IFB-_Lifeguard_Services_for_MDH_Potomac_Center_BPM057289.pdf

INVITATION FOR BID (IFB)

PROCUREMENT ID NUMBER: 26-MDHPC-09/ eMMA#BPM057289

ISSUE DATE: June 1, 2026

TITLE: Part-Time Lifeguard Services for MDH Potomac Center

ISSUING AGENCY: Maryland Department of Health (MDH) Potomac Center

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL

PROCUREMENT REGULATIONS DESCRIBED IN COMAR 21.05.07.

I. SUMMARY STATEMENT

The Maryland Department of Health (MDH) is seeking a professional, reliable Lifeguard to provide part-time services (approximately 8 hours/week plus an additional 4 hours/week for one week per month) on-site at the Potomac Center facility in Hagerstown, Maryland. The job duties of this position will include lifeguard services overseeing the use of the indoor pool by the residents of the Potomac Center facility, providing CPR/First Aid as required, performing safety checks, cleaning of the pool, pool decks, and bathrooms, and monitoring/adjusting pool chemicals as needed to ensure water quality/safety. The Potomac Center is a residential care facility for developmentally disabled adults who may have co-existing mental disorders. The Potomac Center is licensed for up to sixty-two (62) individuals. All required services shall be provided in compliance with licensure, certification, and accreditation standards, including but not limited to, the Intermediate Care Facilities for Individuals with Intellectually Disabled (ICF/ID) standards of the Office of Health Care Quality (OHCQ), Maryland Department of Health, as well as all applicable Maryland and Federal Laws and regulations governing Lifeguards and Certified Pool Operators.

II. BACKGROUND

The goal of the Potomac Center is to promote personal growth and productivity by enhancing each individual’s skills and decreasing or eliminating maladaptive or socially unacceptable behaviors to facilitate movement to the most integrated, least restrictive setting. This program focuses on using therapeutic interventions to empower residents as they learn the skills they need to successfully return to community living.

The facility serves adults who are at least 18 years old and residents of the state of Maryland.

The Potomac Center provides active therapeutic treatment in a supportive environment for individuals with Intellectual Disabilities who are deemed to need a higher level of care than the community is able to provide.

III. CONTRACT TERM

A single contract will be awarded to the Offeror that best meets the needs of the evaluation criteria. The anticipated term of the contract resulting from this solicitation will begin on June 10, 2026 and conclude after June 9, 2027. (1 year contract term).

IV. SCOPE OF WORK

The Lifeguard assigned to this contract shall:

1. Provide part-time Lifeguard services on site at the Potomac Center, located at 1380 Marshall Street, Hagerstown, MD 21740.

a. The Potomac Center has an indoor pool, located in a 1,314 square foot room inside the Activities Building.

2. Provide Lifeguard services for twelve (12) to fourteen (14) hours per week (see Item #6 below for the service schedule).

a. The contract term is one (1) year (fifty-two (52) weeks), so the total service hours shall be 676 hours (12 hours/week x 26 weeks = 312 plus every other week 14 hours/week x 26 weeks = 312 hours), equaling a total of 676 hours.

b. Lifeguard services are not required during State Holidays that fall on scheduled dates of service.

c. The Lifeguard may be asked to work fewer or more hours in a specific week depending on the needs of the facilities; the Contract Monitor will work with the Lifeguard to coordinate the weekly schedule.

3. The Lifeguard must be comfortable working with individuals who have intellectual disabilities (including dual diagnosis/co-existing mental disorders), who are court ordered to the facilities and may experience behavioral challenges.

a. For the purposes of this solicitation, “intellectual disabilities” is as defined by Code of Maryland Regulations (COMAR), Section 10.67.01.01B (89).

b. Potomac Center individuals will be accompanied by State-assigned staff during their use of the pool.

4. The pool specifications are as follows:

a. Approximately 27,500 gallons.

b. Twenty-four feet (24') by fifty-one feet (51').

c. Two feet (2') deep in the shallow end and four and a half feet (4.5') deep in the deep end.

d. There is a wheelchair ramp on one side that is six feet and six inches (6’6”) wide and thirty-seven feet (37’) long.

e. There is a three-step entry in one corner that is six feet (6’) wide.

f. The pool deck is approximately thirty-nine feet and three inches (39’ 3”) by sixty-four feet (64’).

g. The border around the pool is approximately seven foot and six inches (7’ 6”), equaling about 1,314 feet of deck space.

5. The specifications for pool equipment are as follows:

a. The pool is heated by a double burner oil-fired boiler,

b. Hayward TriStar water circulation pump,

c. Triton II Commercial Sand Filter,

d. Hayward Automated Water Chemistry Controller: Model HCC2000,

e. Two (2) Rola Chem Liquid Chemical Feeders Model: RC103SC, Serial #AC0311 and AC0209.

i. One (1) Pump for Hydrochloric Acid

ii. One (1) Pump for Sodium Hypochlorite Solution

6. Provide Lifeguard services for twelve (12) to fourteen (14) hours per week. The service schedule shall be:

a. Tuesdays from 8:00am to 11:00am, and 1:00pm to 5:00pm,

b. Every Thursday from 1:00pm to 5:00pm,

c. Every other Thursday from 10:00am to 12:00pm, and 1:00pm to 5:00pm.

• Twelve (12) hours per week and fourteen (14) hours every other week x contract term of 52 weeks = 676 total working hours.

• The first hour of each shift shall be used by the Lifeguard to prepare the pool

(test, clean, etc.) prior to use by the program(s).

• The service schedule may be updated to work around State Holidays that fall on

Tuesdays/Thursdays.

7. Services shall include:

a. Daily - Safeguarding pool areas and enforcing rules and regulations in a calm and professional manner, staying aware of pool and surrounding areas at all times.

b. Daily - Rescuing patrons and performing appropriate follow-up procedures, including administering Cardiopulmonary Resuscitation (CPR), and performing appropriate First Aid using proper equipment.

i. If there are any individuals with a do-not-resuscitate order (DNR order), this information will be communicated to the Lifeguard prior to the individuals’ use of the pool.

c. Daily - Testing water quality of the pool, adjusting chemicals as needed (potentially adding some additional chemicals by hand), and maintaining records.

i. Pool testing kit(s), log book(s), and chemicals to be provided by the Potomac Center.

ii. All chemicals or cleaning products/equipment must be secured out of the pool area prior to use of the pool by the Potomac Center individuals.

d. Daily - Monitoring all equipment operation and promptly reporting any breakdowns or other problems to the Potomac Center Maintenance staff.

e. Daily - Checking strainer baskets and removing debris as necessary.

f. Daily - Examining pool water circulation pump strainer basket.

g. Daily - Maintaining the assigned area, including cleaning the pool and cleaning/mopping the pool deck and adjoining bathrooms.

h. Daily/Weekly - Running backwash on sand filter as needed.

i. Daily/Weekly - Vacuuming pool at least once per week.

j. Daily/Weekly - Tracking chemical stock and notifying the Potomac Center

Maintenance staff in advance when additional supplies are needed.

k. Daily/Weekly – Working with Potomac Center Rec Department staff to teach them how to test the pool on days/times that the lifeguard is not on duty.

8. The Lifeguard shall be responsible for providing any supplies/materials necessary to perform the required services, including but not limited to:

a. Uniform

b. Safety whistle

c. Extra Flotation device(s) – Potomac Center will provide one (1) and a back board

d. Towel

e. Equipment necessary for rescue (i.e. rescue tube, CPR mask, etc.)

i. At no time should any tools/equipment be handled by, or given to, any Potomac Center individual.

9. Prior to initiating services, the lifeguard shall be required to complete a self-study packet and competency tests about Potomac Center, to be provided by the facility.

a. This training should take approximately two (2) hours to complete.

b. The Lifeguard can complete this training off-site from their laptop/electronic device.

c. The Lifeguard must complete the competency tests until they receive a “passing” score as determined by the Contract Monitor.

d. Training is to be completed by the Lifeguard on their own time and at their own pace. There will be no compensation for time taken to complete the required training and/or competency tests.

10. If the Contract is awarded to an agency or group, a Lifeguard shall be designated to the Contract and shall not change without prior consent of the Center’s Contract Monitor. Any replacement Lifeguard shall have similar qualifications to the designated Lifeguard.

11. The Lifeguard must receive advance approval from the Contract Monitor for scheduled absences that interfere with or preclude the Lifeguard’s weekly hours at the Potomac Center.

12. The Lifeguard must adhere to the Potomac Center’s COVID-19/pandemic protocols at all times while on site, including but not limited to wearing appropriate medical personal protective equipment (PPE) and participating in COVID-19 testing as frequently as deemed necessary by Potomac Center.

a. During COVID-19 “outbreak” or “quarantine” events, and/or mid-high levels of COVID-19 transmission, there may be additional protocols required.

b. Prior to the scheduled service date(s), the Potomac Center will communicate any COVID-19 events that would affect the Lifeguard and/or their reporting procedure.

13. The Lifeguard shall check-in/sign in upon arrival and sign out upon departure.

a. The sign in/sign out sheets (“timesheets”) shall be used to assist in invoice verification.

b. The Lifeguard will be issued an identification badge that must be worn and appropriately displayed at all times while on campus.

14. The Lifeguard will be directed to a designated parking spot at the Activities Building where they will be directed to upon check-in. Parking location to be determined by the Potomac Center Security department.

a. The Lifeguard will be issued a temporary proxy access card for entry into the appropriate areas of the Activities Building. The Lifeguard will be responsible for the access card and must immediately report any loss or theft of the card to Potomac Center Security.

15. Use of personal electronic devices (laptops, tablets, cell phones) is prohibited during provision of services.

a. A copy of Potomac Center’s Contraband and Restricted Items Policy will be provided for reference upon contract award.

b. The Lifeguard should bring only the materials necessary to perform services (described in Item #8 above).

16. As a State of Maryland Property, smoking is prohibited on Potomac Center grounds.

17. The Potomac Center, or the residing Individuals, shall not be discussed with employees OR in the community, as this is HIPAA violation.

a. The Lifeguard shall be required to sign a Confidentiality Agreement.

18. Taking any photographs or videos inside of the campus or of the premises, individuals, or staff is prohibited.

19. Under no circumstances should any Individual be asked questions personal in nature (e.g.

why they are at the facility, case status, contact information, etc.).

20. The Lifeguard shall not provide the Individuals with any of their personal or business information such as home/business address, home/business telephone or cellular numbers, etc.

21. The Lifeguard may not give the Individuals gifts or any items not approved in advance by the Contract Monitor.

22. The Potomac Center will only pay for hours actually worked by the Lifeguard. The State does not guarantee a minimum number of service hours per week; during periods where the pool is deemed non-operational, the Lifeguard will be asked not to report to work.

V. MINIMUM QUALIFICATIONS AND MANDATORY REQUIREMENTS

The Bidder or Lifeguard assigned to this contract shall meet the following minimum requirements, verified with required documentation:

1. The Lifeguard shall be at least eighteen (18) years old with a valid Driver’s License.

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with its Bid a copy of the Lifeguard’s Driver’s License issued by the Department of Motor Vehicles (DMV).

2. The Lifeguard shall have at least two (2) years of experience providing Lifeguard services, preferably for the intellectually disabled and/or Dually-Diagnosed.

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with its Bid a current resume for the Lifeguard with at least three (3) references from the past five (5) years who can attest to the Lifeguard’s experience.

References must include name and contact information.

3. The Lifeguard shall possess a current/active Lifeguard Certification from a provider approved by the Maryland Department of Health (MDH).

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with its Bid a copy of the Lifeguard’s Certification issued by a provider approved by the Maryland Department of Health (MDH).

4. The Lifeguard shall possess a current/active certification as a Certified Pool Operator

(CPO).

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with its Bid a copy of the Lifeguard’s Certified Pool Operator (CPO) certification.

5. The Lifeguard shall possess a current/active certification in Adult First Aid, CPR, and

AED.

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with its Bid a copy of the Lifeguard’s current certification in Adult First Aid, CPR, and AED.

6. The Bidder, if an agency or group, shall be registered with the Maryland Department of Assessments and Taxation to do business in the State of Maryland, and have a status of Good Standing.

a. Required Documentation: As proof of meeting this qualification, the Bidder must provide a copy of documentation evidencing its registration with the Maryland Department of Assessments and Taxation.

7. The Bidder shall possess Commercial General Liability Insurance, which shall cover losses resulting from or arising out of Contractor action or inaction in the performance of the Contract by the Contractor, its agents, servants, employees, or subcontractors, with a limit of $1,000,000 per occurrence and $2,000,000 aggregate.

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with their bid their current Certificate of Insurance (COI).

8. The Bidder shall obtain, at their own expense, a criminal background check on the Lifeguard who shall be assigned to the contract. At a minimum, these checks must contain convictions and probation before judgement (PBJ) pleadings within the State of Maryland.

This check may be performed by a public or private entity.

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with its bid certification that the Lifeguard has completed the required criminal background check described above (prior to their assignment). A previously completed background check from within the last three (3) years will also satisfy this requirement.

i. The Bidder shall be responsible for ensuring that the assigned Lifeguard maintains security clearance to provide services for the Potomac Center during the life of the contract; should the Lifeguard be subject to any legal or criminal actions during the contract, the Bidder is responsible for notifying the Potomac Center immediately and providing a replacement candidate.

VI. eMARYLAND MARKETPLACE ADVANTAGE eMMA is an electronic commerce system administered by the Maryland Department of General Services. In order to receive a contract award, a vendor must be registered on eMMA.

Registration is free. Go to https://emaryland.buyspeed.com/bso/login.jsp, click on “Register” to begin the process, and then follow the prompts.

VII. BID SUBMISSION REQUIREMENTS

In accordance with COMAR 21.03.05, bids may be submitted electronically through electronic mail at Potomac.Procurement@maryland.gov or preferably through eMaryland Marketplace Advantage (eMMA). Bids must include:

• Completed Financial Form (Exhibit A),

• Signed Bid/Proposal Affidavit (Attachment A),

• Signed Conflict of Interest Affidavit and Disclosure (Attachment I), and

• All required documentation as specified in Section V, “Minimum Qualifications and

Mandatory Requirements)

• IF any addendums are later added to this solicitation, a signed Addendum

Acknowledgement Receipt shall be required as part of the bid submission package.

Bidders cannot submit multiple responses.

NO HARD-COPY SEALED BIDS DELIVERED VIA IN-PERSON, MAIL, DELIVERY

SERVICE OR COURRIER SERVICE WILL BE ACCEPTED.

NO FAX BIDS WILL BE ACCEPTED.

***BID DUE DATE AND TIME IS: Friday, June 5, 2026 BY 2:00PM EST.***

Late bids shall not be considered for award.

VIII. EVALUATION CRITERIA OF BID

The State will evaluate bids based on meeting the submission requirements, and the financial bid form itself. Failure to include ALL the mandatory submissions described in Section VIII shall deem your Bid non-responsive.

IX. BILLING

The contractor shall bill the Department on a monthly basis for the work performed the previous month. The total cost of work may not exceed $50,000 for the term of the contract.

https://emaryland.buyspeed.com/bso/login.jsp mailto:Potomac.Procurement@maryland.gov

All invoiced must be on the contractor’s letterhead, must be signed and dated, and must include the following:

• The contractor’s name and mailing address;

• The contractor’s Federal Tax Identification or Social Security Number;

• The State assigned Contract Control Number;

• The State assigned blanket purchase order number;

• The goods and services provided;

• The time period covered by the invoice;

• The amount of requested payment; and

• Documentation to support invoice requested amount.

X. AWARD

An award will be made to the responsible Bidder submitting a responsive Bid on the basis of the most advantageous offer to the State of Maryland, considering price and the evaluation criteria found in this solicitation. Vendors must first meet all of the mandatory requirements. Bids from vendors who do not meet all of the mandatory requirements will not be considered. The total cost of the resulting contract will not exceed $50,000.

XI. TIE-BIDS

Tie Bids will be decided pursuant to COMAR 21.05.02.14.

XII. CONTACT INFORMATION

A. Procurement Officer

Jessica Bradley, Procurement Officer Maryland Department of Health - Potomac Center/SETT 1380 Marshall Street Hagerstown, MD 21740 Email: JessicaM.Bradley@maryland.gov

B. Contract Monitor

Melissa Marino, Therapeutic Recreation Supervisor Maryland Department of Health - Potomac Center/SETT 1380 Marshall Street Hagerstown, MD 21740

All bids must be submitted either through eMMA or by e-mail at Potomac.Procurement@maryland.gov. Please do not submit bids directly to the Procurement Officer.

XIII. QUESTIONS

Any questions regarding this Invitation for Bid (IFB) should be submitted in writing via email to the Procurement Officer at JessicaM.Bradley@maryland.gov. Questions should be submitted prior to the bid due date and time, but no later than: Wednesday, June 3, 2026 by 2:00pm EST.

mailto:JessicaM.Bradley@maryland.gov mailto:Potomac.Procurement@maryland.gov mailto:JessicaM.Bradley@maryland.gov

Approved by:

Date:

Jessica Bradley, Procurement Officer

MINORITY BUSINESS ENTERPRISES ARE STRONGLY ENCOURAGED TO

RESPOND TO THIS SOLICITATION

6/1/2026

EXHIBIT A

FINANCIAL FORM

PROCUREMENT I.D. NUMBER: 26-MDHPC-09/eMMA# BPM057289 ISSUE DATE: June 1, 2026 TITLE: Part-Time Lifeguard Services for MDH Potomac Center

Offeror Information:

Vendor Name:

Federal Tax ID (FEIN):

Contact Person:

Address:

E-Mail:

Telephone:

Fax:

SBR Number: eMMA Number:

Signature Date

Vendor signature and date certifies that technical and price submissions are correct and that vendor agrees to perform all services stated in the Bid Board Solicitation.

Maryland Department of Health Line Item Budget*

Budget Period from 6/10/2026 _____to 6/9/2027 ____

BUDGET ITEM RATE PER

HOUR

One (1) year of Lifeguard services for Potomac Center:

twelve (12) hours per week plus fourteen (14) hours every other week = 676 total hours (12-14 hrs/week x 52 wks) (26 weeks @ 12 hours/week & 26 weeks @ 14 hours/week)

TOTAL COST (676 Hours x Hourly Rate)

* Include Budget Narrative on a separate page and attach it to the Financial Proposal Form. Budget Narrative must include full breakdown of costs for each line item.