IFB No. 024-002_PRTC Landscape Services_Addendum1_FINAL.pdf

ADDENDUM OF SOLICITATION

INVITATION FOR BIDS (IFB #024-002)

ADDENDUM No. 1

Issued: April 30, 2024

IFB No. #024-002 Title: PRTC Landscape Services

Contact: Cynthia Porter Johnson Email: cporter-johnson@omniride.com Phone: 703-580-6147

This addendum is hereby incorporated into the solicitation documents of the above referenced IFB. The following items are clarifications, corrections, additions, deletions and/or revisions to the IFB, which shall take precedence over the original documents. Bidders must acknowledge receipt of this amendment by returning the signed original with the Bid package prior to the hour and date specified in the solicitation.

DESCRIPTION OF ADDENDUM

The above numbered solicitation is amended as follows:

1. PRE-BID ATTENDEE LIST, PRESENTATION AND ANSWERS TO SUBMITTED QUESTIONS –

Providing pre-bid meeting attendee list, pre-bid presentation, and a matrix of answers to all submitted questions and attached herewith, PRTC Landscape Services Questions.

2. I.1 INTRODUCTION – PURPOSE OF REQUEST

Adding the physical address for the commuter parking lot.

DELETE: Page 1

REPLACE WITH: Page 1 (Revised) attached herewith mailto:cporter-johnson@omniride.com

3. I.4 SCOPE OF WORK

Adding the physical address for the commuter parking lot.

DELETE: Page 2

REPLACE WITH: Page 2 (Revised) attached herewith

4. I.6 TYPE OF CONTRACT

Adding the physical address for the commuter parking lot.

DELETE: Page 2

REPLACE WITH: Page 2 (Revised) attached herewith

5. SECTION III SCOPE OF WORK

Revising the scope of work for leaf removal occurrences located at all locations: (PRTC Transit Center, Commuter Lot, PRTC Western Maintenance Facility and Quantico Terrace Apartments).

DELETE: Page 12

REPLACE WITH: Page 12 (Revised) attached herewith

6. ATTACHMENT A SITE MAP DRAWINGS/CHARTS/ LANDSCAPE PLANS

Providing original digital photos of landscape plans and Specifications, Presentation Photos and the PRTC Irrigation System Control Panel and Rain Bird Outside Sprinkler Manual.

ADD: (Original digital photos of landscape plans and Specifications, Presentation Photos and the PRTC Irrigation System Control Panel and Rain Bird Outside Sprinkler Manual).

7. ATTACHMENT E INSURANCE CHECKLIST

Deleting Line Item 4, Professional Errors and Omissions.

DELETE: Page 38

REPLACE WITH: Page 38 (Revised) attached herewith

Except as specifically amended herein, all other terms and conditions of this solicitation remain unchanged and in full force and effect.

Bidders must acknowledge receipt of this amendment by returning signed original with the Bid package prior to the hour and date specified in the solicitation. Failure to acknowledge receipt of this Addendum may be grounds to declare your Bid unresponsive.

Company

Address

City_______________________________ State_____________________ Zip Code________

Name of Person Authorized to Sign _______________________________________________ Print

Signature___________________________________________ Date____________________

IFB No. 024-002_PRTC Landscape Services

Pre-Bid Sign-In Sheet

Solicitation No: IFB No. 024-002

PRTC Landscape Services

Date: April 16, 2024 - Time: 11:00 AM

Location: PRTC Transit Center - Virtual: Zoom Meeting ID: 827 5647 3044

Name Company Phone Email In-Person or via Zoom

1. TYLER COULTER COMMERCIAL

SCAPES 703.898.3082 tcoulter@commercialscapes.com In Person

2. FRANK BONILLA HAULING UNLIMITED 703.644.2789 customer@haulingunlimted.com In Person

3. VIRGILIO CAVIETO HAULING UNLIMITED 703.644.2789 customer@haulingunlimted.com In Person

4. BRANDON HAULING UNLIMITED 703.644.2789 customer@haulingunlimted.com In Person

5. ARISTIDES AYALA AYALA

LANDSCAPING 571.212.6979 ayalalandscapingservices@gmail.com In Person

6. JOHN ALDEN WEWERKA

LANDSCAPE 703.330.3400 john@wewerkalandscape.com In Person

7. DORIS LOOKABILL PRTC 703.580.6153 dlookabill@omniride.com In Person

8. LAWANA GLYMPH PRTC 703.580.6158 lglymph@omniride.com In Person

9. CYNTHIA JOHNSON PRTC 703.580.6147 cporter-johnson@omniride.com In Person

10. VINCENT WALKER PRTC 703.580.6150 vwalker@omniride.com In Person mailto:tcoulter@commercialscapes.com mailto:customer@haulingunlimted.com mailto:customer@haulingunlimted.com mailto:customer@haulingunlimted.com mailto:ayalalandscapingservices@gmail.com mailto:john@wewerkalandscape.com mailto:dlookabill@omniride.com mailto:lglymph@omniride.com mailto:cporter-johnson@omniride.com mailto:vwalker@omniride.com

IFB No. 024-002_PRTC Landscape Services

Name Company Phone Email In-Person or via Zoom

11. BRENDEN LOWE DAVEY TREE 202.517.5732 Brenden.lowe@davey.com Zoom

12. ASHLEY MOOSE BRIGHTVIEW 804.283.0532 Ashley.moose@brightview.com Zoom

13. SINDY BENAVIDES HAULING

UNLIMITED 703.300.5683 sindy@haulingunlimited.com Zoom

14. MARY KIRBY DAVEY TREE 571.349.6941 mary.kirby@davey.com Zoom

15. MIKE BREWSTER (DULLES) DAVEY

TREE 703.899.3156 mike.brewster@davey.com Zoom

16.

17.

18.

19.

20.

mailto:Brenden.lowe@davey.com mailto:Ashley.moose@brightview.com mailto:sindy@haulingunlimited.com mailto:mary.kirby@davey.com mailto:mike.brewster@davey.com

IFB No. 024-004 SMS and Sewer Ejector Pit Maintenance

& Repair Services

Pre-Bid Meeting April 22, 2024

• Introductions

• About PRTC/OmniRide

• Background/Purpose of Project

• Discussion of Scope of Work and

Drawings

• IFB Requirements and Forms

• Timeline

• Questions & Answers

AGENDA

INTRODUCTIONS

• PRTC/OmniRide Staff Members

• Cynthia Porter-Johnson, Mgr. of Grants and Procurement

• LaWana Glymph, Contract Specialist

• Vince Walker, Transit Center Facility Manager

• Doris Lookabill, Director of Facilities

• Interested Parties

• In-Person & Via Zoom (Please Provide Your Name, Company and Email Address on the Sign-in Sheet OR in the Chat if joining via Zoom)

• Multi-jurisdictional public transit agency

• Locations in Woodbridge & Manassas VAPRTC/OmniRide:

• Commuter, Metro Express, Local and Para-transit bus services

• Rideshare and TDM programs

• Vanpool Alliance

• Employer Services program

Family of mobility services to meet community travel needs:

ABOUT PRTC/OMNIRIDE

BACKGROUND/PURPOSE

PRTC Sand Filter and Sewer Ejector Pit Locations

Key:

PRTC (Yellow) Sewer Ejector Pit (Green) Keolis (Red)

BACKGROUND/PURPOSE

PRTC IFB Sand Filters

IFB REQUIREMENTS AND FORMS

• Price Schedules (Attachment B)

• Reference Form (Attachment C)

• IFB Submission Form (Attachment D)

• Insurance Checklist (Attachment E)

• Addendum(s)

Failure to provide all the required certifications and documents listed and described in the Invitation for Bids (IFB) may cause the bid to be rejected and be considered non-responsive.

April 22 In-Person/Virtual Pre-bid Meeting 11:00 AM

April 29 Final Questions Due at 5:00pm (No Exceptions)

May 06 PRTC Response to Questions

May 17 BIDS DUE (BID OPENING at 12:00 NOON)

June 06 Recommend Contract Award to PRTC Commission

TIMELINE

Scheduling a Site Visit?

PRTC Transit Center

Vince Walker vwalker@omniride.com

703-859-4418

Questions?

Cynthia Porter Johnson

Mgr. of Grants & Procurement cporter-johnson@omniride.com

703-580-6147

LaWana Glymph Contract Specialist lglymph@omniride.com 703-580-6158

IFB No. 024-002 Landscape Services PRTC Response to Prospective Bidders’ Questions and Requests for Clarifications April 30, 2024

Addendum #1 IFB #024-002 April 30, 2024

Question/Clarification Date Submitted/ Prospective Bidder

Response

1. How many leaf removals will be required?

April 15, 2024/BrightView As provided in Section III, 4.b.v.2.b. on Page 10 of the IFB, in autumn, leaf removal shall occur at each visit as needed to prevent smothering of turf and ground covers and excessive clumping when mulch mowing. These specifications for leaf removal shall apply to all locations: the PRTC Transit Center, Western Maintenance Facility, and the Quantico Terrace Apartments bus shelter area.

2. What is the irrigation zone count for each site?

April 15, 2024/BrightView There is one control panel for the irrigation system, which controls three (3) zones in total onsite at the PRTC Transit Center location and the commuter lot located at 14700 Potomac Mills Road, Woodbridge, VA and 14711 Potomac Mills Road, Woodbridge, VA respectively. There is no irrigation system at the PRTC Western Maintenance Facility located at 7850 Doane Drive, Manassas or the Quantico Terrace Apartments bus shelter area located at 19050 Fuller Heights Road, Triangle, VA 22172.

3. Can bid submissions be submitted on eVA?

April 15, 2024/BrightView Yes, bid submissions can be submitted via the eVA website:

https://eva.virginia.gov/index.html.

4. What is the address for the commuter lot?

April 15, 2024/BrightView The address for the commuter lot is 14711 Potomac Mills Road, Woodbridge VA 22192.

https://eva.virginia.gov/index.html

IFB No. 024-002 Landscape Services PRTC Response to Prospective Bidders’ Questions and Requests for Clarifications April 30, 2024

Addendum #1 IFB #024-002 April 30, 2024

5. When will the Contract be initiated or begin?

April 16, 2024/Hauling Unlimited

The Contract will be effective starting July 1, 2024.

6. Are the liability coverage amounts for line item 4 (Professional Errors and Omissions) and line item 13 (Umbrella Liability) required for this project?

April 16, 2024/Hauling Unlimited

Professional Errors and Omissions (Item 4) is not required for this project and has been removed from Attachment E – Insurance Checklist.

Per PRTC’s insurance agent, the Umbrella Liability (Item 13) is standard and will not be changed.

I. INTRODUCTION

I.1 Purpose of the Request

The purpose and intent of this Invitation for Bids (IFB) is to solicit bids from firms in order to enter into a Contract with a qualified and experienced Contractor to maintain grass and landscaped areas at PRTC Transit Center and employee parking lot located at 14700 Potomac Mills Road, Woodbridge, VA 22192; the commuter parking lot located at 14711 Potomac Mills Road, Woodbridge, VA 22192; the PRTC Western Maintenance Facility located at 7850 Doane Drive, Manassas, VA 20109 and also the areas surrounding PRTC’s bus shelter located on the grounds of the Quantico Terrace Apartments at 19050 Fuller Heights Road, Triangle, VA 22172. at

PRTC’s facilities, its associated employee and commuter parking lots located at 14700 Potomac

Mills Road, Woodbridge, VA 22192 and 7850 Doane Drive, Manassas, VA 20109, also includes maintaining the area surrounding PRTC’s bus shelter located on the grounds of the Quantico

Terrace Apartments located at 19050 Fuller Heights Road, Triangle, VA 22172.

Failure to provide all the required certifications and documents listed and described in this

Invitation for Bids (IFB) may cause the bid to be rejected and be considered non-responsive.

I.2 Background Information

Located in the Greater Prince William County, area about 25 miles southwest of Washington, D.C., the Potomac and Rappahannock Transportation Commission (PRTC) is a multimodal, multijurisdictional agency providing local and commuter bus services and Transportation Demand

Management (TDM) services in Prince William County and the Cities of Manassas and Manassas

Park. PRTC’s services are operated under the OmniRide brand name and PRTC is a partner in several regional services. PRTC prides itself on providing high quality, progressive and innovative transportation services for residents of its member jurisdictions.

I.3 PRTC Contract Management:

Contract Administrator: Matters relating to prices, terms and conditions, period of performance, quantities to be supplied, delivery schedule and financial adjustments shall be handled through the Contract

Administrator, Cynthia Porter-Johnson, PRTC’s Manager of

Grants and Procurement.

Project Manager: Doris Lookabill will serve as the Project Manager (PM) for this Contract. The PM is responsible for the technical administration of the Contract and technical liaison with the

Contractor. The PM is responsible for the day-to-day clarifications and guidance of the Contractor’s personnel as may be required under the Contract.

IFB No. 024-002 PRTC Landscape Services

Contracting Officer: PRTC’s Executive Director is the only individual who can legally commit or obligate PRTC for the expenditure of federal/public funds. Only the Contracting Officer shall have the authority to revise the terms and conditions of the Contract, and any such revisions shall be authorized in writing.

Contract or Agreement: The contractual agreement between PRTC and the successful

Contractor to perform work described in this solicitation and successful Contractor’s bid. Note: The Contractual instrument for this project will be PRTC’s standard form

Contract provided as Attachment F, modified as required to conform to this project. PRTC will not use the Offeror’s form contract.

I.4 Scope of Work

PRTC is seeking a Contractor to maintain grass and landscaped areas at

PRTC Transit Center and employee parking lot located at 14700 Potomac Mills Road, Woodbridge, VA 22192; the commuter parking lot located at 14711 Potomac Mills Road, Woodbridge, VA 22192; the PRTC Western Maintenance Facility located at 7850 Doane

Drive, Manassas, VA 20109 and also the areas surrounding PRTC’s bus shelter located on the grounds of the Quantico Terrace Apartments at 19050 Fuller Heights Road, Triangle, VA 22172.

PRTC’s facilities, its associated employee and commuter parking lots located at 14700 Potomac

Mills Road, Woodbridge, VA 22192 and 7850 Doane Drive, Manassas, VA 20109, also includes maintaining the area surrounding PRTC’s bus shelter located on the grounds of the Quantico

Terrace Apartments located at 19050 Fuller Heights Road, Triangle, VA 22172. The full Scope of Services for the procurement is described in Section III – Scope of Work in this document.

The successful Bidder shall provide the means to fulfill the types of requirements listed herein.

I.5 Period of Contract

The term of this Contract shall be for one (1) base year from the date of award, with four (4), one

(1) year option periods.

I.6 Type of Contract

PRTC expects to award a firm-fixed price contract for maintaining grass and landscaped areas at

PRTC’s facilities, its associated employee and commuter parking lots located at

PRTC Transit Center and employee parking lot located at 14700 Potomac Mills Road, Woodbridge, VA 22192; the commuter parking lot located at 14711 Potomac Mills Road, Woodbridge, VA 22192; the PRTC Western Maintenance Facility located at 7850 Doane

Drive, Manassas, VA 20109 and also the areas surrounding PRTC’s bus shelter located on the grounds of the Quantico Terrace Apartments at 19050 Fuller Heights Road, Triangle, VA 22172, IFB No. 024-002

14700 Potomac Mills Road, Woodbridge, VA 22192 and 7850 Doane Drive, Manassas, VA

20109, also includes maintaining the area surrounding PRTC’s bus shelter located on the grounds of the Quantico Terrace Apartments located at 19050 Fuller Heights Road, Triangle, VA 22172 based on costs provided for the services and materials specified in the Scope of Work to the lowest responsive and responsible bidder.

IFB No. 024-002

1. The site surrounding the PRTC bus shelter located on the grounds of the

Quantico Terrace Apartments, 19050 Fuller Heights Road, Triangle, Virginia 22172, shall be maintained for the areas designated in Figure

3, and as described below:

a. Weekly mowing, trimming, edging, turf trash and leaf removal, and blowing of hard surfaces in and around shelter area shall occur during the turf mowing schedule in Section 4.b.ii.

b. Leaf removal for all locations: PRTC Transit Center, Commuter

Lot, PRTC Western Maintenance Facility and Quantico Terrace

Apartments) shall follow the Specification in Section III, 4.b.v.2.b. on Page 10 of this IFB. Mulching and weeding of existing landscape island, as needed.

5. Contractor’s Employees

a. Personnel employed by the Contractor shall be capable employees qualified in this type of work.

b. A fully qualified workforce shall be maintained throughout the period of this contract. All personnel shall receive close and continuing first-line supervision.

c. The Contractor’s supervisors shall be fully and adequately trained and have experience in lawn and landscaping supervision sufficient in scope to meet the approval of the Contract Manager.

d. The Contractor shall always employ the quantity and quality of supervision necessary for both effective and efficient management of lawn and landscaping operations.

e. Contractor shall be liable for any damages caused directly or indirectly by its employees and/or sub-contractors.

IFB No. 024-002

Attachment A

Site Map Drawings/Charts/Landscape Plans

Original Digital Photos of Landscape Plans and Specifications, Presentation Photos and the PRTC Irrigation System Control Panel and Rain Bird Outside Sprinkler Manual

1. PRTC Transit Center Landscape Plan

2. PRTC Commuter Lot Landscape Plan

3. Western Facility Landscaping Specifications

4. Quantico Terrace Apartments Property Drawing

5. PRTC Landscape Presentation Images

6. PRTC Irrigation System Control Panel

7. Rain Bird Outside Sprinkler Manual

PRTC Transit Center Landscape Plan

PRTC Transit Center Landscape Plan

PRTC Commuter Lot Landscape Plan

Western Facility Landscaping Specifications

Quantico Terrace Apartments Property Drawing

PRTC Landscape Presentation Images

PRTC Transit Center – 14700 Potomac Mills Road

PRTC Commuter Lot – 14711 Potomac Mills Road

Quantico Terrace Apartments PRTC Bus Shelter Area – 19050 Fuller Heights Road, Triangle

PRTC Western Facility (Manassas) – 7850 Doane Drive

PRTC Irrigation System Control Panel

PRTC Irrigation System Control Panel Images

Rain Bird Outside Sprinkler Manual

1Technical Support: 1-800-RAIN BIRD

BBIRDIRD®RRAINAIN

PREFERRED BY PROFESSIONALS WORLDWIDE

Installation, Programming, & Operation

ESP-4

ESP-6

ESP-8

¨ Change the time of day............................ page 4

¨ Turn the controller off and on (for example, because of rain).................. page 8

¨ Adjust watering times for all stations (for example, during a hot or cool period)... page 9

¨ Start the sprinkler system manually.......... page 9

¨ Run the test program............................... page 10

¨ Install a new battery................................ page 14

¨ Troubleshoot a controller problem............. page 14

Quick Reference Guide If you want to:

INTRODUCTION

Congratulations on purchasing a Rain Bird ESP solid state controller. This manual describes how to in-stall, operate, and maintain your controller. Please read these instructions carefully. For your conve-nience, we have included a Quick Reference Guide below, so you can quickly find instructions for com-mon tasks.

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* Additional discount not valid on clearance items, bundles or store specials.

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Subject to change without notice.

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2Technical Support: 1-800-RAIN BIRD

Controller Stations

The controller has several stations as shown in the illustration below. Each station is connected to a re-mote control sprinkler valve. The valve opens when it receives a signal from the controller, and the sprinklers connected to the valve turn on. When these sprinklers have run for their allotted time, the controller shuts off the valve and opens the next valve in sequence.

For example, the illustration shows that station 1 is currently watering. When station 1 is finished, the controller will shut it off and start station 2. In the same way, station 3 will begin watering when station 2 is finished.

Sample Station Layout

Controls and Switches

The illustration shows the programming controls on the face of the ESP. These controls include:

� LCD Display — during normal operation, displays the time of day; during programming, shows the results of your commands; during watering, shows the station that is running and the minutes remaining in its run time.

� Arrow ON-OFF Buttons — used to set times and days, and to make program changes.

� A / B Program Button — used to select watering program A or B. (On some ESP models, this but-ton is labeled PGM.)

� Manual Start / Advance Button — used to start the irrigation program manually or to manually advance watering from one station to the next.

� Programming Dial — used to turn controller off and on, and for programming.

� Schedule Slide Switch — used to select one of the fixed-interval watering schedules or a custom watering schedule.

3Technical Support: 1-800-RAIN BIRD

PROGRAMMING THE CONTROLLER

Your ESP controller is an electronic clock that controls when your sprinkler system turns on, and how long the sprinklers run.

Programming is the process of telling the controller exactly when and how long you want to water. The controller opens and closes the remote control valves according to the program you set.

Each program contains:

n Watering days — the specific days of the week on which watering takes place (for example, Mon-day, Wednesday, Friday), or the watering interval (for example, every third day).

n Start time — the time of day that the program begins; this is the time that the first station in the pro-gram begins watering; all other stations then follow in sequence.

n Run time — the number of minutes that each station runs.

Programming Checklist

To program the ESP- controller for the first time, we recommend that you complete the following steps in order:

Fill out Program Schedule Sheet................................... page 3

Select watering schedule............................................... page 4

Set the current time....................................................... page 4

Set the current day........................................................ page 5

Select the program (A or B)........................................... page 6

Set station watering days.

(custom schedule only).................................................. page 6

Set station run times...................................................... page 7

Set watering start times.................................................. page 7

Set controller to automatic operation............................. page 8

Fill Out Program Schedule Sheet

Before you begin programming, fill out the ESP Con-troller Program Sheet and attach it to the label on the in-side of the controller door. A sample Program Sheet is shown in this illustration.

� Enter a brief description of each station on the con-troller.

� In the Program A column, mark the watering sched-ule. Either circle one of the fixed intervals, or fill in the watering days in the “Custom” row.

� Enter the starting time(s) for Program A. You may have up to three separate start times for each pro-gram.

� Enter the run time for each station assigned to Pro-gram A. Enter “0” for stations that are not used in Pro-gram A.

� Repeat steps 2 - 4 for Program B. If you are using a fixed schedule, Program B will have the same water-ing days as Program A.

4Technical Support: 1-800-RAIN BIRD

Select Watering Schedule

The ESP has two types of watering schedules, either fixed or custom. The fixed schedule sets watering to oc-cur every second, third, or fifth day. The custom sched-ule lets you select specific days of the week on which watering is to occur.

The type of schedule you select applies to both pro-grams, A and B. For example, you cannot set Pro-gram A to a fixed schedule and Program B to a cus-tom schedule.

� To use a fixed schedule, move the Schedule Slide Switch to one of the FIXED positions:

2 = every other day 3 = every third day 5 = every fifth day

� To use the custom schedule, move the Schedule Slide Switch to the “C” position.

Set Current Time

� Turn the dial to “HR.”

�The display shows the hour that is currently set, either AM or PM.

� Press ñ or ò to set the current hour.

� Turn the dial to “MIN.”

� The display shows the minute currently set.

� Press ñ or ò to set the current minute.

5Technical Support: 1-800-RAIN BIRD

PGM

A

DAY

AUTO

OFFON B

A MAN

START

ADV.

OFF

ADJUST WATER %

CURRENT TIME

AND DAY

WATERING

START TIMES

CUSTOM

SCHEDULE

SCHEDULE

FIXED CUSTOM

2 3 5 CESP-6Si

DAYS TO WATER

MON

DAY

HR

MIN

TUE

WED

THU

FRI

SAT

SUN

WATERING TIME PER STATION

3 4Set Current Day Setting the current day varies somewhat depending on whether you are using a custom schedule or a fixed schedule.

Custom Schedule � Make sure the Schedule Slide switch is set to “C.”

� Turn the dial to “DAY.”

� The display shows the day of the week that is currently set (for example, “MO” for Monday).

� Press ñ or ò to change the display to the cur-rent day of the week.

Fixed Schedule

� Make sure the Schedule Slide switch is set to a fixed-day schedule: 2, 3, or 5.

� Turn the dial to “DAY.”

� The display shows “1” for the first day of the watering cycle. Day 1 is always the watering day.

� Press ñ or ò to change the current day from

1. If you want tomorrow to be the watering day, change the current day to the last day in your fixed schedule.

For example, if you’re using a two-day schedule and you want to start watering tomorrow, set the current day to “2.” If you’re using a three-day schedule and you want to start tomorrow, set the current day to “3.”

6Technical Support: 1-800-RAIN BIRD

Select Program

The ESP controller has two programs, A and B. Each program operates independently.

If you are using the custom watering schedule, each program can have different watering days. For exam-ple, Program A might run on Monday, Wednesday, and Friday; Program B on Tuesday, Thursday, and Satur-day.

If you are using a fixed watering schedule, both pro-grams will have the same “ON” days. For example, if you are using the three-day fixed schedule, Program A and Program B will both run every third day.

You can assign any station to Program A, Program B, or both.

� The program that is currently selected appears in the far left corner of the display. The display will show either “PGM A” or “PGM B.”

� To select the program, press the A / B (or PGM) button until the program you want appears in the display. Pressing the A / B button switches back and forth between the two programs.

Set Station Watering Days

NOTE: You must set station watering days only if you are using the CUSTOM Schedule. If you are using one of the FIXED schedules, skip to the steps in Set Station Run Times

� Turn the dial to “MON.”

� The display shows the day of the week (for exam-ple, “MO” for Monday) and either “ON” or “OFF.”

ON means the selected day is a watering day. OFF means watering doesn’t take place on the selected day.

� Press the ON or OFF button to set the selected day of the week on or off.

� Turn the dial to the next day of the week. Repeat steps 2 and 3 until you have set each day of the week either on or off.

7Technical Support: 1-800-RAIN BIRD

Set Station Run Times

� Turn the dial to Station 1.

� The display shows the selected station and its run time. If you are programming the controller for the first time, or after a long power outage, the built-in run time of 10 minutes will appear.

� Press ñ or ò to change the display to the run time you want (up to 99 minutes). Set any un-used stations to 0 minutes.

� Turn the dial to the next station in sequence.

Repeat steps 2 through 4 until you have set the run time for each station.

AUTO

OFFON B

A

MAN

START

ADV.

OFF

ADJUST WATER %

CURRENT TIME

AND DAY

WATERING

START TIMES

CUSTOM

SCHEDULE

SCHEDULE

FIXED CUSTOM

2 3 5 CESP-6Si

DAYS TO WATER

MON

DAY

HR

MIN

TUE

WED

THU

FRI

SAT

SUN

WATERING TIME PER STATION

PGM

A

STATION WATER TIME

Set Watering Start Times

Each program on the ESP can have up to three watering start times, which tell the controller when to begin the watering program. The start time ap-plies to all watering days for that program.

If you want to water more than once a day, you can set the second and third watering start times. For example, if you are growing new lawn seed, you might want to water several times a day. To do so, you could set a program to run at 6:00 A.M., 11:00 A.M., and 4:00 P.M.

� Make sure the program you want appears in the display. Either “PGM A” or “PGM B” will appear.

To switch to the other program, press the A / B (or PGM) button.

� Turn the dial to 1 in the “Watering Start Times” section.

� The display shows the start time currently set for this program.

1 3 4

AUTO

OFFON B

A

MAN

START

ADV.

OFF

ADJUST WATER %

CURRENT TIME

AND DAY

WATERING

START TIMES

CUSTOM

SCHEDULE

SCHEDULE

FIXED CUSTOM

2 3 5 CESP-6

DAYS TO WATER

MON

DAY

HR

MIN

TUE

WED

THU

FRI

SAT

SUN

WATERING TIME PER STATION

PGM

A

AM

8Technical Support: 1-800-RAIN BIRD

Set Watering Start Times (Continued)

� Press ñ or ò to change the start time. The time setting moves forward or backward in 15 -minute increments.

To eliminate a start time, press ñ or ò until the blank setting between 11:45 PM and 12:15 AM appears.

� If you want to set additional start times for this program, move the dial to 2 or 3 in the “Watering Start Times” section. Then repeat steps 3 and 4.

If you are following the programming checklist on page 6, you have now completed all programming steps for Program A. At this point, you may:

n Enter Program B by following the steps that begin on page 3, or n Set the controller to automatic operation, as described on page 8.

Turn Controller On and Off

� To set the controller to automatic operation, turn the dial to AUTO. The display will show the cur-rent day and time until the next scheduled auto-matic start. When a program is running, the dis-play will show the station currently turned on and the minutes remaining on its run time.

When the entire program is complete, the dis-play will change back to the current day and time.

If you forget to turn the dial to AUTO, the con-troller will eventually set itself to automatic op-eration. The only setting that prevents auto-matic operation is OFF (see step 2).

� To turn the controller off and prevent all water-ing, set the dial to OFF. The display will show the current day and time. In addition, the right-hand minute digit will blink to show that the con-troller has been turned off.

The OFF setting can be used during rainy weather, seasonal shutdown, or system mainte-nance.

OPERATING THE CONTROLLER

AUTO

OFFON B

A

MAN

START

ADV.

OFF

ADJUST WATER %

CURRENT TIME

AND DAY

WATERING

START TIMES

CUSTOM

SCHEDULE

SCHEDULE

FIXED CUSTOM

2 3 5 C

ESP-6

DAYS TO WATER

MON

DAY

HR

MIN

TUE

WED

THU

F R I

SAT

SUN

WATERING TIME PER STATION

P G M A

DAY

AM

AUTO

OFFON B

A

MAN

START

ADV.

OFF

ADJUST WATER %

CURRENT TIME

AND DAY

WATERING

START TIMES

CUSTOM

SCHEDULE

SCHEDULE

FIXED CUSTOM

2 3 5 CESP-6

DAYS TO WATER

MON

DAY

HR

MIN

TUE

WED

THU

F R I

SAT

SUN

WATERING TIME PER STATION

P G M A

DAY

AM

1 3 4

AUTO

OFFON B

A

MAN

START

ADV.

OFF

ADJUST WATER %

CURRENT TIME

AND DAY

WATERING

START TIMES

CUSTOM

SCHEDULE

SCHEDULE

FIXED CUSTOM

2 3 5 CESP-6

DAYS TO WATER

MON

DAY

HR

MIN

TUE

WED

THU

FRI

SAT

SUN

WATERING TIME PER STATION

PGM

A

AM

9Technical Support: 1-800-RAIN BIRD

Adjust Water Budget Percent

The Water Budget feature on the ESP lets you increase or decrease the run times of all stations by a selected per-centage. You may adjust the run times as low as 10 per-cent and as high as 200 percent. Adjustments must be made in increments of 10 percentage points.

The percentages are calculated on the normal pro-grammed run times for each station. For example, if a sta-tion is programmed to run for 10 minutes, and you set the water budget percent to 80%, the station will run for 8 min-utes (80% of 10 minutes). If you set the water budget to 120%, that same station will run for 12 minutes (120% of 10 minutes).

The water budget feature can be useful for cutting back watering during cool winter months, or for increasing wa-tering during periods of unusual heat. Keep in mind that the percentage you set applies to all stations on both pro-grams.

� Turn the dial to ADJUST WATER %.

� The display shows the current water budget setting (between 10% and 200%). A setting of 100% means that all stations will run according to their normal pro-grammed run times.

� Press ñ or ò to increase or decrease the percentage in 10-point increments.

When water budgeting is set above or below 100 percent, the words WATER BUDGET PERCENT will appear in the top of the display.

To turn off water budgeting, repeat steps 1 to 3, and set the percentage to 100%.

Use Manual Start / Advance

� Select the program you want to start. Press the A / B (or PGM) button to switch back and forth between the two programs.

� Press the MAN START / ADV. button to begin the pro-gram with the first assigned station. To advance through the stations in the program, press MAN START / ADV.

repeatedly until the station you want is displayed.

10Technical Support: 1-800-RAIN BIRD

Run Test Program

The ESP controller has a built-in test program that will run each station in sequence for two minutes.

You can use this program to check out the opera-tion of all the sprinklers in the system.

� Turn the dial to AUTO.

� Press both arrow buttons at the same time and hold them down.

� The display shows the first station number and two minutes of watering time remaining. The controller will run each station for two minutes and then return to AUTO mode to await the next scheduled start time. Any station that has been set to a 0 run time will be skipped during the test program.

REPLACING THE BATTERY

The ESP controller features a rechargeable battery backup, which will preserve the controller's pro-gram in the event of a power failure. A fully charged battery will maintain the controller's pro-gram and keep current time for up to three days.

However, the battery cannot operate the system.

To replace the battery:

� Open the controller door and swing the face panel out on its hinges from right to left.

� Remove the old battery from the battery holder and disconnect it from the battery clip. Connect a new 9-Volt rechargeable, NiCad battery to the battery clip. Then insert the battery into the bat-tery holder.

CAUTION: DO NOT use 9-Volt alkaline batteries.

They may burst or leak when subjected to the con-tinuous charging circuit of the ESP. Use NiCad bat-teries only.

11Technical Support: 1-800-RAIN BIRD

INSTALLING THE CONTROLLER

Select Location

The plastic, weatherproof cabinet of the ESP controller is suitable for mounting outdoors or indoors. For best results, mount the controller at eye level in a sheltered location.

Allow approximately 7 1/2" of clearance to the left side of the controller so the controller door can swing fully open. In addition, mount the controller so that 117-Volt AC power is readily accessible.

The ESP controller has three "keyhole" slots on the back of the cabinet. Use these slots to mount the controller to a flat wall or vertical stud. Always use lower mounting hold "D" to secure the bottom of the controller.

Mount Controller

� Open the controller door and swing the face panel out on its hinges from right to left.

� Place the open controller on the mounting surface and mark through the upper slots of the keyholes. (Use keyholes A and C for wall mounting. Use keyhole B for mounting on a stud.) Then mark the location of hole D.

� Remove the cabinet. Drive appropriate fasteners into the wall or stud at the upper keyhole marks (A, B, C).

Leave slightly more than 1/4" between the head of the fastener and the wall surface. Do not drive a fastener into location D at this time.

� Hang the controller on the upper keyhole slots. Make sure the shafts of the fasteners are in the upper, narrow portion of the slots. Then drive a fastener through lower mounting hole D. The controller should now be se-cure.

12Technical Support: 1-800-RAIN BIRD

Connect Field Wiring

The ESP's terminal strip, shown in this illustration, provides fast screw connections for field wires.

� Wires connected to the terminal strip should be stripped to expose 1/2" of conductor at the end.

� To connect field wires, loosen the screw terminal.

Insert the stripped wire around the base of the screw. Then tighten the screw terminal to grip the wire.

�Tug gently on each wire to make sure it's securely connected.

Station Valve Wiring

Connect each valve by its own separate power wire to one of the numbered terminals on the ESP termi-nal strip, as shown in the illustration.

Connect a common wire to one of the leads on each valve. Connect the other end of the common wire to the COM terminal on the ESP terminal strip. Wire used to connect the valves must be code-approved for underground installation. Bring all wires up through the right-hand hole in the bottom of the cabi-net.

Master Valve / Pump Start Relay Wiring

NOTE: Complete this section only if your system requires a master valve (an automatic valve in-stalled on the mainline pipe upstream from the station valves) or a 24-Volt pump start relay.

Connect the master valve / pump start relay wiring to the MV terminal and COM terminal as shown in the illustration.

13Technical Support: 1-800-RAIN BIRD

Jumper Settings for Unused Stations

CAUTION: To prevent pump damage when using a pump start relay, use a jumper to connect un-used stations to a station that is being used. If pro-gram information is lost during a prolonged power outage, the ESP will automatically run a "default" program when power is restored. This program runs all stations for 10 minutes. If unused stations are not jumpered, the pump will operate with no flow (dead-head) during this 10-minute period.

Dead-heading may cause the pump to overheat or burn out.

Connect Transformer

The ESP controller has a nipple-mounted trans-former that provides a 1/2" nipple below the cabinet.

Use this nipple to connect the ESP to an electrical function box or other code-approved enclosure for wire connections.

� Make sure the 117-Volt AC power is off.

� Connect the white wire from the controller nipple to the white wire coming out of the electrical con-duit from the power source. Make sure all connec-tions are made with code-approved insulated con-nectors.

� In the same way, make the black-to-black and green-to-green wire connections.

� Close up the weatherproof junction box after all connections are complete.

14Technical Support: 1-800-RAIN BIRD

Install Battery

Connect a rechargeable 9-Volt NiCad battery to the battery clip and insert the battery into the bat-tery holder. See page 10 for complete instructions.

CAUTION: DO NOT use alkaline batteries in the

ESP.

TROUBLESHOOTING

SYMPTOM CAUSE CORRECTION

Display shows

"PR OFF "

1. Fuse has blown Replace the fuse with one of the same amperage rating.

Use the MAN START / ADV button to run a watering pro-gram Press MAN START / ADV to cycle through each sta-tion; if the fuse blows again on a particular station, that sta-tion's solenoid or field wires may have a short circuit that needs repair.

2. Power is off to the controller Determine why power to the controller has been interrupted, and re-establish power.

Display is blank 3. If the controller is still receiving power, an electrical surge ex-ceeding the controller's built-in

Shut off power to the controller, open the lower face panel, and disconnect the battery. Let the controller "rest" for about 5 minutes.

surge protection may have dam-aged the controller's microproces-sor.

Reinstall the battery and turn power back on. If numbers and letters return to the display, the power surge did not do per-manent damage: reprogram the controller.

If the display remains blank, the ESP may be permanently damaged. Call 1-800-RAIN-BIRD for a service referral.

4. Power is off to the ESP and the backup battery has run down.

Re-establish power to the controller, and then reprogram it.

The recharging circuit will charge the battery in about 12 to 14 hours.

Display shows numbers and letters, but Is not moving or advancing

Same as Cause #3 See correction for Cause #3

15Technical Support: 1-800-RAIN BIRD

This controller generates radio frequency energy and may cause interference to radio and television reception. It has been type tested and found to comply with the limits for a Class B computing device in accordance with the specifications in Subpart J of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference in a residential installation. However, there is no guar-antee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

1. Reorient the receiving antenna.

2. Move the controller away from the receiver.

3. Plug the controller into a different outlet so that the controller and receiver are on different branch circuits.

If necessary, the user should consult the dealer or experienced radio / television technician for addi-tional suggestions. The user may find the following booklet prepared by the Federal Communications Commission helpful:

“How to Identify and Resolve Radio-TV Interference Problems.”

This booklet is available from the U.S. Government Printing Office, Washington, D.C. 20402, Stock No.

004-000-00345-4.

BBIRDIRDRRAINAIN

PREFERRED BY PROFESSIONALS WORLDWIDE

Rain Bird Sales, Inc.

Customer Support Center

6640 S. Bonney Ave.

Tucson, AZ 85706

1-800-RAIN BIRD

(520) 434-6289 FAX

© 1995 Rain Bird Sprinkler Mfg. Corp.

® Registered trademark of Rain Bird Sprinkler Mfg. Corp.

ATTACHMENT E

INSURANCE REQUIRED CHECKLIST

X = Required Coverage, Indicate compliance in blank with Yes/No

COVERAGE REQUIRED LIMITS (FIGURES DENOTE MINIMUM)

Yes No* Required

X

X X

1. Workers’ Compensation and Employers’ Liability;

Admitted in Virginia Employer’s Liability All Sates Endorsement USL&H Endorsement Voluntary Compensation

1. Statutory Limits of the Commonwealth of Virginia:

Yes $500,000

X

X X X X

2. General Liability Products Complete Operations Contractual Liability Personal Injury Independent Contractors XCU Prop. Damage Excl.

2. $1,000,000 Combined Single Limit Bodily Injury and Property Damage Each Occurrence

X X

3. Automobile Liability Owned, Hired & Rented Motor Carrier Act End.

3. $1,000,000 Combined Single Limit Bodily Injury and Property Damage Each Occurrence

___ ___ X 4. Professional Errors and Omissions

4. $1,000,000 Per Claim & Aggregate Limit

___ ___ 5. Garage Liability 5

___ ___ 6. Garage keepers’ Legal Liability 6

___ ___ 7. Fire Legal Liability

___ ___ 8. Other Insurance:

___ ___ X 9. PRTC named as additional insured on General Liability (This coverage is primary to all other coverage’s PRTC may possess)

___ ___ X 10. 30-day cancellation notice required

___ ___ X 11. Best’s Guide Rating - A:VI or Better, or Equivalent

___ ___ X 12. The Certificate must state IFB # 024-002 and IFB Title

___ ___ X 13. Umbrella Liability 13 $2,000,000 Limit per Occurrence

IFB No. 024-004