IFB_No._121627.pdf

October 7, 2025

TO PROSPECTIVE BIDDERS

SUBJECT: INVITATION FOR BID (IFB) No. 121627

Decommissioning and Modular Systems Furniture (MSF) Services for the EDD Facilities located at 722/800 Capitol Mall and 750 N Street, Sacramento, CA 95814

Term: January 1, 2026 through June 30, 2026

The Employment Development Department (EDD) invites you to submit your bid for the above service in accordance with the attached Specifications.

Mandatory Walkthrough

A mandatory walkthrough will be held at 9:30 a.m. on Wednesday, October 15, 2025 at 722 Capitol Mall, Sacramento CA 95814. You must arrive no later than 9:30 a.m. and remain throughout the entire walkthrough to be eligible to bid for this service. For further information you may contact Facility Representative Sharla Seybold at (916) 398-8362.

Special Accommodations

For individuals who need assistance due to a physical impairment, the EDD will provide a reasonable accommodation upon request for the mandatory walkthrough or site inspection. An individual who needs a reasonable accommodation must call Sharla Seybold at (916) 398-8362 to arrange for a reasonable accommodation no later than the fifth working day prior to the scheduled date and time of the mandatory walkthrough or site inspection.

If you wish to bid, see Instructions to Bidders. If you make any additions or modifications to the IFB package, it may result in the rejection of your bid. The EDD reserves the right to reject any or all bids. Disabled Veteran Business Enterprise Participation and Incentive requirements are waived for this IFB.

Bids must be received and date stamped in the Contracts Services Group no later than:

Wednesday, October 22, 2025 by 3:00 p.m. (PT)

If you have any questions, please contact me at BOPSDContractsExternal@edd.ca.gov.

/s/Christina Alexander Associate Contract Analyst

Enclosures mailto:BOPSDContractsExternal@edd.ca.gov

Employment Development Department 722 Capitol Mall, MIC 62-C

P.O. Box 826880 Sacramento, CA 94280-0001

Bid Due Date: October 22, 2025 Time: 3:00 p.m.

Exhibit Pages

Instructions to Bidders

A Scope of Work Exhibit A-1, Specifications Exhibit A-2, Asbestos Reports Exhibit A-3, Decommissioning List Exhibit A-4, Location Map Exhibit A-5, Building Information – 722/800 Capitol Mall, Sacramento.. 4 Exhibit A-6, Building Information – 751 N Street, Sacramento Exhibit A-7, Building Information – 1733 Sports Drive, Sacramento Exhibit A-8, Building Information – 1700 National Drive, Sacramento Exhibit A-9, Construction Waste Management Exhibit A-10, Construction Waste Estimate Form Exhibit A-11, Waste Management Report Pages

B Budget Detail and Payment Provisions……………………………………….. 2

Exhibit B-1, Cost Breakdown ………………………………………… 1

C *General Provisions – 02/2025

D Special Terms and Conditions

E Safeguarding Contract Language Administrative Requirements…………… 2

Attachment F Sample Standard Agreement, STD 213

Attachment G Cost Proposal

Attachment H Bidder Declaration

Invitation for Bid No. 121627

Attachment I Contractor Contractor Clauses (CCC 04/2017)………………………………. 4

Attachment J Certification Regarding Debarment ……………………………………………. 2

Attachment K Darfur Contracting Act Certification

Attachment L California Civil Rights Laws Certification ……………………………………… 1

Attachment M Certification Regarding Lobbying ……………………………………………… 3

Attachment N Iran Contracting Act Certification ……………………………………………… 2

Attachment O Payee Data Record, STD 204…………………………………………………… 2

Attachment P Payee Data Record Supplement, STD 205……………………………………. 2

*View at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

STATE OF CALIFORNIA

EMPLOYMENT DEVELOPMENT DEPARTMENT

INSTRUCTIONS TO BIDDERS

Invitation for Bid (IFB) No. 121627

1. Submission of Bids

a. Failure to read these instructions, the Specifications, and the Terms and Conditions included in this bid package will be at the bidder's risk. Written instruction(s) regarding the submission of bids shall take precedence over any verbal instruction(s).

b. Bidders shall complete and return the IFB Requirements Checklist, found on page 10, and all supporting documents listed. If mailed, the exterior of your envelope must clearly be noted: “INVITATION FOR BID, DO NOT OPEN IN MAIL ROOM, IFB NO.

121627.”

c. Documents must be signed by an authorized representative of the bidder’s firm. The forms must be completed in ink or typewritten. If errors are made, they must be crossed out and corrections printed in ink or typewritten adjacent to error. Corrections must be initialed in ink by person signing the bid forms.

d. The EDD reserves the right to reject any or all bids and may waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the solicitation documents, or excuse the bidder from full compliance with the solicitation specification if awarded the contract. The EDD is not required to award an agreement.

e. Bid packages must be received and time stamped in Contract Services Group no later than 3:00 p.m. (PT) on the bid closing date of October 22, 2025. Signed copies of the sealed bid package are to be mailed or delivered to:

Regular, Overnight and/or Express Delivery:

Employment Development Department Mail Services 722 Capitol Mall, Room 2071 Sacramento, CA 95814 Attn: Christina Alexander, MIC 62-C

Bids received and time stamped after 3:00 p.m. (PT) on the bid closing date of October 22, 2025, will be considered "late", disqualified and will be returned to sender.

Public Bid Opening

The public bid opening is scheduled for October 23, 2025 promptly at 9:00 a.m. The event will be held at the following address:

722 Capitol Mall Sacramento, CA 95814

Upon arrival, all attendees are required to check-in with security and sign-in on the bid opening record. All attendees will be escorted to the appropriate location.

IFB No. 121627

During the bid opening, each submission will be opened, read aloud, documented, and examined for preferences and incentives. To ensure efficiency, all questions and answers will be kept to a minimum.

2. Key Action Dates

Action Date

Release IFB October 8, 2025 Mandatory Walk-through October 15, 2025 @ 9:30 AM PT Deadline to Submit Questions October 16, 2025 by 3:00 PM PT Response to Questions October 17, 2025 by 5:00 PM PT Bids Due October 22, 2025 by 3:00 PM PT Public Bid Opening October 23, 2025 @ 9:00 AM PT Intent to Award Week of October 27, 2025 Contract Commencement January 1, 2026, or upon final approval

3. Online Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) Certification Process

California’s SB and DVBE firms can now file their applications and get certified online via the Department of General Services website at: https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small- Business-Disabled-Veteran-Business-Enterprise. Small Businesses and DVBEs can access the numerous benefits that come along with certification in a more timely and efficient manner.

4. Replacement of Disabled Veteran Business Enterprise Subcontractors

If for this Agreement, the Contractor made a commitment to achieve Disabled Veteran Business Enterprise (DVBE) participation, then the Contractor must within 60 days of receiving final payment under this Agreement (or within such other time period as may be specified elsewhere in this Agreement) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Agreement; (2) the name and address of the DVBE(s) that participated in the performance of the Agreement; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Agreement have been made to the DVBE(s), and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation (Military & Veterans Code section 999.5(d)).

The Contractor understands and agrees that should award of this Agreement be based in part on their commitment to use the DVBE subcontractor(s) identified in their bid or offer, per Military and Veterans Code section 999.5(e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS).

Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

Failure of the Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State and penalties as outlined in Military and Veterans Code section 999.9, Public Contract Code (P.C.C.) section 10115.10 or P.C.C. § 4110 (applies to public works only).

IFB No. 121627 https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

5. Award of the Agreement

a. Award will be made to the lowest responsible bidder meeting specifications and offering to supply the services described. The firm submitting the lowest responsible bid may be required to submit evidence that they have available, as needed, sufficient resources to provide the necessary equipment and personnel to enable them to meet the requirements of the Contract, and may also be required to furnish information as to their financial responsibility.

b. It is understood and agreed that following the award of the Contract, the successful bidder shall agree to comply with all Exhibits attached herein, and provide the required documents requested (i.e., bonds, insurance certificates, etc.) in order for the EDD to complete the execution of a Standard Agreement (STD. 213).

c. Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran Service Agency (SB/NVSA) Certification Preferences

A SB/MB and SB/NVSA Certification Preferences are applicable to the award of this Contract.

(1) Certified SB/MB and SB/NVSAs may claim preference when submitting a bid on this Contract. The preference is equal to five percent (5%) of the lowest responsible bid.

When the lowest responsible bid is not submitted by a certified small business, the preference becomes applicable. Please note that the preference is used for computation purposes only (to a maximum amount of $50,000) in determining the successful bidder. It does not alter the amount of the resulting contract.

(2) To learn more about the SB/MB and SB/NVSA Preference Programs and how your business might qualify, contact the Office of Small Business and DVBE Services at

(916) 375-4940.

d. California Certified Small Business Subcontractor Preference

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation. If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code section 14837(d)(4).

The required list of California certified small business subcontractors must be attached to the bid response and must include the following: 1) subcontractor name; 2) address;

3) phone number; 4) a description of the work to be performed and/or products supplied;

5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services no later than 5:00 p.m.

on the bid due date, and the Office of Small Business and DVBE Services must be able to approve the application as submitted. Questions regarding certification should be directed to the Office of Small Business and DVBE Services at (916) 375-4940.

6. Rejection of Bids

a. If the bid is received after 3:00 p.m. (PT) on the due date of October 22, 2025 as stipulated in the bid package, the bid shall be rejected and returned to sender.

b. If it is found that a bidder is not responsible (i.e., has not paid taxes; has submitted a bid when the bidder’s license is suspended on the date of the bid opening and/or award of the Contract, or during the proposed term of the Agreement; submitted a bid without an authorized signature; falsified any information in the proposal package or has provided poor performance on a previous contract with the EDD, etc.), the bid/proposal shall be rejected.

c. If it is found, upon license verification with the Contractor's State Licensing Board, that a bidder's license is suspended on the date of the bid opening and/or award of the Contract, or during the proposed term of the Agreement, the proposal shall be considered nonresponsive and shall be rejected.

d. The EDD reserves the right to reject any and all bids and to waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the bid document or excuse the bidder from full compliance with the solicitation document specifications if awarded a Contract.

7. Tie Bids

In the event of a tie between two bidders, a coin toss will be used to determine the winner.

Any coin toss shall be observed by witnesses, and the tied bidders would be invited to have representatives present. Location and time will be announced to all bidders.

8. Subcontractors

No subcontracting will be allowed to for this solicitation and future contract award.

9. Disposition of Bids

All material submitted in response to this bid package will become the property of the EDD and will become a public record after Award.

10. Grounds For Protest

a. Those who may protest are as follows:

• For IFBs, the lowest responsible bidder meeting the specifications (if not awarded the Contract).

b. There is no protest if the awarding agency rejects all bids or proposals, based on the interest of the State.

11. Protest Exclusions

The State has no jurisdiction to consider a protest when:

• The Contract is considered a public works contract.

• The Contract award is for a type of contract not subject to the protest procedures. This category includes contracts for maintenance, modification, and so forth of real or personal property, including equipment and contracts for professional services under Government Code section 4525.

• The protestant was not the lowest responsible bidder or the highest-scored proposer.

• The protestant was not a bidder or proposer, and seeks to contest the award. The only recourse in this case is through the civil courts.

• The protest was not submitted in a timely manner.

• The grounds for the protest do not meet the permissible grounds stated in the P.C.C.

12. Notification of the Right to Protest

Unsuccessful bidders who wish to protest this award must submit a detailed, written statement of protest, including the IFB No., the name of the State agency involved, and the agency contact person. The protest must be submitted within five (5) working days following the bid opening. All protests must be submitted to both of the following:

Department of General Services Office of Legal Services

Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330

West Sacramento, CA 95605 Bid Protest Coordinator Email address: OLSProtests@dgs.ca.gov

Employment Development Department Contract Services Group

722 Capitol Mall, MIC 62-C Sacramento, CA 95814

Email: BOPSDContractsExternal@edd.ca.gov

13. Conditions and Commitment

By signing and submitting a bid package, the bidder acknowledges it has read, understood, and agrees to the following provisions:

a. General Provisions – 02/2025 available for viewing at: GTC 02/2025

b. Performing a Commercially Useful Function: In accordance with Government Code section 14837 and Military and Veterans Code section 999, all certified SB/MB or DVBE contractors, subcontractors and suppliers that bid on or participate in a state contract, regardless of whether it is a verbal or written solicitation must perform a Commercially Useful Function (CUF). A certified SB/MB or DVBE is deemed to perform a CUF if the business does all of the following:

• Is responsible for the execution of a distinct element of the work of the Contract.

• Carries out its obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for this business services and functions.

IFB No. 121627 mailto:OLSProtests@dgs.ca.gov mailto:BOPSDContractsExternal@edd.ca.gov https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf

• Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

• Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

c. Payee Data Record, STD. 204

Revenue and Taxation Code section 18646 requires state agencies to file information tax returns (IRS Form 1099) for certain types of payments made to vendors. The successful bidder will be required to complete and submit a Payee Data Record, STD. 204 to the EDD before processing payment for services. Upon completion of the work in a manner satisfactory to the EDD, the EDD agrees to make payments in accordance with the contract provisions.

d. California Taxpayer and Shareholder Protection Act of 2003

This solicitation and any resulting contract are subject to all requirements as set forth in the Public Contract Code section 10286 which includes, but is not limited to, providing written submission of a declaration stating that the supplier is eligible to contract with the State of California pursuant to statutory requirements.

Failure of the supplier to comply with and provide information, when requested by the awarding department within the time indicated, will cause the supplier's bid response to be considered nonresponsive and their bid will be rejected.

e. Registered To Do Business In California

Corporations, Limited Liability Companies (LLCs), and Limited Partnerships (LPs) must be registered with the California Secretary of State to be awarded a contract. The Secretary of State Certificate of Status must be included with the bid. The Secretary of State may be contacted as follows:

California Secretary of State Division of Corporate Filing and Services

1500 Eleventh Street, Third Floor Sacramento, CA 95814-5701

Certification Unit: (916) 657-5251

Required document(s) may also be obtained at the following website:

https://bizfileonline.sos.ca.gov/

f. Prohibition of Tax Delinquents from Contracting

The State of California is prohibited from entering into any contracts for the acquisition of goods and services with persons whose name appears on either list of the 500 largest tax delinquencies pursuant to section 7063 or section 19195 of the Revenue and Taxation Code. Reference also to P.C.C. § 10295.4.

Bidder certifies that it is not included on the California Department of Tax and Fee Administration list at: https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm or the Franchise Tax Board list at: https://www.ftb.ca.gov/about-ftb/newsroom/tax-news/may-2021/top-500-delinquent-taxpayer-list.html

IFB No. 121627 https://bizfileonline.sos.ca.gov/ https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.ftb.ca.gov/about-ftb/newsroom/tax-news/may-2021/top-500-delinquent-taxpayer-list.html https://www.ftb.ca.gov/about-ftb/newsroom/tax-news/may-2021/top-500-delinquent-taxpayer-list.html

g. Loss Leader

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code section 17030.

h. Declaration Forms

All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response.

Bidders who have been certified by California as a Disabled Veteran Business Enterprise Declaration (DVBE) (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE must also submit a completed form(s) STD. 843 Disabled Veteran Business Enterprise Declaration).

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The completed form should be included with the bid response. At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

i. Insurance Requirement

The Contractor agrees the insurance herein provided for shall be in effect at all times during the term of this Agreement. In the event said insurance coverage expires at any time during the term of this Agreement, the Contractor agrees to provide at least 30 days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as outlined below for not less than the remainder of the term of this Agreement, or for a period of not less than one year. New certificates of insurance are subject to the approval of the Department of General Services, and the Contractor agrees that no work or services shall be performed prior to the giving of such approval. In the event the Contractor fails to keep in effect at all times insurance coverage as herein provided, the EDD may, in addition to any other remedies it may have, terminate this Agreement upon the occurrence of such event. The Contractor shall provide written notice to the EDD within five (5) business days of any cancellation, non-renewal, or material change that affects required insurance coverage.

The Contractor shall display evidence of the following coverage on an ACORD certificate:

j. General Liability Insurance – The Contractor shall furnish to the EDD a certificate of insurance prior to commencement of work stating there is general liability insurance in effect for the Contractor in an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage combined.

The certificate of insurance must include the following provision stating:

“The State of California, its officers, agents, employees and servants are included as additional insured, but only with respect to work performed for the EDD under this Contract.” The additional insured endorsement must accompany the certificate.

IFB No. 121627 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf http://www.boe.ca.gov/cgi-bin/deliq.cgi https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

k. Workers' Compensation and Employer’s Liability Insurance - The Contractor shall furnish to the EDD a certificate of insurance evidencing Workers’ Compensation and Employers Liability Insurance presently in effect with limits not less than $1,000,000 by an insurance carrier licensed to write Workers' Compensation insurance in California. Such certificate shall include the name of the carrier and the policy inception and expiration dates. If the Contractor is self-insured for Workers’ Compensation, a certificate must be presented evidencing Contractor is a qualified self-insurer in the State of California.

l. Automobile Liability Insurance, if applicable - The Contractor shall furnish to the EDD a certificate of insurance evidencing automobile liability insurance presently in effect for the Contractor of not less than $1,000,000 per accident while utilizing a motor vehicle in the performance of this Contract. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles.

m. Environmental Liability Insurance, if applicable – The Contractor and any subcontractors shall furnish to the EDD a certificate of insurance evidencing environmental liability insurance presently in effect for the Contractor of not less than $1,000,000 per occurrence for bodily injury, property damages and costs incurred for clean-up and removal of substances causing pollution conditions. This requirement can also be met by securing one of the following: (1) an endorsement to the Contractor’s general liability insurance overriding the general liability pollution exclusion or; (2) an endorsement evidencing pesticide/herbicide coverage afforded to the Contractor’s general liability policy.

n. Iran Contracting Act Certification, if applicable

Pursuant to the Iran Contracting Act of 2010 (P.C.C. sections 2200 - 2208 are “the Act”), vendors are ineligible to bid on, submit a bid for, enter into, or renew any contract with the State for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities, in Iran, as defined in the Act.

Bidder certifies that it is not on the current list of Entities Prohibited from Contracting with Public Entities in California per the Act found at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources- List-Folder/List-of-Ineligible-Businesses

o. California Public Records Act (PRA)

Upon award, all documents and information therein, submitted in response to this IFB become property of the State of California and will be regarded as public records under the Public Records Act, pursuant to Government Code section 6250, et seq.

p. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, the Contractor represents that it is not a target of Economic Sanctions. Should the state determine the Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to Contract execution, or, if determined after Contract execution, shall be grounds for termination by the EDD.

IFB No. 121627 https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses

q. Generative Artificial Intelligence (GenAI) Technology

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code section 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

IFB REQUIREMENTS CHECKLIST

Please complete the checklist below to confirm that all items are contained with the Bid. Place a check mark () next to each item being submitted. For the Bid to be responsive, the checklist and all required documents must be submitted from the list below. Offers must be delivered by mail or delivered prior to the closing of the solicitation.

The Bid must contain: Each required supporting document and a completed Requirements Checklist sheet.

The need to verify that all required documentation is submitted with the Bid cannot be overemphasized as failure to submit all completed documents referenced on this checklist may cause the Bid to be rejected.

CHECK

() #REFERENCE DOCUMENT NAME / DESCRIPTION REQUIRED

Attachment G Cost Proposal and Cost Worksheet YES Attachment H Bidder Declaration YES Attachment I Contractor Certification Clauses 04/2017 (CCC

04/2017)

YES

Attachment J Certification Regarding Debarment YES

Attachment K Darfur Contracting Act Certification YES Attachment L California Civil Rights Laws Certification YES Attachment M Certification Regarding Lobbying YES Attachment N Iran Contracting Act Certification YES Attachment O STD 204 Payee Data Records YES Attachment P STD 205 Payee Data Record Supplement YES

Secretary of State Certification of Status YES Copy of D-34 License YES

Copy of Motor Carrier Permit YES

The following document(s) are due upon award:

Copy of Vendor’s Insurance Certificates and Additional Insured Endorsement(s)

EXHIBIT A

SCOPE OF WORK

(Standard Agreement)

This Agreement is entered into by and between the Employment Development Department hereinafter referred to as the EDD or Department, and Contractor Name hereinafter referred to as the Contractor, for the purpose of providing Decommissioning and Modular Systems Furniture (MSF) services with Project Manager supervision, labor, vehicles, equipment, and materials required to execute the services (“Work”) safely and efficiently as described herein.

The EDD will be in coordination with the Contractor with each phase of the project.

1. The Project Representatives during the term of this Agreement will be:

State Agency Contractor

Employment Development Department Attn: Sharla Seybold

TBD

Attn:

722 Capitol Mall, MIC 62-4 Sacramento, CA 95814 Phone: (916) 398-8362 Phone: (XXX) XXX-XXXX Email: sharla.seybold@edd.ca.gov Email:

2. Either party may make changes to their Project Representative by giving written notice to the other party. Said changes shall not require an amendment to this Agreement.

3. The services shall be provided in accordance with Exhibit A-1, Specifications, Exhibit A-2, Asbestos Report, Exhibit A-3, Decommissioning List, Exhibit A-4, Locations Map, Exhibit A- 5, Building Information – 722-800 Capitol Mall, Exhibit A-6, Building Information – 751 N Street, Exhibit A-7, Building Information – 1733 Sports Drive, Exhibit A-8, Building Information – 1700 National Drive, Exhibit A-9, Construction Waste Management, Exhibit A- 10, Construction Waste Estimate Form, and Exhibit A-11, Construction Waste Management Report Pages, which are incorporated as a part of this Agreement.

4. The EDD and the Contractor may extend the term of the Agreement for additional time and funds for the same services to the EDD as effectively and efficiently as reasonable possible in accordance with the Contractor’s professional obligations. The EDD shall also have the ability to adjust the scope of work as needed to facilitate the completion of the decommissioning services.

5. The Contract value includes 10% of the total Contract amount for unanticipated tasks.

These funds may be used at the state’s discretion. Unanticipated tasks will be contracted for on an as-needed basis and shall be optional throughout the term of the Contract. Work for unanticipated tasks will be assigned and agreed to in writing by the Contractor and the State. The rates for unanticipated tasks must not exceed the original Offeror’s hourly rates for unanticipated tasks and the total expenditures for unanticipated tasks shall not exceed the total amount set aside for unanticipated tasks. It is understood and agreed by both parties to this Contract that all of the terms and conditions of this Contract shall remain in force with the inclusion of any unanticipated tasks. Such Work Authorization shall in no way constitute a Contract other than as provided pursuant to this Contract nor in any way amend or supersede any of the other provisions of this Contract. All unanticipated tasks must be in writing prior to beginning work and signed by the Contractor and the State. The State has the right to require the Contractor to stop or suspend work on any unanticipated tasks pursuant to the “Stop Work” provision of the General Provisions.

IFB No. 121627 mailto:sharla.seybold@edd.ca.gov

EXHIBIT A-1

SPECIFICATIONS

(Standard Agreement)

PART 1 – SCOPE OF WORK

1.01 GENERAL

Contractor Name_____________, hereinafter referred to as the Contractor, agrees to provide to the Employment Development Department (EDD), hereinafter referred to as the EDD with Office Decommissioning and Modular Systems Furniture (MSF) services including all Project Manager, supervision, labor, vehicles, equipment, and materials required to execute the services safely and efficiently as described herein. The EDD will be in coordination with the Contractor with each phase of the project. The Contractor shall furnish all labor, tools, equipment and materials, and pay all taxes, permits, and/or fees necessary to perform the work at the facilities located in the Move To and the Move From locations in accordance with these Specifications. Should there be any errors or omissions in any of the instructions, specifications, or exhibits in regards to materials and/or methods recommended, it shall be the Contractor’s responsibility to notify the EDD Representative, and upon agreement, use the appropriate materials, method, or process to obtain the intended finished product.

NOTE: For purposes of this Agreement, the EDD Representative shall be considered the EDD Business Operations, Planning and Support Division, Facilities Management Specialist or Facilities Representative, located at the EDD, 722 Capitol Mall, Sacramento, CA 95814. The EDD Representative is NOT the Manager of the Field Office or one of his/her designees.

I. SERVICE SCOPE

A. The State requires the Contractor to perform office decommissioning services.

Office decommissioning will include disassembly and removal of MSF and conventional furniture as well as other miscellaneous equipment and appliances. The Contractor will decommission items identified as well as provide all required commercial moving/transport equipment required to breakdown, move and/or dispose of items. Removal of all MSF and conventional office furniture and identified fixtures must be completed by the end of the contract term.

The Contractor will provide all supervision, labor, vehicles, equipment, and materials, and pay all associated fees, required to safely and efficiently execute office decommissioning services described in these Specifications.

1. All work shall be completed in compliance with any related drawings and specifications, and shall comply with all applicable building codes, regulations and ordinances.

2. The Contractor must have a valid D-34 State Contractor’s License and Motor Carrier Permit. Licenses shall be furnished by the Contractor in accordance with applicable local ordinances and state and federal laws regarding labor on public buildings and specifications contained in this Agreement. Should any specification in the Agreement fail to comply with such ordinances and laws, the Contractor shall be required to comply with such statutes at no extra cost to the EDD.

3. The Contractor shall not assign or subcontract any work covered by this Agreement.

(Standard Agreement)

II. SERVICE LOCATIONS

A. Work will be performed at the following locations:

1. 722/800 Capitol Mall and 751 N Street, both in Sacramento.

2. The Contractor will also be responsible for transporting items to the EDD warehouse at

1733 Sports Drive and Department of General Services (DGS) Office of Fleet and Asset Management (OFAM) warehouse at 1700 National Drive, both located in Sacramento.

III. SERVICE HOURS:

Decommissioning work may occur during regular business hours of 8:00 am to 4:00 pm, Monday through Friday, excluding State observed holidays, as applicable. The EDD may request after-hours or weekend services as needed, but no more than 5 percent (5%) of the total contract scope. The EDD Representative will provide a written request notifying the Contractor of any schedule changes no less than one (1) week in advance. Any revisions to workdays or hours requested by the Contractor must submitted in writing no less than one (1) week in advance and be pre-approved by the EDD.

IV. DESCRIPTION OF SERVICES:

A. The Contractor shall disassemble, move, and dispose (collectively, “decommission”) of MSF, conventional furnishings, equipment, and appliances in support of EDD fully vacating the office spaces at 722/800 Capitol Mall and 751 N Street, Sacramento. The Contractor will decommission items identified as well as provide all required commercial moving/transport equipment, and pay all associated disposal fees, required to breakdown and move/dispose of items. Some furniture is braced to withstand seismic events and will require disassembly by the Contractor. The Contractor to ensure all waste is diverted to appropriate disposal sites as further described in section 1.05 and associated Exhibits. It is anticipated that the majority of the items identified for decommissioning will be declared surplus, identified as having no value and approved for disposal by DGS, and disposed of by the Contractor, however, the EDD may, at its sole discretion, request the Contractor redirect up to 10 percent (10%) of the decommissioning list inventory to the EDD and DGS warehouse Move To locations further described in section 1.03 and associated Exhibits.

B. The Contractor shall provide one on-site crew leader who will be the designated supervisor in charge of all Contractor staff and serve as the Single Point of Contact (SPOC) for the EDD Representative. If work is related to MSF, the Contractor shall provide one crew leader (on-site at each project request) experienced in the disassembly, assembly, or reconfiguration of Haworth MSF. The Contractor will be expected to provide consultation and planning on the best method to achieve the intended result.

C. No Contractor performing hereunder shall pay any employee actually engaged in the assembly and disassembly of MSF under such contract less than the prevailing wage rate, except in geographical areas where no such employee wage standards and conditions are reasonably available. The term "prevailing wage rate" means the rate paid to a majority of workmen engaged in the particular craft, classification, or type of work within the locality if a majority of such workmen be paid at a single rate; if there be no single rate being paid to a majority, then the rate being paid the greater number. Upon written request wage rates prevailing at the particular point in time will be furnished for information purposes only.

1. Prevailing Wage Monitoring and Enforcement:

a. DIR Registration of Contractor and Subcontractor: Contractor agrees that it will remain registered with the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1725.5 (DIR Registered Contractor) at all times during the performance of work. Contractor will independently verify that all subcontractors of every tier are DIR registered contractors at all times during performance of work.

b. Certified Payroll Records: Contractor will comply with the Certified Payroll Record (CPR) requirements of section 1771.4 and Section 1776 of the Labor Code and will require and verify that all subcontractors of every tier comply with just CPR requirements.

c. Posting of Job Site Notices: Pursuant to Labor Code Section 1771.4(a)(2), Contractor will post any job site notices prescribed by DIR.

d. DIR Enforcement: This Contract is subject to prevailing wage compliance monitoring and enforcement by DIR.

1.02 DESCRIPTION OF MOVE FROM FACILITIES

A. The Contractor shall relocate scheduled items from the following Move From locations, which are further described in Exhibits A-5 through A-6.

1. 722/800 Capitol Mall, Sacramento, CA

a. State-owned office building

b. Decommissioning floors 1 through 7

c. 327,486 square feet

d. 7 stories

e. Passenger elevators not available for use, however, if service elevators become inoperative, the three passenger elevators at both 722 and 800 Capitol Mall can function as back-up

f. 1 service elevator rated 6,000 lbs. serving floors 1 through 7 (approximate dimensions are 6.5’ x 8.5’) serving 722 Capitol Mall

g. 1 service elevator rated 6,000 lbs. serving floors 1 through 7 (approximate dimensions are 8’ x 9.5’) serving 800 Capitol Mall

h. Loading dock at 800 Capitol Mall with 2 elevated docks and no dock levelers. No loading dock at 722 Capitol Mall – Contractor to utilize alley way for trucks and ramp from elevated curb. (See photos: Exhibit A-5, Building Information – 722/800 Capitol Mall)

i. “Push” distances to be determined during mandatory walkthrough. Building plans will not be provided until after contract award

2. 751 N Street, Sacramento, CA

a. State-owned office building entirely occupied by the EDD

b. Decommissioning from floors 1 through 6

c. 119,834 square feet

d. 6 stories

e. 2 passenger elevators for the Contractor use rated 2,500 lbs. and approximate size

4’ x 6.5’

f. 0 service elevators

g. Sloped loading dock. Service entrance on 1st floor – flat access to building and service elevator (See photos: Exhibit A-6, Building Information – 751 N Street) Refer to plans for approximate “push” distances (See Exhibit A-6)

h. “Push” distances to be determined during mandatory walkthrough. Building plans will not be provided until after contract award

1.03 DESCRIPTION OF MOVE TO FACILITIES

1. The EDD Warehouse – Located at 1733 Sports Drive, Sacramento, CA

a. State operated and occupied warehouse

b. The Contractor has access to both elevated docs with dock levelers and flat docks

c. Reference Exhibit A-7 for additional information including hours of operation and notifications of delivery

2. The DGS OFAM Warehouse – Located at 1700 National Drive, Sacramento, CA

a. State operated and occupied warehouse

b. The Contractor has access to both elevated docks with dock levelers and flat docks

c. Reference Exhibit A-8 for additional information including hours of operation and notifications of delivery

B. The Contractor shall verify size, weight capacity of elevators and dock levelers before use, and not exceed the stated capacities. If dock levelers are to be utilized, the Contractor shall make themselves available for training on their proper use prior to the start of work.

1.04 DETAILED SCOPE OF WORK

A. In support of decommissioning identified in paragraph 1.01 IV, the EDD has developed a

Decommissioning List (Exhibit A-3), which identifies items to be removed from the identified Move From locations. The MSF cubicles identified in Exhibit A-3 will require breakdown prior to removal.

NOTE: The furniture, equipment, and appliance quantities provided to the Contractor in Exhibit A-3 shall be considered reasonable approximations based on the EDD’s thorough examination of the Move From locations. The Contractor shall expect reasonable variances from these quantities at the time of office decommissioning. The Contractor shall be responsible for field verifying information, as necessary, during the mandatory walkthrough and prior to beginning work to ensure adequate resource availability.

B. The Contractor shall perform all work required to load, transport, unload, and/or dispose of items identified in the Decommissioning List, Exhibit A-3, and as further described within these Specifications. Other than elevators and dock levelers as applicable, the Contractor shall not rely upon EDD personnel, vehicles, or equipment to assist with any of the Contractor’s work unless clearly stated otherwise within the “EDD Obligations” section of this document – Section 1.06.

C. The Contractor shall provide the EDD with an experienced team led by a qualified Project

Manager who will be the EDD’s Single Point of Contact (SPOC) for the life of this Agreement.

The Contractor’s Project Manager shall lead this project and shall be on-site during the execution of work.

D. The Move From locations identified will be vacant of office tenants. However, the State will have other personnel and/or contractors working on site in support of decommissioning tasks outside of this contract scope. The Contractor will be expected to work cooperatively with any personnel on site to ensure minimal disruption to all parties.

E. The Contractor shall attend regular EDD meetings as needed to discuss project coordination, provide progress updates, and implement lessons learned. The Contractor Project Manager is required to attend these meetings and may elect to include additional participants at their discretion.

F. The Contractor shall maintain effective communication with the EDD Contract Manager or specified staff personnel during the office decommissioning. Effective communication shall consist of responding to the EDD Contract Manager within one business day of the request.

The Contractor shall follow only the direction of the EDD Contract Manager or their designee and not the programs’ staff. If the Contractor does follow direction of the program staff, and that direction is inconsistent with the intent of this Agreement or causes unexpected expenses or additional hours, the State will not be responsible for those expenses.

G. The Contractor’s Project Manager will be responsible for signing in and out all contractor staff at the beginning and end of each shift and submitting records to EDD personnel daily.

1.05 CONTRACTOR RESPONSIBILITIES

1. The Contractor shall procure and keep in full force and effect during the term of this Agreement all permits, registrations and licenses necessary to accomplish the work specified in this Agreement and shall give all notices necessary and incident to the lawful prosecution of the work. The Contractor shall provide proof of any such license(s) permits(s), and certificate(s) upon request by the EDD. The Contractor agrees that failure to provide evidence of licensing, permits, or certifications shall constitute a material breach for which the EDD may terminate this Agreement with cause.

2. The Contractor shall provide services as outlined in this Agreement. The Contractor shall be responsible to fulfill the requirements of the Agreement and shall incur expenses at its own risk and invest sufficient amount of time and capital to fulfill the obligations as contained herein.

3. The Contractor shall keep informed of, observe, comply with, and cause all of its agents and employees to observe and to comply with all prevailing Federal, State, and local laws, and rules and regulations made pursuant to said Federal, State, and local laws, which in any way affect the conduct of the work of this Agreement. If any conflict arises between provisions of the plans and specifications and any such law above referred to, then the Contractor shall immediately notify the State in writing.

Contractor General Responsibilities Include:

1. Perform all required planning, scheduling, managing, reporting, and executing of all work within this Agreement.

2. Obtain all required licenses and permits, and pay all applicable fees, required to perform all work described within this Agreement.

3. Understand the specific requirements for all pieces of equipment, furnishings, and materials planned to be decommissioned on the project, including, but not limited to:

a. Provide the appropriate equipment, materials, vehicles, lifts, accessories, signage, dumpsters, and qualified labor necessary to load, secure, transport, unload and/or dispose in support of decommissioning activities described in these Specifications and subsequent Exhibits.

4. Manage all required labor and qualified professional resources required to safely and efficiently perform every aspect of this work within the EDD’s schedule.

5. Arrange for contractor staff parking as none is provided.

6. Adhere to all noise ordinances, as applicable, and not leave any vehicles running when not in use.

7. Adhere to all State policies and procedures communicated to the contractor prior to and during scheduled work.

8. Maintaining elevator floor tracks free of debris during decommissioning by periodically vacuuming to prevent service calls related to “jammed” elevators.

Contractor Decommissioning Responsibilities Include:

1. -Disassembly and removal of MSF, conventional furniture, and other miscellaneous office equipment, appliances, and supplies necessary for EDD to vacate at 722/800 Capitol Mall and 751 N Street, Sacramento. This will include disconnection of electrical whips from MSF and cutting data connections.

-MSF at 722/800 Capitol Mall and 751 N Street is Haworth brand and typical configurations are 8’ by 8’ “staff” workstations and 8’ by 13’…