IFB- Licensed_Physical_Therapist_for_MDH_Potomac_Center_and_SETT.pdf

BID BOARD NOTICE (IFB)

PROCUREMENT ID NUMBER: 22-MDHPC-17/ eMMA#BPM029540

ISSUE DATE: April 28, 2022

TITLE: Licensed Physical Therapist for MDH Potomac Center and Secure Evaluation & Therapeutic Treatment (SETT)

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL

PROCUREMENT REGULATIONS DESCRIBED IN COMAR 21.05.07.

I. SUMMARY STATEMENT

The Maryland Department of Health (MDH) is seeking a Licensed Physical Therapist to provide on-site services to Individuals with developmental disabilities who reside at the Potomac Center and Secure Evaluation & Therapeutic Treatment (SETT) facilities in Hagerstown, Maryland. The Potomac Center and SETT are residential care facilities for developmentally disabled adults who may have co-existing mental disorders; the Potomac Center has 62 licensed beds, and the SETT, which is a secure Forensic facility, has 32 licensed beds. All required services shall be provided in compliance with licensure, certification and accreditation standards, including but not limited to, the Intermediate Care Facilities for Individuals with Intellectually Disabled (ICF/ID) standards of the Office of Health Care Quality (OHCQ), Maryland Department of Health and Mental Hygiene, as well as all applicable Maryland and Federal Laws and regulations governing Physical Therapists.

II. BACKGROUND

The goal of the Potomac Center is to promote personal growth and productivity by enhancing each individual’s skills and decreasing or eliminating maladaptive or socially unacceptable behaviors to facilitate movement to the most integrated, least restrictive setting. This program focuses on using therapeutic interventions to empower residents as they learn the skills they need to successfully return to community living. The SETT program provides assistance as Individuals who are court-ordered to the facility resolve their court involvement and work toward transitioning to a less restricted environment. The SETT utilizes active treatment as well as providing evaluation, assessment and competency attainment education

Both facilities serve adults who are at least 18 years old and residents of the state of Maryland.

The Potomac Center and SETT provide active therapeutic treatment in a supportive environment for individuals with Intellectual Disabilities who are deemed to need a higher level of care than the community is able to provide.

III. CONTRACT TERM

A single contract will be awarded to the Offeror that best meets the needs of the evaluation criteria. The anticipated term of the contract resulting from this solicitation will begin on May 18, 2022 and conclude after May 31, 2024 (2 year contract term).

IV. SCOPE OF WORK

The Bidder or Physical Therapist assigned to this contract shall:

• Provide on-site, one-on-one Physical Therapy services to the Individuals residing at the Potomac Center and SETT, located at 1380 Marshall Street, Hagerstown, MD 2170 for a contract term of two years.

o Physical Therapist must be comfortable working with individuals who have intellectual disabilities (including dual diagnosis/co-existing mental disorders), who are court ordered to the facility and may experience behavioral challenges.

• Provide Physical Therapy services for up to two (2) days per week and an average of two

(2) hours per day. Two year contract term = 104 weeks x avg. 4 hours/week = approximately 416 total contract hours.

• The Physical Therapist shall set his or her own weekly schedule to be approved by the Contract Monitor. Services may be provided Sunday through Saturday, including official State of Maryland Holidays, between the hours of 7:00am – 9:00pm. All scheduled work hours must be approved, in advance, by the Potomac Center/Contract Monitor:

o Preferred hours are 3:00pm to 5:00 pm.

o The Center may request a Physical Therapist to work fewer or more hours in a specific week.

o The Physical Therapist must sign in upon arrival and sign out prior to departure from the facility.

• The Physical Therapist assigned to this contract shall complete at least five (5) days, forty

(40) hours, of orientation training provided by Potomac Center prior to assuming the role.

This includes four (4) days of MANDT (Preventing, De-escalating, Intervening) Training, CPR, First Aid, policies and overview of rules and regulations of Potomac Center/SETT.

Completion of this training is required in order for the Physical Therapist to begin working.

o Orientation and MANDT training shall be full, eight (8) hour days, and may be scheduled for dates/times outside the PT’s negotiated "working" schedule.

o Physical Therapist must be prepared to attend the following scheduled training when the contract initiates (dates and times are NOT flexible):

Wednesday, May 18, 2022, 8:00am - 4:30pm Thursday, May 19, 2022, 8:00am - 4:30pm Friday, May 20, 2022, 8:00am - 4:30pm Monday, May 23, 2022, 8:00am - 4:30pm Tuesday, May 31, 2022, 8:00am - 4:30pm o The Physical Therapist assigned to the Contract shall have certified CPR and First Aid Training as certified by the American Red Cross and shall keep this certification current throughout the life of the Contract.

• The Physical Therapist’s services shall include, but not be limited to:

o The Physical Therapist shall professionally supervise, direct, instruct, and provide programmatic input to the Potomac Center’s Physical Therapy Assistant.

o Every sixty (60) calendar days, the Physical Therapist shall assess treatment performed by the Physical Therapy Assistant, reevaluate the Individual’s program and document the treatment program. “Reevaluate” means a measurement of progress, or lack of it, based on comparisons of tests, measurements, and assessments with previous evaluations or reevaluations. Documentation of all treatment and establishment of appropriate follow-up and/or discharge planning may be recorded by the Physical Therapy Assistant.

o When needed, the Potomac Center may require the Physical Therapist to attend Interdisciplinary Team meeting(s) to discuss an individual’s needs, progress, and/or recommendation of treatment. The Potomac Center will pay the hourly rate bid on this contract for such meetings.

• If the Contract is awarded to an agency or group, a Physical Therapist shall be designated to the Contract and shall not change without prior consent of the Center’s Contract Monitor. Any replacement therapist shall have similar qualifications to the designated therapist. The Physical Therapist must receive advance approval from the Contract Monitor for vacation and sick time that interfere with or preclude the Physical Therapist’s weekly hours at the Potomac Center.

V. MINIMUM QUALIFICATIONS AND MANDATORY REQUIREMENTS

The Bidder or Physical Therapist assigned to this contract shall meet the following minimum requirements, verified with required documentation:

• Shall have at least one (1) year of experience providing Physical Therapy Services for the intellectually disabled and/or Dually-Diagnosed. As proof of meeting this requirement, the Bidder must provide with its Bid three (3) references from the past five years showing the Physical Therapist’s experience working the intellectually disabled and/or dually-diagnosed.

• Shall be licensed by and in good standing with the Maryland State Board of Physical Therapy Examiners (MDBPTE). As proof of meeting this requirement, the Bidder must provide with its Bid a copy of the Physical Therapist’s current license issued by the

MDBPTE.

o The Physical Therapist must maintain an active State of Maryland Physical Therapy license throughout the duration of the Contract.

• The bidder, if an agency or group, shall be registered with the Maryland Department of Assessments and Taxation to do business in the State of Maryland, and have a status of Good Standing. As proof of meeting this qualification, the Bidder must provide a copy of documentation evidencing its registration with the Maryland Department of Assessments and Taxation.

• Before working (including training):

o Must provide a negative COVID-19 test result from the past 7 days, along with proof of full COVID-19 vaccination status.

The Bidder or Physical Therapist assigned to this contract must be fully vaccinated against COVID-19, must wear PPE at all times during working hours (or if facility guidelines change, will follow updated PPE directives provided by the facility), and will be required to participate in COVID-19 testing on-site monthly (or more frequently, if appropriate).

o Must have background check completed and returned to the Potomac Center prior to start date.

o A copy of the Bidder’s required Commercial General Liability Insurance certificate, which shall cover losses resulting from or arising out of Contractor action or inaction in the performance of the Contract by the Contractor, its agents, servants, employees, or subcontractors, with a limit of $1,000,000 per occurrence and $2,000,000 aggregate, must be provided upon contract award.

VI. eMARYLAND MARKETPLACE ADVANTAGE eMMA is an electronic commerce system administered by the Maryland Department of General Services. In order to receive a contract award, a vendor must be registered on eMMA.

Registration is free. Go to https://emaryland.buyspeed.com/bso/login.jsp, click on “Register” to begin the process, and then follow the prompts.

VII. BID SUBMISSION REQUIREMENTS

In accordance with COMAR 21.03.05, bids may be submitted electronically through electronic mail at Potomac.Procurement@maryland.gov or preferably through eMaryland Marketplace Advantage (eMMA). Bids must include:

• Completed Financial Form (Exhibit A),

• Signed Bid/Proposal Affidavit (Attachment C),

• Signed Conflict of Interest Affidavit and Disclosure (Attachment H), and

• All required documentation as specified in Section V, “Minimum Qualifications and

Mandatory Requirements)

• IF any addendums are later added to this solicitation, a signed Addendum

Acknowledgement Receipt shall be required as part of the bid submission package.

Bidders cannot submit multiple responses.

NO HARD-COPY SEALED BIDS DELIVERED VIA IN-PERSON, MAIL, DELIVERY

SERVICE OR COURRIER SERVICE WILL BE ACCEPTED.

NO FAX BIDS WILL BE ACCEPTED.

***BID DUE DATE AND TIME IS: Wednesday, May 11, 2022 BY 2:00PM EST.***

Late bids shall not be considered for award.

https://emaryland.buyspeed.com/bso/login.jsp mailto:Potomac.Procurement@maryland.gov

VIII. EVALUATION CRITERIA OF BID

The State will evaluate bids based on meeting the submission requirements, and the financial bid form itself. Failure to include ALL the mandatory submissions described in Section VIII shall deem your Bid non-responsive.

IX. BILLING

The contractor shall bill the Department on a monthly basis for the work performed the previous month. The total cost of work may not exceed $50,000 for the term of the contract.

All invoiced must be on the contractor’s letterhead, must be signed and dated, and must include the following:

• The contractor’s name and mailing address;

• The contractor’s Federal Tax Identification or Social Security Number;

• The State assigned Contract Control Number;

• The State assigned blanket purchase order number;

• The goods and services provided;

• The time period covered by the invoice;

• The amount of requested payment; and

• Documentation to support invoice requested amount.

X. AWARD

An award will be made to the responsible Bidder submitting a responsive Bid on the basis of the most advantageous offer to the State of Maryland, considering price and the evaluation criteria found in this solicitation. Vendors must first meet all of the mandatory requirements. Bids from vendors who do not meet all of the mandatory requirements will not be considered. The total cost of the resulting contract will not exceed $50,000.

XI. TIE-BIDS

Tie Bids will be decided pursuant to COMAR 21.05.02.14.

XII. CONTACT INFORMATION

A. Procurement Officer

Jessica Bradley, Procurement Officer Maryland Department of Health Potomac Center/SETT 1380 Marshall Street Hagerstown, MD 21740 Office: 240-313-3510 Email: JessicaM.Bradley@maryland.gov mailto:JessicaM.Bradley@maryland.gov

B. Contract Monitor

DeLaura White, MSN, RN Director of Nursing Maryland Department of Health Potomac Center/SETT 1380 Marshall Street Hagerstown, MD 21740 Office: 240-313-3523 Email: DeLaura.White@maryland.gov

All bids must be submitted either through e-mail at Potomac.Procurement@maryland.gov or via the eMaryland Marketplace Advantage (eMMA). Please do not submit bids directly to the Procurement Officer or Contract Monitor.

Approved by:

Date:

Jessica Bradley, Procurement Officer

MINORITY BUSINESS ENTERPRISES ARE STRONGLY ENCOURAGED TO

RESPOND TO THIS SOLICITATION

mailto:DeLaura.White@maryland.gov mailto:Potomac.Procurement@maryland.gov

EXHIBIT A

FINANCIAL FORM

PROCUREMENT I.D. NUMBER: 22-MDHPC-17/eMMA# BPM029540 ISSUE DATE: April 28, 2022 TITLE: Licensed Physical Therapist for MDH Potomac Center and Secure Evaluation & Therapeutic Treatment (SETT)

Offeror Information:

Vendor Name:

Federal Tax ID (FEIN):

Contact Person:

Address:

E-Mail:

Telephone:

Fax:

SBR Number: eMMA Number:

Signature Date

Vendor signature and date certifies that technical and price submissions are correct and that vendor agrees to perform all services stated in the Bid Board Solicitation.

Maryland Department of Health/DDA Line Item Budget*

Budget Period from 5/18/2022 to 5/31/2024

BUDGET ITEM PRICE

Provide on-site, one-on-one Physical Therapy services to the intellectually disabled Individuals residing at the Potomac Center and SETT. Provide Physical Therapy services for up to two (2) days per week and an average of two (2) hours per day.

Two (2) year contract term = 104 weeks x Avg. 4 hours/week = approximately 416 total contract hours.

TOTAL COST $

* Include Budget Narrative on a separate page and attach it to the Financial Proposal Form. Budget Narrative must include full breakdown of costs for each line item