IFB.RW1507019.pdf

State of California Department of Corrections and Rehabilitation

April 14, 2016

INVITATION FOR BID (IFB)

IFB # RW 1507019

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled RW1507019 for PROCESSED EGG PRODUCTS. In submitting your bid, you must comply with the instructions found herein.

Mail or deliver your bid package for the IFB to the address below. Faxed or electronically forwarded bids will not be accepted. Bids not submitted under sealed cover will be rejected. The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

IFB Number: RW 1507019 IFB Name: PROCESSED EGG PRODUCTS Attention: LISA HORRELL Bid Submittal: Do Not Open

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: April 28, 2016 3 p.m.

CALPIA Contact Return Bid To:

Lisa Horrell Phone: (916) 358-2685

Email: Lisa.Horrell@calpia.ca.gov

California Prison Industry Authority Attention: Lisa Horrell

560 East Natoma Street Folsom, CA 95630

This IFB covers the estimated annual requirement of PROCESSED EGG PRODUCTS for the California Prison Industry Authority (CALPIA) EGG PRODUCTION ENTERPRISE at Avenal State Prison in Avenal, California.

Term: Any contract resulting from this solicitation will begin May 2016 and expire May 2017 regardless of the amount purchased, unless extended or terminated. The contract resulting from this solicitation may be extended by mutual agreement of CALPIA and the contractor.

RW 1507019 Page 2 of 6

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Performance: Past performance, quality and/or reliability for the product or service;

certification by the International Standard Organization (ISO). Should a bidder be excluded based upon performance history, there must be documentation which supports that conclusion.

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALPIA may consider other factors deemed necessary to ensure that best value is achieved.

Any such factors must be reduced to written form and maintained in the contract file for the duration of the resulting contract.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids. Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

Lisa Horrell

LISA HORRELL

Contract Analyst

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Specifications:

All products must comply with the Attachment A Specification titled “Inspection, Grading, Testing & Certification Egg Products”, dated April 2011; Attachment B Commodity Standard titled “Eggs, Whole Liquid with Color Stabilizer” dated April 2011; and Attachment C Commodity Standard titled “Eggs, Frozen, with Color Stabilizer” dated May 2014. Note that USDA inspection and certification is required by the Specification. See the item descriptions on the Contract Price Sheet for each line item.

Minimum Order:

Minimum delivery of products on this contract will be one 48 foot trailer truckload in any combination of lines 1 through 5 on the Contract Price Sheet (Exhibit 1) unless otherwise agreed upon. The minimum order for any one product on this contract will be thirty pounds.

Ordering Procedure:

On a weekly basis CALPIA will issue a purchase order for the egg products to be delivered in ten (10) days. This order will show estimated prices and quantities to be purchased. Note that the fixed differential prices for all products are shown on the attached price sheets. CALPIA will issue a quarterly production schedule to supplier showing approximate quantities of egg products needed on a weekly basis. The first order placed against this contract is to be delivered three weeks after receipt of order by contractor.

Prices (Differential and Base) and Invoice Procedure:

Commodity prices will consist of the sum of the Differential Price and the Base Price offered.

The Differential Price will be “firm” for the duration of the contract.

The Base Price (Low Side of Full Load Frozen if a range is given) may fluctuate and shall be from the Urner Barry’s “WEST COAST EGG MARKET, WEST COAST EGG PRODUCTS, FROZEN-Truckload 20,000 lbs+, Whole, No Color”. The Base Price (Low Side of Full Load Frozen) shall be clearly identified on the supplier’s invoice and shall be taken from the Thursday preceding the date on which the delivery is to occur.

Invoicing Requirements:

The contractor is to render invoices as instructed on individual orders. Invoices shall include the order number, the contract number, the item number, the unit price, and the extension. With each invoice, contractor shall submit a copy of the applicable portion of the most recent (Thursday) edition of the Urner Barry report to substantiate the invoiced prices. Invoices submitted without the attached report will not be honored.

A packing slip must be attached to each container showing the contract number and give an accurate description of the item, weight, quantities, etc.

Cost to Cover:

Any failure to perform its obligations under the contract by the contractor shall, in addition to any other remedies available to CALPIA, entitle CALPIA to recover from the contractor the difference between the contractor’s price and an alternate supplier’s higher price in the event that CALPIA chooses to pay an alternate supplier a higher price for goods or services that the contractor fails to provide in a timely manner.

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Non-Compliant Product:

Any product rejected by CALPIA as non-compliant shall be picked up at the expense of the supplier and replaced with compliant product.

Freight on Board (F.O.B.) Point:

For the purpose of this bid, only bids quoting F.O.B. Destination will be accepted. Bids quoting other than F.O.B. Destination will be rejected.

Delivery:

All deliveries shall be made in mechanically or cryogenically refrigerated trucks. Refrigeration must be in continuous operation from shipment to final destination to maintain frozen products in a completely frozen state, and liquid products in a liquid state. All frozen egg product must be certified and delivered Thursday, 8:00 a.m. to 10:00 a.m. All liquid egg product must be certified and delivered Monday through Thursday, 8:00 a.m. to 12:00 p.m. Weekend or holiday deliveries cannot be accepted without prior approval in writing by ordering agency. Any single failure to deliver in a timely manner will be a material breach of this contract by the contractor.

It shall be the contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact the institution listed for the driver clearance procedure.

Delivery Location:

Avenal State Prison PIA Egg Production #1 Kings Way P.O. Box 8 Avenal, CA 93204 Attn: Jeannie Tillotson

(559) 386-6045

Method of Award:

This bid shall be awarded on an “All or None” basis to the bidder deemed by CALPIA, at its sole discretion, to offer the best value, which is defined as the lowest price or the greatest quality or a combination of the two depending on the specific needs of CALPIA.

Contract Dollar Value:

Any contract resulting from this bid will expire one year from its effective date or when the contract dollar value has been expended. However, in the event the ordering agency’s requirements are curtailed because of reducing requirements, cancellation of State programs, lack of fiscal appropriations, etc., the State shall be excused from purchasing any outstanding balances

Quantities shown for each line item are estimated and are the anticipated contract purchase pattern. The State will not be obligated to purchase the contractor’s excess inventory of any line item if actual purchases vary from the anticipated purchase pattern. The State reserves the right to order more or less of any line item provided the total monetary amount of the contract is not exceeded.

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Please Note:

Only bids quoted on the State’s own Cost Sheet will be considered. Bids submitted referencing supplier attachments, which include legal terms and conditions that conflict with the State’s general bid provisions shall be considered non-responsive and such bids shall be rejected. On the Cost Sheet if there is a discrepancy between the unit price and the extension price, the unit price shall prevail.

Samples:

Samples of line 1 through 5 of the Contract Price Sheet (Exhibit 1) may be required prior to final award of bid. These samples would be provided at no additional cost to the State and must be provided within eight calendar days of notification to the Egg Production Enterprise at Avenal State Prison, Avenal, CA. If awarded the contract, the contractor must provide the same product submitted under this sample provision for the duration of the contract.

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CALIFORNIA PRISON INDUSTRY AUTHORITY

Invitation for Bid RW 1507019

PROCESSED EGG PRODUCTS

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm that the items listed below have been included with your bid.

Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should also be returned with your bid package.

Attachments Attachment Name/Description

_____ Exhibit 1 Contract Price Sheet _____ Exhibit 2 Bidder/Supplier Responsibility

Information _____ Exhibit 3 Bid/Bidder Certification Sheet

_____ Exhibit 4 Darfur Certificate

_____ STD 204 Payee Data Record

RW 1507019 Exhibit 1

CONTRACT PRICE SHEET

The estimated quantities indicated below will be used solely for computing the cost as a fair and equitable formula and are not binding upon the contracting agency. However, the actual costs quoted by the bidder shall be binding for the term of the Agreement.

In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

Note: The base price per pound listed on the cost sheet is for bid purposes only. It is used to calculate the extended bid prices for comparison. Once the contract is awarded, base price (low side of full load frozen if range is given) will be from the Urner Barry’s “West Coast Egg Market, West Coast Egg Products, frozen-truckload 20,000+, whole, no color” on the Thursday preceding the date on which the delivery is to occur. The weekly base price will be added to the differential amount you quote below to determine the invoice price on each order.

To calculate the bid unit price for each item, add the base price to the differential amount to determine the bid unit price for each line item. Multiply the unit price by the estimated quantity to determine the extension price for each line item.

It is unlawful for any person engaged in business within this state to sell or use any article or product as a

“loss leader” as defined in Section 17030 of the Business and Professions Code.

ITEM

NO.

ESTIMATED

QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION

1 2,000,000 LB

EGG, WHOLE FROZEN HOMOGENIZED,

PACKAGED IN 4 GAL (30LB) PLASTIC PAILS.

PIA #258000.B020

BASE PRICE PER LB: $0.95

PLUS DIFFERENTIAL PER LB: $____________

$_____/LB

2 55,000 LB

EGG, WHOLE FROZEN HOMOGENIZED,

PACKAGED IN 2 POUND PLASTIC COATED MILK

TYPE CARTONS, WITH 12 CARTONS PER CASE.

(24 LB CASES)

(In case of emergency, 5 lb. carton may substituted)

PIA #0013.583

3 335,000 LB

EGG, WHOLE FRESH LIQUID HOMOGENIZED,

ASEPTICALLY PACKAGED IN 20 LB. COOKABLE

PLASTIC BAGS, TWO BAGS PER CASE.

PIA #0013.253

RW 1507019 Exhibit 1

CONTRACT PRICE SHEET

ITEM

NO.

ESTIMATED

QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION

4 100,000 LB

EGG PRODUCT, FRESH, NO CHOLESTEROL,

NON-FAT ASEPTICALLY PACKAGED IN 20

LB. COOKABLE PLASTIC BAGS, TWO BAGS

PER CASE.

NO CHOLESTEROL NON-FAT PRODUCT

MUST BE IN A COMPLETELY HOMOGENIZED

CONDITION WHEN RECEIVED; NO

SEPARATION WILL BE ALLOWED.

PIA #0013.255

BASE PRICE PR LB: $0.95

PLUS DIFFERENTIAL PER LB: $___________

5 25,000 LB

EGG PRODUCT, FRESH, NO CHOLESTEROL,

NON-FAT ASEPTICALLY PACKAGED IN ONE

QUART COATED CARTONS, TWELVE

CARTONS PER CASE.

PIA # 0013.256

PLUS DIFFERENTIAL PER LB: $___________

$_____/LB $__________

Total Bid Price (Sum of Extended Prices for Lines 1 through 5): $__________________

Bidder to complete: Contact Name and Address to which orders are to be sent:

Name:

Address:

Phone: Fax:

Supplier Contact:

Contractor shall have, preferably in California, a contact person available during the hours of 8:00 A.M. to 5:00 P.M. on weekdays to answer questions regarding product, orders, or other areas in relation to the contract and the State’s needs.

All questions shall be answered within twenty-four (24) hours (except on weekends or holidays).

Contact person:

Phone Number: Fax number:

Email Address:

Exhibit 2

Bidder/Supplier – Materials, Responsibility Information

The intent of these questions is to establish that the bidder has secured the necessary production, distribution and financial resources to perform the contract being proposed.

Except in cases when CALPIA concludes that a specified brand name is the only one that will meet the needs of CALPIA, all commodities shall be entered into with the best value bidder meeting all specifications. Responsibility in this context relates to the bidder’s qualifications and capability to successfully fulfill the requirements of the Invitation for Bid (IFB). A bidder is deemed not responsible when they have demonstrated a lack of reliability in complying with and completing previously awarded State/Private contracts. Prior to awarding the contract related to this IFB, CALPIA’s Authorized Representative will determine whether the proposed awardee is responsible. In order to obtain information necessary to establish a bidder’s responsibility, each bidder shall complete the information requested below.

Failure to complete these questions may cause your offer to be rejected as non-responsive. Incomplete, vague or misleading responses could cause your offer to be rejected as non-responsible. Use additional sheets as necessary to provide all the requested information.

Bidders who are manufacturers should be able to directly respond to the questions. Non-manufacturers may need to consult with their supply chain to properly complete each question. The burden of proof lies with the bidder to prove, to CALPIA’s satisfaction, that the bidder has adequate knowledge and control of the supply chain being utilized.

1. (A) If you are not the manufacturer, please list your role in the supply chain and list all points of business interaction(s) between the manufacturer and your firm. (Manufacturer/Producer, wholesaler/broker, warehousing/distribution)

Please be prepared to provide a written agreement between your firm and your supplier upon request. If your supplier is not the manufacturer, please also be prepared to provide a written agreement between the manufacturer and your supplier. If there is no written agreement between these two parties, to provide upon request supporting documents showing that they have worked together in the past.

1. (B) Name and address of the manufacturer and any other key parties utilized:

Exhibit 2

2.) How long has your firm been part of this supply chain? If less than 2 years, then please provide names of all the suppliers relative to this solicitation with whom you have worked in the past 2 years:

3.) How much business have you successfully completed as part of the supply chain described above? (Total dollar values, length of contract, product types, and geographic areas supplied.

4.) Names(s) of packaging and shipping firms(s) to be utilized for this contract.

5.) Have you ever had a contract terminated prior to its designated end date/term? If yes, please explain circumstances for each such contract termination.

6.) Using the format below, list contracts that you were awarded within the last five years with a value of at least 50% of the value of the contract to be awarded herein, which demonstrate your ability to meet the requirements of the proposed contract.

Contract Number: ____________________________________________________________________________________________ Description of product/services: _________________________________________________________________________________ Contract Value ($):____________________________________________________________________________________________ Contract Award Date: _________________________________________________________________________________________ Required Delivery or Completion Date: ___________________________________________________________________________ Actual Delivery or Completion Date: _____________________________________________________________________________ Customer Contact Information (Name, phone number and email): ______________________________________________________

Business Services Section will review your past performance. A history of late or non-compliant deliveries on past or present contracts may cause your bid to be rejected.

Exhibit 3

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with other bid/quote documents as an entire package with original signatures

A. _____% Cash discount for payment within __________ days of receipt. (See Bidders Instructions Item 26 for complete instructions on offering Cash Discounts.)

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated is authorized to bind the bidding firm contractually and certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2.a Telephone Number 2.b. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN/SSN) 8. California

Corporation No.

9. Indicate applicable license and/or certification information:

Contractor’s State Licensing Board Number:

10. PUC License Number CAL- T:

11. Other Licenses:

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Qualifying Experience:

Exhibit 3

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the

Bid/Bidder Certification Sheet by following the instructions below Item

Numbers

Instructions

1, 2a, 2b, 3

Must be completed. 1. Enter your name if sole proprietor or independent contractor. All other items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

If you are a corporation: Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete if your firm holds a California contractor’s license. This information will used to verify possession of a contractor’s license for public works agreements.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15 Must be completed. These items are self-explanatory.

This information is requested by CALPIA Accounting. If certified as a Small Business Enterprise/Micro Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

4/13, Rev. D BSS-F017 Page 1 of 1

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 - 10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, initial here and submit with your bid package. (Initial ______)

OPTION #1 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #2 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to

Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

Initials of Submitter

Printed Name and Title of Person Initialing

LHorrell Typewritten Text

EXHIBIT 4

LHorrell Typewritten Text