X 4 = $

Total Amount for Quarterly IPM at Imperial Wildlife Area (Job 1) $

Job 2: San Jacinto Wildlife Area

Quarterly IPM Services 2 Work Buildings, 2 State Owned Residences, one (1) small water treatment outbuilding and 1 Public Restroom

Fiscal Year (FY) Quarterly Rate # of Services Total

FY 1: July 1, 2026 – June 30, 2027 X 4 = $

FY 1: July 1, 2027 – June 30, 2028 X 4 = $

FY 1: July 1, 2028 – June 30, 2029 X 4 = $

Total Amount for Quarterly IPM at San Jacinto Wildlife Area (Job 2) $

Job 3: Additional IPM Services as Needed Per Infestation at Imperial Wildlife Area

Rate # of Services Total

Additional IPM Services as Needed Per Infestation

X 9 =

Total Amount for Additional IPM at Imperial Wildlife Area (Job 3) = $

Job 4: Additional IPM Services as Needed Per Infestation at San Jacinto Wildlife Area

Rate # of Services Total

Additional IPM Services as Needed Per Infestation

X 9 =

Total Amount for Additional IPM at San Jacinto Wildlife Area (Job 4) = $

Total Amount of Job 1 + Job 2 + Job 3 + Job 4 (Total Agreement Amount Must Not Exceed)