IFB Fluvanna Servier Room HVAC.pdf

DGS-30-256

(Rev. 07/21)

NOTICE OF

INVITATION FOR BIDS (IFB)

Sealed bids are invited for the construction of Warehouse Backup Power and AC, DEB Project Code 799-B5799-014 and Virginia Department of Corrections Project Code SP-743-136 at Fluvanna Correctional Center at 144 Prison Lane, Troy, VA 22974.

The project is generally described as providing a panelboard on an emergency circuit to serve as a backup power source for data storage equipment being installed by others in a secure storage room, relocation of two existing circuits to the new emergency panel, and providing a split unit HV AC to condition the space.

Sealed bids will be received electronically through eV A. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on August 26, 2026.

The bids will be opened publicly and read aloud beginning at 2:00 P.M., on the following day, August 27, 2026 via virtual meeting. Please email postmaster@brockenbrough.com to request the link to the virtual meeting.

A Bid Bond is not required. A Standard Performance Bond and a Standard Labor and Material Payment Bond are required when the bid amount is greater than $500,000.

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor

Registration Requirements.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and§ 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

A pre-bid conference will be held at the Fluvanna Correctional Center Warehouse Building at 144 Prison Lane, Troy, VA 22974, at 10:00 AM on August 4, 2026. Attendance shall be mandatory for those submitting a bid. Site admittance will require that each participant have a valid ID and security clearance approval. Security Clearance Instructions and Forms can be obtained by contacting Greg Lewis at greg.lewis@vadoc.virginia.gov.

The contract shall be awarded on a lump sum basis as follows: The Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. 'Notice of Award' or 'Notice oflntent to Award' will be posted on eVA, Virginia Department of General Services' central electronic procurement website, at https://eva.virginia.gov.

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.

The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the office of Austin Brockenbrough & Associates, LLC, 1011 Boulder Springs Drive, Suite 200, Richmond, VA 23225, Telephone 804-592-3900 for a non-refundable fee of $50 per set. An additional charge of $25 per set is required for all sets requiring shipment. Electronic pdf copies of documents can be received at no charge by emailing postmaster@brockenbrough.com.

Copies of the Invitation for Bids documents, including the plans and the specifications, will also be available for inspection at the following locations:

Austin Brockenbrough & Associates, LLC 1011 Boulder Springs Drive, Suite 200 Richmond, VA 23225

Attachment: e VA Vendor Registration Requirements

Notice oflnvitation for Bids

Authorized Official Owner/ Agency Greg Lewis, State Project Manager, 434-321-2443