IFB - Exterior Facade Signage Installation at Baylis Hall (002).pdf

INVITATION FOR BID (IFB) FOR

Exterior Facade Signage Installation at Baylis Hall

IFB# 26-51

Due: November 19, 2026

SUNY Maritime College Purchasing Department

6 Pennyfield Avenue Throggs Neck, NY 10465

Summary Information Form

RFP / IFB Number: IFB # 26-51 Exterior Facade Signage: Structural & Electrical Engineering, Fabrication, and Installation of

Externally Illuminated "M" Logo

Key Events Pre-Bid Walkthrough – Meet at Facilities Office (See campus map) November 2, 2026

Questions and requests for IFB clarification due: November 5, 2026

Answers to questions and requests for clarification issued (Final Addendum): November 10, 2026

Proposal Due Date and Time: November 19, 2026

Projected Award Date: February 19, 2027

Projected Notice to Proceed (NTP): February 26, 2027

Construction Duration: 60 days after NTP

SUNY reserves the right, in its sole discretion, to modify the above schedule. Bidders will be notified via email of any changes in a timely manner by the contacts listed below.

Contact Information Primary Contact:

Donovan Lorde dlorde@sunymaritime.edu

Secondary Contact:

Ken Lee klee@sunymaritime.edu

Strategic Sourcing Coordinator:

N/A

Instructions to Bidders

• SUNY considers any oral or written information released prior to the issuance of this IFB to be preliminary in nature and will not be bound by such information.

• During the IFB process, bidders should email the contacts listed above.

• The terms, conditions and all applicable information required for submitting a bid are outlined throughout this IFB. Bidders must pay strict attention to the bid submission date, time and location to prevent disqualification.

• To ensure compliance with the IFB requirements and prevent possible disqualification, bidders must follow the format and instructions as required herein. Failure of bidder to follow instructions may result in disqualification of the bid.

• It is the responsibility of the bidder to inquire about any requirement of this IFB that is not understood.

Responses to inquires that change or clarify the IFB in a substantial manner will be issued in an addendum. SUNY will not be bound by oral responses to inquiries.

Bidder Information

Legal Business Name of Company Bidding:

Bidder’s Federal Tax Identification No:

D/B/A Doing Business As (If Applicable) NYS Vendor ID No. (See Exhibit B, Section 16):

Street City State Zip Code

If Applicable, place an “X” in the appropriate box (Check all that apply)

☐ Small Business (if checked, provide # of employees _______)

☐ Minority Owned Business

☐ Woman Owned Business

If you are not bidding, place an “x” in box and return this page only.

☐ We are unable to bid at this time because:

Restricted Period

In accordance with the requirements of New York State Finance Law Sections 139j and 139k (“Lobbying Law”), the restricted period for this procurement is now in effect. Therefore, all communications regarding this procurement must be handled through the State University of New York’s designated contact only. See Exhibit B for additional information/

THIS PAGE MUST BE SIGNED AND RETURNED WITH BIDDER’S RESPONSE

PROPOSAL RESPONSE FORM

SUBMITTED BY: ___________________________________

If you are not bidding, place an “x” in the appropriate box and return this page only to the address set forth in this letter:

☐We are unable to bid at this time because:

☐We request removal of our name from the mailing list for this title.

Name of Company: ____________________________________

Printed or Typed Name: ___________________________________

Title: Date:

TABLE OF CONTENTS

Proposal Instructions Page 7

Introduction Page 9

Scope of Services Page 10

Bidders Qualifications Page 15

General Requirements Page 15

MWBE Requirements Page 17

Method of Award Page 18

Payments Page 19

Contractor Compensation & Liability Insurance Page 24

Bid Security Page 24

ATTACHMENTS

Checklist of Proposal Submittal Requirements

References Form

Proposal Acknowledgment Form

Proposal Bid Form

Spec Sections: NA

Vendor Responsibility Form ST220 Contract Certification Form Lobbying Laws 139j and 139k

Gender-Based Violence and the Workplace Certification

PROPOSAL INSTRUCTIONS

A. The State University of New York Maritime College is requesting sealed proposals from qualified firms for the Exterior Facade Signage Installation at Baylis Hall to support the SUNY Maritime College (“SUNY Maritime”) facilities department.

Proposals must be received in the Purchasing Department of SUNY Maritime College, 6 Pennyfield Ave., Throggs Neck, NY 10465-4198 by 12:00 PM E.S.T. on November 19, 2026, at which time a representative of the Purchasing Department will announce publicly the names of those firms submitting proposals. NO OTHER PUBLIC DISCLOSURE WILL BE MADE UNTIL AFTER

AWARD OF THE CONTRACT.

ALL PROSPECTIVE BIDDERS PLEASE NOTE: All proposals must be marked as follows: Exterior Facade Signage Installation at Baylis Hall TO BE OPENED 12:00 PM E.S.T. on November 19, 2026.

B. This proposal outlines the terms and conditions, and all applicable information required for submitting a proposal. Bidders should pay close attention to the bid submission date and time to prevent disqualification. To ensure compliance with this IFB, and to prevent possible disqualification, bidders should follow the format and instructions contained in this document:

Timeline:

10/27/2026: IFB Advertised

11/9/2026: Pre-Bid Walkthrough

11/19/2026: Bid opening date

Bidders shall prepare an original written proposal and two copies for this IFB and shall submit proposals in a sealed envelope marked “Exterior Facade Signage Installation at Baylis Hall”

C. Facsimile bids will not be accepted. Send your proposal to the following address:

Mr. Donovan Lorde Purchasing Department SUNY Maritime College

6 Pennyfield Avenue Throggs Neck, NY 10465-4198

Deadline for submission of proposals is no later than 12:00 PM E.S.T. on November 19, 2026. Fax or telephone proposals will not be accepted. Changes to proposals will not be accepted or considered after the proposal submission deadline; however, bidders may withdraw or change their proposal at any time prior to the proposal deadline.

The bidder is responsible for all costs in the preparation and presentation of the proposal. Envelopes must be sealed with the name and address of the bidder in the upper left-hand corner. Contract ID number, project name, closing date and time must appear on the face of the envelope. All proposals must be in strict conformity with the instructions contained herein with corrections initialed.

D. Proposals sent in response to this IFB will be considered as legal contract offers. Maritime College will be the sole judge of the responsiveness, appropriateness, and completeness of any and all proposals.

The award shall go to the bidder whose proposal, in the sole judgment and discretion of the College and the State of New York, best serves the needs and interest of the College and the State of New York. Proposals shall be considered valid for 90 days from the proposal submission deadline.

INSTRUCTIONS

Pursuant to the applicable provisions of the State Finance Law, and State Education Law, sealed bids will be received by SUNY Maritime College for furnishing the item(s) listed in the above referenced Invitation for Bid. When submitting a bid, you must:

1. If your bid deviates from the specifications, indicate such fact by marking an X alongside the amount proposed for each item in the price column. Explain such deviations or qualifications on a separate sheet.

2. Sign the bid. By signing you indicate your express authority to sign on behalf of yourself, or your company or other entity with full knowledge and acceptance of the GENERAL SPECIFICATIONS and AMENDMENTS THERETO, as provided by the State of New York Office of General Services, the IFB, the GROUP SPECIFICATIONS, the NYS Standard Contract Clauses (Exhibit A). The bid must be fully and properly executed by an authorized person.

3. PLEASE take the time to thoroughly read the terms, conditions, and specifications of this IFB prior to submitting Bid.

The group specification will apply to all functions, operations and work required by the IFB issued by SUNY Maritime College. In most IFB specific terms will be carefully outlined; however, in any such document where specific information is lacking or unclear, this group specification will prevail.

INTRODUCTION

Purpose

SUNY Maritime College is soliciting competitive sealed bids from qualified, licensed contractors to deliver comprehensive, single-source design-build services for an externally illuminated architectural "M" logo mounted to the exterior facade of Baylis Hall. Contractor to include professional NYS licensed electrical and structural engineering services to complete the installation of the sign.

Background Established in 1874, SUNY Maritime College was the first maritime academy established in the United States. One of the original SUNY campuses, Maritime College has continually earned the right to use “First and Foremost” as its motto. Maritime College is the top ranked maritime academy in the country.

In addition, Maritime College is proud of the fact that it was the first maritime academy to admit women.

Approximately 1,500 students are enrolled in the specialized marine engineering and transportation programs. Associate, baccalaureate, and master’s degrees are offered. Maritime College operated under an agreement with the Federal Government for the training and licensing of merchant marine officers.

Maritime College conducts its instructional programs in a context of real-world technology and commerce that stressed the inclusion of “hands-on” experience in the classroom, laboratories, in the industry, and aboard ship.

As a small, specialized college of the State University of New York, our mission is to provide:

• A learning environment that stimulates intellectual growth, scholarship, and creativity.

• An innovative approach to instruction directed by a dedicated faculty composed or experts in their field of study.

• Quality undergraduate and graduate programs in international business, engineering, science, and technology, with particular emphasis on maritime industry.

• A structured community which emphasizes responsible citizenship, self-discipline and maximizes opportunities for exercising leadership.

• The opportunity of its graduates to qualify for license as merchant marine officer and for commissioning in the United States Armed Force.

• A nationally and internationally recognized resource of expertise in its specialized disciplines as they relate to the maritime industry.

• Our school year consists of a fall, spring semester and Summer Sea Term where our students work at sea on our training ship, the Empire State.

SCOPE OF SERVICES

SUNY Maritime College is soliciting competitive sealed bids from qualified, licensed contractors to deliver comprehensive, single-source design-build services for an, externally illuminated architectural "M" logo mounted to the exterior facade of Baylis Hall.

The Contractor shall provide full turnkey responsibility for:

• Professional Engineering Services: Both NYS-licensed Structural Engineering and NYS-licensed Electrical Engineering.

• Shop Drawings & Submittals: Stamped structural mounting details, electrical schematics, installation and rigging plan, fixture cut sheets, and photometrics.

• Sign & Armature Fabrication: Marine-grade construction resilient to high-wind, coastal salt-air environments.

• External Architectural Lighting Package: Commercial, wet-location exterior floodlight/wall-wash luminaires engineered to wash the logo evenly.

• Site Logistics, Rigging, & Exterior Facade Installation: Safe campus staging, hoisting, mechanical anchoring, envelope weatherproofing, and final electrical distribution and controls integration.

The awarded contractor must execute the work in accordance with the attached drawings by Landow and Landow Architects LLC, titled “Baylis Hall Signage” dated 10/7/2026, pages:

• T-001 – TITLE PAGE

• A-001.00 - GENERAL NOTES AND SITE MAP

• A-100.00 – EXISTING PLANS

• A-300.00 – EXTERIOR ELEVATIONS

Existing Condition Photos –

North Exterior Elevation

North Exterior Elevation

Parapet Wall

Existing lashing

CMU north wall interior back up

Contract Agreement:

DESCRIPTION OF WORK

SUNY Maritime College is soliciting competitive sealed bids from qualified, licensed contractors to deliver comprehensive, single-source design-build services for an externally illuminated architectural "M" logo mounted to the exterior facade of Baylis Hall. Contractor to include professional NYS licensed electrical and structural engineering services to complete the installation of the sign.

SINGLE CONTRACT RESPONSIBILITY

The agreement is for a single contractor to provide all work shown and specified.

GENERAL NOTES

All work shall be performed in accordance with the contract documents.

CAMPUS COORDINATION

The work shall be performed in a manor to minimize impact on typical campus operations. Pedestrian pathways used to convey materials to the job site shall be cordoned off to keep campus occupants safe.

Barricades, cones, and caution tape may be temporarily used to maintain a clearance distance between

CMU north wall interior back up campus occupants and the areas affected by the work. All work is subject to periodic quality control inspections by Maritime supervisory personnel.

FIELD CONDITIONS

All work shall be properly coordinated with existing conditions to avoid conflicts with Campus and awarded bidder. The contractor is required to do a walk through at the area of work to review field conditions prior to submitting a proposal.

REQUESTS FOR INFORMATION

In the event the contractor determines the work to be performed requires clarification, interpretation, or correction, the contractor shall submit a Request for Information in writing to the Consultant and Maritime supervisory personnel.

SUBMITTALS

The contractor shall submit all material submittals to the Consultant and Maritime supervisory personnel for approval before installation.

CHANGE ORDERS

If a valid change to the scope of work does occur, the contractor must submit a description of the change in writing for approval prior to performing the work. If the change to the contract scope has a cost implication the contractor is responsible for submitting a change order proposal in the format prescribed on forms given by SUNY Maritime.

FIELD ALLOWANCES

N/A

MEETINGS

1. A Pre-Construction meeting will be held to demonstrate adequate preparations for mobilization, safety practices, and overall readiness to perform the installations. Maritime supervisory personnel may also require field meetings in which the contractor’s site superintendent shall attend and be prepared to furnish answers to questions on progress, workmanship, RFIs, material specifications, etc.

2. Bi-weekly project construction progress meetings will be held on site for the duration of the project.

PROJECT SCHEDULE

The contractor shall prepare a construction progress schedule which shall include but not limited to, shop drawing preparation, mobilization, construction activities, testing, and project completion. The duration for the project is 60 days after Notice to Proceed (NTP).

A) Progress Schedule shall include completion of punch list.

SITE SUPERINTENDENT

The contractor must assign a Site Superintendent who shall be on site at all times work is being performed. The assigned site superintendent is expected to maintain their position for the entire duration of the project and shall be responsible for overseeing all work performed.

DAMAGES

Existing building components, finishes, equipment, wiring, etc. that is damaged or defaced by reason of work done under this contract shall be restored by the contractor to a condition satisfactory to the College, or replaced with new, at no additional cost. Any on-site injuries, vehicular collisions, or property damage must be reported to the University Police Department and Facilities personnel in an incident report in a timely manner.

STORAGE OF MATERIALS

The contractor shall be responsible for the storage of materials and equipment. Damaged materials and equipment shall be replaced at no additional cost to SUNY Maritime College. All stored materials and laydown area for this project must be assigned and coordinated by the Campus.

DELIVERY OF MATERIALS

The contractor shall be responsible for deliveries and be present for the receipt of materials and equipment. SUNY Maritime College shall not be responsible for accepting any deliveries.

CLEANING

The contractor will be responsible for daily site clean-up and orderliness of the job site. Following the completion of work the contractor is responsible for a final cleanup prior to project turnover.

WARRANTY

The awarded bidder will be required to warranty the workmanship against defects in materials and workmanship for a period of one year from the date of final acceptance.

SUBSTANTIAL COMPLETION

The completion of all work in conformance with the contract documents, completed in a manner that includes no uncorrected deficiency or inconsistency.

GUARANTEE

The contractor shall provide written guarantee of all signage materials, components, and illumination system for a period of five years from the date of final acceptance by the owner.

AS-BUILT DRAWINGS

The contractor will be responsible for producing final as-built drawings which accurately depict the completed installation.

BID EXCLUSIONS (NOT IN CONTRACT):

N/A

PROJECT REQUIREMENTS:

1. The awarded contractor must conduct a walkthrough to verify and confirm an understanding of the contract and the work with campus supervisory personnel.

2. The surrounding area must remain safe for pedestrians. The work shall not impede normal campus activity.

3. The awarded contractor shall provide all labor, materials, equipment, tools and resources necessary to complete the work.

4. The selected contactor must follow the provided specifications enclosed in this package.

5. Personnel protection must be worn at all times. The contractor must adhere and observe all OSHA safety rules & procedures for the duration of the work.

6. All construction activities must comply with all applicable codes including NEC 2020 and 2020 NYS Building Code to ensure best practices are followed.

7. All electrical work must be performed by a NYS licensed electrical contractor.

8. The selected contractor must provide personnel information prior to accessing the site to get parking passes upon arrival. Parking spaces will be limited and dictated by SUNY Maritime.

9. All finished construction work is subject to on-site quality control review by campus personnel and project consultant.

10. New York State Prevailing labor rates apply.

11. After award of contract, Contractor must submit along with his progress schedule a schedule of values on AIA G702.

a. All progress payment shall be submitted using the AIA G702.

b. The Campus shall retain 5% retainage from each progress payment.

SCHEDULE

All work under this contract must be completed 60 days after NTP.

BIDDER QUALIFICATION

Minimum Bidder Qualifications

The Contractor must be able to demonstrate technical ability and experience for the successful and timely completion of this project. Additional, specific required experience as follows:

Contractor must be able to demonstrate successful completion of at least four (4) comparable contracts during the past five years that are of similar size, scope, complexity, and nature. The bidder shall demonstrate successful completion of comparable projects as part of its references on the form provided in this document.

GENERAL REQUIREMENTS

ASSIGNABILITY

Neither party hereto shall assign, transfer, or convey this agreement or any part thereof or any interest therein without the prior written consent of the other part.

WORK AUTHORIZATION

Contractor is authorized to perform only that work described on the official Purchase Order or contract.

Any and all College requests to change official order specifications must be approved by the Director of Procurement Services in writing. CONTRACTORS ARE CAUTIONED NOT TO PERFORM ANY ADDITIONAL

WORK AT THE DIRECTION OF THE END-USER(S).

BY SO DOING, PAYMENT FOR THE ADDITIONAL WORK MAY BE REFUSED. If, in the bidder's opinion an error or mistaken calculation has been made in estimating, the problem must be resolved with the Contract Administrator before proceeding.

GENERAL INSTALLATION REQUIREMENTS ARE AS FOLLOWS

1. Work site MUST be kept clean daily.

2. All debris/garbage must be removed and disposed of off campus grounds daily.

3. Do NOT block any exits or stairwells with equipment or debris.

4. Vendor MUST contact the Facilities Management Office to provide vehicle information.

5. All work to be conducted in such a manner as to cause a minimum degree of interfere with campus operation and academic schedule.

6. Work must not block the flow of vehicular traffic on campus roadways.

PROCUREMENT LOBBYING LAW

State Finance Law §§139-j and 139-k, enacted by Ch. 1 L. 2005 as amended by Ch. 596 L. 2005, effective January 1, 2006, regulate lobbying on government procurement, including procurements by State University to obtain commodities and services to undertake real estate transactions. In accordance with the Procurement Lobbying Act, review, and complete Attachment 3: Procurement Lobbying Act Certification.

i.e. the designated Contacts. For this IFB, those contact person(s) shall be: Donovan Lorde dlorde@sunymaritime.edu and Secondary contact shall be Ken Lee klee@sunymaritime.edu.

PUBLIC OFFICERS LAW

All bidders and bidder employees must be aware of and comply with the requirements of the New York State Public Officers Law, all other appropriate provisions of New York State Law, and all resultant codes, rules and regulations from State laws establishing the standards for business and professional activities of State employees and governing the conduct of employees of firms, associations and corporations in business with the State. In signing this bid, each bidder guarantees knowledge and full compliance with those provisions for this and any other dealings, transactions, sales, contracts, services, offers, relationships, etc. involving the State and/or State employees. Failure to comply with those provisions may result in disqualification from the Invitation for Bid process and in other civil or criminal proceedings as required by law.

TAXES

Purchases by SUNY Maritime College are not subject to any sales or Federal Excise taxes. SUNY Maritime College has been assigned Number 14740026K by the District Director of Internal Revenue Service to make tax-free purchases under the provisions of Chapter 32 of the Internal Revenue Code relating to manufacturer’s excise taxes.

This registration number is expressly for SUNY Maritime College purchases. There is no exemption, however, for the New York State Truck Mileage Tax, Social Security, Unemployment Insurance, and like taxes.

FUNDING

So far as concerns the obligation of SUNY Maritime College hereunder, this agreement shall be deemed executory only to the extent of monies available to SUNY Maritime College, and no liability shall be incurred by SUNY Maritime College or the State of New York beyond the monies available for the purposes hereof.

mailto:dlorde@sunymaritime.edu mailto:klee@sunymaritime.edu

Minority and Women-Owned Business Enterprises

1. Pursuant to New York State Executive Law Article 15-A, the University recognizes its obligation under the law to promote opportunities for maximum feasible participation of certified Minority and Women-Owned Business Enterprises and the employment of minority group members and women in the performance of University contracts.

2. For purposes of this solicitation, the University hereby establishes an overall goal of 30% for MWBE participation, 11% for Minority-Owned Business Enterprises (“MBE”) participation and 19% for Women-Owned Business Enterprises (“WBE”) participation (based on the current availability of qualified MBEs and WBEs). For additional information please refer to the MWBE requirements outlined in the Prospective Bidders Notice (Form 7557-121b) and Exhibit A-1.

3. For guidance on how the University will determine a Contractor’s “good faith efforts,” refer to

5 NYCRR §142.8.

4. Please note the forms identified in the Prospective Bidders Notice (Form 7557-121b) must be submitted within seven days of the bid opening. Required forms include the MWBE-EEO Policy Statement (Form 7557-104 or equivalent), the MWBE Utilization Plan (Form 7557-107) and the EEO Staffing Plan (Form 7557-108).

5. Upon contract award and prior to contract execution the selected awardee will enter its Statewide Utilization Management Plan (SUMP) and document its good faith efforts to achieve the applicable MWBE participation goals by submitting evidence through the New York State Contract System, which can be viewed at: http://ny.newnycontracts.com, provided however, that the selected awardee may arrange to provide such evidence via a non-electronic method by contacting the SUNY Office of Diversity, Equity, and Inclusion.

6. Any modifications or changes to the MWBE Utilization Plan after the Contract award and during the term of the Contract must be reported on a revised MWBE Utilization Plan and submitted to the University. The University will review the submitted MWBE Utilization Plan and advise the Bidder of the University’s acceptance or issue a notice of deficiency within 30 days of receipt.

7. If a notice of deficiency is issued, Awardee agrees that it shall respond to the notice of deficiency within seven (7) business days of receipt by submitting to SUNY [address phone and fax information], a written remedy in response to the notice of deficiency. If the written remedy that is submitted is not timely or is found by SUNY to be inadequate, SUNY shall notify the Awardee and direct the Awardee to submit, within five (5) business days, a request for a partial or total waiver of MWBE participation goals on Form 7557-114. Failure to file the waiver form in a timely manner may be grounds for disqualification of the bid or proposal.

SUNY may disqualify a Bidder as being non-responsive under the following circumstances:

I. If a Bidder fails to submit a MWBE Utilization Plan;

https://www.suny.edu/sunypp/lookup.cfm?lookup_id=855 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=855 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=615 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=618 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=621 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=625

II. If a Bidder fails to submit a written remedy to a notice of deficiency;

III. If a Bidder fails to submit a request for waiver; or

IV. If SUNY determines that the Bidder has failed to document good faith efforts.

METHOD OF AWARD

Award shall be made to the most qualified and responsible low bidder in accordance with the provisions set forth herein. SUNY Maritime College reserves the right to reject any or all proposals, or any part thereof, if deemed in the best interest of SUNY Maritime College and the State of New York.

Any work initiated by successful bidder outside the scope of this contract without prior appropriate authorization documented by a fully executed SUNY Maritime College purchase order shall be done so at successful bidder's own risk.

SUNY Maritime College reserves the right to reject separable portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions

Every offer shall be firm and not revocable for a period of sixty days from the bid opening, or a longer period of time specified in the solicitation. All bids shall remain firm unless withdrawn in writing.

Any terms which are attached or referenced with a submission shall not be considered part of the bid or proposal, but shall be deemed included for informational purposes only.

All prospective bidders are hereby notified that, on request of the University, they must be able to prove to the satisfaction of the University that they have the skill and experience, as well as the necessary facilities, ample financial resources, organization, and general reliability to do the work to be performed under the provisions of the Contract in a satisfactory manner and within the time specified.

VENDOR RESPONSIBILITY: STANDARDS, PROCEDURES AND DOCUMENTATION REQUIREMENTS

New York State Vendor Responsibility Questionnaire

A contracting agency is required to conduct a review of a prospective contractor to provide reasonable assurances that the vendor is responsible. The Vendor Responsibility Questionnaire is designed to provide information to assist a contracting agency in assessing a vendor’s responsibility prior to entering a contract with the vendor. Vendor responsibility is determined by a review of each bidder or proposer’s authorization to do business in New York, business integrity, financial and organizational capacity, and performance history.

Prospective contractors must answer every question contained in this questionnaire. Each “Yes” response requires additional information. The vendor must attach a written response that adequately details each affirmative response. The completed questionnaire and attached responses will become part of the procurement record.

It is imperative that the person completing the vendor responsibility questionnaire be knowledgeable about the proposing contractor’s business and operations as the questionnaire information must be attested to by an owner or officer of the vendor.

Bidders need not complete the Questionnaire and submit it with their proposal for this particular IFB unless their bid amount exceeds $100,000. However, for bids under $100,000 in value, SUNY Maritime College reserves the right to request bidders to complete a Questionnaire if an award to a bidder is likely and if the College so desires, in order to make a proper and thorough determination of a vendor’s responsibility as defined by NYS.

HIERARCHY OF PRECEDENT

In the event of conflict, the Hierarchy of Precedent shall be as follows:

Exhibit A - SUNY Standard Contract Clauses.

SUNY Maritime College’s

Contractor’s /Vendor’s / Consultant’s Response, Offer or Proposal.

PAYMENT

Payment cannot be processed by SUNY Maritime College until the item(s) have been delivered in satisfactory condition, or the service has been provided as specified. Payment will be based on any invoice used in the supplier’s normal course of business; however, such invoice must contain sufficient data including but not limited to Contract Number, Contract and Non-Contract work, description and location of service, materials provided, quantity, unit, price per unit, Federal Identification Number, date, and time Contractor began and end work. A report clearly documenting all equipment serviced or repaired and the equipment, components or parts supplied, shall accompany all invoices. Invoice for non-contract work should show exactly what work was performed. Invoices must clearly delineate between regular contract base pricing and PER OCCURRENCE CHARGES (for anything that is billable above and beyond regular contract base pricing).

All progress payments submitted by the Contractor must be reviewed and accepted by SUNY Maritime College Site Rep and the consultant prior to submission.

Prior to the first payment application contractor must submit a detailed schedule of values that must be reviewed and accepted by campus Site Rep. All progress payments must be submitted using the AIA Documents format, along with certified payroll records for contractor and all subcontractors (if any).

A 5% retainage will be withheld with each progress payment.

Successful bidder MUST submit original invoice for payment, along with any additional required paperwork, to:

SUNY Maritime College

Accounts Payable

6 Pennyfield Ave Throggs Neck, NY 10465 accountspayable@sunymaritime.edu

COMPENSATION TO BE PAID CONTRACTOR

The University shall pay to the Contractor and the latter shall accept as full and complete payment for the performance of this Contract, subject to additions or deductions as provided herein, the sum indicated on page 1 of this Agreement which sum is the amount of the total contract compensation. The Contractor shall provide complete and accurate billing invoices to the University in order to receive payment for its services. Billing invoices submitted to the University must contain all information and supporting documentation required by the University and the Office of the State Comptroller (OSC).

Payment for invoices submitted by the Contractor shall only be rendered electronically unless payment by paper check is expressly authorized by the Vice President for Administration or designee, in her/his sole discretion, due to extenuating circumstances. Such electronic payment shall be made in accordance with ordinary New York State procedures and practices. The Contractor shall comply with the OSC procedures to authorize electronic payments. Authorization forms are available at the OSC mailto:accountspayable@sunymaritime.edu website at www.osc.state.ny.us/epay/index.htm, by email at epunit@osc.state.ny.us or by telephone at 518-474-4032. The Contractor acknowledges that it will not receive payment on any invoices submitted under this contract if it does not comply with the OSC s electronic payment procedures, except where the Vice President or designee has expressly authorized payment by paper check as set forth above.

PRE-PAYMENT

Bids submitted indicating partial or full pre-payment prior to services rendered shall not be considered.

Additionally, SUNY Maritime College will not consider Bids submitted requesting payment upon delivery (C.O.D.).

SUB-CONTRACTORS

1. Except for subcontractors designated by the University, or required to be named at any earlier date, the Contractor must submit a written statement to the University giving the name and address of all proposed subcontractors. Said statement must contain a description of the portion of the work and materials which the proposed subcontractors are to perform and furnish and any other information tending to prove that the proposed subcontractors have the necessary facilities, skill, integrity, past experience and financial resources to perform the work in accordance with the terms and provisions of the Contract Documents.

2. If the University finds that the proposed subcontractors are qualified, it will so notify the Contractor within ten (10) working days after receipt of the aforesaid information. If the determination is to the contrary, however, the University within such period will notify the Contractor of such determination and the latter, unless it decides to do such work itself and is qualified, in the University's opinion, to do such work, must, within ten (10) working days thereafter, submit similar information with respect to other proposed subcontract

3. The University's approval of a subcontractor and/or the University's designation of a subcontractor pursuant to the provisions of the Contract Documents shall not relieve the Contractor of any of its responsibilities, duties and liabilities hereunder. The Contractor shall be solely responsible to the University for the acts or defaults of such subcontractors and of such subcontractors' officers, agents and employees, each of whom shall, for this purpose, be deemed to be the agent or employee of the Contractor to the extent of its subcontract.

4. The Contractor shall be fully responsible for the administration, integration, coordination, direction and supervision of all of its subcontractors and of all work and it shall check all space requirements of the work and coordinate and adjust the same so that conflicts in space do not occur in the work being performed by it with its own employees and with the work being performed by its subcontractors and so that all equipment, piping, wiring, etc., can be installed, where possible, in the spaces allowed for the same.

5. No subcontractor shall be permitted to work at the site until (a) it has furnished satisfactory evidence to the University of the insurance required by law; (b) in the case of a Project involving a federal grant, it has furnished satisfactory evidence to the University of the same type and amount of liability insurance as that required of the Contractor by Section 5.06 of the Agreement; and (c) except for subcontractors designated by the University pursuant to the provisions of the Information http://www.osc.state.ny.us/epay/index.htm mailto:epunit@osc.state.ny.us for bidders, it has been approved by the University.

6. Within seven (7) working days after the Contractor receives payment from the University on account of a progress payment application for the percentage of the work done, it shall pay each of its subcontractors the sum contained in said payment for the percentage of said subcontractor's work, less the same amount retained therefrom by the University under the terms of the Contract Documents or in consequence of any legal proceedings or statutory liens, and less any amounts due the Contractor under the subcontract for work not performed or not properly or timely performed by the subcontractor. In the event any subcontractor is not paid by the Contractor, the former should immediately notify the University of such fact. Notwithstanding the foregoing, no retention or withholding of payment by the university shall affect the Contractors obligation to pay all subcontractors, agents, employees or other parties for goods or services provided in connection with the work.

7. The Contractor shall execute with each of its subcontractors and shall require all subcontractors to execute with their sub-subcontractors a written agreement which shall bind the latter to the terms and provisions of this Contract in so far as such terms and provisions are applicable to the work to be performed by such subcontractors. The Contractor shall require all subcontractors and sub-subcontractors to promptly, upon request, file with the University and the University a copy of such agreements, from which the price and terms of payment may be deleted.

8. If for sufficient reason, at any time during the progress of the work to be performed hereunder, the University determines that any subcontractor or sub-subcontractor is incompetent, careless or uncooperative, the University will notify the Contractor accordingly and immediate steps will be taken by the Contractor for cancellation of such subcontract or sub-subcontract. Such termination, however, shall not give rise to any claim by the Contractor or by such subcontractor or sub-subcontractor for loss of prospective profits on work unperformed and/or work unfurnished and a provision to that effect shall be contained in all subcontracts and sub-subcontracts.

9. No provisions of this Contract shall create or be construed as creating any contractual relation between the University and any subcontractor or sub-subcontractor or with any person, firm or corporation employed by, contracted with or whose services are utilized by the Contractor

NYS DEPARTMENT OF LABOR PREVAILING WAGE RATE RATES SCHEDULES

Contractors are reminded that the payment of prevailing wages and supplements is a requirement of ALL contracts for public works. Information indicating that prevailing wages are not being paid on a public works project will be forwarded to the New York State Department of Labor for Investigation.

Willful violations of the prevailing wage provisions of the Labor Law may result in debarment from the bidding and award of public contracts.

NOTE: ALL PUBLIC WORKS CONTRACTS, REGARDLESS OF DOLLAR VALUE, REQUIRE

THE PAYMENT OF PREVAILING WAGES AND SUPPLEMENTS.

A copy of the prevailing rate schedule is attached. Contractors are required to supply each of their subcontractors with copies of the prevailing rate schedule and to obtain an affidavit acknowledging receipt and agreeing to pay required wages before entering into a subcontract. Contractors are responsible for assuring that their subcontractors pay prevailing wages and supplements.

In accordance with Assembly Bill 6394-B amending Article 8, Section 220, of the NYS Labor Law, every contractor and sub-contractor shall submit to SUNY Maritime College within thirty days after issuance of its first payroll, and affirmed as true under penalties of perjury. SUNY Maritime College is required to receive and maintain such payroll records.

CONTRACT MEETINGS

1. The Contractor will be responsible for the completion of a variety of administrative and reporting requirements, and the cost of same shall be included in the base bid price.

2. Upon award of the contract and prior to the start of any work, the Contractor shall be available for an initial job meeting with a SUNY Maritime College representative. This meeting shall include:

a. The Contractors submission of a schedule of work to be reviewed and approved by SUNY Maritime College.

b. A review of all SUNY Maritime College facilities uses rules.

c. An introduction for each respective SUNY Maritime College organization, chain of command, etc.

3. Unless otherwise directed, there shall be weekly job meetings for the following purposes:

a. Review job progress, quality of work, and other related matters.

CONTRACTOR’S COMPENSATION AND LIABILITY INSURANCE

The Contractor shall procure and maintain, at his own cost and expense, during the term of this contract, the following kinds of insurance:

Prior to commencing the work, the Contractor shall submit proof of insurance to the campus in the amounts indicated below.

1. Worker's Compensation - Statutory Amount

2. Contractor's Comprehensive General Liability & Property Damage Insurance Bodily Injury & Property Damage Liability

$2,000,000 Each Occurrence

$2,000,000 Aggregate

3. Automobile Liability & Property Damage Insurance Bodily Injury & Property Damage Liability $1,000,000 Each Occurrence

4. Excess Liability Insurance

Bodily Injury & Property Damage Liability

$2,000,000 Each Occurrence

$2,000,000 Aggregate

5. Owner’s Protective Liability Insurance

$1,000,000 Each Occurrence

$2,000,000 Aggregate

6. Builder’s Risk Insurance - refer to agreement.

*NOTE: The Certificates of Insurance for general liability, and automobile, owner’s protective liability, and asbestos abatement insurance MUST name the State of New York and the State University of New York as the additional insured. SUNY Maritime College shall be the Certificate holder for the above Certificates PLUS the Certificate holder for Workmen’s Compensation Insurance

BID SECURITY

1. Each proposal must be accompanied by the required amount of bid security in the form of bank draft or certified check, payable at sight to the SUNY Maritime College and drawn on a bank authorized to do business in the United States, or by a Bid Bond, by the bidder as principal and having as surety thereon a surety company or companies, approval by SUNY Maritime, authorized to do business in the State of New York as a surety.

Attorneys-in-fact who execute a Bid Bond on behalf of surety must affix thereto a certified and effectively dated copy of their power of appointment.

2. Bid Security must be 5% (Five Percent) of the Bid amount.

3. Within ten (10) calendar days after the receipt of Notice of Award, the Contractor shall procure, execute and deliver to the Consultant and maintain, at its own cost and expense, a Performance Bond and a Labor and Material Bond, both of which Bonds shall be on the form prescribed by the College and in an amount not less than 100 percent of the total amount of the Contract awarded to the Contractor by the College. Said Bonds must be issued by a surety company approved by the University and authorized to do business in the State of New York as a surety.

TERMS AND CONDITIONS

SUNY Maritime College reserves the right to stop further work covered by this IFB and subsequent contract at any time the successful bidder fails to perform satisfactorily. In the event of such stoppage, SUNY Maritime College shall have the right, after due written notification to contractor, to arrange for completion of the contract in such manner as it deems in its best interest. Contractor shall be held liable by the State of New York and SUNY Maritime College for any excess costs that may accrue in such instance.

TOOLS/EQUIPMENT

The contractor shall furnish all tools and equipment necessary for the proper execution of this contract.

PREVAILING WAGE RATES

Unless otherwise stated, all work performed under this contract shall be paid in accordance with the NYSDOL Prevailing Wage Rate Schedule attached hereto and made part hereof. Contractor must submit Certified Payroll Records with each monthly invoice or payment application submitted.

REQUIREMENTS FOR CONSTRUCTION ACTIVITIES TO ADDRESS PUBLIC HEALTH

OR SAFETY

1. The Bidder agrees it is responsible for complying with any and all requirements issued by federal, state or local entities, including but not limited to New York State Governor Office Executive Orders, New York State Department of Health rules, regulations and guidance, and other New York State or State University of New York laws, rules, regulations or requirements that may be issued and/or amended during the bidding and/or performance of work on this Project.

2. With respect to the COVID-19 pandemic, Bidder specifically acknowledges and agrees that the NYS Interim COVID-19 Guidance for Construction Projects is made a part of the contract work for this Project, as set forth in General Requirements.

Bidder affirms that all costs and time associated with compliance with the current guidance are included in its bid. The current NYS Interim COVID-19 Guidance for Construction Projects for is available at the following website:

https://forward.ny.gov/industries-reopening-phase#phase-one-construction.

Notwithstanding the foregoing, Bidder agrees to comply with the Guidance as it may be amended or superseded in the future.

CHECKLIST OF PROPOSAL SUBMITTAL REQUIREMENTS

The following checklist is intended to acquaint the bidder with all items or information that must be submitted with the proposal. Failure to submit any item may result in rejection of the proposal.

1. Summary Information Form Yes _ No _

2. Proposal Response Form Yes No _

3. Proposal Bid Form & Notarized Acknowledgement Yes No _

4. Certificates/Licenses noted under Bidder Qualifications Yes No _

5. References Form Yes No

6. Vendor Responsibility Form Yes No _

7. ST-220 Contract Certification Form Yes No _

8. Lobbying Law Forms Yes No _

9. Bid Bond Yes No _

10. Performance Bond (10 days after award) Yes No _

11. MWBE-EEO Program Policy Statement Yes No _

12. 7557-107 MWBE Utilization Plan Yes No _

13. 7557-108 EEO Staffing Plan Yes No

14. Gender Based Violence and the Workplace Certification Yes No

Reference Form

We submit the following four references in college and/or similar sites and encourage SUNY Maritime College to call and/or correspond with these contacts:

Reference #1:

Contact:

Telephone:

Brief Description:

Reference #2:

Contact:

Reference #3:

Contact:

Telephone:

Brief Description:

Reference #4:

Contact:

Proposal Acknowledgement Form

The following “Proposal Acknowledgement Form” should be completed and submitted with proposals to the Purchasing Department. Bidders should initial on each line as instructed.

A. We understand the Scope and General Sections of the IFB Documents as described in this project definition.

B. We have included a proposal package.

C. We have reviewed the Bidder Qualification Section.

D. We have accounted for all associated costs with this project.

E. We will meet or exceed FCC, Federal and State and Local requirements.

F. We understand that the College may reject, accept, and/or award bids based on the criteria set in his document.

G. We will include the Vendor Responsibility, ST-220 Contract Certifications and Lobbying Law Forms with our proposal package.

PROPOSAL BID FORM SUNY MARITIME COLLEGE

Exterior Facade Signage Installation at Baylis Hall

1. The Work Proposed Herein Will Be Completed by 60 days after NTP. In the event the bidder fails to complete such work by said date or dates, or within the time to which such completion may have been extended in accordance with the Contract Documents, the bidder agrees to pay the University liquidated damages in an amount equal to the values indicated in the Liquidated Damages Schedule below for each calendar day of delay in completing the work.

LIQUIDATED DAMAGES SCHEDULE

Contract Amount Liquidated Damages

Under $100,000______________________________________________________________________$100/day

$100,000-$499,999____________________________________________________________________$200/day

$500,000-$999,999____________________________________________________________________$300/day

$1MM-$1,999,999_____________________________________________________________________$400/day

$2MM-$3,499,999_____________________________________________________________________$500/day

$3.5MM-$5MM_______________________________________________________________________$700/day

Over $5MM (to be determined by the University in each instance) $ /day

2. The bidder hereby declares that it has carefully examined all Bidding and Contract Documents and that it has personally inspected the actual location of the work, together with the local sources of supply, has satisfied itself as to all the quantities and conditions, and understands that in signing this Proposal, it waives all right to plead any misunderstanding regarding the same.

3. The bidder further understands and agrees that it is to do, perform and complete all work in accordance with the Contract Documents and to accept in full compensation therefore the amount of the Total Bid, modified by such additive or deductive alternates, if any, as are accepted by the University.

4. The bidder further agrees to accept the unit prices, if any, set forth in paragraph (5) of this proposal, except as the same may be modified pursuant to the provisions of Section (5) of the Information to Bidders, as full payment for the amount of the credit to the University for any deletions, additions, modifications or changes to the portion or portions of work covered by…