IFB_No._102310_Addendum_1.pdf

IFB No. 102310 Addendum 1

5/15/2024

Summary of Changes

Section Change Questions and Responses Question & Answer Set 1 added

Question & Answer Set 2 Page 1 of 1

DEPARTMENT SOLICITATION TYPE PROJECT NAME

Employment Development

Department (EDD)

Invitation for Bid (IFB) No. 102310

Monthly C*Cure Alarm Monitoring Services and "As Needed"

Maintenance and Repair Services

SERVICES REQUESTED TOPIC PUBLICATION DATE

Non-IT Services Question & Answer Set 1 May 8, 2024

ATTENTION: ALL PROSPECTIVE BIDDERS:

Following are the questions related to the above-referenced IFB. All prospective respondents are cautioned to carefully review the following list prior to submitting a proposal as it contains important clarifications not previously contained in the IFB.

# QUESTIONS ANSWERS

1. Are you able to please provide card reader door counts per location, to include approximate age of the systems at each of them?

1. Chatsworth – 11 Card readers:

Installed in 2000.

2. Inglewood – 22 Card readers:

Installed in 1992.

3. Lancaster – 10 Card readers:

Installed in 1993.

4. Orange County – 34 Card readers: Installed in 1992.

5. Oxnard – 22 Card readers:

Installed in 2010.

6. Pasadena – 27 Card readers:

Installed in1992.

7. San Bernardino – 26 Card readers: Installed in 2006.

8. San Diego –31 Card readers:

Installed in 1989.

9. Inland – 16 Card readers: Installed 1986.

2. Was the prior monitoring UL rated? The dialers are UL rated.

3. Also, are you able to provide the last awarded contract dollar amounts to include all listed services with monthly monitoring rates?

Please submit a Public Records Act Request

May 8, 2024

TO PROSPECTIVE BIDDERS

SUBJECT: INVITATION FOR BID (IFB) No. 102310

Monthly C*Cure Security System Monitoring and “As Needed” Maintenance and Repair Services

Term: July 1, 2024 through June 30, 2026

The Employment Development Department invites you to submit your bid for the above service in accordance with the attached Specifications.

Contractors must be authorized by Software House to provide software and hardware maintenance in order to maintain the existing software and equipment. The Contractor shall provide trained and certified personnel in Software House C*CURE 9000 for maintenance of the C*CURE 9000 Access Control System and various other electronic security systems. A C-10 State Contractor’s Licenses is also required to perform this work.

Inspection of Premises

You may arrange to inspect the sites by calling Robert Silva at (916) 263-3433 between 8 a.m. and 5 p.m., Monday through Friday. You should carefully and thoroughly inspect the sites. If you submit a quote, it shall be presumed that you have carefully and thoroughly inspected the sites and are satisfied as to the conditions to be encountered.

If you wish to bid, see Instructions to Bidders. If you make any additions or modifications to the IFB package, it may result in the rejection of your bid. The EDD reserves the right to reject any or all bids. Disabled Veteran Business Enterprise Participation and Incentive requirements are waived for this IFB.

Bids must be received and date stamped in the Contracts Services Group no later than

Wednesday, May 22, 2024 by 3:00 p.m. (PST)

If you have any questions, please do not hesitate to contact me.

/s/Magda Gurrola Associate Contract Analyst

Enclosures

Cc: Robert Silva

Employment Development Department 722 Capitol Mall, MIC 62-C

P.O. Box 826880 Sacramento, CA 94280-0001

Bid Due Date: May 22, 2024 Time: 3:00 p.m.

Exhibit Pages

Instructions to Bidders

A Scope of Work Attachment A-1, Specifications Attachment A-2, State of California Holiday Schedule……………… .. 1

B Budget Detail and Payment Provisions

C *General Provisions – 04/2017

D Special Terms and Conditions

E Sample Standard Agreement, STD 213

F Cost Proposal

Attachment F-1, Cost Breakdown Worksheet…………………………. 1

G Bidder Declaration

H Contractor Contractor Clauses (CCC 04/2017)

I Certification Regarding Debarment………………………………………

J Darfur Contracting Act Certification…………………………………………… 2

K Payee Data Record, STD 204……………………………………………

L Payee Data Record Supplement, STD 205…………………………………. . 2

M GenAI Disclosure Factsheet, STD 1000…………………………………

*View at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

Invitation for Bid No. 102310

IFB No. 102310

STATE OF CALIFORNIA

EMPLOYMENT DEVELOPMENT DEPARTMENT

INSTRUCTIONS TO BIDDERS

INVITATION FOR BID (IFB) REQUEST

1. Submission of Bids

a. Failure to read these instructions, the Specifications, and the Terms and Conditions included in this bid package will be at the bidder's risk. Written instruction(s) regarding the submission of bids shall take precedence over any verbal instruction(s).

b. Bidders shall complete, sign, and return all of the following documents listed below: The exterior of your envelope must clearly be noted: “INVITATION FOR BID, DO NOT

OPEN IN MAIL ROOM, IFB NO. 102310.”

Exhibit F Cost Proposal with Cost Breakdown Worksheet

Exhibit G Bidder Declaration

Exhibit H Contractor Certification Clauses (CCC 04/2017)

Exhibit I Certification Regarding Debarment

Exhibit J Darfur Contracting Act Certification

Exhibit K Payee Data Record, STD 204

Exhibit L Payee Data Record Supplement, STD 205, if applicable

Exhibit M GenAI Disclosure Factsheet, STD 1000

Copy of valid Business License/Tax Certificate

Copy of valid C-10 State Contractor’s License

Proof of Software House Authorization

Secretary of State Certification of Status, is required if your company is a Corporation, Limited Liability Company (LLC), or Limited Partnership (LP). (Refer to Registered To Do Business in California of these Instructions For Bidders).

c. Documents must be signed by an authorized representative of the bidder’s firm. The forms must be completed in ink or typewritten. If errors are made, they must be crossed out and corrections printed in ink or typewritten adjacent to error. Corrections must be initialed in ink by person signing the bid forms.

d. The EDD reserves the right to reject any or all bids and may waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the solicitation documents, or excuse the bidder from full compliance with the solicitation specification if awarded the contract. The EDD is not required to award an agreement.

e. Bid packages must be received and time stamped in Contract Services Group no later than 3:00 p.m. (PST) on the bid closing date of May 22, 2024. Signed copies of the sealed bid package are to be mailed or delivered to:

Regular, Overnight and/or Express Delivery:

Employment Development Department Mail Services 722 Capitol Mall, Room 2071 Sacramento, CA 95814 Attn: Magda Gurrola, MIC 62-C

Email Delivery:

maria.gurrola@edd.ca.gov

Bids received and time stamped after 3:00 p.m. (PST) on the bid closing date of May 22, 2024, will be considered "late" and will be returned to sender.

4. Online Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) Certification Process

California’s SB and DVBE firms can now file their applications and get certified online via the Department of General Services website at: https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Register-Apply-or-Renew-a-Small- Business-and-Disabled-Veteran-Business-Enterprise. Small Businesses and DVBEs can access the numerous benefits that come along with certification in a more timely and efficient manner.

5. Replacement of Disabled Veteran Business Enterprise Subcontractors

If for this Agreement, the Contractor made a commitment to achieve Disabled Veteran Business Enterprise (DVBE) participation, then the Contractor must within 60 days of receiving final payment under this Agreement (or within such other time period as may be specified elsewhere in this Agreement) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Agreement; (2) the name and address of the DVBE(s) that participated in the performance of the Agreement; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Agreement have been made to the DVBE(s), and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation (Military & Veterans Code section 999.5(d)).

The Contractor understands and agrees that should award of this Agreement be based in part on their commitment to use the DVBE subcontractor(s) identified in their bid or offer, per Military and Veterans Code section 999.5(e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS).

Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

Failure of the Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State and penalties as outlined in Military and Veterans Code section 999.9; Public Contract Code section 10115.10 or P.C.C. § 4110 (applies to public works only).

mailto:maria.gurrola@edd.ca.gov

6. Award of the Agreement

a. Award will be made to the lowest responsible bidder meeting specifications and offering to supply the services described. The firm submitting the lowest responsible bid may be required to submit evidence that they have available, as needed, sufficient resources to provide the necessary equipment and personnel to enable them to meet the requirements of the Contract, and may also be required to furnish information as to their financial responsibility.

b. It is understood and agreed that following the award of the Contract, the successful bidder shall agree to comply with all Exhibits attached herein, and provide the required documents requested (i.e., bonds, insurance certificates, etc.) in order for the EDD to complete the execution of a Standard Agreement (STD. 213).

c. Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran Service Agency (SB/NVSA) Certification Preferences

A SB/MB and SB/NVSA Certification Preferences are applicable to the award of this Contract.

(1) Certified SB/MB and SB/NVSAs may claim preference when submitting a bid on this Contract. The preference is equal to five percent (5%) of the lowest responsible bid.

When the lowest responsible bid is not submitted by a certified small business, the preference becomes applicable. Please note that the preference is used for computation purposes only (to a maximum amount of $50,000) in determining the successful bidder. It does not alter the amount of the resulting contract.

(2) To learn more about the SB/MB and SB/NVSA Preference Programs and how your business might qualify, contact the Office of Small Business and DVBE Services at

(916) 375-4940.

d. California Certified Small Business Subcontractor Preference

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation. If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code section 14837(d)(4).

The required list of California certified small business subcontractors must be attached to the bid response and must include the following: 1) subcontractor name; 2) address;

3) phone number; 4) a description of the work to be performed and/or products supplied;

5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services no later than 5:00 p.m.

on the bid due date, and the Office of Small Business and DVBE Services must be able to approve the application as submitted. Questions regarding certification should be directed to the Office of Small Business and DVBE Services at (916) 375-4940.

7. Rejection of Bids

a. If the bid is received after the exact time and date as stipulated in the bid package, the bid shall be rejected.

b. If it is found that a bidder is not responsible (i.e., has not paid taxes; has no business license; has submitted a bid when the bidder’s license is suspended on the date of the bid opening and/or award of the Contract, or during the proposed term of the Agreement;

submitted a bid without an authorized signature; falsified any information in the proposal package or has provided poor performance on a previous contract with the EDD, etc.), the bid/proposal shall be rejected.

c. If it is found, upon license verification with the Contractor's State Licensing Board, that a bidder's license is suspended on the date of the bid opening and/or award of the Contract, or during the proposed term of the Agreement, the proposal shall be considered nonresponsive and shall be rejected.

d. The EDD reserves the right to reject any and all bids and to waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the bid document or excuse the bidder from full compliance with the solicitation document specifications if awarded a Contract.

8. Tie Bids

In the event of a tie between two bidders, a coin toss will be used to determine the winner.

Any coin toss shall be observed by witnesses, and the tied bidders would be invited to have representatives present.

9. Subcontractors

No subcontracting will be allowed to circumvent competitive bidding. A certified Small Business/Microbusiness, Small Business/Nonprofit Veteran Service Agency or a certified Disabled Veteran Business Enterprise will only be permitted to subcontract in order to meet Department requirements and/or preferences. The subcontracting services and amount shall not exceed 25 percent (25%) of the bid. The Contractor shall be solely responsible for fulfilling the requirements of the bid. If it is anticipated that subcontractors will be used, the bid must include the name(s) of person(s) or firm(s), and must specify the portions and monetary percentages of the work to be done by them.

10. Subcontractors Substitution

If the EDD gives written approval to subcontract, Public Contract Code section 4107 authorizes an awarding authority to consent to substituting a subcontractor when the subcontractor listed in the bid fails or refuses to execute a written Contract for the Scope of Work specified in the subcontractor's bid, and at the price specified in the subcontractor's bid.

11. Disposition of Bids

All material submitted in response to this bid package will become the property of the EDD and will become a public record after Award.

12. Grounds For Protest

a. Those who may protest are as follows:

• For RFQ/IFBs, the lowest responsible bidder meeting the specifications (if not awarded the Contract).

• For RFPs, any proposer who claims he/she should have been awarded the Contract if the EDD had scored his or her proposal correctly, or if the agency had correctly followed the procedures specified in the P.C.C.

b. There is no protest if the awarding agency rejects all bids or proposals, based on the interest of the State.

13. Protest Exclusions

The State has no jurisdiction to consider a protest when:

• The Contract is considered a public works contract.

• The Contract award is for a type of contract not subject to the protest procedures. This category includes contracts for maintenance, modification, and so forth of real or personal property, including equipment and contracts for professional services under Government Code section 4525.

• The protestant was not the lowest responsible bidder or the highest-scored proposer.

• The protestant was not a bidder or proposer, and seeks to contest the award. The only recourse in this case is through the civil courts.

• The protest was not submitted in a timely manner.

• The grounds for the protest do not meet the permissible grounds stated in the P.C.C.

14. Notification of the Right to Protest

Unsuccessful bidders who wish to protest this award must submit a detailed, written statement of protest, including the IFB/RFP No., the name of the State agency involved, and the agency contact person. The protest must be submitted within five (5) working days following the bid opening. All protests must be submitted to both of the following:

Department of General Services Office of Legal Services

Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330

West Sacramento, CA 95605 Bid Protest Coordinator Email address: OLSProtests@dgs.ca.gov

Employment Development Department Contract Services Group

722 Capitol Mall, MIC 62-C Sacramento, CA 95814

FAX: (916) 319-1684

mailto:OLSProtests@dgs.ca.gov

15. Conditions and Commitment

By signing and submitting a bid package, the bidder acknowledges it has read, understood, and agrees to the following provisions:

a. General Provisions – 04/2017 available for viewing at: GTC 04/2017

b. Performing a Commercially Useful Function: In accordance with Government Code section 14837 and Military and Veterans Code section 999, all certified SB/MB or DVBE contractors, subcontractors and suppliers that bid on or participate in a state contract, regardless of whether it is a verbal or written solicitation must perform a Commercially Useful Function (CUF). A certified SB/MB or DVBE is deemed to perform a CUF if the business does all of the following:

• Is responsible for the execution of a distinct element of the work of the Contract.

• Carries out its obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for this business services and functions.

• Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

• Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

c. Payee Data Record, STD. 204

Revenue and Taxation Code section 18646 requires state agencies to file information tax returns (IRS Form 1099) for certain types of payments made to vendors. The successful bidder will be required to complete and submit a Payee Data Record, STD. 204 to the EDD before processing payment for services. Upon completion of the work in a manner satisfactory to the EDD, the EDD agrees to make payments in accordance with the contract provisions.

d. California Taxpayer and Shareholder Protection Act of 2003

This solicitation and any resulting contract are subject to all requirements as set forth in the Public Contract Code section 10286 which includes, but is not limited to, providing written submission of a declaration stating that the supplier is eligible to contract with the State of California pursuant to statutory requirements.

Failure of the supplier to comply with and provide information, when requested by the awarding department within the time indicated, will cause the supplier's bid response to be considered nonresponsive and their bid will be rejected.

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017-FINALapril2017.ashx?la=en&hash=04E212331938533CCF1EC73EB0BC1FDCBADAC601

e. Registered To Do Business In California

Corporations, Limited Liability Companies (LLCs), and Limited Partnerships (LPs) must be registered with the California Secretary of State to be awarded a contract. The Secretary of State Certificate of Status must be included with the bid. The Secretary of State may be contacted as follows:

California Secretary of State Division of Corporate Filing and Services

1500 Eleventh Street, Third Floor Sacramento, CA 95814-5701

Certification Unit: (916) 657-5251

Required document(s) may also be obtained at the following website:

https://businesssearch.sos.ca.gov/

f. Prohibition of Tax Delinquents from Contracting

The State of California is prohibited from entering into any contracts for the acquisition of goods and services with persons whose name appears on either list of the 500 largest tax delinquencies pursuant to section 7063 or section 19195 of the Revenue and Taxation Code. Reference also to P.C.C. § 10295.4.

Bidder certifies that it is not included on the California Department of Tax and Fee Administration list at: https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm or the Franchise Tax Board list at: https://www.ftb.ca.gov/aboutFTB/Delinquent-Taxpayers.shtml

g. Negotiating State Contracts

This solicitation and any resulting contract shall be subject to all requirements set forth in Public Contract Code section 6611. The Department of General Services may negotiate contracts for goods, services, information technology and telecommunications if it is determined to be in the state's best interest.

h. Loss Leader

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code section 17030.

i. Declaration Forms

All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response.

Bidders who have been certified by California as a Disabled Veteran Business Enterprise Declaration (DVBE) (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration).

https://businesssearch.sos.ca.gov/ https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.ftb.ca.gov/aboutFTB/Delinquent-Taxpayers.shtml http://kepler.sos.ca.gov/ http://kepler.sos.ca.gov/ https://www.ftb.ca.gov/aboutFTB/Delinquent_Taxpayers.shtml http://www.boe.ca.gov/cgi-bin/deliq.cgi

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The completed form should be included with the bid response. At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

j. Insurance Requirement

The Contractor agrees the insurance herein provided for shall be in effect at all times during the term of this Agreement. In the event said insurance coverage expires at any time during the term of this Agreement, the Contractor agrees to provide at least 30 days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as outlined below for not less than the remainder of the term of this Agreement, or for a period of not less than one year. New certificates of insurance are subject to the approval of the Department of General Services, and the Contractor agrees that no work or services shall be performed prior to the giving of such approval.

In the event the Contractor fails to keep in effect at all times insurance coverage as herein provided, the EDD may, in addition to any other remedies it may have, terminate this Agreement upon the occurrence of such event. The Contractor shall provide written notice to the EDD within five (5) business days of any cancellation, non-renewal, or material change that affects required insurance coverage.

The Contractor shall display evidence of the following coverage on an ACORD certificate:

k. General Liability Insurance – The Contractor shall furnish to the EDD a certificate of insurance prior to commencement of work stating there is general liability insurance in effect for the Contractor in an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage combined.

The certificate of insurance must include the following provision stating:

“The State of California, its officers, agents, employees and servants are included as additional insured, but only with respect to work performed for the EDD under this Contract.” The additional insured endorsement must accompany the certificate.

l. Workers' Compensation and Employer’s Liability Insurance - The Contractor shall furnish to the EDD a certificate of insurance evidencing Workers’ Compensation and Employers Liability Insurance presently in effect with limits not less than $1,000,000 by an insurance carrier licensed to write Workers' Compensation insurance in California. Such certificate shall include the name of the carrier and the policy inception and expiration dates. If the Contractor is self-insured for Workers’ Compensation, a certificate must be presented evidencing Contractor is a qualified self-insurer in the State of California.

m. Automobile Liability Insurance, if applicable - The Contractor shall furnish to the EDD a certificate of insurance evidencing automobile liability insurance presently in effect for the Contractor of not less than $1,000,000 per accident while utilizing a motor vehicle in the performance of this Contract. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles.

n. Environmental Liability Insurance, if applicable – The Contractor and any subcontractors shall furnish to the EDD a certificate of insurance evidencing environmental liability insurance presently in effect for the Contractor of not less than $1,000,000 per occurrence for bodily injury, property damages and costs incurred for clean-up and removal of substances causing pollution conditions. This requirement can also be met by securing one of the following: (1) an endorsement to the Contractor’s general liability insurance overriding the general liability pollution exclusion or; (2) an endorsement evidencing pesticide/herbicide coverage afforded to the Contractor’s general liability policy.

o. Iran Contracting Act Certification, if applicable

Pursuant to the Iran Contracting Act of 2010 (P.C.C. sections 2200 - 2208 are “the Act”), vendors are ineligible to bid on, submit a bid for, enter into, or renew any contract with the State for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities, in Iran, as defined in the Act.

Bidder certifies that it is not on the current list of Entities Prohibited from Contracting with Public Entities in California per the Act found at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-DivisionResources- List-Folder/List-of-Ineligible-Businesses

p. California Public Records Act (PRA)

Upon award, all documents and information therein, submitted in response to this IFB become property of the State of California and will be regarded as public records under the Public Records Act, pursuant to Government Code section 6250, et seq.

q. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, the Contractor represents that it is not a target of Economic Sanctions. Should the State determine the Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

r. GenAI Technology

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidders/Offerors must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI Disclosure & Factsheet to be completed by the Bidder/Offeror. Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-DivisionResources-List-Folder/List-of-Ineligible-Businesses https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-DivisionResources-List-Folder/List-of-Ineligible-Businesses https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

Upon receipt of a Bidder/Offeror GenAI Disclosure & Factsheet the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

EXHIBIT A

SCOPE OF WORK

(Standard Agreement)

1. This Agreement is entered into by and between the California Unemployment Insurance Appeals Board, hereinafter referred to as the CUIAB, and TBD, hereinafter referred to as the Contractor, for the purpose of providing C*Cure Security System Monitoring and “As Needed” Maintenance and Repair Services, in accordance with IFB No. 102310.

2. The Project Representatives during the term of this Agreement will be:

State Agency Contractor

CUIAB

Attn: Robert Silva 2400 Venture Oaks Way, Suite 400

TBD

Attn:

Sacramento, CA 95833 Phone: (916) 263-3433

Email: robert.silva@cuiab.ca.gov Phone: (xxx) xxx-xxxx Email:

3. The services shall be provided in accordance with Attachment A-1, Specifications, and Attachment A-2, State of California Holiday Schedule, and Attachment F-1, Cost Breakdown Worksheet, which are incorporated as a part of this Agreement.

4. Health and Safety Requirements

The Contractor when entering the EDD facility and/or property is expected to be familiar with and abide by all statewide and locally mandated health and safety requirements. Such requirements include, but are not limited to, following the California Department of Public Health’s (CDPH) Guidance for the Use of Face Coverings published on March 3, 2023 (along with any subsequent versions) and remaining compliant with personal protective equipment (PPE) and other safety equipment requirements provided under state and federal occupational safety and health laws.

The EDD also requires that the Contractor follow additional guidelines from the CDPH and public health officials, such as avoiding close contact with others and engaging in hygienic practices while working. The EDD reserves the right to require stricter requirements than are recommended by local and state public health authorities. Non-compliance by the Contractor, its employees, or any subcontractors may result in the EDD refusing entry onto, or removal from, the EDD property. A breach of these requirements grants the EDD the right to terminate this Agreement.

ATTACHMENT A-1

SPECIFICATIONS

(Standard Agreement)

I. GENERAL

The Contractor must be authorized by Software House to provide system software and hardware maintenance in order to maintain the existing software and equipment. The Contractor shall provide trained and certified personnel in Software House C*CURE 9000 for maintenance of the C*CURE 9000 Access Control System and various other electronic security systems. The Contractor shall furnish all labor, materials, tools and equipment, hold appropriate licensing and permits, pay all taxes, permits, and/or inspection fees necessary to provide on-site routine maintenance and repair services for the integrated security and alarm monitoring systems installed at the California Unemployment Insurance Appeals Board (CUIAB) Offices listed in Attachment F-1, Cost Breakdown Worksheet, in accordance with these specifications.

NOTE: For purposes of this Agreement, the EDD Representative shall be considered the EDD Business Operations, Planning and Support Division, Facilities Management Specialist or Facilities Representative, located at the EDD, 2400 Venture Oaks Way, Suite 400, Sacramento, CA 95833. The EDD Representative is NOT the Manager of the EDD Field Office or one of his/her designees.

The Contractor shall provide routine maintenance and repair of existing security alarm systems, including control panels, wiring and equipment, and alarm monitoring provided by a U.L. certified central station, 24 hours a day, seven days a week.

II. SCOPE OF WORK/SPECIFICATIONS

A. C*CURE 9000 Access Control System

1. The intent of this Agreement is for the Contractor to provide security monitoring, system maintenance and repair. Maintenance shall include, but not be limited to, all hardware, in part or as a system.

2. The Contractor will be expected to provide any or all of the following during the term of this Agreement:

• Any door hardware associated with the Security System;

• Card Readers;

• Electrified Strikes;

• Electric Door Locks;

• Power Supplys;

• Transceivers;

• Transformers;

• Power Transfer hinges;

• Request to Exit Devices;

• Personality Modules;

• Proximity Access Cards;

• ISTARS Panel (s);

ATTACHMENT A-1

SPECIFICATIONS

(Standard Agreement)

• ISTARS backup batteries.

3. The Contractor will be expected to test ISTARS panel(s) for proper operation including:

• Complete functional test of all components and modules;

• Emergency power switch over, and

• Battery conditions.

B. SECURITY ALARM MONITORING SYSTEM

1. The Contractor to provide central station (U.L. certified), 24 hours, seven days a week, security alarm monitoring of existing security control panels and equipment at each location listed on Attachment F-1, Cost Breakdown Worksheet.

2. The necessary repairs or part replacements must be provided in a written repair estimate to the Employment Development Department (EDD) Facilities Representative and Contract Monitor and include a detail of the parts, materials needed charged at the labor rate specified in Attachment F-1, Cost Breakdown Worksheet.

III. BUSINESS HOURS AND ALARM SIGNAL RESPONSE PROTOCOL – The Contractor will be paid a minimum of “ONE HOUR” for services performed during regular business hours and non-business (emergency hours).

A. Response Protocol During Business Hours (Monday through Friday, 8:00 am to 5:00 pm, excluding State Holidays):

In the event a panic button, intrusion alarm or signal registers at the Contractor’s Central Station during business hours:

• The Contractor will immediately contact and dispatch the California Highway Patrol

(CHP).

• Immediately following dispatching the CHP, the Contractor will then contact the designated representative at the CUIAB office to verify whether or not the alarm was false.

• If CUIAB reports to the Contractor the alarm is false, the Contractor will contact the CHP immediately and cancel the response call.

B. Response Protocol During Non-Business Hours:

• In the event an alarm signal registers at the Contractor’s Central Station during non business hours, the Contractor’s Central Station will contact the CHP and designated CUIAB emergency representative.

ATTACHMENT A-1

SPECIFICATIONS

(Standard Agreement)

• The Contractor shall send the EDD Facilities Representative and Contract Monitor, via e-mail, a summary of the event and nature of the alarm (i.e., false alarm, burglary, glass break, etc.)

IV. FACILITIES COMMUNICATIONS

Digital Communicator – Connection between the Contractors Central Station and the contracted site locations Control Panel will be via a standard telephone line connected to the Control Panel. The state will provide this line and have it terminated within 10 feet of the sites Control Panel.

If this is a shared Line, this line must be connected electrically first within the circuit, to the Control Panel and be terminated with RJ31X jack, if requested by state, the Contractor shall provide such connection.

V. PROGRAMMING COMMUNICATION PANEL

The Contractor shall use a code (i.e., “Lock-Out Code”), either an industry wide or manufacturer’s universal or default number, to program the communication panel with and share the number with the EDD Facilities Representative; or, at the EDD’s direction the Contractor shall program the panel with a number selected by the EDD Facilities Representative and Contract Monitor.

The Contractor shall be responsible to provide all alarm point, schedule and lock-out code programming to include new sites as well as changes to the existing site programming, as modifications and additions are performed.

Coordination with the EDD Facility Representative and the CUIAB Field Office Manager is required.

The Contractor shall have the equipment/devices and certified technicians on staff required to perform programming of existing installed alarm panels and new panels as provided during this contract period.

VI. MAINTENANCE AND REPAIRS

A. Routine Maintenance and Repairs:

The Contractor will, upon the EDD’s request, provide routine maintenance and repair of such system due to normal wear and tear and the EDD will bear the expense thereof.

The EDD shall furnish any necessary electric current through its meter and at its own expense with an outlet within 10 feet of the Contractor's control panel. The Contractor's obligation relates to the maintenance solely of the specific protection system. The Contractor must be certified to make such repairs.

ATTACHMENT A-1

SPECIFICATIONS

(Standard Agreement)

Maintenance/repair services shall be provided during normal business hours, except for emergencies.

The EDD Facility Representative and/or Contract Monitor will provide notification to the lessor of any repairs or work being performed for the offices listed on Attachment F-1, Cost Breakdown Worksheet.

The Contractor shall provide a cost estimate with identified repairs. The EDD will then have the right to authorize the repairs. If it is determined that the costs initially estimated must be adjusted, the EDD shall retain the right for final approval prior to continuation of repairs.

Such activities shall be billed at the Maintenance/Repair rate as specified in Attachment F-1, Cost Breakdown Worksheet.

The Contractor shall submit a cost estimate to repair or replace equipment that cannot be kept in satisfactory operating condition through preventative maintenance. Such activities shall be estimated at the Maintenance/Repair rate as specified in Attachment F-1, Cost Breakdown Worksheet.

Materials/Replacement Parts: The Contractor shall be reimbursed for the actual cost of parts, materials or supplies purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax) with additional allowance for a 10% markup as agreed upon and stated in the Cost Proposal. Invoices for parts, materials or supplies must be supported by written receipts to obtain reimbursement.

B. Emergency Repair Service – The Contractor will be paid a minimum of “ONE HOUR” for services performed during regular business hours and non-business (emergency hours).

C. The Contractor must be able to provide 24-hour emergency services. Emergency repair services are services performed outside of normal business hours. Such activities shall be billed at the Emergency Repair rate as specified in Attachment F-1, Cost Breakdown Worksheet.

An Emergency Repair is defined as any equipment or software failure which creates a breach in building security or presents a risk to staff safety.

Maximum Emergency service response time shall be no more than two (2) working hours.

D. OFFICE RELOCATION and PROGRAMMING:

The CUIAB offices are subject to relocation and/or closure. The EDD will make all attempts to provide the Contractor a thirty (30) day prior notification of such activities.

Office relocations may require the Contractor to reprogram the alarm security system or install a new alarm security system.

ATTACHMENT A-1

SPECIFICATIONS

(Standard Agreement)

The Contractor is responsible for resetting the passcode to allow reprograming by others at the termination of this Agreement.

VII. ADDITIONAL REQUIREMENTS

A. The Contractor agrees maintenance and repairs are to be performed on site. In the event that this cannot be done; the Contractor shall provide written justification, to the EDD’S sole satisfaction, for the need to remove equipment. Written approval must be obtained from the Contract Monitor prior to removal of any equipment.

B. Normal service response times shall be 4 hours or better.

C. The Contractor shall attach stickers to all equipment after maintenance or repairs are performed. The sticker shall include the Contractors name, with the initials and/or signature of the technician who performed the maintenance or repair, and the date that the service was performed.

D. When service is performed the technician shall leave a signed work order with the office manager or designee, listing each component checked and its serviceability, any corrections made on-site. If repair cannot be made on date specified an estimated date of a return visit shall be noted. Reports are to show the exact location and address or device number of corrected or reported deficiencies.

E. The Contractor shall agree all replacement parts are to be new, if available;

reconditioned or rebuilt replacement parts are acceptable providing they meet or exceed the manufacturer’s original specifications. All replacement parts shall be under warranty for a minimum of one year. Removed parts become the property of the Contractor.

VIII. EDD RESPONSIBILITIES

The CUIAB site manager or the EDD Facility Representative shall permit and arrange for access to the equipment during the EDD’s normal business hours for the Contractor’s maintenance personnel to perform the services described herein.

IX. MINIMUM QUALIFICATIONS

A. The Contractor must possess at time of bid submittal and for the duration of the Contract a valid C-10 State Contractor’s License for the type of work to be performed.

B. The Contractor must have replacement door hardware parts and Software House

Advance Processing Controller panels in stock, or be able to obtain them within 24 normal business hours from the time the request for service/repair is made.

C. The Contractor must meet all requirements and provide the supportive documents as requested.

ATTACHMENT A-1

SPECIFICATIONS

(Standard Agreement)

D. Alarm operators are required by law to be licensed and regulated by the Bureau of Security and Investigative Services and the Department of Consumer Affairs.

E. Contractors are required by law to be licensed and regulated by the Contractors State License Board. Any questions concerning a contractor may be referred to:

Department of Consumer Affairs Contractors State License Board

P.O. Box 2600 Sacramento, CA 95826

F. The Contractor shall provide a copy of all licenses to the EDD.

G. The Contractor and the Contractor’s Technicians shall have a minimum of three (3) years of experience in the installation, monitoring, service, and inspection of intrusion alarms and other electronic security systems.

DATE HOLIDAY

January 1st New Year’s Day*

3rd Monday in January Martin Luther King, Jr. Day

3rd Monday in February President’s Day

March 31st Cesar Chavez Day*

Last Monday in May Memorial Day

July 4th Independence Day*

1st Monday in September Labor Day

November 11th Veteran’s Day**

4th Thursday; adjacent Friday in November Thanksgiving

December 25th Christmas Day

* If any of these holidays occur on a Saturday, the holiday is not observed via the closing of state offices during the week. If any of these holidays occur on a Sunday, the holiday is observed on the next day (Monday).

** If Veteran’s Day occurs on a Saturday, the holiday is observed on the proceeding Friday. This is the only exception to the Saturday Holiday Rule above. If this holiday occurs on a Sunday, the holiday is observed on the next day (Monday).

ATTACHMENT A-2

STATE OF CALIFORNIA HOLIDAY SCHEDULE

(Standard Agreement)

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

(Standard Agreement)

I. Invoicing and Payment

A. The total amount of this Agreement shall not exceed ___________________________

B. The Contractor shall be paid the monthly amount of ____________________________ ($ ) for monthly monitoring and the hourly rate(s) indicated in Attachment B-1 for maintenance and “as needed” repairs. The rates shall be full compensation for all labor, tools, equipment, overhead, vehicle usage, wear and tear of tools, etc., for each task. All travel costs (travel time, mileage, and per diem) associated with work accomplished in this Agreement are to be included in the hourly rate. Material costs may reflect up to a 10% Contractor mark up.

C. The invoices must reference the following:

• The EDD Contract Number M102310-7100

• Identifies services provided, service period, unit price (i.e. hourly, monthly), and quantity applicable to the service

• Accurate billing address as stated on the Purchase Order or Contract

• Supplier invoice date

• Company name and remittance address

The invoice, in triplicate, in arrears shall be forwarded to the address shown below:

California Unemployment Insurance Appeals Board 2400 Venture Oaks Way Sacramento, CA 95833

Attn: Robert Silva Email: robert.silva@cuiab.ca.gov

C. Repair costs must first be approved by the EDD Representative. Repairs costs identified as outside day to day maintenance and repair services are to be submitted to the EDD Representative in writing and should include specifications of work needing to be completed and detailed cost estimate.

D. The Contractor will be paid a minimum of one hour per each visit for “as needed” repairs.

E. Where a certain quantity of material is specified and materials are to be selected by the EDD, it is understood if the quantity is over or under, an addition or deduction in agreement cost may be made.

II. Budget Contingency Clause

It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional and legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays which would occur if the Agreement were executed after that determination was made.

This Agreement is valid and enforceable only if (1) sufficient funds are made available by the State Budget Act of the appropriate State Fiscal Year(s) covered by this Agreement for mailto:robert.silva@ciab.ca.gov

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

(Standard Agreement) the purposes of this program; and (2) sufficient funds are made available to the State by the United States Government or by the State of California for the Fiscal Year(s) covered by this Agreement for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations or conditions established by the United States Government and/or the State of California, or any statute enacted by the Congress and Legislature, which may affect the provisions, terms or funding of the Agreement in any manner.

The parties mutually agree that if the Congress and/or Legislature does not appropriate sufficient funds for the program, this Agreement shall be amended to reflect any reduction in funds.

The EDD has the option to terminate the Agreement under the 30-day termination clause or to amend the Agreement to reflect any reduction of funds.

III. California Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Section 927, et seq.

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

(Standard Agreement)

1. Workforce Innovation and Opportunity Act (WIOA)

The Contractor agrees to conform to nondiscrimination provisions of the Workforce Innovation and Opportunity Act (WIOA) and other federal nondiscrimination requirements as referenced in 29 C.F.R. parts 37 and 38.

2. Termination Clause

This Agreement may be terminated by the EDD by giving written notice 30 days prior to the effective date of such termination.

3. Force Majeure

Neither party shall be liable to the other for any delay in or failure of performance, nor shall any such delay in or failure of performance constitute default, if such delay or failure is caused by “Force Majeure.” As used in this section, “Force Majeure” is defined as follows:

Acts of war and acts of god such as earthquakes, floods and other natural disasters such that performance is impossible.

4. Settlement of Disputes

Any dispute concerning a question of fact arising under the term of this Agreement which is not disposed of within a reasonable period of time (ten days) by the Contractor and the EDD employees normally responsible for the administration of this Contract shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution.

5. Public Convenience and Interference with Office Operation

The Contractor shall make provisions to accomplish the work of this Agreement without undue interference to the occupants of the building and building operations. Corridors and entrances for use of occupants and reasonable access thereto shall be kept clear of building materials, equipment, refuse, etc. The Contractor shall be required to give the occupants reasonable notice when work is to be done.

Noisy motors, cutting, drilling, and fastening equipment must be operated with minimum disturbance to the occupants of the building or adjacent buildings; however, the EDD will not require overtime for such work unless specifically stated in this Agreement.

6. Use of State Facilities

Water, electric…