IFB_ Fitness Equipment for Atlanta Fire Rescu.pdf

Rev. 1.9.25

Andre Dickens

Mayor

CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

SUITE 1900

55 TRINITY AVENUE, SW

ATLANTA, GA 30303

(404) 546-1000

Chandra Houston

Interim Chief Procurement Officer

Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation

Material Type: Fitness Equipment

Item Number: Asset Management

Revision Date: 4/14/2025

CITY OF ATLANTA SPECIFICATION FOR IFB-G-

FITNESS EQUIPMENT FOR ATLANTA FIRE RESCUE

SCOPE AND CLASSIFICATION - PART I

Scope - This specification describes minimum requirements for the purchase of fitness equipment for the Atlanta Fire Rescue Department. Please refer to Scope and

Classification – Part II.

Classification - The material(s) must be classified as follows:

GROUP I - Upright Bike – Matrix U5X

GROUP II - Matrix Aura Functional

Trainer 400 Stack

GROUP III - Ascent Trainer

GROUP IV - Treadmill

GROUP V - AirdyneX Fan Bike

GROUP VI - Matrix Magnetic Rower

GROUP VII - Matrix C5x Climb Mill

GROUP VIII - Medicine Balls

GROUP IX - Kettlebells

GROUP X - Dumbbells

GROUP XI - Universal Storage Rack

GROUP XII - Foam Rollers

GROUP XIII - Exercise Mats

GROUP XIV - Stability Ball

GROUP XV - Adjustable Bench

GROUP XVI - Installation & Setup

GROUP XVII - Preventive Maintenance

GROUP XVIII - Repair, Service, and Parts

SPECIFICATION REQUIREMENTS

1. Standards And Specifications – Material(s), goods, Parts or Service(s) being solicited under this IFB must comply with all applicable industry standards, where applicable and in effect at time of delivery.

2. Equipment. The equipment to be furnished must be currently on production and must be manufacturer's standard model complete with all standard equipment. Bidder must be able to supply 90% of Parts required to maintain this equipment within 24 hours and have access to the remaining 10% of Parts within 72 hours. \

3. Safe Use of Equipment. Bidder (where applicable) must provide a minimum of four (4) hours instruction on the proper and safe use of the equipment at the Bidder’s expense.

4. Manuals. Upon request by the City, Bidder must provide parts, service, and operating manuals for each unit of equipment provided and submit electronically, one (1) set of descriptive literature.

5. Brand Name or Trade Name Instructions. If items in this IFB have been identified, described, or referenced by a brand name or trade name description, such identification is intended to be descriptive, but not restrictive and is to indicate the quality and characteristics of products that may be offered. Products may be considered for award if such products are clearly identified in the bids and are determined by the City of Atlanta to meet I ts needs in all respects.

6. Like or Similar Goods. Bidder is only permitted to provide like or similar goods or services to those identified in its bid, if the goods or services identified in the bid are discontinued or out of stock. Vendor must provide like or similar goods or services at the same price(s) quoted in its bid. The City will not absorb any cost increases for like or similar goods or services.

6.1. Bidder must provide like, or similar goods or services not listed in the bid price (s) at or below standard industry rates.

6.2. Bidder must meet or beat store, municipal, state and federal pricing for items bid on.

6.3. Bidder must provide like and similar goods or a direct substitute not listed on pricing lines at % discount from catalog prices.

7. Quality Assurance

7.1. Test and Inspection. It is the Bidder's responsibility to perform all tests and inspections required by this specification unless otherwise stated in the purchase order, data sheet, and/or contract. The Bidder may use in the process his/her own facility or any recognized independent laboratory acceptable to the City of Atlanta. The City of

Atlanta reserves the right to perform any of the tests and inspection requirements where such tests and inspections are needed to further determine compliance with the specification. If such testing is needed, Bidder must pay for all testing costs.

7.2. Certification. Material covered by this specification must be manufacturer original parts or approved by the manufacturer for use in the specified systems. Certification to this standard must be provided with the Parts and/or Service. It is Bidder's responsibility to ensure that that all parts and/or services meet industry standards. Full acceptance of the materials must be subject upon findings of suitability as determined under Subsection 13.1.

7.3. Sampling. It is the Bidder’s responsibility to submit a random sample testing in accordance with this specification. Material furnished must be identical to the sample submitted for performance test and must comply with the requirements set forth herein. If the material does not comply with the requirements of this specification, or is not identical to the original sample submitted, the Bidder must be required to replace all such materials at its own expense. This includes all handling charges and transportation, with the material that does so comply.

7.4. Quality and Quantity Control - A system of test and inspection must be used to ensure receipt of the quality and quantity of items supplied. Goods will be promptly unpacked and inspected; any discrepancies from purchase order or supplier invoice will be reported immediately to the Chief Procurement Officer of the Department of

Procurement.

7.5. Plant and Facility Inspections - The Department of Procurement may require the

Bidder to make their plant and facilities available for inspection or may require additional information concerning the Bidder's ability to comply with the requirements of this specification, or its ability to perform in accordance with delivery requirements and within budget. In addition to the above, Bidder may be required to produce shop orders and backlog orders documentation. Failure to comply with this requirement may cause rejection of the bid package.

7.6. Protection - The Bidder must assume all costs arising from the use of patented materials, devices, or processes incorporated in the materials furnished. The Bidder further agrees to indemnify and hold harmless the City of Atlanta and its duly authorized agents from suits of law or actions of any nature for or on account of the use of any patented materials, equipment devices or processes.

7.7. Travel and Lodging Expenses - The City of Atlanta may require one (1) or more onsite visits to the Bidder's site to assure Bidder’s compliance with the City’s requirements and other applicable requirements. Suppliers must reimburse the City, in accordance with the City of Atlanta’s Code of Ethics provisions, for authorized travel and lodging expenses related to such onsite evaluations after the purchase order has been assigned and occur no later than 30 days after receipt of invoice.

8. Preparation for Delivery

8.1. Packing - Packing must be accomplished in accordance with acceptable commercial practices for domestic shipments, unless otherwise stated in the Agreement and/or purchase order. The Bidder must make shipments using the minimum number of containers consistent with the requirements of safe transit, available mode of transportation and routing. It is the Bidder’s responsibility to determine that packing is adequate to assure that all materials must arrive at destination in an undamaged condition ready for intended use.

8.2. Marking - All packages must be identified with the City of Atlanta purchase order number and the User Department. Sealed packing lists must be affixed to all cartons showing its content.

8.3. Shipping - The Bidder must follow shipping instructions as stated in the purchase order or Agreement.

9. Subcontracting. If awarded a contract, the use of subcontractors is permitted. However, Bidder must: (i) remain responsible for the goods, installation, delivery, and any services provided by the subcontractor; (ii) remain City's sole point of contact for the goods and/or services provided under the Agreement; and (iii) be solely responsible for the payment of any subcontractor.

9.1. Bidder must identify all subcontractors it intends to use in its bid. Failure to disclose all subcontractors in a bid submission will result in termination of an Agreement if awarded.

9.2. All subcontractors must complete the subcontractor Illegal Immigration Reform and

Enforcement Act (IIREA) Form and the completed subcontractor forms must be included in the Bidder’s bid.

10. Warranty. It is the Bidder's responsibility to submit, at time of shipment, the original manufacturer's warranty of the goods/material(s) supplied.

SCOPE AND CLASSIFICATION - PART II

REQUIREMENTS

Please state “Compliance” or “Exception” for the requirements listed below. Check marks, dittos, or any other markings may not be accepted, and your bid could be rejected.

Bidder must provide like and similar goods or a direct substitute not listed on pricing lines at

% discount from catalog prices.

1. GROUP I – Upright Bike – Matrix U5X or approved equal

1.1 Features - Contact and Telemetric with Heart Rate (“HR”) handlebar design molded racing design with elbow support Integrated Arm Rests Remote Buttons Ethernet Port with Bottle Holder.

Compliance Exception

1.2 Console – Display Type Dot -Matrix LED with profile display.

1.2.1 Display Relevant Time Metrics..

1.2.2 Distance (Kilometers or Miles).

1.2.3 Calories, Calories Per Hour, Level, Speed, RPM (Revolutions Per Minute), Heart

Rate, METs (Metabolic Equivalent of Task), Watt.

1.2.4 Profile User-defined multi-language display.

1.2.5 Must be able to select multiple resistance ranges for

very easy to very difficult and provides multiple workout modes, includingW Manual, Rolling Hills, Target HR, Interval Training, Constant Watts, Fat Burn, Fitness Test, and Random.

1.2.6 CSAFE Ready-FitLinxx Certified Netpulse Compatible.

1.2.7 Instant-On-Technology with one (1) button Start on-the-fly program change.

1.2.8 FITCONNEXION Ready WiFi.

1.2.9 iPhone/Android Compatible – charging only.

1.2.10 Personal Fan USB Port.

1.2.11 Asset Management Compatible.

1.2.12 Pause Function Reading Rack.

1.2.13 Resistance System: Resistance Technology Brushless Generator

1.2.14 Technical Specification:

1.2.14.1 Power Requirements:

1.2.14.1.1 Self-Powered Capable

1.2.14.1.2 Powered with 100v-240v – 50/60Hz AC

1.2.14.2 Max User Weight 400lbs.

1.2.15 Warranty

1.2.19.1 Frame seven (7) years warranty.

1.2.19.2 Generator five (5) years warranty.

1.2.19.3 Parts & Labor three (3) years CAP warrant.

1.2.19.4 Wear Items (iPod Cable, USB Port, Headphone Jack, and Battery) 90-days parts on warranty.

2. GROUP II – Matrix Aura Functional Trainer 400 stack or approved equal

2.1 Pulley – Ratio -1:4 to allow for low starting resistance and high-speed movements.

2.2 Swiveling Accessory Station

2.3 Integrated Fold Away Step

2.4 Integrated instruction placards.

2.5 Multi-Grip Position Pull-Up Handles with rock climbing attachment.

2.6 Weight Stack – 390lbs each rack

2.6.1 Self-lubricating bushings

2.6.2 Guards and Pulley (1:4 ratios)

2.6.3 Magnetic and tethered weight pins

2.7 Ten (10) Attachments – Must come with Curl Bar, Straight Bar, Press-Down Bar, Triceps Rope, Handles two (2) Heel Cup, Multi-Purpose Bar, Golf Handle, and Bat

Handle.

2.11 Warranty

2.11.1 Frame (not coating) ten (10) years warranty

2.11.2 Structural parts ten (10) years warranty

2.11.3 Weight Stacks, Pulleys, and Pivotal Bearings five (5) years warranty

2.11.4 Upholstery, Cables, Springs, and Grips one (1) year warranty

2.11.5 Accessories six (6) months warranty

2.11.6 Items Not Specified three (3) year warranty

2.11.7 Labor three (3) year warranty

3. Group III – Ascent Trainer – Matrix A5x or approved equal

3.1 Features - Stride Length 51-61 cm/20-24”, Incline Range 4% - 54% (15° range), Step-on Height 24cm/9.5”, Ergo Form Grips with integrated incline and resistance controls, Integrated Personal Fan with at least 3-speed fan, Contact & Telemetric HR, Footpad

Insert Type – premium, pedal Spacing 6.4cm/2.5”, Handlebar Type Multi- position dual action/premium erg-bend stationary, Remote Access Buttons, and Ethernet Port.

3.2 Console Display – Dot-matrix LED with profile display, and display the relevant metrics: Speed, Level, RPM, Incline, Heart Rate, Time Elapsed, Time Remaining, Time of Day, Total program Time, Distance (Miles), Distance (Kilometers), Calories, Watts, METs, Multi-

Language Display, Resistance Range, Workouts Manual, Rolling Hills, Target HR, Interval Training, Constant Watts, Fat Burn, Fitness Test, Sprint 8, CSAFE Ready-Fit-

Linxx Certified, Fit-Touch Technology, Instant on Technology, One-button Start, On-the-fly Program Change.

3.3 Fit Connection Ready – iPhone/Android Compatible, Charging compatible, Personal

Fan USB Port Virtual Active Compatible, Asset Management Compatible, and Pause

Function.

3.4 Resistance System – Resistance System Brushless generator.

3.5 Technical Specifications:

3.5.1 Power Requirements – Self-powered/powered 100v -240v-30/60Hz AC

3.5.3 Max User Weight 400lbs

3.6 Warranty

3.6.1 Frame seven (7) year warranty

3.6.2 Generator five (5) year warranty

3.6.3 Parts & Labor three (3) year warranty

3.6.4 Wear Items (iPod Cable, USB Port Headphone Jack, Battery) 90-day warranty

4. Group IV - Treadmill

4.1 Specifications

4.1.1 Deck Type - Ultimate hard-wax reversible 1” deck.

4.1.2 Belt Type – Habasit two (2) ply commercial grade

4.1.3 Running surfaces at least 60” x 22”

4.1.4 Step up height must not exceed 9.5”.

4.1.5 Ultimate deck cushioning system.

4.1.6 At least 0.15% incline range (thrust elevation motor)

4.1.7 At least 0.8 -24.1 km/h/ 0.5 – 15mph

4.1.8 Contact & Telemetric Heart Rate

4.1.9 Crossbar Control – G, Stop, Cool Down, Speed, and Incline Control

4.1.10 Display Type – Dot-Matrix LED

4.1.11 Display Feedback – Speed, Incline Heart Rate, Time Elapsed, Time Remaining, Total Program Time, Pace, Average Pace, Distance (Miles), Distance

(Kilometers), Calories, Watts, METs, and Workout Profile.

4.1.12 User-Defined Multi-Language Display

4.1.13 Workouts – Manual. Rolling Hills, Fat Burn, Sprint8, 5K, Target HR, Gerkin Protocol, Army PFT, Navy PRT, Marine PFT, Air Force PRT, Physical

Efficiency Battery (PEB), and WFI Protocol.

4.1.14 CASAFE Ready-FitLinxx Certified.

4.1.15 One (1) Button Start

4.1.16 On-the-fly Program Change

4.1.17 FITCONNEXION Ready

4.1.18 Wi-Fi Enabled (optional)

4.1.19 iPhone/Android Compatible charging.

4.1.20 Personal Fan – Three (3) speeds minimum

4.1.21 USB Port

4.1.22 Asset Management Compatible

4.1.23 Pause Function

4.1.24 Power Requirement 20-amp dedicated circuit required, non-looped grounded

4.1.25 Electrical Receptacle & Plug NEMA 5-20R 120v.

4.1.26 User weight capacity at least 400lbs

4.2 Warranty

4.2.1 Frame minimum ten (10) year warranty

4.2.2 Drive Motor-Lifetime, Motor/Motor Control Board parts & labor minimum three

(3) year warranty

4.2.3 Other Parts – parts & labor minimum three (3) year warranty

4.2.4 Touch Screen Console minimum three (3) year warranty

5. Group V – AirdyneX Fan Bike or approved equal

5.1 Mechanical Features –Performance fan, Single-stage belt drive, Weighted inertia ring, Air diverter, Reinforced steel cranks and commercial grade structural steel frames with durable powder-coated paint, 350lbs maximum user weight, Commercial grade stabilizers with attached transport wheels, multi-grip steel handlebars, multi-position seat with pop pin knobs, Replaceable seat and pedals capability, and Water bottle holder.

5.2 Electronic Features – LCD Tachometer Display, Resistance progressive with wind levels, Quick Start and Quick program keys capable, Polar wireless heart rate compatible, Auto calibration, multiple workout programs,20/10 interval, 30/90 interval, custom interval, Time Target, Calories Target, Kilojoules Target, Miles

Target, and Kilometers Target).

5.3 Warranty – Frame ten (10) years, Parts three (3) years, and Labor six (6) months warranty.

6. Group VI – Matrix Magnetic Rower or approved equal

6.1 Mechanical Features – Brushed aluminum flywheel, multiple magnetic resistance settings, Commercial grade frame with durable powder-coated paint, Coil Spring Poly-

V belt drive system, 350lbs maximum user weight, Aluminum monorail paired with stainless steel strips, Ergonomic handle for large and small users, High-quality pull cord, seat lock, heel cups with quick release buckles/straps and folding storage capability.

6.2 Electronic Features

6.2.1 LCD adjustable display

6.2.2 Display readout – Time, Distance, Strokes per minute (SPM), Storke, Watts, Heart Rate, Calories, and 500 meter/split.

6.3 Warranty – Parts three (3) years, Labor three (3) years, Wear items (rope, seat, foot support) two (2) years, and frame seven (7) years.

7. Group VII – Matrix C5x Climb Mill or approved equal

7.1 Mechanical

7.1.1 Revolving staircase platform with steps that are 8” (20.31cm) high and 10”

(25.4cm) deep.

7.1.2 Delineated steps with safety sensor for auto-stop step rotation when triggered by an object or person.

7.1.3 Electronically Controlled Brakes (ECB) modular drive system and flywheel.

7.1.4 400lbs maximum user weight.

7.1.5 Ergonomic foam handrails with integrated controls to access key functions.

7.1.6 Step-up plate for user mounting.

7.1.7 Rear locking and leveling castors.

7.1.8 Contact Sensor and Polar Telemetry for monitoring heart.

7.1.9 120V/60Hz input voltage, 15amps circuit.

7.1.10 Water bottle and cup holder.

7.2 Electronic

7.2.1 Large dot-matrix LED console display with integrated three (3) speed personal fan.

7.2.2 Display feedback - Time Elapse, Time Remaining, Time of Day, Total Program

Time, Total Steps, Floors Climbed, Calories, MET’s Watts, Level, Heart Rate, SPM, Average SPM, and Workout Profile.

7.2.3 Multi-language user-defined display.

7.2.4 Range of resistance settings from very easy to very difficult.

7.2.5 Programmed workouts – Manual, Rolling Hills, Interval Training, Calorie

Training, Goal Training, Fat Burn, Target Heart Rate, Fitness Test (Sub-Maximal, WFI Test, Candidate Physical Ability Test (CPAT), and Constant Watts.

7.2.6 CSAFE Ready-Fit Linxx Certified.

7.2.7 Net pulse compatible.

7.2.8 FITCONNECTION ready and Wi-fi capable.

7.2.9 USB port and iPhone/Android charging compatible.

7.2.10 Once (1) button start, On-the-fly program change and pause function.

7.2.11 Warranty - Frame seven (7) year warranty, Parts five (5) year warranty

Labor three (3) year warranty, and Wear Items (Headphone Jack, USB Port, iPod

Connector 90-day warranty.

8. Group VIII – Medicine Balls

8.1 Must be durable rubber construction suitable for bouncing.

8.2 Must have a textured surface for optimal grip and handling.

8.3 Weight – 10lbs, 15lbs, 20lbs, and 25lbs.

8.4 Must have highly visible markings the show weight (pounds) of each ball.

8.5 Warranty – One (1) year warranty.

9. Group IX – Kettlebells

9.1 Must be one (1) piece solid cast iron construction.

9.2 Must have a rust resistant and protective rubber coat finish.

9.3 Weight – 5-50lbs sets in 5lbs increments.

9.4 Must have highly visible markings the reflect the weight (pounds).

9.5 Warranty – One (1) year warranty.

10. Group X – Dumbbells

10.1 Must have a cast iron head hex design with rubber encased coating.

10.2 Must have a full knurl-medium depth chrome plated handle.

10.3 Weight – 5-50lbs set in 5lbs increments.

10.4 Must have highly visible markings that reflect the weight (pounds).

10.5 Warranty – One (1) year warranty.

11. Group XI – Universal Storage Rack

11.1 Must have a commercial steel frame and shelves with rust resistant powder cost finish.

11.2 Must be designed to hold medicine balls, wall balls, kettlebells, or hex head dumbbells.

11.3 Must have three (3) tiered racks, capable of adjusting the heights and angle as needed to accept hex dumbbells.

11.4 Must have four (4) caster wheels and rubber feet option.

11.5 Footprint – must be 76” – 78” long x 23” – 24” deep.

11.6 Warranty – Frame (10) years, and Parts one (1) year.

12. Group XII – Foam Rollers

12.1 Must be constructed of high-density foam.

12.2 Standard firmness (1.5lbs per cubic foot).

12.3 Diameter – 6 inches.

12.4 Length – 36 inches.

12.5 Colors – Black or Gray.

12.6 Warranty – One (1) year warranty.

13. Group XIII – Exercise Mats -Individual

13.1 Must be constructed of high-performance foam the must be moisture and odor resistance.

13.2 Must have 5/8-inch thickness.

13.3 Dimension – 24 inches x 72 inches.

13.4 Must be Rollable for storage.

13.5 Colors – Black or Gray.

13.6 Warranty – One (1) year warranty.

14. Group XIV – Stability Ball

14.1 Must be 55cm heavy-duty, with a slow-deflate quality, and support up to 350lbs.

14.2 Pump must be included for inflation.

14.3 Tape measure must be included for correct size inflation.

15. Group XV – Adjustable Bench

15.1 Must be 11-gauge steel frame constructed.

15.2 Must have a rust resistant powder coat finish.

15.3 Must position flat up to 85 degrees with at least five (5) adjustment positions.

15.4 Must have a hook and ladder seat back adjustment.

15.5 Must have a molded seat pad with 2” minimal thickness and commercial grade upholstery.

15.6 Must have a front handle placement and rear wheels for mobility.

15.7 Must have a non-skid footpad.

15.8 Warranty – Frame ten (10) year and Parts one (1) year.

16. Group XVI – Fitness Equipment Installation & Setup

16.1 Install and setup equipment at the various Atlanta Fire Rescue locations. Installation is defined as placing equipment in the layout designed for the fitness center, balancing all equipment and making sure that all pieces work properly. The equipment must be ready for customer use.

17. Group XVII – Preventative Maintenance

17.1 General Maintenance – Perform a safety inspection on weldments, seat supports, chains, pulley’s, cables, check for missing or worm hardware, upholstery is inspected for wear and tear, rips, cuts, and etc.

17.2 Lubrication – Lubrication of all chains, sprockets, rollers, guide rods, seat adjustments, threaded rods, pivot points, and mounting bolts for tightness, etc.

17.3 Electrical Components – The technician must inspect all line cords, power supplies, batteries, and devices for functionality. The technician must also inspect all electrical connections wires. As well as test electronics and calibrate when necessary.

17.4 Cleaning - The technician must clean the inside of equipment including the motor components.

17.5 Performance Test – After the Preventive Maintenance has been completed the technician must run a performance test to ensure that all functions are working properly.

18. Group XVIII – Repair, Service, and Parts (Onsite)

18.1 Includes labor, 24-hour service response time, and discount on parts for all pieces of fitness equipment in the facility.

18.1.1 Vendor must state % discount offered on parts from manufacturer’s catalog.

18.2 Vendor must be certified by the manufacture(s) to do work on all pieces of fitness equipment in the facility.

18.3 Vendor must offer Field Service Repairs and In-house diagnostics by a Certified

Technician.

18.4 For repairs not covered under warranty, a quote must be submitted to the end-user agency and a purchase order must be issued to the vendor from the end-user agency prior to the equipment being repaired.

18.5 Warranty - Frame seven (7) years, Generator five (5) years, Parts & Labor three

(3) years, Wear Items (iPod® Cable, USB Port Headphone Jack, Battery) 90-days warranty on parts.

ACKNOWLEDGEMENT

Bidder, by and through its authorized representative, acknowledges that it has read and understands this Invitation for Bid (“IFB”) and has submitted all required documents and information in response to this IFB. Bidder further acknowledges and agrees that if it is awarded a contract, pursuant to this IFB, Bidder will be bound by terms and conditions of the Contract Documents which are, collectively, this IFB, Bidder’s submitted bid documents, any resulting purchase order(s) and the City’s terms and conditions as provided under an applicable purchase order(s), and the Agreement.

[Bidder]:

Legal Name of Firm

Address

City State Zip Code

Authorized Representative/Print

Signature/Title/Date

Area Code/Telephone Number /Email

COA Supplier ID Number