IFB - Johnson Court Community Center Renovation.pdf

INVITATION FOR BID

Issue Date: May 13, 2026

Title: Johnson Court Community Center Renovation

RFP Number: BH-1480.CN.JCCommunityCenterRenov.02.0526

Issuing Authority: Beyond Housing 120 Hope Lane Bristol, VA 24201

Period of Contract: One hundred and twenty (120) Consecutive Calendar Days

Pre-bid Conference: May 27, 2026, at 2:00 p.m.

at Beyond Housing

Comments on specifications: June 3, 2026, by 4:00 p.m. in writing to:

Kris Littreal, BH, 120 Hope Lane Bristol, VA 24201 Email: klittreal@beyondhsg.com

Proposals Received Until: June 10, 2026, 3:00 p.m. local prevailing time Beyond Housing 120 Hope Lane Bristol, Virginia 24201

AnnaDanilova Cross-Out

INVITATION FOR BIDS

The Beyond Housing will accept sealed BIDS from qualified, licensed firms to provide general construction services for the Johnson Court Community Center Renovation Project located at 144 Birch St, Bristol, Virginia 24201. This project is an Early Action Activity under the U.S. Department of Housing and Urban Development (HUD) Choice Neighborhoods Planning Grant program. The purpose of this renovation is to repurpose this underutilized building into a dedicated neighborhood children’s center that will provide structured, engaging activities for youth. The project also includes resurfacing and lighting the adjacent basketball court and upgrading the playground. Bids will be received until 3:00 p.m., local prevailing time, on June 10, 2026, at Beyond Housing, Training Room, 120 Hope Lane, Bristol, VA 24201, and then at said office publicly opened and read aloud.

The Bidder shall furnish all labor and materials including but not limited to all building materials, miscellaneous materials, superintendence, labor, equipment, transportation, and shall execute, construct, and finish the Project, in an expeditious, substantial and workmanlike manner to the satisfaction and acceptance of the Beyond Housing.

A non-mandatory pre-bid conference will be held on May 27, 2026, at 2:00 p.m.

Prospective bidders will meet the Owner at Beyond Housing, Training Room, 120 Hope Lane, Bristol, Virginia.

The CONTRACT DOCUMENTS may be examined at the Beyond Housing, 120 Hope Lane, Bristol, Virginia 24201 beginning May 14, 2026.

Comments on specifications or other provisions in this Invitation to Bid may be submitted in writing by 4:00 pm., June 3, 2026, to Kris Littreal, Facilities Director, Beyond Housing, 120 Hope Lane, Bristol, Virginia 24201 or fax (276) 642-2009.

BIDDERS are required to comply with all applicable state and local governments licensing and permit requirements as they may apply to this work. All sub-contractors of the successful bidder shall comply with this requirement as well.

If the Bid is in the amount of $10,000 or more, the BIDDER and its SUB-CONTRACTORS must comply with the provisions of Executive Orders 11246 and 11375, which prohibit discrimination in employment regarding race, creed, color, sex, or national origin. Bidders must certify that they do not, and will not, maintain or provide for their employees any facilities that are segregated on a basis of race, color, creed, or national origin.

The work to be performed under this contract is on a project assisted under a program with direct financial assistance from the United States Department of Housing and Urban Development and is subject to the requirements of the Section 3 clause of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. The parties of this contract will comply with the provisions of said Section 3 clause and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in Title 24 of the Code of Federal Regulations. Compliance with the provisions for Equal Employment Opportunity and with the Davis-Bacon wage decision is required on this project.

The Beyond Housing reserves the right to reject any or all bids and to waive any informality in bids received whenever such rejection or waiver is in the best interest of Beyond Housing.

Beyond Housing

Lisa R. Porter Executive Director

INSTRUCTIONS TO BIDDERS

1. A pre-bid meeting will be held on May 27 2026, at 2:00 p.m. at Beyond Housing office located at 120 Hope Lane, Bristol, Va. All prospective bidders are urged to attend. Non-attendance on the part of the bidder shall not relieve the bidders of any responsibility for adherence to any of the provisions of this proposal.

2. Comments on specifications or other provisions in this invitation to bid may be submitted in writing before 4:00 p.m., June 3, 2026, to Kris Littreal, Beyond Housing, 120 Hope Lane, Bristol, VA 24201, email klittreal@beyondhsg.com, or Fax 276-642-2009. The sender is responsible for confirming receipt of email by BH.

3. The bidder’s response must be submitted with original signature on ALL forms requiring signatures in a sealed envelope.

The IFB Number: BH-1480.CN.JCCommunityCenter Renov. 02.0526 (BH and Bidder’s company name shall be shown on the top left corner of the envelope.

All bids submitted must be addressed to Kris Littreal, Beyond Housing,120 Hope Lane, Bristol, VA 24201. Response must be received by June 10, 2026, 3:00 p.m. local prevailing time.

4. The bid must be received by Beyond Housing by the date and time shown on the (IFB) document. The IFB forms must be completely filled out as instructed and must be signed in BLUE ink. A completed Proposal Form (Attachment A), shall be submitted with the Proposal.

5. Submit evidence that the firm is currently covered by insurance and has a City of Bristol, Virginia business license or certification will be acquired if successful low proposer.

Please read this and all other sections carefully for further instructions.

No-Bid Response: If you do not wish to bid on this solicitation, return this page only via fax

(276) 642-2009 or mail, after completing the information below.

Vendor Name: ________________________ Phone/Fax: ___________________________

Address: __________________________________________________________________

Reason for No-Bid: __________________________________________________________

Do you wish to remain on the Bidder List for the service? YES _______ NO ___________

TABLE OF CONTENTS

1. PURPOSE 6

2. SCOPE OF WORK 6-8

3. GENERAL TERMS AND CONDITIONS 9-14

4. SPECIAL TERMS AND CONDITION 15

5. SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 16

6. ATTACHMENT “A” BID FORM 17

7. EXHIBIT “A” WAGE DETERMINATION RATES, FORM WH-347 WITH 18-29

INSTRUCTIONS, HUD 5282 AND DAVIS BACON JOB

8. EXHIBIT “B” SITE MAP 30

9. EXHIBIT “C” HUD 5369 31-35

10. EXHIBIT “D” HUD 5369-A 36-39

11. EXHIBIT “E” – HUD 5370-EZ 40-47

12. FORMS 48-68

13. DRAWINGS 69-72

Invitation for Bids Page 6 Johnson Court Community Center Renovation

SCOPE OF WORK

The Contractor shall furnish all labor, materials, equipment, tools, and supervision necessary to complete the following scope of work. All work shall conform to applicable building codes, OSHA safety requirements, local permit requirements, and industry standards.

4.1 INTERIOR BUILDING RENOVATION

4.1.1 Flooring

• Remove all existing flooring throughout the building interior.

• Finish exposed concrete floors to a smooth, sealed finish (approximately 1,800 SF / 20

CSF).

• Install cove base throughout renovated areas (approximately 360 LF).

4.1.2 Ceilings

• Replace all stained ceiling tiles (approximately 80 SF).

• Remove existing divider wall ceiling track (approximately 22 LF).

• Remove existing block wing wall (approximately 100 SF) and repair ceiling above with metal channel framing as needed (approximately 0.24 CSF).

• Install decorative faux ceiling beams (4”x10”, approximately 30 LF) and wrap in drywall

(approximately 60 SF).

4.1.3 Walls

• Repair bathroom drywall as needed (5/8” drywall, approximately 8 SF).

• Window trim and casing repair (2 locations).

4.1.3(A) SEPARATELY PRICED ALTERNATE – Interior Wall Painting Bidders shall provide a separate lump sum price for painting all non-bathroom interior walls (approximately 3,541 SF, 2 coats, contractor grade latex paint, color(s) selected by Beyond Housing). This item will be evaluated independently and may be added to or excluded from the contract award at Beyond Housing’s discretion.

PURPOSE.

The purpose of this Invitation for Bid (“IFB”) is to is to repurpose this underutilized building into a dedicated neighborhood children's center that will provide structured, engaging activities for youth. The building locates at 144 Birch St, Bristol, VA 24201. It has approximately 1,800 square feet of interior space, a small kitchenette, three bathrooms, a small outdoor playground for young children, a half-size basketball court, and shared yard. The project will also include resurfacing and lightning the adjacent basketball court and upgrading the playground. The Project time is 120 calendar days from contract execution to final completion.

Invitation for Bids Page 7 Johnson Court Community Center Renovation

4.2 BATHROOM RENOVATION (THREE BATHROOMS)

All three bathrooms shall be renovated. The Contractor shall complete the following scope of bathroom improvements:

• Install new Sloan flush valve assembly for existing commodes, or approved equal (5 units).

• Install new contractor-grade showerhead in existing shower (1 unit).

• Paint all bathroom walls with epoxy water-based paint (approximately 1,274 SF).

4.3 KITCHEN / KITCHENETTE EXPANSION AND RENOVATION

The existing kitchenette shall be expanded and renovated into a functional community kitchen space. All cabinet installation shall be per manufacturer specifications and applicable building codes.

4.3.1 Cabinetry – Base Cabinets

• Install 36” left corner base cabinet (1 unit).

• Install 15” 3-drawer base cabinet (1 unit).

• Install 30” sink base cabinet (1 unit).

• Install 21” 3-drawer base cabinet (1 unit).

• Install 21” single drawer base cabinet (1 unit).

• Install 18” 3-drawer base cabinet (1 unit).

• Install 42” base cabinet (2 units).

• Install 36” right corner cabinet (1 unit).

4.3.2 Cabinetry – Wall Cabinets

• Install 30” blind corner wall cabinet (1 unit).

• Install 36” wall cabinet (1 unit).

• Install 30” wall cabinet (1 unit).

• Install 21” wall cabinet (1 unit).

• Install 33”x90” oven cabinet (1 unit).

• Remove and install new 2x4 dimmable LED light fixtures throughout the building interior (31 fixtures).

• Clean and paint existing HVAC ceiling grilles (11 units).

• Remove and relocate 20-amp light switches as required by renovation (3 locations).

• Install new romex wiring for relocated light switches (approximately 0.2 CLF).

• Replace all light switches in the building with 20-amp light switches (11 units).

• Install 20-amp electrical duplex receptacles in ceiling (2 units).

• Install electrical boxes in ceiling (2 units).

• Install romex for ceiling outlets (approximately 0.4 CLF).

4.1.4 Lighting and Electrical

Invitation for Bids Page 8 Johnson Court Community Center Renovation

• Install 30” under-cabinet range hood/ventilation unit: Broan-NuTone Model BQDD130SS, or approved equal. Ducted installation required (1 unit).

• Install romex wiring for drop-in induction cooktop (approximately 0.45 CLF).

• Install 30” induction drop-in cooking surface: Frigidaire Model FPIC3077RF, or approved equal (1 unit).

• Install 30” double wall oven: Frigidaire Model FFET3026TS, or approved equal (1 unit).

4.4 EXTERIOR – BASKETBALL COURT

• Resurface existing half-court asphalt surface (approximately 3,500 SF / 3.5 MSF). All cracks and uneven areas shall be repaired prior to surfacing. Standard half-court lines shall be painted using 100% acrylic traffic paint upon completion.

• Repaint existing basketball backboard with epoxy coating, both sides (approximately 32

SF).

• Replace existing basketball rim and net with heavy-duty breakaway rim and net assembly (1 unit).

• Install two (2) 250-watt LED pole light fixtures on new poles to illuminate the basketball court, connected to a timer control system.

• Install all associated wiring, conduit, and timer controls for court lighting (1 complete installation).

• Install two (2) permanent exterior benches on the court perimeter (heavy-duty, vandal-resistant, commercial grade, approximately 6’ length each).

4.5 EXTERIOR – PLAYGROUND

• Remove two (2) existing spring riders from the playground area safely and dispose of off-site.

4.3.5 Appliances and Ventilation

• Install granite surface countertop (approximately 22 LF).

• Install decorative tin-type backsplash panels (approximately 51 SF).

4.3.4 Countertops and Backsplash

• Install filler strips (approximately 15 LF).

• Install toekick (approximately 50 LF).

• Install flat scribe molding (approximately 16 LF).

• Install outside corner molding (approximately 8 LF).

• Install cabinet panels (approximately 64 SF).

• Install cabinet hardware – knobs/pulls (40 units).

4.3.3 Cabinet Trim and Accessories

Invitation for Bids Page 9 Johnson Court Community Center Renovation

GENERAL TERMS AND CONDITIONS

3.1 PROCUREMENT POLICY: This solicitation is subject to the provisions of the BH Procurement Policy, Virginia Public Procurement Act, Federal Procurement 2 CFR § 200.317 et. seq.; and the HUD Procurement Handbook and any revisions thereto, which are hereby incorporated into the contract in their entirety. A copy of the BH manual is normally available for review at 120 Hope Lane, Bristol, Virginia, in the reception area. A copy of the HUD Handbook, Handbook 7460.8 REV-3, can be obtained from the US Department of Housing and Urban Development.

3.2 APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia. Any litigation with respect thereto shall be brought in the courts of Virginia. The Contractor shall comply with all applicable Federal, state and local laws, rules and regulations.

3.3 ANTI-DISCRIMINATION: By submitting their bids, bidders certify to BH that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as Americans with Disabilities Act.

In every contract over $10,000, the provisions of 1 and 2 below apply:

A. During the performance of this contract, the Contractor agrees as follows:

1. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, or disabilities, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

2. The Contractor, in all solicitation or advertising for employees placed by or on behalf of the Contractor, will state that said contractor is an equal opportunity employer.

3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements.

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B. The Contractor will include the provisions of A. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

3.4 ETHICS IN PUBLIC CONTRACTING: By submitting their bids, bidders certify that their bids are made without collusion or fraud and that they have not offered or received kickbacks or inducements from any other bidders, supplier, manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

3.5 IMMIGRATION REFORM & CONTROL ACT OF 1986: By submitting

their bids, bidders certify that they do not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform & Control Act of 1986.

3.6 DEBARMENT STATUS: By submitting their bids, bidders certify that the Contractor and subcontractor are not currently debarred by the Commonwealth of Virginia or by the federal government from submitting bids on contracts for the type of goods and/or services covered by this solicitation, nor are they an agent of any person or entity that is currently so debarred.

3.7 STATE CORPORATION COMMISSIN NUMBER: Any offeror organized or authorized to transact business in the Commonwealth pursuant to Title

13.1 (stock corporations, nonstick corporations, cooperative associations, automobile clubs, professional corporations, industrial development corporations, limited liability companies, professional limited liability companies, and business trusts) or Title 50 (partnerships and limited partnerships) is required to include in its proposal the identification number issued to it by the State Corporation Commission. Any offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its proposal a statement describing why the offeror is not required to be so authorized. See VA Code 2.2-4311.2(B).

3.8 MANDATORY USE OF FORMS AND TERMS: Failure to submit a bid on the official form(s) provided for that bid may be a cause for rejection of the bid. Modification or additions to any portion of the IFB may be cause for rejection of the bid; however, BH reserves the right to decide on a case-by-case basis, in its sole discretion, whether to reject such a bid as non-

Invitation for Bids Page 11 Johnson Court Community Center Renovation responsive or non-responsible. As a precondition to its acceptance, BH may, in its sole discretion, request that the bidder withdraw or modify non-responsive/responsible portions of a bid which do not affect quality, quantity, price or delivery. No modification of or addition to the provisions of the contract shall be effective unless reduced to writing and signed by the parties.

3.9 PAYMENT:

A. To Prime Contractor:

1. Invoices for items ordered, delivered and accepted or for services provided shall be submitted by the Contractor directly to the payment address shown on the purchase order/contract. All invoices shall show the contract number and/or purchase order number; social security number (for individual contractors) or the Federal Employer Identification Number (for proprietorships, partnerships and corporations). Payment terms are net 30 days from receipt of invoice.

2. Any payment terms requiring payment in less than thirty (30) days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last.

3. All goods or services provided under this contract or purchase orders, that are to be paid for with public funds, shall be billed by the Contractor at the contract price.

4. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by mail, or the date of offset proceedings. Hand delivery of payment may also be considered payment date.

B. To Subcontractors:

1. A Contractor awarded a contract under this solicitation is hereby obligated to take one of the two following actions within seven (7) days after receipt of amounts paid to the contractor by BH for work performed by the subcontractor under the contract:

a. Pay the subcontractor(s) for the proportionate share of the total payment received from BH attributable to the work performed by the subcontractor(s) under the contract or:

Invitation for Bids Page 12 Johnson Court Community Center Renovation

b. Notify BH and the subcontractor(s) in writing, of the Contractor’s intention to withhold the subcontractor’s payment and the reason.

c. The Contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise provided under the terms of the contract) on all amounts owed by the Contractor that remain unpaid seven (7) days following receipt of payment from BH, except for amounts withheld as stated above. The date of mailing of any payment by US Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier Contractor performing under the primary contract. A Contractor’s obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of BH.

3.10 QUALIFICATIONS OF BIDDERS: BH may make such reasonable

investigations as deemed proper and necessary to determine the ability of the bidder to perform the services and the bidder shall furnish to BH all such information and data for this purpose as may be requested. BH reserves the right to inspect bidder’s physical facilities prior to award to satisfy questions regarding the bidder’s capabilities. BH further reserves the right to reject any bids if the evidence submitted by, or investigations of, such bidders fail to satisfy BH that such bidder is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.

3.11 SECTION 3: If it is determined that the contract to be awarded hereunder would be covered by Section 3 (see Attachment “C”), the contract shall contain the “Section 3 clause” as required by 24 CFR § 135.38.

Contractor may be required to submit a BH Section 3 Report Form during the performance of the contract for purposes of reporting compliance with Section 3 requirements.

3.12 TESTING & INSPECTION: BH reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to specifications.

3.13 ASSIGNMENT OF CONTRACT: A contract shall not be assignable to a subcontractor by the Contractor in whole or in part without the written consent of BH.

3.14 CHANGES TO THE CONTRACT: Changes can be made to the contract in any of the following ways:

Invitation for Bids Page 13 Johnson Court Community Center Renovation

A. The parties may agree in writing to modify the scope of the contract.

An increase or decrease in the price of the contract resulting from such modification shall be agreed to by both parties as a part of their written agreement to modify the scope of the contract.

B. BH may order changes within the general scope of the contract at any time by written notice to the Contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed, the method of packing or shipping and the place of delivery and installation. The Contractor shall comply with the notice upon receipt. The Contractor shall be compensated for any additional costs incurred as a result of such order and shall give BH a credit for any savings. Said compensation shall be determined by one of the following methods:

1. By mutual agreement between the parties in writing; or

2. By agreeing upon a service call price set forth in the contract, if the work to be done can be expressed in service calls, and the Contractor accounts for the number of service calls of work performed, subject to BH’s right to audit the Contractor’s records and/or to determine the correct number of service calls independently;

3.15 DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, BH, after due oral or written notice, may procure them from other sources and hold the Contractor responsible for any resulting and additional purchase and administrative costs. This remedy shall be in addition to any other remedies which BH may have.

3.16 INSURANCE: By signing and submitting a bid under this solicitation, the bidder certifies that if awarded the contract, it will have the following insurance coverage at the time the contract is awarded and will provide proof of insurance coverage to BH. All insurance policies shall name BH as a Certificate Holder. The bidder certifies that the Contractor and any subcontractors will maintain these insurance coverage’s during the entire term of the contract and that all insurance coverage will be provided by insurance companies authorized to sell insurance under the auspices of the Virginia State Corporation Commission, Bureau of Insurance.

Insurance coverages and limits required are as follows:

A. Worker’s Compensation – Required for all contractor/subcontractors, regardless of the number of employees. The workers’ compensation insurance will be limits as mandated by the State of Virginia.

Invitation for Bids Page 14 Johnson Court Community Center Renovation

B. Commercial General Liability - $1,000,000 combined single limit.

C. Automobile Liability - $1,000,000 – combined single limit.

D. The Contractor shall be required to provide Umbrella Excess Liability in the amount of $1,000,000.00 over primary insurance.

3.17 DRUG FREE WORKPLACE: If this contract is over $10,0000.00 during the performance of this contract, the Contractor agrees to (i) provide a drug-free workplace, as defined in the BH Procurement Policy, for the Contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor’s workplace and specifying the actions that will be taken against employees for violation of such prohibition; (iii) state on all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provision will be binding upon each subcontractor or vendor.

3.18 PRECEDENCE OF TERMS: Paragraphs 3.1 through 3.17 of these General Terms and Conditions shall apply in all instances. In the event there is conflict between any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and Conditions shall apply.

3.19 SMOKE-FREE/TOBACCO-FREE PROPERTY: BH is a smoke-

free/tobacco-free work environment. Therefore, smoking and use of other tobacco products in and around Authority-owned buildings, occupied facilities or property is strictly prohibited. Smoking and use of other tobacco products is prohibited inside and within a twenty (20) foot perimeter on the exterior of all Authority-owned buildings, vehicles, and occupied facilities. Smoking means inhaling, exhaling, burning or carrying any lighted smoking equipment for tobacco. Other tobacco products include but are not limited to “chewing tobacco,” “snuff,” “dipping,” “electronic cigarettes,” and similar products.

Invitation for Bids Page 15 Johnson Court Community Center Renovation

SPECIAL TERMS AND CONDITIONS

4.1 AWARD: An award will be made to the lowest responsive and responsible bidder. Evaluation will be based on net prices. Unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. BH reserves the right to reject any and all bids in whole or in part, to waive any informality and to delete items prior to making an award.

4.2 AUDIT: The Contractor shall retain all books, records and other documents relative to this contract for five (5) years after final payment, or until audited by BH, whichever is sooner. BH, its authorized agents, or HUD auditors shall have full access to the right to examine any of said materials during said period.

4.3 AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that BH shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

4.4 BID ACCEPTANCE PERIOD: Any Bid response to this solicitation shall be valid for sixty (60) days. At the end of sixty (60) days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time, it remains in effect until an award is made or the solicitation is canceled.

4.5 CANCELLATION OF CONTRACT: BH reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon written notice to Contractor. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

4.6 WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to BH’s satisfaction at the Contractor’s expense.

4.7 CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By the

Contractor’s signature on this solicitation, the contractor certifies that the firm/individual and/or subcontractor is properly licensed for providing the services, as specified, in Virginia.

Invitation for Bids Page 16 Johnson Court Community Center Renovation

Supplementary Instructions to Bidders

5.1 These Supplementary Instructions to Bidders amend or supplement the Standard Instructions to Bidders of the Services Contract and other provisions of the Contract Documents are indicated below. All provisions which are not so amended or supplemented remain in full force and effect.

A. Time:

1. Within five (5) business days of Bid Opening.

B. Who:

1. Apparent Low Bidder

C. Requirements:

1. List all key personnel of the Bidder, including their duties, responsibilities, and prior experience on similar projects.

2. List all subcontractors: include which portion of the work they will be responsible for, Contracting license number, key personnel with brief prior experience on similar projects.

Invitation for Bids Page 17 Johnson Court Community Center Renovation

JOHNSON COURT COMMUNITY CENTER RENOVATIONS

ATTACHMENT “A” PRICING SCHEDULE

The work to be performed by the Contractor shall include, but be not limited to, the supplying of all labor, supplies, equipment, tools and any services, accessories and procedures necessary to perform under these specifications:

All work per the specifications of the IFB.

TOTAL PRICE: _____________________________________________________

AUTHORIZING SIGNATURE: _________________________________________

DATE: ________________________

Name and Address of Firm

Authorizing Signature: _______________________________________________ Signature also certifies they are authorized to comment and bid/provide proposals

Print Name: _______________________________________________________

TITLE: ___________________________________________________________

Email: ____________________________ Date: _________________________

Signature also certifies they are authorized to comment and bid/provide proposals

Subscribed and sworn to before me

This ___________________________ day of _______________________, 2026

(Notary Public)

My Commission expires ________________________, ___________________.

The City of Bristol, Virginia:

Contractor Name______________________________________

City of Bristol, Virginia License #_______________Type__________

Subcontractor Name___________________________________

City of Bristol, Virginia License #________________Type_________

"General Decision Number: VA20260177 01/16/2026

Superseded General Decision Number: VA20250177

State: Virginia

Construction Type: Building

Counties: Scott and Washington Counties in Virginia.

Includes the independent city of Bristol*

BUILDING CONSTRUCTION PROJECTS (does not include single family homes or apartments up to and including 4 stories).

Modification Number Publication Date 0 01/02/2026 1 01/16/2026

ASBE0024-006 10/01/2024

Rates Fringes

ASBESTOS WORKER/HEAT & FROST

INSULATOR - MECHANICAL (Duct, Pipe & Mechanical System Insulation)......................$ 40.77 20.17+a

a. PAID HOLIDAYS: New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day,the day after Thanksgiving and Christmas Day provided the employee works the regular work day before and after the paid holiday.

BOIL0045-003 01/01/2025

Rates Fringes

BOILERMAKER......................$ 38.97 27.39

ENGI0147-019 06/01/2025

Rates Fringes

POWER EQUIPMENT OPERATOR

Cranes 90 tons & over capacity; Tower & Climbing Cranes with Controls 100

ft. above ground............$ 40.99 18.05 Cranes under 90 tons........$ 39.99 18.05

IRON0005-023 06/01/2024

Rates Fringes

IRONWORKER, ORNAMENTAL AND

STRUCTURAL.......................$ 37.86 25.86

PAIN0051-033 06/01/2025

Rates Fringes

PAINTER: Spray Only..............$ 29.16 11.86

* UAVG-VA-0001 01/01/2026

Rates Fringes

PIPEFITTER.......................$ 40.25 20.29

SUVA2013-068 01/11/2016

Rates Fringes

BRICKLAYER.......................$ 23.54 6.73

CARPENTER........................$ 14.68 0.00

ELECTRICIAN......................$ 21.78 9.31

IRONWORKER, REINFORCING..........$ 25.36 6.68

LABORER: Common or General......$ 11.10 0.00

LABORER: Mason Tender - Brick...$ 13.41 3.15

LABORER: Mason Tender - Cement/Concrete..................$ 15.32 0.00

LABORER: Pipelayer..............$ 12.00 1.17

OPERATOR:

Backhoe/Excavator/Trackhoe.......$ 16.24 0.87

OPERATOR: Bobcat/Skid Steer/Skid Loader................$ 18.95 4.03

OPERATOR: Bulldozer.............$ 16.00 0.00

OPERATOR: Forklift..............$ 19.40 7.00

OPERATOR: Loader................$ 21.28 3.17

OPERATOR: Roller................$ 16.25 4.88

PAINTER (Brush and Roller).......$ 20.01 0.00

PLUMBER..........................$ 21.15 3.92

ROOFER...........................$ 16.17 3.73

SHEET METAL WORKER, Includes HVAC Duct Installation...........$ 18.38 3.30

TILE FINISHER....................$ 23.40 0.00

TILE SETTER......................$ 27.80 10.25

TRUCK DRIVER: Dump Truck........$ 16.58 1.73

WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental.

Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the

Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year.

Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at https://www.dol.gov/agencies/whd/government-contracts.

Note: Executive Order 13658 generally applies to contracts subject to the Davis-Bacon Act that were awarded on or between January 1, 2015 and January 29, 2022, and that have not been renewed or extended on or after January 30, 2022. Executive Order 13658 does not apply to contracts subject only to the Davis-Bacon Related Acts regardless of when they were awarded.

If a contract is subject to Executive Order 13658, the contractor must pay all covered workers at least $13.30 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in 2025. The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under Executive Order 13658 is available at www.dol.gov/whd/govcontracts.

Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (iii)).

The body of each wage determination lists the classifications and wage rates that have been found to be prevailing for the type(s) of construction and geographic area covered by the wage determination. The classifications are listed in alphabetical order under rate identifiers indicating whether the particular rate is a union rate (current union negotiated rate), a survey rate, a weighted union average rate, a state adopted rate, or a supplemental classification rate.

Union Rate Identifiers

A four-letter identifier beginning with characters other than ""SU"", ""UAVG"", ?SA?, or ?SC? denotes that a union rate was prevailing for that classification in the survey. Example:

PLUM0198-005 07/01/2024. PLUM is an identifier of the union whose collectively bargained rate prevailed in the survey for this classification, which in this example would be Plumbers.

0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. The date, 07/01/2024 in the example, is the effective date of the most current negotiated rate.

Union prevailing wage rates are updated to reflect all changes over time that are reported to WHD in the rates in the collective bargaining agreement (CBA) governing the classification.

Union Average Rate Identifiers

The UAVG identifier indicates that no single rate prevailed for those classifications, but that 100% of the data reported for the classifications reflected union rates. EXAMPLE:

UAVG-OH-0010 01/01/2024. UAVG indicates that the rate is a weighted union average rate. OH indicates the State of Ohio.

The next number, 0010 in the example, is an internal number used in producing the wage determination. The date, 01/01/2024 in the example, indicates the date the wage determination was updated to reflect the most current union average rate.

A UAVG rate will be updated once a year, usually in January, to reflect a weighted average of the current rates in the collective bargaining agreements on which the rate is based.

Survey Rate Identifiers

The ""SU"" identifier indicates that either a single non-union rate prevailed (as defined in 29 CFR 1.2) for this classification in the survey or that the rate was derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As a weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SUFL2022-007 6/27/2024. SU indicates the rate is a single non-union prevailing rate or a weighted average of survey data for that classification. FL indicates the State of Florida. 2022 is the year of the survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. The date, 6/27/2024 in the example, indicates the survey completion date for the classifications and rates under that identifier.

?SU? wage rates typically remain in effect until a new survey is conducted. However, the Wage and Hour Division (WHD) has the discretion to update such rates under 29 CFR 1.6(c)(1).

State Adopted Rate Identifiers

The ""SA"" identifier indicates that the classifications and prevailing wage rates set by a state (or local) government were adopted under 29 C.F.R 1.3(g)-(h). Example: SAME2023-007 01/03/2024. SA reflects that the rates are state adopted. ME refers to the State of Maine. 2023 is the year during which the state completed the survey on which the listed classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination.

The date, 01/03/2024 in the example, reflects the date on which the classifications and rates under the ?SA? identifier took effect under state law in the state from which the rates were adopted.

WAGE DETERMINATION APPEALS PROCESS

1) Has there been an initial decision in the matter? This can be:

a) a survey underlying a wage determination

b) an existing published wage determination

c) an initial WHD letter setting forth a position on a wage determination matter

d) an initial conformance (additional classification and rate) determination

On survey related matters, initial contact, including requests for summaries of surveys, should be directed to the WHD Branch of Wage Surveys. Requests can be submitted via email to davisbaconinfo@dol.gov or by mail to:

Branch of Wage Surveys Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210

Regarding any other wage determination matter such as conformance decisions, requests for initial decisions should be directed to the WHD Branch of Construction Wage Determinations.

Requests can be submitted via email to BCWD-Office@dol.gov or by mail to:

Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210

2) If an initial decision has been issued, then any interested party (those affected by the action) that disagrees with the decision can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7).

Requests for review and reconsideration can be submitted via email to dba.reconsideration@dol.gov or by mail to:

Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210

The request should be accompanied by a full statement of the interested party's position and any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue.

3) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to:

Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210.

END OF GENERAL DECISION"

INSTRUCTIONS FOR COMPLETING PAYROLL FORM, WH-347

General: Form WH-347 has been made available for the convenience of contractors and subcontractors required by their Federal or Federally-aided construction-type contracts and subcontractors to submit weekly payrolls. Properly filled out, this form will satisfy the requirements of Regulations, Parts 3 and 5 (29 C.F.R., Subtitle A), as to payrolls submitted in connection with contracts subject to the Davis-Bacon and related Acts.

While completion of Form WH-347 is optional, it is mandatory for covered contractors and subcontractors performing work on Federally financed or assisted construction contracts to respond to the information collection contained in 29 C.F.R., §§ 3.3, 5.5(a). The Copeland Act (40 U.S.C. § 3145) requires contractors and subcontractors performing work on Federally financed or assisted construction contracts to “furnish weekly a statement with respect to the wages paid each employee during the preceding week.”

U. S. Department of Labor (DOL) Regulations at 29 C.F.R. § 5.5(a)(3)(ii) require contractors to submit weekly a copy of all payrolls to the Federal agency contracting for or financing the construction project, accompanied by a signed “Statement of Compliance” indicating that the payrolls are correct and complete and that each laborer or mechanic has been paid not less than the proper Davis-Bacon prevailing wage rate for the work performed. DOL and federal contracting agencies receiving this information review the information to determine that employees have received legally required wages and fringe benefits.

Under the Davis-Bacon and related Acts, the contractor is required to pay not less than prevailing wage, including fringe benefits, as predetermined by the Department of Labor. The contractor’s obligation to pay fringe benefits may be met either by payment of the fringe benefits to bona fide benefit plans, funds or programs or by making payments to the covered workers (laborers and mechanics) as cash in lieu of fringe benefits.

This payroll provides for the contractor to show on the face of the payroll all monies to each worker, whether as basic rates or as cash in lieu of fringe benefits, and provides for the contractor’s representation in the statement of compliance on the payroll (as shown on page 2) that he/she is paying for fringe benefits required by the contract and not paid as cash in lieu of fringe benefits. Detailed instructions concerning the preparation of the payroll follow:

Contractor or Subcontractor: Fill in your firm’s name and check appropriate box.

Address: Fill in your firm’s address.

Payroll No.: Beginning with the number “1”, list the payroll number for the submission.

For Week Ending: List the workweek ending date.

Project and Location: Self-explanatory.

Project or Contract No.: Self-explanatory.

Column 1 – Name and Individual Identifying Number of Worker: Enter each worker’s full name and an individual identifying number (e.g., last four digits of worker’s social security number) on each weekly payroll submitted.

Column 2 – No. of Withholding Exemptions: This column is merely inserted for the employer’s convenience and is not a requirement of Regulations, Part 3 and 5.

Column 3 – Work Classifications: List classification descriptive of work actually performed by each laborer or mechanic. Consult classification and minimum wage schedule set forth in contract specifications. If additional classifications are deemed necessary, see Contracting Officer or Agency representative. An individual may be shown as having worked in more than one classification provided an accurate breakdown of hours worked in each classification is maintained and shown on the submitted payroll by use of separate entries.

Column 4 – Hours Worked: List the day and date and straight time and overtime hours worked in the applicable boxes. On all contracts subject to the Contract Work Hours Standard Act, enter hours worked in excess of 40 hours a week as “overtime”.

Column 5 – Total: Self-explanatory.

Column 6 – Rate of Pay (Including Fringe Benefits): In the “straight time” box for each worker, list the actual hourly rate paid for straight time worked, plus cash paid in lieu of fringe benefits paid. When recording the straight time hourly rate, any cash paid in lieu of fringe benefits may be shown separately from the basic rate. For example, “$12.25/.40” would reflect a $12.25 base hourly rate plus $0.40 for fringe benefits. This is of assistance in correctly computing overtime. See “Fringe Benefits” below.

When overtime is worked, show the overtime hourly rate paid plus any cash in lieu of fringe benefits paid in the “overtime” box for each worker; otherwise, you may skip this box. See “Fringe Benefits” below.

Payment of not less than time and one-half the basic or regular rate paid is required for overtime under the Contract Work Hours Standard Act of 1962 if the prime contract exceeds $100,000. In addition to paying no less than the predetermined rate for the classification which an individual works, the contractor must pay amounts predetermined as fringe benefits in the wage decision made part of the contract to approved fringe benefit plans, funds or programs or shall pay cash in lieu of fringe benefits. See “FRINGE BENEFITS” below.

Column 7 – Gross Amount Earned: Enter gross amount earned on this project. If part of a worker’s weekly wage was earned on projects other than the project described in this payroll, enter in column 7 first the amount earned on the Federal or Federally assisted project and then the gross amount earned during the week of all projects, thus “$163.00/$420.00” would reflect the earnings of a worker who earned $163.00 on a Federally assisted construction project during a week in which $420.00 was earned on all work.

Column 8 – Deductions: Five columns are provided for showing deductions made. If more than five deductions are involved, use the first four columns and show the balance deductions under “Other” column; show actual total under “Total Deductions” column; and in the attachment to the payroll describe the deduction(s) contained in the “Other” column. All deductions must be in accordance with the provisions of the Copeland Act Regulations, 29 C.F.R., Part 3. If an individual worked on other jobs in addition to this project, show actual deductions from his/her weekly gross wage, and indicate that deductions are based on his gross wages.

Column 9 – Net Wages Paid for Week: Self-explanatory.

Totals – Space has been left at the bottom of the columns so that totals may be shown if the contractor so desires.

Statement Required by Regulations, Parts 3 and 5: While the “statement of compliance” need not be notarized, the statement (on page 2 of the payroll form) is subject to the penalties provided by 18 U.S.C.

§ 1001, namely, a fine, possible imprisonment of not more than 5 years, or both. Accordingly, the party signing this statement should have knowledge of the facts represented as true.

Items 1 and 2: Space has been provided between items (1) and (2) of the statement for describing any deductions made. If all deductions made are adequately described in the “Deductions” column above, state “See Deductions column in this payroll.” See “FRINGE BENEFITS” below for instructions concerning filling out paragraph 4 of the statement.

Item 4 FRINGE BENEFITS – Contractors who pay all required fringe benefits: If paying all fringe benefits to approved plans, funds, or programs in amounts not less than were determined in the applicable wage decision of the Secretary of Labor, show the basic cash hourly rate and overtime rate paid to each worker on the face of the payroll and check paragraph 4(a) of the statement on page 2 of the WH-347 payroll form to indicate the payment. Note any exceptions in section 4(c).

Contractors who pay no fringe benefits: If not paying all fringe benefits to approved plans, funds, or programs in amounts of at least those that were determined in the applicable wage decision of the Secretary of Labor, pay any remaining fringe benefit amount to each laborer and mechanic and insert in the “straight time” of the “Rate of Pay” column of the payroll an amount not less than the predetermined rate for each…