IFB_FV259006_On-Site_Security_Services_REVISED.pdf

PETECERVINKA

DIRECTOR

State of California—Health and Human Services Agency

Department of Developmental Services 1215 O Street, Sacramento, CA 95814 www.dds.ca.gov

GAVIN NEWSOM

GOVERNOR

Fairview Developmental Center 2501 Harbor Blvd., Costa Mesa, CA 92626

INVITATION FOR BID (IFB)

Notice to Prospective Bidders

On-Site Security Services

May 30, 2025

You are invited to review and respond to the Department of Developmental Services

(DDS) / Fairview Developmental Center (FDC) Invitation for Bid (IFB) FV259006, On-

Site Security Services. In submitting your bid, you must comply with the instructions found herein.

Read all portions of this solicitation carefully. The Bidder is solely responsible for ensuring that DDS receives the complete bid in accordance with the Bid requirements, prior to the date and time specified in the solicitation. Bids received after the specified deadline will not be considered for review. DDS shall not be responsible for any delays in submittal, including misdelivery. DDS reserves the right to cancel this IFB without cause at any time prior to award.

Bidders are advised to check the Cal eProcure website for addenda, modifications, and updates to the Bid documents. DDS is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to check the website periodically will be at the Bidder’s sole risk.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site Standard Contract Language for Non-IT

Services.

In the opinion of DDS, this IFB is complete and without need of explanation. However, if questions arise or there is a need to obtain clarifying information, bidders shall submit an email by the Written Questions Submittal Deadline in Section C. Bid Requirements and Information, Item 1. Key Action Dates.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

http://www.dds.ca.gov/ https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Fairview Developmental Center

FV259006

Contents

CONTENTS

I. DESCRIPTION OF SERVICES

II. AGREEMENT PERIOD

III. BIDDER ELIGIBILITY CRITERIA

IV. BIDDER REQUIREMENTS

V. KEY ACTION DATES

VI. SUBMISSION OF BID

VII. BID REQUIRED AND CONDITIONAL ATTACHMENTS

VIII. EVALUATION

IX. AWARD AND PROTEST

X. DISPOSITION OF BIDS

XI. AGREEMENT EXECUTION AND PERFORMANCE

XII. GENERATIVE ARTIFICIAL INTELLIGENCE DISCLOSURE NOTIFICATION

XIII. PARTICIPATION, PREFERENCE, AND INCENTIVE PROGRAMS

1. DVBE PROGRAM PARTICIPATION

2. DVBE INCENTIVE

3. SMALL BUSINESS (SB) PREFERENCE PROGRAM

4. NON-SMALL BUSINESS PREFERENCE REQUEST

EXHIBITS

EXHIBIT A–SCOPE OF WORK

EXHIBIT B–BUDGET DETAIL AND PAYMENT PROVIIONSSCOPE

EXHIBIT C–GENERAL TERMS AND CONDITIONS

EXHIBIT D–SPECIAL TERMS AND CONDITIONS

EXHIBIT E–ADDITIONAL TERMS AND CONDITIONS

ATTACHMENTS

ATTACHMENT1 - REQUIRED ATTACHMENT CHECKLIST

ATTACHMENT 2 - BIDDER CERTIFICATION SHEET

ATTACHMENT 3 - COST WORKSHEET

ATTACHMENT 4 - CONTRACTOR POINT OF CONTACT

ATTACHMENT 5 - PAYEE DATA RECORD (STD 204) AND PAYEE DATA RECORD

SUPPLEMENT (STD 205*)

ATTACHMENT 6 - BIDDER DECLARATION (WRITTEN) (GSPD-05-105)

ATTACHMENT 7 - CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

ATTACHMENT 8 - DARFUR CONTRACTING ACT CERTIFICATION (DGS PD 1) *

ATTACHMENT9 - INSURANCE ACKNOWLEDGEMENT

ATTACHMENT 10 - STATEMENT OF ASSURANCES FOR PROTECTION OF

PROTECTED HEALTH INFORMATION (HIPAA) ACKNOWLEDGEMENT

ATTACHMENT 11 - GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)

DISCLOSURE & FACTSHEET (STD 1000)

ATTACHMENT 12 - CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION (DGS OLS

04)

ATTACHMENT 13 - BIDDER REFERENCES

ATTACHMENT 14 - DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DECLARATIONS (DGS PD 843) *

ATTACHMENT 16 – BIDDER’S SUMMARY (DGS PD 526) *

ATTACHMENT 17 - BIDDING PREFERENCES AND INCENTIVES (IF APPLICABLE)

I. DESCRIPTION OF SERVICES

The Contractor shall furnish all labor, equipment, and materials necessary to provide unarmed on-site security services at any location requiring security within the confines of Fairview Developmental Center.

See the Standard Agreement, Exhibit A, Scope of Work (SOW) for a complete description of services.

II. AGREEMENT PERIOD

The Agreement will be from July 1, 2025, through June 30, 2026.

Contractors are cautioned that no work shall begin until the Agreement has been fully executed. If work is performed prior to the Agreement approval, and the Agreement is, for any reason, not approved, all previous work performed by the Contractor is considered donated to DDS and no payment shall be made for that work.

III. BIDDER ELIGIBILITY CRITERIA

1. Public or private corporations, agencies, organizations, associations, or individuals may submit a sealed bid response to this IFB. The bidder must be legally constituted and qualified to do business within the State of California (registered with the California Secretary of State), if applicable. Bidders must be a legally cognizable public agency, sole proprietorship, partnership, or corporation (fully incorporated by the deadline for submitting bids). Failure to meet the foregoing requirement will result in disqualification.

2. Bidders must be in good standing with the California Franchise Tax Board (FTB), California Department of Tax and Fee Administration (CDTFA), and not on the U.S. Government, Office of Foreign Control’s “Specially Designated Nationals and Blocked Persons List” (SDN List).

3. Bidders, including the Bidders’ representatives such as executives, officers, board members, and agents, must be responsible and have the capability to carry out the terms in this IFB. Bidders who have had an agreement terminated, for cause, with DDS in the past 18 months may be disqualified.

This restriction extends to all entities for which the Bidders’ representatives have been responsible for in whole or in part (e.g., making decisions, managing operations).

4. Executive Order N-6-22- Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22

(the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the

U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contactor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

5. The Disabled Veteran Business Enterprise (DVBE) Participation Program requirements for this solicitation have been exempted. However, DDS is committed to achieving legislatively established goals for the participation of DVBEs whenever possible. Please see Section D, Items 1. and 2. DVBE Program Participation and Incentive.

IV. BIDDER REQUIREMENTS

Licenses and Certifications

a. Bidders shall obtain, at their expense, all licenses or permits required by law for accomplishing any work required in connection with this agreement.

b. All licenses must remain valid for the term of the Agreement. If any license or certification expires at any time during the terms of this agreement, the

Contractor agrees to provide DDS with a copy of the renewed license or certification within 30 days following the expiration date. In the event the

Contractor fails to keep in effect at all times all required licenses or certifications, DDS may, in addition to any remedies it may have, terminate this agreement upon occurrence of such event.

V. KEY ACTION DATES

The dates and times below are important and show which specific actions must be taken or completed. If DDS finds it necessary to change any of these dates, it will be accomplished via an addendum to the IFB

1. Key Action Dates Timeline

Event Date/Time

IFB available to Bidders 5/30/2025

Final Date for Bid Submission 06/13/2025 @ 2:00p.m.

Public Bid/Cost Opening 06/13/2025 @ 2:30 p.m.

Proposed Award (Estimate) 06/16/2025

Anticipated Agreement Start Date 07/01/2025

Dates after Final Date for Bid Submission are estimates only and may be adjusted by DDS as conditions indicate without an addendum to this IFB.

VI. SUBMISSION OF BID

All bids must be submitted under sealed cover and sent to Fairview

Developmental Center by the date and time specified in Article V. Key Action

Dates. DDS reserves the right to cancel this IFB without cause at any time prior to award.

1. Mail or Delivery Bid Submission Requirements:

a. The sealed cover must be plainly marked with the IFB number and title; it must show your firm name and address, and must be marked with “DO NOT OPEN” As example:

FV259006

On-Site Security Services

Fairview Developmental Center Attention: Iza Arce, Accounting

2501 Harbor Blvd.

Costa Mesa, CA 92626

DO NOT OPEN

Bids not clearly marked and submitted under sealed envelope may be rejected. A minimum of one bid marked “MASTER” (bearing original wet signature) and one copy shall be submitted. If discrepancies are found between the master and the copy of the Bid, the “Master” bid will prevail over all others.

Mail or deliver bids to the address shown above. Neither the postmark on the Bid response envelope nor receipt in the Department of

Developmental Services (DDS) Mailroom will constitute timely delivery.

Any bid received and time stamped in the DDS Mailroom on or before the date and time specified in Article V. Key Action Dates is considered timely delivery. It is the policy of DDS to make every effort to ensure that all bids have been received and properly time stamped; however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting Iza.Arce@dds.ca.gov.

b. All bids shall include the documents identified in Attachment 1, Required

Attachment checklist. Bids not including the proper required attachments may be deemed nonresponsive. A nonresponsive bid is one that does not meet the basic bid requirements and nonresponsiveness is justification for rejection.

c. Electronic signature of the person authorized to bind the Bidder to this agreement is acceptable. Bids submitted without authorized signatures on all forms requiring signature may be rejected.

mailto:Iza.Arce@dds.ca.gov

d. It is the Bidder’s responsibility to provide all necessary information for DDS to evaluate the Bid, verify requested information, and determine the Bidder’s ability to perform the services defined in the Agreement in Exhibit A, SOW and Attachment 3, Cost Worksheet.

e. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. DDS may reject any or all bids and may waive any immaterial deviation in a bid. DDS’ waiver of immaterial defect shall in no way modify the IFB document or excuse the Bidder from full compliance with all requirements if awarded the Agreement.

f. Clarification may be requested by DDS during the review of the bids for the purpose of clarifying ambiguities in the information presented in the bid response. DDS reserves the right, at its sole discretion, to overlook, correct, or require a bidder to remedy any obvious clerical or incidental mathematical errors on a bid form. Bidders may be required to initial corrections.

g. Costs incurred for developing bids and in anticipation of award of the Agreement are entirely the responsibility of the Bidder and shall not be charged to DDS.

h. An individual who is authorized to bind the Bidder contractually shall sign Attachment 2, Bidder Certification Sheet. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

i. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the Final Date for Bid Submission.

A bidder’s modification offered in any other manner, oral or written, will not be considered.

j. A bidder may withdraw its bid by submitting a written withdrawal request to DDS, signed by the Bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the Final Date for Bid Submission. Bids may not be withdrawn without cause after the Final Date for Bid Submission.

k. DDS may modify the IFB prior to the Final Date for Bid Submission by issuing an addendum that shall be posted to Cal eProcure.

l. Before submitting a response to this solicitation, bidders should review, correct all errors, and confirm compliance with the IFB requirements.

m. DDS does not accept alternate agreement language from a prospective contractor. A bid with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable.

n. No oral understanding or agreement shall be binding on either party.

VII. BID REQUIRED AND CONDITIONAL ATTACHMENTS

This bid package requires completion of all attachments referenced on the required Attachment 1, Required Attachment Checklist. Exclusion of any required attachments may result in bidder’s disqualification.

The bid submission package must include the following required forms fully completed and signed:

1. ATTACHMENT 1 – REQUIRED ATTACHMENT CHECKLIST – is to be used to confirm compliance with the bid submission requirements. The checklist must be fully completed and submitted as the cover to your bid package.

2. ATTACHMENT 2 – BIDDER CERTIFICATION SHEET – This Bid/Bidder

Certification Sheet must be signed and returned along with all the "required attachments" as an entire package.

3. ATTACHMENT 3 – COST SHEET- must be completed and submitted. The cost sheet must contain the proposed bid cost for Total Cost.

4. ATTACHMENT 4 – CONTRACTOR POINT OF CONTACT – must be completed in its entirety.

5. ATTACHMENT 5 – PAYEE DATARECORD (STD 204) ANDPAYEE DATA

RECORD SUPPLEMENT (STD 205) – the STD 204 must be completed with original signature. The STD 205 is only completed if applicable.

6. ATTACHMENT 6 – BIDDER DECLARATION FORM (GSPD-05-105) –

must be completed and submitted with original signature.

7. ATTACHMENT 7 – CONTRACTOR CERTIFICATION CLAUSES – must be signed and dated with original signature.

8. ATTACHMENT 8 - DARFUR CONTRACTING ACT CERTIFICATION

FORM – must be fully completed, signed, and dated with original signature.

9. ATTACHMENT 9 – INSURANCE ACKNOWLEDGEMENT – must be completed and signed.

10. ATTACHMENT 10 – STATEMENT OF ASSURANCES FOR PROTECTION

OF PROTECTED HEALTH INFORMATION (HIPAA)

ACKNOWLEDGEMENT – must be completed and signed.

11. ATTACHMENT 11 – GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)

DISCLOSURE & FACTSHEET (STD 1000) – must be completed and signed.

12. ATTACHMENT 12 – CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

(DGS OLS 04)

13. ATTACHMENT 13 – BIDDER REFERENCES – must be completed and signed.

The following documents must be in included in with the bid submission if applicable:

1. ATTACHMENT 14 – DISABLED VETERAN BUSINESS ENTERPRISE

(DVBE) DECLARATIOS (DGS PD 843) *

2. ATTACHMENT 15 – BIDDING PREFERENCES AND INCENTIVES

VIII. EVALUATION

1. DDS will evaluate each bid to determine its responsiveness to the published requirements.

2. Bids that contain false or misleading statements that do not support an attribute or condition claimed by Bidder may be rejected. If in the opinion of

DDS, information submitted by the bidder was intended to mislead DDS in its evaluation of the Bid and the attribute, condition, or capacity is a requirement of the IFB, it will be the basis for rejection of the Bid.

3. DDS will send invitations to the Cost Opening through an email meeting notice with the Microsoft Teams link the day before the Cost Opening identified in Article V. Key Action Dates. Questions will not be allowed.

4. In the event of a precise tie, if Government Code (GC) Section 14838(f) does not apply to the Bidders, a witnessed coin toss will be conducted by the

Procurement Official. If a coin toss is needed, the Procurement Official will schedule and arrange for the coin toss and nonpartisan witnesses, notifying the participating bidders of the outcome of the coin toss.

5. Each bid will be checked for the presence or absence of required information in conformance with the submission requirement of this IFB.

IX. AWARD AND PROTEST

1. The Agreement shall be awarded based on the responsive and responsible bidder submitting the lowest Total Costs on Attachment 3 – Cost Worksheet.

2. Award, if made, will be within 90 days – if no protest of the award is received after the scheduled date for the Intent to Award. If a protest is received, the Award, if made, will be after the protest is resolved.

3. Whenever an agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not awarded to the low bidder, the low bidder shall be notified by email, overnight courier, or personal delivery five working days prior to the award of the agreement.

4. All protests must be made in writing, signed by an officer of the company or individual authorized to do so and submitted within five working days of the

State’s posting of its intent to award. An original copy of the protest must be mailed (i.e., certified mail with return receipt requested) to:

Department of General Services

Office of Legal Services (DGS/OLS)

707 Third Street, 7th Floor, Suite 7-300

West Sacramento, CA 95695

Email: OLSProtests@dgs.ca.gov

The protest must include a statement that Bidder believes they are the lowest responsive and responsible bidder and are therefore protesting the

Agreement award to another bidder.

Within five days after filing the protest, the protesting bidder shall file a detailed written statement specifying the grounds for the protest with DGS, OLS, and DDS. The written protest must be sent to DGS, OLS, 707 Third

Street, 7th Floor, Suite 7-330, West Sacramento, CA 95695. A copy of the detailed written statement must be emailed to DDS at Iza.Arce@dds.ca.gov.

X. DISPOSITION OF BIDS

1. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (GC Section 6250 et seq.)

and subject to review by the public.

2. Bid packages may be returned only at bidder’s expense unless DDS waives it.

XI. AGREEMENT EXECUTION AND PERFORMANCE

1. Services shall commence on the express date set by DDS and the Contractor after all approvals have been obtained and the Agreement is fully executed.

The Agreement will be executed only upon the State’s acceptance of the

Contractor’s certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed upon time, DDS – upon five days’ written notice to the Contractor – reserves the right to terminate the Agreement. In addition, the Contractor shall be liable to DDS for the difference between contractor’s bid price and the actual cost of performing work by the second lowest bidder, or another contractor.

2. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

3. Should it become necessary to modify the terms of the resulting agreement, those modifications may be made through a written amendment. An mailto:OLSProtests@dgs.ca.gov mailto:Iza.Arce@dds.ca.gov agreement amendment shall not be effective unless it is in writing and until fully executed by both parties.

4. The Agreement will not include a hard copy of the General Terms and

Conditions (Exhibit C, GTC-02/2025); they will be incorporated by reference and made part of this agreement and can be viewed here:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-

Services-Resources-List-Folder/Standard-Contract-Language

XII. GENERATIVE ARTIFICIAL INTELLIGENCE DISCLOSURE

NOTIFICATION

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance.

For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

XIII. PARTICIPATION, PREFERENCE, AND INCENTIVE

PROGRAMS

The Preference and Incentive Programs listed below may be combined but will not exceed a combined total of 15 percent of the Bid amount or $100,000 per bid, whichever is less. No bid price will be reduced by more than $100,000, and all preference and incentive cost adjustments are for bid evaluation purposes only and do not alter the actual cost offered by the Bidder.

A Small Business (SB)/Microbusiness (MB) and a Disabled Veteran Business Enterprise

(DVBE) must have current and valid certification through DGS, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS); certifications must remain unexpired throughout the Agreement term. Completed certification https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language applications and required support documents must be submitted to OSDS no later than 5:00 PM PT on the Final Date for Bid Submission, and OSDS must be able to approve the application as submitted.

For certification and preference approval process information, contact

OSDS by telephone at(916) 375-4940 or access OSDS’ Internet website https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-

Services-List- Folder/Certify-or-Re-apply-as-Small-Business-Disabled-

Veteran- Business-Enterprise

Each listed California certified SB, MB, and DVBE contractor, subcontractor, or supplier must perform a “commercially useful function” (CUF) in the performance of a distinct element of the Agreement as defined in GC

Section14837 (d)(4) and California Military and Veterans Code (MVC) Section

999 (B). Commercially Useful Function

1. DVBE Program Participation

The DVBE Participation Program requirements for this solicitation have been exempted. However, DDS is committed to achieving legislatively established goals for the participation of DVBEs and seeks to use certified DVBE businesses whenever possible.

DVBEs must have current and valid certification through DGS OSDS.

Completed certification applications and required support documents must be submitted to OSDS no later than 5:00 PM PT on the Final Date for Bid

Submission, and OSDS must be able to approve the application as submitted.

For certification and preference approval process information, contact

OSDS by telephone at (916) 375-4940 or access OSDS’ Internet website at https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-

Intro-Accordion- List/OSDS/OSDS

2. DVBE Incentive

Firms voluntarily utilizing DVBE subcontractors can have an incentive applied based on their level of DVBE participation identified in the Bid response, not to exceed five percent. The DVBE Incentive is for bid computation purposes only and is only applied to responsive bids from responsible bidders proposing DVBE participation. The incentive shall be applied as follows:

DVBE Participation Level Incentive Applied

5% or More 5%

4% to 4.99% 4%

3% to 3.99% 3%

2% to 2.99% 2%

1% to 1.99% 1%

Under 1% No Incentive

a. The incentive is subject to a minimum of one percent and a maximum of https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS five percent. Bids with DVBE participation of more than five percent will be calculated with a five percent incentive.

b. A signed Disabled Veteran Business Enterprise Declaration -DGS PD 843 must be submitted with the Bid response. The fill and print form is available at this link:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf. The form must be completed if a proposer is a DVBE or subcontracts to a DVBE.

c. The DVBE Incentive is computed from the lowest responsive and responsible bid price.

d. If the awarded contractor has a certified DVBE perform an element of work for the Agreement, within 60 days of expiration of the Agreement, the awarded contractor shall complete a Prime Contractors Certification -

DVBE Subcontractors Report (STD 817) and submit to DDS.

e. SB 588 requires an awarding department to withhold $10,000, or the full amount if it is less than $10,000, from the final payment on an agreement until certification is received by the awarding department regarding DVBE participation and payment. The awarding department gives a prime contractor that fails to meet those certification requirements 15 to 30 calendar days to cure the defect. If not, the final payment is permanently deducted.

f. The required list of California certified DVBE subcontractors must be provided on Attachment 7, Bidder Declaration (Written) (GSPD-05-105) and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products shipped, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

3. Small Business (SB) Preference Program

a. Current law encourages state departments to first consider an SB/MB

Enterprise for contracting opportunities. DDS is committed to supporting

SB/MB participation in state contracting and seeks to use certified

SBs/MBs whenever possible.

b. Section 14835, et seq., of the California Government Code requires that a five percent preference be given to bidders who certify as an SB/MB. The rules and regulations of this law are contained in Title 2, California Code of

Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

c. The SB/MB Preference may not exceed $50,000 for any bid. This preference cost adjustment is for bid computation purposes only and does not alter the actual cost offered by the Bidder. The SB Preference is computed from the lowest responsive and responsible bid price.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.dgs.ca.gov/PD/Forms?search=817&topicCategoryFilters&audienceCategoryFilters&sort=relevance&activeFilters&page=1 https://www.dgs.ca.gov/PD/Forms?search=817&topicCategoryFilters&audienceCategoryFilters&sort=relevance&activeFilters&page=1

d. Details about the Small Business Preference program can be found at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-

Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-

Veteran-Business-Enterprise

4. Non-Small Business Preference Request

A five percent bid preference is available to a non-small business claiming 25 percent California certified SB subcontractor participation. If claiming the non-small business subcontractor preference, the Bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least 25 percent of the net bid price with one or more California certified SBs.

Each listed certified SB/MB must perform a commercially useful function in the performance of the Agreement as defined in GC Section 14837(d)(4).

a. The required list of California certified SB contractors must be provided on

Attachment 7, Bidder Declaration (Written) (GSPD-05-105) and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products shipped, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

b. In granting the Non-Small Business Preference, no bid price will be reduced. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the Bidder. The Non-

Small Business Preference is computed from the lowest responsive and responsible bid price.

c. A non-small business is defined as a responsive, responsible bidder that is not certified by the DGS OSDS as an SB/MB enterprise.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

EXHIBIT A–SCOPE OF WORK

The State of California (State), Department of Developmental Services (DDS), manages, maintains, and operates state buildings and grounds statewide, pursuant to Government Code Section 14685 (a), which authorizes DDS to establish rules and regulations for the government and maintenance of state buildings and grounds. DDS is procuring services for On-Site Security Services.

1. PROJECT SUMMARY

A. The Contractor shall furnish all labor, equipment, and materials necessary to provide unarmed on-site security services for Fairview Developmental Center (FDC).

B. The services will be performed at:

Fairview Developmental Center 2501 Harbor

Blvd. Costa Mesa, CA 92626

C. The State anticipates a 12-month term for this Agreement.

D. The term of this Agreement is one (1) year beginning July 1, 2025 (or when fully executed, whichever is later), through June 30, 2026. The State has the option of extending the terms for one additional one-year period at the same rate as proposed by the Contractor for the original year of the contract.

2. PROJECT REPRESENTATIVES

A. The Contract Representatives during the term of this Agreement will be:

DDS Contract Administrator Contractor’s Contract Administrator

Name and Title: Carol Naylor-Pecson, Facility Director

Address: 2501 Harbor Blvd.

City, State, Zip: Costa Mesa, CA 92626

Phone Number: (714) 584-9539

E-mail Address: Carol.Naylor- Pecson@dds.ca.gov

B. The State reserves the right to identify a DDS Designated

Representative in the absence of the DDS Contract Administrator.

C. Any changes in Contractor’s Contract Administrator must be immediately reported in writing to the DDS Contract Administrator or DDS Designated Representative.

mailto:Pecson@dds.ca.gov

D. The State has the option of extending the terms for one additional one-year period at the same rate as proposed by the Contractor for the original years of the contract.

3. QUALIFICATION REQUIREMENTS

A. Contractor must possess and maintain, at all times during the term of this Agreement; a Private Patrol Operator license plus any additional licenses or certifications needed to provide on-site security services.

The contractor shall comply with all local, state, and federal laws and regulations pertinent to on- site security activities. Negligence causing a hazard to persons or property at Fairview Developmental Center will be cause for immediate termination of the contract by the State.

B. Security officers providing services must be regularly employed by the Contractor.

4. Contractor Responsibilities & Services to Be Provided

A. Contractor to provide three (3) eight-hour shifts for coverage twenty-four (24) hours per day, seven (7) days per week including holidays, and will consist of:

B.

1) One (1) unarmed Security Officer per shift.

• Shift 1: 0600 hours to 1400 hours

• Shift 2: 1400 hours to 2200 hours

• Shift 3: 2200 hours to 0600 hours

C. Security Officers must sign in and out at the beginning and end of each shift.

D. Security Officers will be issued a state-owned patrol radio and state-owned cellphone. Any lost or unreturned patrol radios and cellphones are the responsibility of the Contractor, and the Contractor will be charged as such.

E. Security Officers will brief FDC during each shift. Check-in times are to be determined by the DDS Contract Administrator or designated representative in the absence of the DDS Contract Administrator.

F. Based on facility needs, one (1) additional unarmed Security Officer may be requested per a mutually agreed-upon duration and scheduled by the FDC’s Project Representative or their designee and Contractor at the rate specified in Exhibit B.

G. Security Officers will perform duties related to keeping overall safety and security for the facility, facility grounds, and staff.

H. Contractor shall ensure all staff are well-trained in security protocols and procedures, public courtesy, implementing Post Orders, and Public Infection Control practices.

I. Services to be provided include, but are not limited to, the following:

• Safeguarding personnel on the premises.

• Restricting access to, and within, the facility to only authorized personnel

• Deterring actual and potentially criminal acts and vandalism.

• Reporting all emergencies such as fire, earthquake, bomb threats, etc.

• Scanning the environment for hazards, vulnerabilities, and irregularities that would endanger public safety

• Reporting potential hazards.

• Ensuring unauthorized items do not enter the facility, and items are not improperly removed from the facility.

• Checking building doors to ensure they are secure.

Making proper notification of unsecured doors or buildings.

J. Security Officers must complete and sign a daily activity report at time intervals determined by FDC’s Contract Administrator or their designee, documenting all notable activities on the premises during the shift. The daily reporting system provided by the Contractor must include photos of each premises checked during each shift.

K. Any incident, major or minor, must be reported to the on-duty FDC’s staff. In the event an FDC staff is unavailable, the Contractor’s security officer shall contact local authorities.

L. Contractor shall comply with all CalOSHA and Federal

OSHA requirements specific to worker safety.

M. Contractor to provide one well-marked and operational security vehicle for their staff to use on-grounds for each shift at FDC.

N. Each staff person is to wear a clean and complete professional uniform provided by the Contractor at all times and carry the assigned patrol radio or cellphone while on duty.

O. Contractor will receive a minimum of twenty-four (24) hours' notice from FDC as to when services are no longer needed.

P. Contractor shall maintain all necessary records and make records available for inspection upon request of FDC.

5. ADDITIONAL SERVICE DETAILS

A. State Holidays

1. Current observed State holidays are New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day.

Contractor will be paid holiday rates for services provided on these days at the rate specified in Exhibit B.

B. Facility Security

1. The Contractor shall incur all costs associated with obtaining

LIVE SCAN clearance. If there is a need for the Contractor’s employee to enter the building(s) in the interim of the LIVE SCAN, they shall be escorted by the DDS Contract Administrator or DDS Designated Representative during that time. Should Contractor’s personnel fail the LIVE SCAN, under no circumstances shall those individuals be granted access to the building(s). Clearance documentation must be provided to FDC prior to the start of work.

2. The State shall have and exercise full and complete control over granting, denying, withholding, or terminating facility clearances for Contractor’s personnel.

3. Contractor will follow all Centers for Disease Control and Prevention (CDC) guidelines and/or mandates in the performance of services (i.e., masks, social distancing, etc.).

4. Contractor's staff shall be in a uniform (with a name tag) that easily identifies them as Contractor's staff.

5. Contractor shall be responsible for all costs incurred as a result of false fire alarms or other system alarms activated by Contractor’s negligence or that of its employees, material suppliers, and/or subcontractors.

C. Utilities

Water, electricity, elevator, and restroom facilities are available free of charge while performing services associated with this Agreement.

However, these facilities shall be kept clean at all times and are not to be used for anything other than their intended purpose.

D. Interference

Contractor shall make provisions to accomplish the work of this Agreement, without undue interference with the operations of the State, its tenants and visitors, or surrounding businesses and buildings.

E. Clean-Up

Contractor shall keep all work areas clean and free of debris. During the progress of work and at the end of each workday, Contractor shall clean up materials, remove them from the building location and discard appropriately and in accordance with any local or county ordinances. Any cleaning of equipment on State property requires the approval of the DDS Contract Administrator or DDS Designated Representative.

F. SECURITY AND VEHICLE PROVISION ACCOUNTABILITY

1. If the Contractor fail to provide the agreed-upon security services at any time, a pay deduction will be applied for each instance of non- compliance.

2. If the Contractor fail to provide the vehicle as required, a pay deduction will be applied for each instance on non-compliance.

3. Contractor Administrator must notify the Facility Director or designated representative immediately in the event of an inability to provide the required security or vehicle and make reasonable effort to resolve the issue.

EXHIBIT B–BUDGET DETAIL AND PAYMENT PROVISIONS

I. INVOICING AND PAYMENT

For services satisfactorily rendered and upon receipt and approval of the invoices, the

State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in Exhibit B, Attachment 1 – Cost Sheet. The

Proposer will be paid in arrears within 45 days of receipt of an approved invoice. The invoice shall be submitted via email and include the agreement number, detail of the tasks performed, hours and time of service, and amount due.

Invoices will be submitted via email to FDC.AccountPayable@fdc.dds.ca.gov or by mail to:

Fairview Developmental Center ATTN: Accounting 2501 Harbor Blvd., Costa Mesa, CA 92626

II. BUDGET CONTINGENCY CLAUSE

It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either: cancel this agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

The term of this Contract is one (1) year beginning July 1, 2025 (or when fully executed, whichever is later), through June 30, 2026, pending Live Scan clearances(s) of the

Company’s Service Technician(s). The State has the option of extending the terms for one additional one-year period at the same rate as proposed by the Contractor for the original years of the contract.

III. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with and within the time specified in Government

Code section 927 et seq.

IV. TAXES

The State of California is exempt from Federal Excise Taxes, and no payment will be made for any taxes levied on employees’ wages. The State will pay for any applicable

State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this agreement. California may pay any applicable sales or use tax imposed by another state.

mailto:FDC.AccountPayable@fdc.dds.ca.gov

V. TRAVEL AND PER DIEM

If travel is a reimbursable item, necessary travel expenses and per diem rates must not exceed the rates specified by the Department of Personnel Administration for comparable classes of state employees. No travel outside the State of California shall be reimbursed unless prior written authorization is obtained from the State.

If air travel is allowed, “claims for transportation by scheduled airline shall be allowed at the lowest fare available in conformity with the regular tariffs for scheduled airlines in effect on the date the flight originated. Claims for reimbursement of higher fares or extra charges for transportation by scheduled airline may be allowed if accompanied by a full explanation stating the facts constituting the official necessity.”

VI. AGREEMENT BUDGE CHANGES

If this Agreement contains a budget, all proposed transfers between individual line items and additions or deletions of line items shall be requested in writing to the appropriate

Project Representative. Such requests shall contain an explanation of the need for the change, identification of the line items to be changed, and a revised budget. The State reserves the right to deny any request for line-item transfers, additions, or deletions.

Any line-item budget shift requests made by the contractor exceeding 10% (or

$10,000.00 whichever is less) of the contract will require the State to request a formal amendment to the contract, and DGS approval, as applicable. In no case will any line-item shift changes change the total contract dollar amount.

VII. RATES

• Contractor will be paid at the following rates:

• Security Officer Regular Rate Per Hour:

• Extra Security Officer Regular Rate Per Hour:

• Vehicle Usage Fee Per Month:

• Fuel Allowance: $20,000.00

Fuel Charges Allowance – The maximum amount payable under this contract is

$20,000. Fuel receipts must be included with the monthly invoices to process payment for fuel charges.

*Important Note: The extra guard will be utilized solely when requested in writing by the FDC Project Representative or their designee.

EXHIBIT C–GENERAL TERMS AND CONDITIONS

The General Terms and Conditions (GTC 02/2025) will be included in the contract by reference to web site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

EXHIBIT D–SPECIAL TERMS AND CONDITIONS

I. CONTRACTOR OVERPAYMENTS

If it is determined that an overpayment has been made to the Contractor, the State will seek recovery immediately upon discovery of the overpayment by: (a) requesting in writing that Contractor refund the overpayment amount within 30 days after receipt of notice; or (b) offsetting subsequent Contractor payments by the amount of the overpayment if Contractor repayment is not received within 30 days from the date of notice.

II. ACCOUNTING REQUIREMENTS

Contractor shall establish an accounting system using generally accepted accounting principles that will provide information for reports to the State, and which will provide documentation for the fiscal activities of the organization related to this agreement. The accounting system must include adequate cost accounting procedures that will provide accurate costing for contractual amendments, and for any other costs incurred which relate to payment claimed by Contractor.

III. INSURANCE REQUIREMENTS

Contractor shall have and maintain throughout the entire term of this agreement or any extension thereof insurance appropriate to the work to be performed, providing coverage during any performance by the Contractor under this agreement. This insurance shall be for general liability and/or professional liability and/or any other form as may be proper in the industry in which the Contractor is performing under this agreement.

Contractor agrees that the liability insurance herein provided for shall be in effect at all times during the term of this agreement. If insurance coverage expires at any time during the term of this agreement, Contractor agrees to provide, at least 30 days before said expiration date, a new Certificate of Insurance evidencing insurance coverage as provided for herein for not less than the remainder of the term of the Agreement or for a period of not less than one year. New Certificates of Insurance are subject to the approval of the Department of General Services, and Contractor agrees that no work or services shall be performed prior to such approval. The State may, in addition to any other remedies it may have, terminate this agreement upon the occurrence of such event.

Certificate(s) of insurance must include the following general provisions stating:

The Contactor shall comply with all the requirements outlined in Insurance

Requirements and General Provision. No payments will be made under this agreement until contractor fully complies with all requirements.

Coverage Term – Coverage needs to be in force for the complete term of the

Agreement. If insurance expires during the term of the Agreement, a new certificate must be received by the State at least 10 days prior to the expiration of this insurance.

Any new insurance must comply with the original terms of the Agreement.

Policy Cancellation or Termination & Notice of Non-Renewal – The Contractor is responsible to notify the State within five business days of any cancellation, non-renewal, or material change that affects required insurance coverage. Certificates of

Insurance are subject to the approval of the Department of General Services (DGS) and the Contractor agrees no work or services will be performed prior to obtaining such approval. In the event the Contractor fails to keep in effect at all times the specified insurance coverage, the State may, in addition to any other remedies it may have, terminate this agreement upon the occurrence of such event, subject to the provisions of this agreement.

Premiums, Assessments and Deductibles – The Contractor is responsible for any premiums, policy assessments, deductibles or self-insured retentions contained within their insurance program. DDS will not be responsible for any premiums or assessment on the policy.

Primary Clause – Any required insurance contained in this agreement shall be primary, and not excess or contributory, to any other insurance carried by the State.

Insurance Carrier Required Rating – All insurance companies must carry an AM Best rating of at least “A_” with a financial category rating of no lower than VII. If the

Contractor is self-insured for a portion or all of its insurance, review of financial information including letter of credit may be required.

Endorsement – Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.

Inadequate Insurance – Inadequate or lack of insurance does not negate the

Contractor’s obligations under the Agreement.

Subcontractors – In the case of the Contractor’s utilization of subcontractors to complete the contracted scope of work, the Contractor shall include all subcontractors as insureds under the Contractor’s Insurance or supply evidence of subcontractor’s insurance to the State equal to policies, coverages and limits required by Contractor.

Available Coverage/Limits – All coverage and limits available to the Contractor shall also be available and applicable to the State.

Satisfying an SIR – All insurance required by this agreement must allow the State to pay and/or…