IFB_FODGR24SB_Gutter_Replacement_.pdf

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S T A T E H I G H W A Y A D M I N I S T R A T I O N

I n v i t a t i o n f o r B i d s ( I F B )

C o n t r a c t s L e s s T h a n $ 5 0 , 0 0 0

PROJECT: Gutter Replacement at the Hanover Maryland Complex

CONTRACT NO. FODGR24SB

ADVERTISEMENT DATE: September 26, 2024

BID DUE DATE / TIME: October 17, 2024, at 12 noon

BID LOCATION: State Highway Administration

Office of Maintenance

7491 Connelley Dr.

Hanover, MD 21076

I. SUMMARY STATEMENT

The Maryland State Highway Administration’s Office of Maintenance Facility Operation

Division Hanover Complex is soliciting a lump sum bid for a contractor to demolish, fabricate, and replace up to 190 lineal feet of stepped custom steel rain gutter. This contract provides for commercial vendors that possess the tools, knowledge, and skillset to complete this task at the State Highway Administration Hanover Complex Office of

Traffic Safety OOTS Building.

The vendor is to use best practices established in the construction industry to perform this work in a safe manner, adhering to OSHA, MOSH, codes, regulations, and standards.

The vendor shall be licensed to perform work in the state of Maryland.

The existing gutter system appears to be fabricated from prefinished 24-gauge stucco embossed steel. The standing seam metal roof panels also originate from the same material. The sheet metal gutter sits below the roof eave, seemingly designed to continue the decorative sheet metal cornice/soffit assembly. The gutter is deteriorating in varying degrees, from surface rust to completely rusted through.

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SMALL BUSINESS RESERVE PROCUREMENT

Awards for this Small Business Reserve Procurement are only available to vendors who are Certified Small Businesses. Only suppliers who satisfy the legal standards outlined in

Maryland's State Finance and Procurement Article Subsections 14-501–14-505 and who have registered with the Department of General Services' Small Business Reserve

Program are qualified to get a contract.

II. SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to

Certified Small Business vendors. Only vendors that meet the statutory requirements set forth in State Finance and Procurement Article Subsections 14-501 – 14-505, Annotated

Code of Maryland, and who are registered with the Department of General Services

Small Business Reserve Program are eligible for award of a contract.

Refer to Attachment No. II for further information regarding this program.

III. ISSUING OFFICE & PROCUREMENT OFFICER

Gregory Keenan

Maryland Department of Transportation

State Highway Administration

Office of Maintenance

7491 Connelley Dr.

Hanover, MD 21076

The sole point of contact for purposes of this Invitation for Bids (IFB) is the Procurement

Officer Gregory Keenan, and designee, Tammy Ridgeway The Procurement Officer’s designee, may be contacted by phone at (410) 582-5544, or by e-mail at tridgeway@mdot.maryland.gov between 9:00 A.M. and 5:00 P.M.

PRE- BID CONFERENCE

A Pre-Bid Conference will be held on October 10, 2024, at the State Highway

Administration, 7491 Connelley Driver Hanover Md. 21076 Building 1, at 10am

All persons obtaining an IFB are invited to attend the Pre-Bid Conference.

BID DUE DATE

The Bids must be received by the Procurement Officer or designee, Greg Keenan at State

Highway Administration offices located at 7491 Connelley Drive, Hanover, MD 21076 on or before October 17, 2024, at 12:00 PM local time.

The opening of bids shall take place at the time, place, and date specified above.

mailto:tridgeway@mdot.maryland.gov

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Vendors are responsible for making sure that all bids, including those delivered by the

U.S. Postal Service, are delivered to the designated site before the deadline for receipt of bids.

Oral, fax, telegraphic, mailgram or E-mail bids will not be accepted.

A bid box is in Building #1, Office of Maintenance in the security guard area. You can hand delivery your bid at this location to have the guard provide an escort to the bid box for submittal.

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

DURATION OF BID OFFER

Prices submitted in response to this solicitation are irrevocable for ninety (90) days following the due date. The Procurement Officer may, however, request vendors to extend the time during which the State may accept their bids. Once a bid is accepted, all prices, terms, and conditions shall remain unchanged throughout the contract period.

IV. PROCUREMENT METHOD

This solicitation shall be conducted in accordance with COMAR 21.05.07 – Small

Procurement Regulations ($50,000 or Less).

V. TERMS & CONDITIONS

Termination for Nonappropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this

Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

Maryland Law Prevails. The law of Maryland shall govern the interpretation and enforcement of this Contract.

Disputes. Disputes arising under this Contract shall be governed by State Finance and

Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by

COMAR 21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the

Contractor shall continue to perform this Contract, as directed by the Procurement

Officer.

Changes. This contract may be amended only with the written consent of both parties.

Amendments may not significantly change the scope of the Contract (including the

Contract price).

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Termination for Default. If the Contractor does not fulfill obligations under this Contract or violates any provision of this Contract, the State may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor, nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners, nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the

State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract.

However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

VI. SCOPE OF CONTRACTOR SERVICES

1. Removal of existing gutter.

Removal of associated components (gutter strap, brackets, flashings, etc.), examine cornice as required and prep for new installation existing gutters.

190 lineal feet of stepped custom steel rain gutter.

2. Installation of new gutters.

• Contractor Shall furnish all labor, tools, and materials necessary to perform and complete task.

• Contractor shall field verify all dimensions and materials by visiting job site prior to providing a bid proposal.

• Outline the technical requirements to replace 190 lineal feet standard steel gutter

• The Contractor shall fabricate, sections of 24-gauge steel gutter system to match the existing gutter; see sketch below. (Note it will

Page 5 of 15 FODGR24SB be the responsibility of the contractor to take all field measurements.

• Install approximately 190 linear feet of stepped custom steel rain gutter to match existing gutter color.

• Install all new accessories required for replacement that will provide for a seal tight gutter system

• Mate remaining, existing, gutters to new work.

• Make appropriate, watertight, and waterproof connections to existing system.

3. Install al l new hangers and straps required for new installation and re-securement.

Apply sealants and synthetic rubber gutter seal to gutters and other surfaces adjoining or adjacent to metal joints.

4. Prior to awarding the contract, the contractor must provide the client with a comprehensive plan for their approval.

5. Restore the work areas to the pre-construction state and the contract shall provide a minimum 18-month workmanship warranty starting the date of the completion of the project.

Dimensions of building no. 1 – OOTS gutter

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Gutter & Cornice Soffit

A portion of the gutter was removed to examine the attachment points for the gutter and cornice.

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NOTICE TO CONTRACTORS

REQUEST FOR INFORMATION. Any information regarding the requirements or the interpretation of any provision of the Contract Documents shall be requested, in writing, and delivered no fewer than five (5) business days before bid opening. Responses to questions or inquiries having any material effect on the bids shall be made by written addenda sent to all prospective bidders via e Maryland Market Place. The Administration will not respond to telephone requests for information concerning this invitation for bids that would materially affect the bid.

Written requests for information or questions shall be submitted in writing. They must be emailed to tridgeway@mdot.maryland.gov or mgilpin@mdot.maryland.gov if attached to the email please provide in word format. Inquiries must be made no later than five (5) working days prior to bid due date.

Each request for information or questions shall include the Contract number and the name and address of the originator.

CONTRACT MANAGER (CM)

The Contract Manager for this contract shall be Chris Gallo, who can be reached by phone at (410-582-5572), or by email at cgallo@mdot.maryland.gov The Contract

Manager may appoint other authorized representatives to serve in an identical capacity for the duration of the contract.

A. VENDOR QUALIFICATIONS:

The vendor must have a minimum of five (5) years of experience and excellent knowledge gutter fabrication and repair.

The vendor shall adhere to all OSHA and MOSH-required safety and Personal Protective

Equipment directives and have this in place during the work period. (Harnesses, eye protection, respirators, etc.) More information on safety regulations can be found at http://www.dllr.md.gov/labor/mosh/.

Vendors shall have employees covered by worker’s compensation insurance, as outlined further down in the body of this IFB.

All work on this project shall conform to the Maryland Department of Transportation, State Highway Administration’s Specifications entitled "Standard Specifications for

Construction and Materials" dated July 2008, revisions thereof, or additions thereto, and the Special Provisions included in this Invitation for Bid (IFB).

mailto:tridgeway@mdot.maryland.gov mailto:%20mgilpin@mdot.maryland.gov mailto:cgallo@mdot.maryland.gov http://www.dllr.md.gov/labor/mosh/

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B. SERVICE REQUIREMENTS:

The Contractor shall furnish all labor, supervision, materials/ parts, equipment, tools, transportation, and insurance necessary to ensure the satisfactory performance of the contracted services, as determined by the Administration.

The Contractor must obtain all necessary permits before work is started.

The location of work is the Maryland State Highway Administration Hanover Complex, which is located at 7491 Connelley Dr., Hanover, MD 21076. If necessary, a detailed description of the Hanover Complex will be provided to the Contractor after the Contract has been awarded.

FIELD CONDITIONS

Apply product according to the manufacturer's written instructions.

C. WORK SCHEDULING, RATES & PROCEDURES:

No work shall be initiated under this agreement until a specific contract has been executed. No minimum number of hours shall be paid per show-up on-site under this

Contract. The Administration will pay only for work performed. Any work performed outside the Scope of Work described in this Invitation for Bids, including emergency work, will not be paid if not preapproved by the Contract Manager.

Except for emergency service, all work shall be performed between the hours of 7:00 AM and 4:00 PM, Monday through Friday. After notification for request of a routine service contract shall provide a schedule for the needed service within 48 hours. No work shall be performed on Saturdays, Sundays, or Legal State Holidays without prior approval by the Contract Manager.

Travel time to and from the job site is considered incidental to the other pay items and no additional compensation will be allowed. The Contractor shall sign-in and sign-out at the administrative office of the facility when reporting for work and when leaving. When signing out, the Contractor must present an “Activity Report” detailing the work

Page 9 of 15 FODGR24SB performed that day. This document will become part of the Administration’s records and used when verifying payment. The Contractor will not be paid if there is no written record of sign-in and sign-out times.

The Contractor shall guarantee all work included in the Contract against any defects in workmanship, and shall satisfactorily correct, at no cost to the Administration, any such defect that may become apparent within a period of 18 months after completion of work.

The warranty period shall commence upon date of acceptance by the Administration.

The Contractor shall, always, leave the work area clean and free of materials, debris, and the Contractor's equipment, to the satisfaction of the Contract Manager. The Contractor shall be responsible for the removal and disposal of all debris and defective materials removed in performance of the work and shall do so in strict accordance with all applicable regulations, codes, laws, and ordinances.

No Subcontractor shall be permitted to work under the Contract without the written approval of the Contract Manager. Any subcontracted work must be preapproved by the

Contract Manager.

The Administration reserves the right to limit the number of persons performing the work as required. The Administration may, at its discretion, limit any personnel from performing service, require temporary or permanent removal of the employee from work being performed, or require additional training of personnel at no cost to the

Administration.

D. UNSATISFACTORY WORK:

• The Contract Manager or his representative shall inspect all work performed and be the final judge in determining if the work has been performed correctly and completely. All unsatisfactory findings shall have corrective actions made within forty-eight (48) hours of discovery. Any temporary corrective actions shall be made permanent within ten (10) business days of the initial discovery of unsatisfactory work.

E. PAYMENT:

• Invoices shall be submitted within fifteen (15) calendar days from the date of work. Any work performed at the end of June shall be submitted no later than July 5th to comply with the Administration's Fiscal Year end requirements. Invoice terms will be with thirty

(30) days upon receipt of completed invoice. Invoices held for verification, missing information, or returned for corrective re-submittal will not be subject to late fees.

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• Invoices must contain the complete company name, address, telephone number, contact person, F.E.I.N. (Federal Employment Identification Number), contract number, and an invoice number. Failure to do so may result in delay of payment.

• All items will be paid as bid on the Invitation for Bids. Invoices shall itemize date and location of services, work time with labor rates, and parts and material costs if applicable.

The Contractor shall attach a copy of all source invoices for parts and material listed for reimbursement, including a total invoice cost.

• Invoice shall be sent to the following address:

State Highway Administration

Office of Maintenance

7491 Connelley Dr.

Attention: Tammy Ridgeway

F. BASIS OF AWARD:

• The unit prices quoted is required for establishing a unit cost for each service and providing a grand total for the purpose of evaluating bids. The award will be based upon the lowest Grand Total Bid, and be awarded to the lowest responsive and responsible bidder for the services required in the amount not to exceed $50,000.00.

VII. LIABILITY

The Contractor must be covered by a sufficient amount of liability insurance. The

Contractor shall provide this Administration with proof of liability insurance and coverage before the contract is awarded. The limit of liability shall be no less than

$1,000,000 per occurrence, and no less than $2,000,000 aggregate, as specified in GP-

7.14 and TC-5.01.

VIII. BID CONTENT

The bidder shall submit an original Contract Bid Form for this Project. The bid shall be submitted on Attachment No. I. Attachment No. I shall not to be altered in any way and shall contain only the price or prices stipulated on the form.

Bid submissions must be:

• Submitted in a sealed envelope marked "SEALED BIDS."

• Addressed to: Gregory Keenan

State Highway Administration

7491 Connelley Dr.

• Clearly marked with the full name and address of the bidder.

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• Clearly marked with the contents of the envelope (i.e., “Bid Submission - Contract No.

FODGR24SB”)

DURATION / TERM OF THE CONTRACT/PROJECT

The duration/term of the Contract is six (6) months

IX. ATTACHMENTS (The following items must be included with the bid package.)

Contract Bid Form – Attachment No. I

Small Business Reserve Procurement – Attachment No. II

Small Business Contract Affidavit – Attachment No. III

Copy of Contractors Licenses

Proof of Insurance

Minimum of three Business References

W9

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ATTACHMENT I – CONTRACT BID FORM – PAGE 1 OF 2

INVITATION FOR BID # FODGR24SB

T h i s f o r m i s t o b e c o m p l e t e d i n i t s e n t i r e t y a n d u n a l t e r e d .

Bid Form – Lump Sum

Contract No. FODGR24SB

ITEM DESCRIPTION QUANTITY TOTAL COSTS ($)

Lump Sum – SHA Hanover

Complex Building

TOTAL

COMPANY NAME: ………………………………………………….

COMPANY CONTACT DETAILS: ………………………..………………………..

Authorized SIGNATURE: ………………………………………………….

Contact:

Email: tridgeway@mdot.maryland.gov

Phone: 410-582-5544

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ATTACHMENT I – CONTRACT BID FORM – PAGE 2 of 2

INVITATION FOR BID # FODHB24SB

For the Contractor:

Company Name & Address

City State Zip

Phone Fax Email

Representing the above Company

SIGNATURE

Print Name & Title

SOCIAL SECURITY NO. OR

FEDERAL TAX ID NO. DATE:

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ATTACHMENT II

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to Lead Small

Business vendors. Only businesses that meet the statutory requirements set forth in State

Finance and Procurement Article, Subsections 14-501 - 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve

Program are eligible for award of a contract.

For the purposes of a Small Business Reserve Procurement, a small business is a business, other than a broker, that meets the following criteria:

The business is independently owned and operated;

The business is not a subsidiary of another business;

The business is not dominant in its field of operation;

The wholesale operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $4,000,000 in its most recently completed 3 fiscal years;*

The retail operations of the business did not employ more than 25 persons, and the gross sales of the business did not exceed an average of $3,000,000 in its most recently completed 3 fiscal years;*

The manufacturing operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;*

The service operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $10,000,000 in its most recently completed 3 fiscal years;* and

The construction operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years. *

The architectural and engineering operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $4,500,000 in its most recently completed 3 fiscal years*.

* If a business has not existed for three years, the gross sales average shall be the average for each year or part of a year during which the business has been in existence.

Further information on the certification process is available at www.dgs.state.md.us and click on the Small Business Reserve hyperlink.

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ATTACHMENT III

Maryland Department of Transportation

SMALL BUSINESS CONTRACT AFFIDAVIT

********** PROVIDING FALSE INFORMATION **********

Anyone providing false information to the State of Maryland in connection with obtaining or attempting to obtain a contract under Small Business Reserve or Preference procurement may be subject to the following:

1. A determination by a Procurement Officer that a bidder/offeror is not responsible;

2. A determination that a contract entered into is void or voidable under § 11-204 of the State Finance and

Procurement Article of the Annotated Code of Maryland;

3. Suspension and debarment under Title 16 of the State Finance and Procurement Article;

4. Criminal prosecution for procurement fraud (§ 11-205.1 of the State Finance and Procurement Article), perjury, or other crimes; and

5. Other actions permitted by law.

********** FAILURE TO MEET MINIMUM QUALIFICATIONS **********

Any Bidder or potential bidder failing to meet the qualifications of a "small business" specified in § 14-501(c) of the

State Finance and Procurement Article will be ineligible to participate in a procurement designated for a Small

Business Reserve under § 14-504 or Small Business Preference under § 14-206 - 207. Any person or company bidding on Small Business Reserve or Preference procurement and not qualifying as a small business under § 14-

501(c) will have its bid or offer rejected on the ground that the bidder is not responsible.

I AFFIRM THAT:

To the best of my knowledge, information, and belief, as of the date of submission of this Bid/Proposal, (name of firm) meets the qualifications for certification as a Small Business in Maryland. I further affirm that, if for any reason during the term of the contract (name of firm) no longer meets the qualifications of certification as a Small Business in Maryland, I will notify the Procurement

Officer within 30 days. I agree that a failure to so notify the Procurement Officer of this change in circumstances may result in this contract being terminated for default.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE,

INFORMATION, AND BELIEF.

SMALL BUSINESS QUALIFICATION NUMBER _________

Date of Most Recent Qualification__________________________________

DATE:_____________

BY:_____________________________________________________________

Signature (Authorized Representative and Affidavit)