IFB_Number_C5612032-D_Therapeutic_Communities.pdf

California Department of Corrections and Rehabilitation

Division of Administrative Services Office of Business Services Contracts Management Branch

INVITATION

FOR BID

Updated: December 2023

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

CONTRACTS MANAGEMENT BRANCH

3/14/2024

INVITATION FOR BID (IFB)

NOTICE TO PROSPECTIVE BIDDERS

THERAPEUTIC COMMUNITIES

BID NUMBER C5612032-D

RETURN BID TO: CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov Please see Bid Submittal instructions for CDCR’s new electronic bid submittal process.

You are invited to review and respond to this IFB C5612032-D, titled Therapeutic Communities Service Contract. In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Government Code 14838, the California Department of Corrections and Rehabilitation (CDCR) is required to meet the State’s twenty-five percent (25%) Small Business (SB) participation requirement. Certified SBs and micro-businesses (MB) are encouraged to submit bids. See Section XVII, Small Business Preference Program, in this IFB for requirements.

The designated contact person for this IFB is:

Contract Analyst: Tara Keiser California Department of Corrections and Rehabilitation Email address: tara.keiser@cdcr.ca.gov Phone: (279) 210-3742

Please note that no verbal information given will be binding upon CDCR unless such information is issued in writing as an official addendum.

Technical questions regarding this solicitation will be addressed in writing and accordance with the Questions and Answers portion of this IFB. See Section VIII, Letters of Inquiry for more details.

Sincerely, Tara Keiser Tara Keiser Contract Analyst mailto:CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov

BID PACKAGE OVERVIEW

PROJECTED TIMETABLE

FUNDING

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

PROHIBITION ON TAX DELINQUENTS

BIDDER RESPONSIBILITIES & THE BID PACKAGE

BID SUBMITTAL

LETTERS OF INQUIRY

PUBLIC BID OPENING

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

BASIS FOR AWARD

PROTEST AWARD

AGREEMENT EXECUTION

EXTENSION OF TERM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

SMALL BUSINESS PREFERENCE PROGRAM

NON-SMALL BUSINESS PREFERENCE REQUEST

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS: SMALL/MICRO BUSINESS

AND DVBES

BIDDER PROVIDING FACILITY(IES)

Table of Contents

BID PACKAGE OVERVIEW

This IFB package contains the following documents (except as otherwise indicated).

Please note that you must comply with the requirements contained in all documents.

• Bid Submittal Checklist

• Bidder Acknowledgment/Certification (OBS 300)

• Sample Standard Agreement (STD 213)

• Scope of Work (Exhibit A)

• Budget Details and Payment Provisions (Exhibit B)

• Billing and Invoicing Guidelines (Exhibit B-1)

• Budget Proposals (Exhibit B-1.1 through B-1.5) Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version.

• Budget Proposal Summary (Exhibit B-2)

• Non-Expendable Equipment (Exhibit B-3)

• General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at Standard Contract Language for Non-IT Services - GTC 04/2017.

• Special Terms and Conditions (Exhibit D)

• CDCR 2301 PREA Policy Information for Volunteers and Contractors (Exhibit E)

• Business Associates Agreement (HIPPA) (Exhibit F)

• Data Sharing Agreement (Exhibit G)

• Youth Conservation Camp Locations (Attachment 1)

• Curriculum Change Request Form (Attachment 2)

• Authorization for Security Clearance (Attachment 3)

• CDCR 3056 Request for Live Scan Service (Attachment 4)

• CDCR 1797 No Longer Interested Notification (Attachment 5)

• Data Requirements and Reporting Timeframes (Attachment 6)

• CDCR 1502 Activity Report (Attachment 7)

• Site and Funding Limit Requirements (Attachment 8)

• Caseload Exception Request Form (Attachment (9) https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

• Standard Contractor Certification Clauses (CCC)

• Payee Data Record (STD 204)

• Supplement Vendor Payee Data Record Form

• Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

• Darfur Contracting Act (OBS 1500)

• Iran Contracting Act (OBS 1502)

• California Civil Rights Laws Certification (OBS 1510)

• Sample Certificate of Insurance

• California DVBE Bid Incentive Instructions – Selecting Incentive Option

• Bidder Declaration (GSPD-05-105)

• DVBE Declarations (DGS PD 843)

• DVBE Bid Incentive Request and Acknowledgement (OBS 554)

Invitation for Bid Contract Bid Number C5612032-D

PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders March 14, 2024

Letters of Inquiry Submission Date March 26, 2024

Submission of Bid April 17, 2024 by 11:00 AM

Public Bid Opening April 18, 2024 at 2:00 PM

Anticipated Date for Commencement of Services

July 1, 2024

Term End Date of Agreement June 30, 2027

FUNDING

The State’s estimate for this Agreement is not to exceed $9,744,315.00. Please see Attachment 8, Site and Funding Limit Requirements for additional information.

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Budget Proposals (Exhibit B-1.1 through B-1.5). Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1.1 through B-1.5. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1.1 through B-1.5 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item

Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1.1 through B-1.5, Budget Proposal and is in conformance with the submission requirements of this IFB. Additionally, a signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed through DocuSign by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

BID SUBMITTAL

Bids must be submitted electronically, with all necessary bid submission documents in a clear, legible Portable Document Format (PDF), the documents are fully responsive and lack any deficiency, to CDCR- CMB-Non-IT-Service-Bids@cdcr.ca.gov no later than the time and date specified in the Projected Timetable. Any bid received in any other manner will NOT be considered. Bid submission time will be recorded using the electronic time stamp associated with receipt of the email submission. CDCR will provide an automated email response confirming receipt of each submission received showing the date and time the submission was received. If a confirmation receipt is not received, please contact CDCR- CMB-Non-IT-Service-Bids@cdcr.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by CDCR that the submitted bid is responsive and complete.

Any electronic bid received after the Submission of Bid date and time specified in the Projected Timetable will NOT be considered. Bidders are ultimately responsible for ensuring timely receipt of their bid. It is recommended that Bidders submit bids at least one (1) hour in advance of the bid submission deadline to allow for confirmation of bid submission.

Bid submissions with attached PDF documents in excess of forty (40) Megabytes in size risk being undeliverable. The State’s mail server may automatically reject excessively large emails. Bidder may submit multiple emails if file size exceeds forty (40) Megabytes. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc. Links to files stored on the internet (e.g., Google Drive, Dropbox) in lieu of attachments are not acceptable, and any documents stored at such links will not be reviewed.

mailto:CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov mailto:CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov

The subject line of the electronic bid must be titled:

BID FOR Therapeutic Communities - BID NO. C5612032-D - Attention: Tara Keiser. Bids that are not properly marked may be disregarded. Please see example below for further assistance.

The body of the email of the electronic bid must only contain the following:

DO NOT OPEN

BID NUMBER: C5612032-D

ATTENTION: Tara Keiser

COMPANY NAME:

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear one of the following DocuSign, or Adobe Acrobat Sign signature, or a scanned document of an original ink signature. An unsigned bid may be rejected.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. A bid may be withdrawn from consideration by submitting a written withdrawal request to CDCR via email to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov, signed by the bidder or an authorized agent. Bids will not be opened until the Public Bid Open date and time. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

mailto:ISCBids@cdcr.ca.gov

LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted by email to allow CDCR time to research and prepare a response.

Submit your letter of inquiry by March 26, 2024 directly to Tara Keiser, Contracts Management Branch, by E-mail: tara.keiser@cdcr.ca.gov

Inquiries received after this date will only be addressed at CDCR’s discretion.

PUBLIC BID OPENING

All bids received by the due date and time will be opened and read at a virtual public bid opening. Bids will be opened publicly over Microsoft Teams conference-call utilizing the link or call in number below.

No subscription or account is required to access the public bid opening. The time of the public bid opening will be as outlined in the Projected Timetable.

Microsoft Teams Meeting Link: Click here to join the meeting Call in: 1-916-701-9994 Pass code: 340347063#

At the time of the public bid opening, the dollar amount of each bid, claimed preference, and the name of each company bidding shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

Final results may change as a result of formal bid evaluation.

Bid opening will be audio only with no opportunity for questions and answers.

Bid Results can also be requested by contacting the contract analyst listed in this solicitation following the public bid opening.

If you are unfamiliar with joining a meeting via Teams please see additional information here:

Join a meeting in Microsoft Teams – Microsoft Support.

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODIwMWUyM2EtYmNiMi00OWEyLThiNDgtM2IxN2FmOGFmZDE5%40thread.v2/0?context=%7b%22Tid%22%3a%220662477d-fa0c-4556-a8f5-c3bc62aa0d9c%22%2c%22Oid%22%3a%22a34d8cbf-8435-49e4-b7ed-3f51f50415a6%22%7d https://support.microsoft.com/en-gb/office/join-a-meeting-in-microsoft-teams-1613bb53-f3fa-431e-85a9-d6a91e3468c9#:~:text=If%20you%27re%20signed%20in,a%20meeting%20ID%20and%20passcode.

BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1.1 through B-1.5, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

PROTEST AWARD

Information regarding the protest of an award may be found by going to State Contracting Manual - Volume 1, under Chapter 6: Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope containing the written protest must clearly state: "Protest Concerning IFB Number C5612032-D for the California Department of Corrections and Rehabilitation". Protests MUST be filed with:

ORIGINAL COPY

EMAIL OR MAIL DELIVERY

Email: OLSProtests@dgs.ca.gov

Department of General Services Office of Legal Services Attn: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

EMAIL OR MAIL DELIVERY

E-mail: m_CDCR-OBS-Protest- Mailbox@cdcr.ca.gov

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, B, B-1, B-1.1 through B-1.5, B-2, B-3, D, E, F and G, and Attachments 1, 2, 3, 4, 5, 6, 7, 8 and 9.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/SCM-VI---04-2022-Update/SCM-Volume-1-rev-04-2022---Chapter-6.pdf?la=en&hash=33EED4E1173B84AE93CFDD3D3268B13618EA189F mailto:OLSProtests@dgs.ca.gov mailto:m_CDCR-OBS-Protest-Mailbox@cdcr.ca.gov mailto:m_CDCR-OBS-Protest-Mailbox@cdcr.ca.gov

This Agreement will not include a copy of the Exhibit C, General Terms and Conditions for Private Contractors, which is incorporated into the Agreement by reference only on the STD 213. Exhibit C may be downloaded from the Internet at Standard Contract Language for Non - IT Services.

After award, the Standard Agreement will be forwarded to the Contractor for signature via DocuSign.

Upon receipt, the Contractor must sign the Agreement and return the Agreement with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreement and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the DGS Government Claims Program. When the Agreement is fully approved, a copy will be forwarded to you.

EXTENSION OF TERM

This Agreement may be amended when the additional year(s) or additional task(s) were anticipated and evaluated as an option to renew in the IFB/RFP.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the three percent (3%) goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code

999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form

(OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the OSDS by telephone at (916)

375-4940 or access the OSDS Internet website at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise.

Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five percent (5%) will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

SMALL BUSINESS PREFERENCE PROGRAM

Current law requires state departments to support the success of small businesses, including microbusinesses, in participation in contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to contract with certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California

2. The officers are domiciled in California

3. The business is independently owned and operated

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has one hundred (100) or fewer employees and averaged annual gross receipts of $16,000,000 or less over the previous three years, or

(2) The business is a manufacturer with one hundred (100) or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has twenty-five (25) or fewer employees and averaged annual gross receipts of $5,000,000 or less over the previous three years, or

(2) The business is a manufacturer with twenty-five (25) or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by

5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise.

NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS

555) with their bid proposal.

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000.

The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

BID SUBMITTAL CHECKLIST

THERAPEUTIC COMMUNITIES SERVICES

IFB Number C5612032-D

Use this checklist to ensure that the documents identified below are included in your company’s bid package. Place a check mark or “X” next to each document being submitted to the State.

Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist (this checklist)

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Budget Proposals (Exhibit B-1.1 through B-1.5)

_____ Budget Proposal Summary (Exhibit B-2)

_____ Non-Expendable Equipment (Exhibit B-3)

_____ Completed Business Associate Information (Page 15) from Business Associates Agreement (HIPPA) (Exhibit F)

_____ Business Résumé (See Exhibit A, Scope of Work, Section VI. Contractor Responsibilities, Subsection A. Administration, Number 2)

_____ Organizational Chart (See Exhibit A, Scope of Work, Section VI. Contractor Responsibilities, Subsection A. Administration, Number 4)

_____ Duty Statements and/or Job Descriptions (See Exhibit A, Scope of Work, Section VI.

Contractor Responsibilities, Subsection A. Administration, Number 4)

_____ Staffing Plan (See Exhibit A, Scope of Work, Section VII. Personnel Policies and Procedures, Section A. Staffing Plan)

_____ Contractor Certification Clauses (CCC 04/2017)

_____ Payee Data Record (STD 204)

_____ Supplement Vendor Payee Data Record Form

____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS

555)

_____ Darfur Contracting Act (OBS 1500)

_____ Iran Contracting Act (OBS 1502)

_____ California Civil Rights Laws Certification (OBS 1510)

_____ GSPD-05-105 Bidder Declaration

_____ STD 843 DVBE Declarations

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554)

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

NOTE TO BIDDER: In addition to the above, the Provider shall furnish the following to CDCR upon award.

_____ Proof of Commercial General Liability Insurance

_____ Proof of Automobile Liability Insurance

_____ Non-Medical Professional Liability Insurance

_____ Proof of Worker’s Compensation Insurance

2. The term of this Agreement is:

SAMPLE

TBB

SAMPLE

TBB IFB Number C5612032-D California Department of Corrections and Rehabilitation Exhibit A Scope of Work

Therapeutic Communities Services

I. INTRODUCTION

A. General Information The California Department of Corrections and Rehabilitation (CDCR), Division of Rehabilitative Programs (DRP) is committed to providing rehabilitative treatment and services to participants in the Youth Conservation Camps (YCC) throughout the state of California.

The YCC serves low to high needs participants between the ages of 17.6 to 25 years of age who meet the criteria for housing and programming in the least restrictive environment. Aligned with a variety of reforms, YCC continues to implement a therapeutic model where staff, families, volunteers, and Community Based Organizations/Partners share a set of common values supporting positive youth development. A key goal in ensuring progress at YCC is improving the cohesive, community environment that permits youth to grow, develop new skills, and encourages leadership development immersed in positive experiences and helping others.

Learning opportunities during their rehabilitative period should be linked with the development of affirming experiences building upon relationships with pro-social adults. The starting point for skill building is discovering and building on the strengths of the participants, not the participant’s limitations, allowing participants to grow, change and eventually return safely and productively to the community.

B. Extension/Expansions/Reductions If it is determined to be in the best interest of the State, upon agreement between CDCR and the Contractor, the State may extend this Agreement through an amendment for up to two (2), optional one (1) year terms. The services for the extended period shall be provided at the rates specified in Exhibit B-1.4 and Exhibit B-1.5, Budget Proposal (Optional Year) submitted with the bid.

If additional funding is made available during the term of this Agreement, CDCR reserves the right to expand the contracted program services to include adding new program types. If the contracted services are expanded, staffing levels shall be permitted to increase proportionately and consistently with the terms of the original Agreement. Expansions will require an Amendment to the Agreement and are at the sole discretion of CDCR.

CDCR reserves the right to reduce the contracted services, which may include a decrease in the number of participants or an adjustment in the length of treatment for each participant. If the contracted services are reduced, staffing levels shall be permitted to decrease proportionately and consistently with the original Agreement. Reductions will require an Amendment to the Agreement and are at the sole discretion of CDCR.

C. Transition of the Agreement to a Successor The Contractor shall have a plan for transition of participants, records, and data to a successor.

The plan shall include the steps that will be taken prior to expiration or termination of this Agreement. The plan shall specify what steps the Contractor will take after termination of the Agreement to continue to provide data and assistance to the successor for a minimum of six (6) weeks after the termination date.

The plan must be approved by the DRP Program Analyst (PA) and updated as requested by the DRP PA during the term of this Agreement. The draft plan is due to the DRP PA within sixty

(60) calendar days of Agreement execution.

II. YOUTH CONSERVATION CAMP LOCATION

The Contractor, with oversight by CDCR, shall provide various treatment interventions and re-entry services at each Youth Conservation Camp (YCC) location, identified in Attachment 1, Youth Conservation Camp Locations.

The services provided will require working with participants between the hours of 9:00 am to 9:00 pm, Monday through Friday, and on Saturday and Sunday between the hours of 9:00 am to 9:30 pm. During fire season, services will be provided Monday through Friday between the hours of 5:30 pm to 9:30 pm. Weekends will require working with and supporting participants that are dispatched to remote locations. The Contractor, with support from the DRP PA and Cal- Fire, will develop opportunities for innovative service delivery for participants who are away from the camp for short term and extended periods of time during fire season and other emergency responses. The Contractor shall employ personnel who can adapt to sudden changes in participant availability and are open to providing services on weekends and after traditional 8:00 am to 5:00 pm work hours Monday through Friday.

A. Holidays

The Program will not operate, and contract staff shall not report to YCC on any holidays observed by the State of California. Currently, the State observes the following holidays:

New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the Day after Thanksgiving, and Christmas Day. If the holiday falls on a Saturday, there will be no program closure. If the holiday falls on a Sunday, the holiday will be observed, and the program will be closed on the following Monday.

The Contractor shall work with the YCC to develop and conduct specific activities during holiday seasons, which can be stressful to participants.

B. Activation

Upon Agreement execution, the DRP PA will work closely with the Contractor, who shall assign one (1) individual hired as an Engagement Director (ED) to serve as the primary contact for all aspects of the contract and engagement with the participants. The ED will oversee the work performed by any subcontractors and meet with YCC staff during the development phase of the Therapeutic Communities’ Plan of Action (TCPA). The TCPA shall be completed, and a copy sent to the DRP PA within thirty (30) calendar days of Agreement execution.

III. PROGRAM SERVICES APPROACH

A. Program Environment

The Contractor shall provide a program model and environment that is therapeutic in nature, structured and includes a daily regimen that promotes positive change for the participants at the YCC. This model fundamentally differs from traditional command and control correctional approaches. By purposeful and consistent application of behavioral and learning principles, the model must support the development of new skills and behaviors that will assist participants through the transition period and upon community re-entry. The program should be designed for the developmental stage of participants between the ages of 17.6 to 25.

Intervention shall be specifically designed to promote aspects of development in a strength-based environment, built on a foundation of acceptance and respect.

B. Cultural Competence The Contractor shall operate a culturally competent program. Cultural competence refers to the process by which individuals and systems respond respectfully and effectively to people of all cultures, languages, classes, races, ethnic backgrounds, disabilities, religions, genders, sexual orientation and other diversity factors in a manner that recognizes, affirms and values the worth of individuals, families and communities and protects and preserves the dignity of each. Five (5) essential elements contribute to a system’s ability to become more culturally competent. The system should (1) value diversity, (2) have the capacity for cultural self-assessment, (3) be conscious of the dynamics inherent when cultures interact, (4) institutionalize cultural knowledge, and (5) develop programs and services that reflect an understanding of diversity between and within cultures.

C. Stages of Change

The Contractor shall apply the Stages of Change model, also known as the transtheoretical model for behavior change. This model has been widely applied across such disparate areas as tobacco cessation, weight loss, substance addiction, and criminogenic needs. The five-stage model is used to assess an individual’s readiness for behavioral change and provides a collaborative, step-by-step process for setting and achieving goals and objectives. It is important to be aware of the Stages of Change in order to effectively interact with the participants and set realistic goals. The stages, progressing from Pre-contemplation (Not willing to make a change); Contemplation (Uncertain about change, ambivalent); Preparation (Ready to make a change soon; committed); Action (Doing something different) and Maintenance (Hanging on to change).

D. Mental Health Services

Trauma and incarceration are interrelated issues in the lives of participants. The Contractor shall understand the principles of trauma-informed services related to anxiety and stress that the participants experienced prior to incarceration, during incarceration, while on the fire lines, prior to being discharged, and all experiences which may trigger related responses, including anger. Services need to focus on several areas, including confrontation of negative behaviors, beliefs, and attitudes; assessment of current relationships; reinforcement of positive behavior and habits; development of strategies to address frustration and anxiety, building tolerance;

and development of higher stages of moral reason leading to changes in overall behavior.

E. Motivational Interviewing Techniques

The Contractor shall use motivational interviewing techniques in the delivery of program services.

IV. REQUIRED PROGRAM COMPONENTS

CDCR is seeking to enact a Therapeutic Community (TC) program within YCC that facilitates a rigorous re-entry and transitional planning component. The program shall utilize evidence-based principles. The primary goal of the program is to help participants develop and access the necessary skills, tools, and resources to successfully transition back into the community.

In addition, when appropriate, there should be a restorative justice component involving participants and their victims in guided and healthy discussions that focus on accountability, victim restoration, and community restoration.

YCC identifies a TC as a small group of participants who receive immersive treatment as a unified cohort that learn and grow together, through group and individual therapeutic work, to desist from criminal behavior and become thriving and engaged members of their communities.

The population that CDCR serves frequently have a problematic relationship with substance use due to their prior traumas, potential familiar relationship with addiction, ongoing cognitive development and risk taking, and drug experimental behaviors. The Contractor shall provide services that address the unique nature of the adolescent offender, as well as the many multicultural and intergenerational struggles that may exist within this population.

To facilitate a successful therapeutic community, the Contractor shall provide an evidence-based program which includes components addressing the following:

a. Restorative Justice

b. Violence Interruption

c. Substance Use Disorder Counseling

d. Re-Entry and Transitional Planning

e. Criminal Thinking

f. Positive Reinforcement/Motivational Incentives

g. Performance Measures

A. Restorative Justice Healing Initiative

Restorative Justice programming is a critical component of TC services. YCC staff, volunteers, and contract staff with a history of victimization may also participate in restorative justice conferencing held at camp. Staff participation will be voluntary.

Restorative justice conferencing will be held to reduce the likelihood of future offenses;

target discussions to foster accountability, empathy, community identification, and other pro-social behaviors among participants; increase participant victim confidence in the juvenile justice system; and heal individual negative experiences for each participant and their victims.

B. Violence Interruption

A critical element of a successful community is the provision of a physically and psychologically safe environment by identifying and utilizing interventions based on the principals of Cognitive Behavioral Therapy (CBT). YCC is engaged in numerous efforts to maintain a safe and secure rehabilitative space; however, as is to be anticipated with this population, learned aggressive survival behaviors and gang dynamics can intermittently interfere with the therapeutic environment. Therefore, violence prevention is a key component of program services and shall address aggression, impulse control, hostility, anger and violence and how to best interrupt conflict cycles. The program services shall focus on solving issues through the application of violence interruption techniques such as mediation, behavior change and the rewriting of the cultural and violence-free norms among the participants for them to engage within the therapeutic community, YCC community, and external community.

C. Substance Abuse Counseling

Participants with substance use disorder/usage will learn to understand the effects and the root causes of their drug and alcohol use and/or addiction as well as learn strategies on how to live a life free of a substance use disorder. Participants will learn how to effectively manage stress, anxiety, and triggers that lead to drug and alcohol usage and criminal activity. Small group and individualized interventions will also emphasize positive lifestyle changes, relapse management, domestic violence, and conflict resolution. The participants will be provided direction and support to build a solid foundation for long-term recovery while at the YCC and upon their release into the community.

D. Re-Entry and Transitional Planning

The Contractor shall provide a re-entry and transitional planning component that includes, but is not limited to, coordination between participants and contract staff at the YCC to share critical information, support, and resources, including job or career placement to include probation/parole staff whenever possible. It is also required that the Contract staff assist in the creation of a re-integration plan to help participants engage in thoughtful, individualized reentry planning, to include housing, education, employment, wellness and health services.

E. Criminal Thinking

A key component of the TC is helping participants learn new skills and replace old habits that led to their criminal behavior. The Contractor shall provide interventions based on the principles of CBT that will be utilized to encourage participants to change their antisocial thinking, criminal behaviors, moral reasoning, moral development, reasoning and behavioral traits, narcissism, resistance to changes, and defensive attitudes that lead to criminal activity. The Contractor shall utilize evidence-based CBT curricula to address criminal thinking as recognized by National Institute of Corrections (NIC), Substance Abuse and Mental Health Services Administration (SAMHSA), or another accredited agency.

F. Performance Measures

Each of the program components shall be evaluated to determine efficacy. The Contractor shall establish a plan that details the outcome measures for each program component and describe how it will determine the progress of each participant as related to their individual goals. The plan shall be provided to the DRP PA within thirty

(30) calendar days of Agreement execution.

G. Positive Reinforcements and Motivational Incentives

The Contractor shall incorporate non-paid incentives inclusive of certificates, graduation ceremonies, game nights, snacks, music/art activities, holiday with family focused activities, and other incentive related activities approved by the YCC Superintendent.