IFB D27 052 Solicitation.pdf

HAWAII STATE DEPARTMENT OF EDUCATION

PROCUREMENT AND CONTRACTS BRANCH

October 2, 2026

INVITATION FOR BIDS

Number IFB D27-052

SEALED BIDS

TO PROVIDE

EMPLOYMENT SERVICES FOR EDUCATIONAL PROGRAMS IN SPECIALIZED SETTINGS

FOR

THE HAWAII STATE DEPARTMENT OF EDUCATION

will be received through the State of Hawaii eProcurement System (HIePRO) at https://hiepro.ehawaii.gov/welcome.html until 4:30 p.m., Hawaii Standard Time (HST) on

OCTOBER 22, 2026

Offerors interested in responding to this electronic solicitation must be registered on the HIePRO

(https://hiepro.ehawaii.gov/welcome.html) in order to participate in this procurement. Registration is free.

Once registered, Offerors can login to view and respond to the HIePRO solicitation.

Questions relating to this solicitation may be directed to Shannon Koki, Procurement and Contracts Support

Specialist, at telephone (808) 675-0130, via facsimile (808) 675-0133, or via email at

Shannon.Koki@k12.hi.us.

https://hiepro.ehawaii.gov/welcome.html mailto:Shannon.Koki@k12.hi.us

EMPLOYMENT SERVICES FOR EDUCATIONAL PROGRAMS IN SPECIALIZED SETTINGS

IFB D27-052

IFB D27-052 OF-1

OFFER PAGE OF-1

Exact Legal Name of Offeror, including

“dba” or “division” of a corporation (furnish the exact legal name of the entity under which an awarded contract, if any, will be executed):

Address:

Principal Place of Business

(may not be a P.O. Box):

Mailing Address (only if different):

Payment Address (only if different)

Offeror’s Primary Contact Person:

Name

Title

Telephone Number Fax Number

Email Address

Federal Tax Identification Number:

State of Hawaii General Excise Tax License Number:

Type of Business Entity (check one):

Sole Proprietor Partnership Corporation Joint Venture Limited Liability Company Other

Names of all Offeror’s parent, affiliate and subsidiary organizations:

Offeror is either:

A Hawaii business incorporated or organized under the laws of the State of Hawaii; OR

A Compliant Non-Hawaii business incorporated or organized under the laws of the State of on (date) _____________, and, if applicable, registered with the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of Hawaii.

The undersigned has carefully read and understands the terms and conditions specified herein and hereby submits the following offer to provide the goods and/or perform the work specified herein, all in accordance with the true intent and meaning thereof, and further that the Offeror shall comply with all terms, conditions and requirements of the solicitation. The undersigned further understands and agrees that by submitting this offer, 1) the undersigned is declaring the undersigned’s offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) the undersigned is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Authorized (Original in ink) Signature Name (printed)

Title Date

Item Description

Estimated Number of Vacancies

(A)

Estimated Number of

Work Hours per Day

(B)

Estimated Number of Days for

School Year (C)

Unit Bid Price Per Hour

(D)

Estimated Total Bid Price

(A times B times C times D)

1 Clinical Facilitator 1 7 92 -$ -$

2 General Education Teacher 5 7 92 -$ -$

3 Special Education Teacher 5 7 92 -$ -$

4 Educational Assistant 5 6 92 -$ -$

5 Counselor 1 7 92 -$ -$

Offeror:

The following offer is hereby made:

ESTIMATED TOTAL SUM BID PRICE (Items 1 through 5)

*Unit Bid Price Per Hour shall be the all-inclusive cost to the STATE. Refer to IFB Special Conditions Number 11, Bid Price.

OFFER PAGE OF-2

Wage Certificate (Rev. 01.05.2022)

WAGE CERTIFICATE

Subject:

Project Number IFB D27-052

Project Description Employment Services for Educational Programs in Specialized Settings for the Hawaii State Department of Education

Pursuant to §103-55, HRS, I hereby certify that, if awarded a contract in excess of $25,000.00, the services to be performed will be performed in accordance with the following conditions:

1. The services to be rendered shall be performed by employees paid at wages or salaries not less than wages paid to the public officers and employees for similar work, if similar positions are listed in the classification plan of the public sector.

Services Performed by Laborers and Mechanics:

The Contractor or the Contractor’s subcontractor shall give a copy of the rates of wages to each laborer and mechanic employed under the contract by the Contractor at the time each laborer and mechanic is employed; provided that the Contractor does not have to provide the Contractor’s employees the wage rate schedules where there is a collective bargaining agreement.

2. All applicable laws of the Federal and State governments relating to workers’ compensation, unemployment compensation, payment of wages, and safety will be fully complied with.

Contractor shall be obliged to notify its employees performing work under this contract of the provisions of §103-55, HRS, and the current wage rate for public employees performing similar work. The Contractor may meet this obligation by posting a notice to this effect in the Contractor’s place of business accessible to all employees, or the contractor may include such notice with each paycheck or pay envelope furnished to the employee

I understand that, in addition to the base wages required by §103-55, HRS, all payments required by Federal and State laws that employers must make for the benefit of their employees shall be paid.

Offeror

Signature

Title

Date

SPECIFICATIONS

IFB D27-052 S-1

MINIMUM SPECIFICATIONS

Terms and Acronyms Used Throughout Solicitation

The following are the terms and acronyms appearing in this solicitation. Unless the context requires otherwise, they shall have the following meaning:

504 = Section 504 of the Rehabilitation Act of 1973 ACCN = Authorized Courses and Code Numbers CA = Contract Administrator CAMHD = Child and Adolescent Mental Health Division CCSS = Common Core State Standards DES = District Educational Specialist EAs = Educational Assistants FBI = Federal Bureau of Investigation Field Staff = Any Clinical Facilitator, General Education Teacher, Special Education

Teacher, Educational Assistant or Counselor placed by the Contractor GED = General Education Development HTSB = Hawaii Teachers Standards Board IDEA = Individuals with Disabilities Education Act IEP = Individual Educational Program NCLB = No Child Left Behind SES = Special Education Section STATE = Hawaii State Department of Education TB = Tuberculosis

I. Introduction

The Hawaii State Department of Education (STATE) supports educational programs at residential treatment, skilled nursing, therapeutic home and adult correctional facilities. Students are placed in residential treatment facilities for mental health needs, substance abuse disorders, or court-ordered treatment. Eligible adult students in State correctional facilities are also required, under the Individuals with Disabilities Act (IDEA), to receive special education services. Under this Contract, the CONTRACTOR shall provide employment services to place a qualified Clinical Facilitator, General Education Teachers, Special Education Teachers, Educational Assistants (EAs), and Counselors to implement educational programs for students in these specialized settings.

The STATE must provide legally mandated educational services and ensure that there is no gap in services to students who are placed in out of school programs via court ordered, Child and Adolescent Mental Health Division (CAMHD), psychiatric referral, or as a result of an Individualized Education Program (IEP) team decision. This includes but not limited to in-state residential psychiatric programs, substance abuse programs, youth sex trafficked programs, skilled nursing facilities, adult correctional facilities, and the STATE's off campus specialized behavioral programs. As behavioral and/or mental health issues are on the rise for our youth, there will be an increased need for these types of programs which must include an educational component.

Educational services provided are to be curriculum-based and integrated with the Common Core State Standards (CCSS), available on the STATE website:

https://hawaiipublicschools.org/academics/subject-matter-standards/?highlight=Standards

Services are to be provided in-person. IEP or Section 504 of the Rehabilitation Act of 1973 (504) Plans from the student’s home school, shall be implemented in the residential treatment, skilled nursing, therapeutic home and/or correctional classrooms.

http://www.hawaiipublicschools.org/TeachingAndLearning/StudentLearning/CommonCoreStateStandards/Pages/home.aspx.

IFB D27-052 S-2

Currently, there are six (6) residential treatment facilities, one (1) skilled nursing facility and one

(1) therapeutic home facility on the island of Oahu and eight (8) correctional facilities statewide.

Residential Treatment Facilities:

Kahi Mohala Benchmark 91-2301 Old Fort Weaver Road 2501 Waimano Home Road Ewa Beach, Hawaii 96706 Pearl City, Hawaii 96782-1478

Bobby Benson Catholic Charities 56-660 Kamehameha Highway 1822 Keeaumoku Street Kahuku, Hawaii 96731 Honolulu, Hawaii 96822

Pearl Haven Ke Kama Pono 58-130 Kamehameha Highway 2040 Bachelot Street Haleiwa, Hawaii 96712 Honolulu, Hawaii 96817

Skilled Nursing Facility:

Kulana Malama 91-1360 Karayan Street Ewa Beach, Hawaii 96706

Therapeutic Home Facility:

Keiki Step Down 879 3rd St.

Pearl City, Hawaii 96782

Correctional Facilities:

Halawa Correctional Facility Waiawa Correctional Facility 99-902 Moanalua Road 94-560 Kamehameha Highway Aiea, Hawaii 96701 Waipahu, Hawaii 96797

Oahu Community Correctional Facility Women’s Community Correctional Facility 2199 Kamehameha Highway 42-477 Kalanianaole Highway Honolulu, Hawaii 96819 Kailua, Hawaii 96734

Kulani Correctional Facility Hawaii Community Correctional Facility HC 01, Stainback Highway 60 Punahele Street Hilo, Hawaii 96720 Hilo, Hawaii 96720

Maui Correctional Facility Kauai Community Correctional Facility 600 Waiale Road 3-531 Kuhio Highway Wailuku, Hawaii 96793 Lihue, Hawaii 96766

II. Scope of Work

The purpose of this Contract, is for an employment services agency to place Field Staff in Residential Treatment, Skilled Nursing, Therapeutic Home, and Correctional Facilities.

The CONTRACTOR shall be responsible to obtain the information as described in the Scope of Work and any other information necessary to determine appropriate Field Staff placement;

The CONTRACTOR shall supply sufficient, competent, reliable and qualified Field Staff to provide adequate and satisfactory services as required under this Contract.

IFB D27-052 S-3

In cases where special licenses, accreditations and/or certifications, are required by State, Federal and/or Local law, statute, or regulation for an employee to perform services of specified job descriptions, CONTRACTOR shall provide current copies of such licenses, accreditations and/or certifications within two (2) working days of the STATE’s request.

CONTRACTOR shall maintain records of all applicable documentation throughout the term of the contract and shall include: licensure, accreditations, certifications, experience and/or training, tuberculosis (TB) clearance, criminal history record check and fingerprinting, including state and federal bureau of investigation (FBI) criminal history records.

The CONTRACTOR shall be responsible for conducting periodic quality assurance checks with the STATE’s point of contact to verify that the STATE’s requirements are being fulfilled by the Field Staff. At a minimum, these checks shall be completed at the end of the first week of placement. The STATE may request quality assurance checks at any interval during the term of the Field Staff’s placement.

The STATE shall not be responsible for the CONTRACTOR’s Field Staff who voluntarily leaves the CONTRACTOR’s employment or engages in employment with another agency.

The CONTRACTOR shall ensure Field Staff agree to be bound by the STATE’s security regulations, policies and standards as required by the STATE.

1. Employment Services

1.1. CONTRACTOR shall be responsible to communicate with its Field Staff, the STATE’s requirements regarding hours of work, duration, location, expectations and other areas concerning the assignment;

1.2. Field Staff should be available for the entire length of the assignment, however if a replacement is required, a qualified replacement must be provided within twenty-four

(24) hours of notification; and

1.3. The STATE reserves the right to change the location, hours of work, and/or the length of the assignment of individual Field Staff and will provide the CONTRACTOR with as much notification as possible.

2. Placement

The CONTRACTOR shall provide placement of Field Staff. At a minimum, CONTRACTOR shall include problem (conflict) and resolutions and the following items below:

2.1. The CONTRACTOR shall recruit, select and place Field Staff in the facilities;

2.2. The STATE reserves the right to interview the Field Staff to determine their qualifications for the required position (this does not negate the CONTRACTOR’s responsibility of qualifying Field Staff); and

2.3. The STATE may reject, re-assign, and/or remove any Field Staff who does not meet the requested experience, is deficient in the performance of the assignment, or a need exists at a different facility.

3. Criminal History and Record Check Requirements

The CONTRACTOR shall conduct all reasonable investigations which, at a minimum, includes: a national fingerprint based criminal background check, including state and federal (FBI) criminal history records search; to determine whether a Field Staff or prospective Field

IFB D27-052 S-4

Staff including but not limited to administrative and direct service Field Staff who work in close proximity to children, has been convicted of any criminal offense pursuant to any law enforcement or military authority which would make the Field Staff unsuited for working in close proximity to children.

All CONTRACTOR’s Field Staff shall meet credentialing requirements prior to any assignment, which includes fingerprinting. The required fingerprint checks shall be completed and a determination of suitability made before any Field Staff is assigned to any work site.

Furthermore, the CONTRACTOR shall inform the STATE if any Field Staff providing services under this Contract has been convicted of a criminal offense.

The CONTRACTOR shall maintain a record of the mandatory national fingerprint based criminal history checks performed on each of its Field Staff in compliance with this section.

Additionally, the CONTRACTOR shall at all times maintain a current list of all new Field Staff documenting the status and completion dates of the national fingerprint based mandatory criminal history checks and other primary source verification.

The STATE reserves the right to monitor the CONTRACTOR’s compliance with this section through either, or both, an on-site evaluation or a documents review.

All costs associated with conducting and processing criminal history checks of the CONTRACTOR’s Field Staff shall be borne by the CONTRACTOR.

4. Verification of Employees

In accordance with State rules and regulations, CONTRACTOR shall conduct mandatory criminal background checks at no cost to the STATE, on any employee, agent, subcontractor or volunteer working in close proximity or working directly with students.

CONTRACTOR shall notify the STATE, verbally within twenty-four (24) hours, upon learning of the occurrence of any of the events indicated below:

4.1. Any employee, agent, subcontractor or volunteer’s license required to perform services under this contract is or has been suspended, conditioned, revoked, expired, or terminated;

4.2. Any employee, agent, subcontractor or volunteer becomes or has been the subject of any disciplinary proceeding or action before any federal or state agency or Board;

4.3. Any employee, agent, subcontractor or volunteer has been arrested or is under investigation for assault, sexual assault, child pornography or sex trafficking.

4.4. Any employee, agent, subcontractor or volunteer is or has been convicted of a fraud or felony; and

4.5. Any claim, judgment or settlement in which the CONTRACTOR or any of its employees, agents, subcontractors or volunteers is or has been named a defendant.

CONTRACTOR shall maintain the background check records, and shall make the records available for review upon request. Upon review of these records, the STATE reserves the right to request additional background information.

5. Harm to Students Registry

The purpose of Act 156, Session Laws of Hawaii (SLH) 2024, was to create a registry for all preschools and K-12 educational institutions within the State of Hawaii containing information

IFB D27-052 S-5

on school employees, contractors, or volunteers for whom, as a result of an investigation, a final finding has been issued that the individual has inflicted harm on a student, with the goal of preventing those individuals from subsequently gaining employment in any other public or private preschools and K-12 institutions in Hawaii.

The CONTRACTOR acknowledges and agrees to comply with the requirements set forth by Act 156, SLH 2024, and any other rules, regulations and laws, regarding the reporting and investigation of misconduct involving harm or maltreatment of students in educational institutions.

Should the STATE need to conduct an investigation into whether or not a contractor or contractor’s employee, agent, or volunteer engaged in acts or omissions that resulted in the infliction of harm to a student, the CONTRACTOR shall ensure the following:

5.1. The CONTRACTOR shall inform the CONTRACTOR’s employees, agents, or volunteers that an investigation is being conducted pursuant to Act 156, SLH 2024;

5.2. The CONTRACTOR, including the CONTRACTOR’s employees, agents, or volunteers shall cooperate and assist the STATE should there need to be an investigation;

5.3. The CONTRACTOR shall provide the following to the STATE within five (5) business days from the date of the request:

5.3.1. Full legal name and any prior names used, such as maiden name or married name;

5.3.2. Date of birth;

5.3.3. Photograph;

5.3.4. Last known address;

5.3.5. Any and all other STATE contracts that this individual is working on; and

5.3.6. Any and all information and documents requested by the STATE during the course of an investigation.

Should the STATE not receive the full cooperation of the CONTRACTOR, or the CONTRACTOR’s employees, agents, or volunteers, the STATE will move forward with and complete the investigation with the information it has available.

Should there be a finding and the CONTRACTOR’s employee, agent, or volunteer is deemed appropriate to be included on the Harm to Students Registry, the CONTRACTOR’s employee, agent, or volunteer will be given prior written notice of the STATE’s decision to include the CONTRACTOR employee’s, agent’s, or volunteer’s name for this purpose and will be given the opportunity to appeal the decision.

Should the CONTRACTOR’s employee, agent, or volunteer either waive the right to appeal or lose the appeal, the STATE shall place the name of the CONTRACTOR’s employee, agent, or volunteer on the Harm to Students Registry.

Any person currently or formerly employed by the CONTRACTOR, including subcontractors, agents, and volunteers listed on the Harm to Students Registry may request the CONTRACTOR to submit a certified request to the STATE for removal if new information proves they did not inflict harm on a student. The CONTRACTOR shall defend and indemnify the STATE from any liability resulting from claims related to the inclusion or removal of an employee from the Registry.

The CONTRACTOR shall provide to the STATE the names, dates of birth, addresses, photographs, and personal identifiers of all candidates for employment, including subcontractors, agents, or potential volunteers. If a candidate, subcontractor, agent, or volunteer's name appears on the Harm to Students Registry, the STATE can require removal of the individual from STATE work. Note that, pursuant to Act 156, SLH 2024, an employee, IFB D27-052 S-6 subcontractor, agent, or volunteer should not perform work or duties for the STATE until the CONTRACTOR has obtained clearance from the STATE.

6. TB Clearance Requirements

The CONTRACTOR shall require and maintain certification of TB examination for all Field Staff issued within the twelve (12) month period preceding the start of employment of service under this Contract. Certificate must state that the person is free of communicable tuberculosis. For Field Staff placed in a hospital-based residential treatment or skilled nursing setting, a two-step TB test is required.

The CONTRACTOR shall adopt and implement a policy requiring all Field Staff providing services under this contract to obtain current TB clearance from a licensed medical provider and CONTRACTOR shall maintain records of such clearance.

7. Eligibility Requirements

All Field Staff must be authorized to work in the United States and have appropriate documentation. Field Staff who require Visa sponsorship shall not be considered for placement.

8. Work Calendar and Schedule

The Clinical Facilitator shall work seven (7) hours per day. All Counselors, General and Special Education Teachers shall work seven (7) hours per day with one half (½) hour lunch and one half (½) hour administrative time. EAs shall work six (6) hours per day with one half (½) hour lunch and one half (½) hour administrative time. The work hours are based on student need per school year. The ‘school day’ at each facility shall be determined by the student's facility schedule, in collaboration with the residential treatment, skilled nursing, therapeutic home, or correctional staff. Total instructional hours shall not exceed six (6) hours.

Field Staff placement shall be based on the official STATE school calendar with all observed State and Federal holidays, and Fall, Thanksgiving, and Spring Breaks. Exceptions are as follows:

8.1. Field Staff shall not work five (5) days before the official start of the STATE school year;

8.2. Field Staff shall not work the first (2) weeks of the official STATE Winter Break;

8.3. Field Staff shall not work five (5) days after the STATE official last day of school for students and

8.4. Field Staff may work in the months of June and July with the exceptions noted in numbers 8.1 and 8.3.

8.5. The number of work days is estimated based on the STATE Official School Calendars available at https://hawaiipublicschools.org/useful-links/school-calendar/. The actual number of days may vary based on unforeseen changes and the STATE need for summer and extended school year activities.

9. Reports

The CONTRACTOR shall maintain and provide the following reports as indicated and upon request from the STATE:

https://hawaiipublicschools.org/useful-links/school-calendar/

IFB D27-052 S-7

9.1. Deployment and Substitute Plan

CONTRACTOR shall provide a written deployment and substitute plan for Teachers and EAs indicating location and schedule that shall be submitted to the STATE monthly.

9.2. Student’s academic progress and attendance shall include accurate records and data and shall be submitted as follows:

9.2.1. Quarterly reports of such records and data are due per STATE schedule, to coincide with the home school's quarterly grade reports on reporting forms approved and provided by the Contract Administrator (CA) and/or upon student exit from the facility. A copy of the Individual Student Progress Report shall be submitted to (1) Home School, (2) the CA, and (3) the Special Education Section (SES);

9.2.2. A monthly census report on current students in each facility including entrance and exit dates submitted to the CA.

10. Field Staff Minimum Qualifications and Responsibilities

10.1. Clinical Facilitator

10.1.1. Minimum Qualifications

10.1.1.1. Bachelor's degree in Special Education or related field, or licensure as a Special Education Teacher;

10.1.1.2. Demonstrated experience in designing and implementing special education programs, especially in a residential treatment facility or clinical setting;

10.1.1.3. Strong understanding of special education assessment tools and techniques relevant to educational planning;

10.1.1.4. Excellent interpersonal and communication skills with the ability to collaborate effectively with a multidisciplinary team and communicate with diverse stakeholders;

10.1.1.5. Ability to adapt teaching methods and instructional approaches to accommodate varying learning abilities and styles;

10.1.1.6. Organizational skills and attention to detail for accurate record-keeping and reporting;

10.1.1.7. Flexibility and adaptability to address the unique needs and circumstances of residents within a residential treatment facility;

and

10.1.1.8. Shall reside in the State to attend facility meetings upon request by the STATE.

10.1.2. Responsibilities

10.1.2.1. The Clinical Facilitator shall ensure all educational services are delivered effectively and assist in communications between the Teachers and EAs, facility staff and the student’s home school staff.

10.1.2.2. The Clinical Facilitator shall be expected to satisfy the following responsibilities:

10.1.2.2.1. Observe facility classrooms at least one (1) time per month;

10.1.2.2.2. Track student data including attendance and

progress monitoring notes to ensure that services are provided and aligned with areas of identified

IFB D27-052 S-8

need(s), and provide data sheets to the student’s home school staff and the STATE, at minimum quarterly;

10.1.2.2.3. Assist Teachers in communicating with facility staff;

10.1.2.2.4. Meet with facility Directors and Educational

Specialists, at minimum quarterly;

10.1.2.2.5. Assist Teachers in communicating with the student’s home school staff;

10.1.2.2.6. Coordinate services with the student’s home school staff and the STATE; and

10.1.2.2.7. Meet with the STATE monthly.

10.2. Teacher

10.2.1. General Education Teacher, Minimum Qualifications

10.2.1.1. General Education Teachers shall be certified with the Hawaii Teacher Standards Board (HTSB) and licensed in the grade level they are assigned to teach (Kindergarten through six, five through eight, and six through twelve) in any subject area;

10.2.1.2. General Education Teachers shall be qualified to provide instruction in the four (4) core subject areas:

10.2.1.2.1. Mathematics;

10.2.1.2.2. Science;

10.2.1.2.3. English, Reading, or Language Arts; and

10.2.1.2.4. Social Studies: Modern History of Hawaii, Participation in Democracy, U.S. History and Government, and World History and Culture.

10.2.1.3. General Education Teachers shall be able to implement trauma-informed strategies and positive behavior interventions and supports.

10.2.1.4. In the event of an emergency or absence, the CONTRACTOR shall provide a qualified Substitute Teacher, who meets the Hawaii Substitute Teacher qualification requirements which can be found at https://hawaiipublicschools.org/jobs/substitute-teachers/

10.2.2. Special Education Teacher, Minimum Qualifications

10.2.2.1. Special Education Teachers shall be certified with the HTSB and licensed in Special Education;

10.2.2.2. Special Education Teachers shall be able to adapt general education lessons and provide instruction in core subjects areas to students with disabilities;

10.2.2.3. Special Education Teachers shall be able to provide specially designed instruction across domains to students with disabilities;

10.2.2.4. Special Education Teachers shall be able to teach functional academic, activities of daily living, and communication skills to students with disabilities and

10.2.2.5. Special Education Teachers shall be able to implement trauma-informed strategies and positive behavior interventions and supports.

10.2.2.6. In the event of an emergency or absence, the CONTRACTOR shall provide a qualified Substitute Teacher, who meets the Hawaii Substitute Teacher qualification requirements which can be found at https://hawaiipublicschools.org/jobs/substitute-teachers/ https://hawaiipublicschools.org/jobs/substitute-teachers/ https://hawaiipublicschools.org/jobs/substitute-teachers/

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10.2.3. General Responsibilities

10.2.3.1. Teachers shall provide all teaching supplies including but not limited to: laptop, paper, pencils, pens et cetera.). The STATE shall provide all teaching materials including curriculum, textbooks, et cetera.

10.2.3.2. Teachers shall implement student’s IEP or 504 plans;

10.2.3.3. Teachers shall provide individualized instruction to meet the requirements of each student’s educational program which require the following:

10.2.3.3.1. Curriculum-based instruction aligned to the CCSS

and/or GED requirements (correctional facilities);

10.2.3.3.2. Course work aligned to the STATE’s Authorized

Courses and Code Numbers (ACCN);

10.2.3.3.3. On-going formative assessment;

10.2.3.3.4. Up to six (6) hours of instructional time per school day; and

10.2.3.3.5. Data collection;

10.2.3.4. Teachers shall attend facility treatment meetings, student IEP and/or 504 meetings, and school student-focused meetings when requested and as appropriate.

10.2.3.5. Teachers shall regularly communicate with the Clinical Facilitator to report on student progress, the provision of services, and all other relevant areas.

10.2.3.6. Special Education Teachers shall perform the following additional duties:

10.2.3.6.1. Delivery of services per student’s IEP or 504 plan and

10.2.3.6.2. Provide the indicated IEP service minutes (to the best of what the facility will allow) for specially designed instruction.

10.2.4. Program Transition (Entrance and Exit)

10.2.4.1. The Teacher shall initiate contact and establish a collaborative relationship with the student’s home school, or correctional facility educational specialist, for the purpose of on-going dialogue, planning and sharing, appropriate assessment, timely delivery of academic instruction, and smooth transitions into and out of the facility;

10.2.4.2. The Teacher shall collect baseline assessment data at the time of entrance to the facility and at exit out of the facility;

10.2.4.3. The Teacher shall provide all data and consultation with the home school personnel, including, but not limited to, the classroom teacher, the care coordinator, the counselor, the administration, the clerical staff, and district staff;

10.2.4.4. Within forty-eight (48) hours of obtaining knowledge of the anticipated release date of the student, the Teacher shall notify the Home School, in writing, while copying the CA in any correspondence;

10.2.4.5. Prior to the release of the student from the facility, the Teacher shall work with the STATE school staff to develop and implement

IFB D27-052 S-10

transition plans to facilitate the appropriate educational program in the student's home school upon release from the facility;

10.2.4.6. The Teacher shall provide all information, including assessment data, student work and progress to the Home School prior to the release of the student from the facility; and

10.2.4.7. Within forty-eight (48) hours, the Teacher shall notify the student’s

Home School of a change in status (for example, release, removal, arrest, transfer).

10.2.5. Coordination with Home School

10.2.5.1. The Teacher shall communicate, in writing, with the home school (for students in a residential treatment, therapeutic home, or skilled nursing facility) or correctional facility that have educational responsibilities and jurisdiction for students receiving educational services under this Contract;

10.2.5.2. The Teacher shall identify the point of contact from the home school or correctional facility on the initial contact;

10.2.5.3. The Teacher shall review the student's current academic program that the student is registered in at their home school, (for example schools core curriculum delivery and syllabus) and provide the student's academic progress with the care-coordinator assigned to the student’s case from the homeschool staff;

10.2.5.4. The Teacher shall collect academic data on the student upon entrance and exit of the facility to determine student’s academic status and progress while in the facility in all core academic areas.

Core academic areas are: English Language Arts, Mathematics, Social Studies, and Science;

10.2.5.5. The Teacher shall request information from the home school staff to determine the academic requirements of the student (for example, credits, grades needed to satisfactorily complete courses, appropriateness and amount of work needed) and discuss with the facility any modifications or possible additional assistance necessary;

10.2.5.6. The Teacher shall collaborate with the home school staff to develop and implement an appropriate academic program or educational plan to facilitate learning as well as assist the student in satisfactorily addressing the school's academic requirements (that is, relevant content and curriculum, appropriate instructional delivery and assessments). This may include the provision of related services (that is physical therapy, occupational therapy, speech therapy services) by the home school for which the facility may be required to coordinate delivery with the home school;

10.2.5.7. If a student is eligible for services under IDEA or 504, in the event the current IEP or 504 Plan no longer meets the needs of the student, the Teacher shall notify the home school Principal, the District Educational Specialist (DES) and CA, by email or by written communication within three (3) business days, to assess

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the need for a review of the current IEP or 504 Plan and/or the development of a new IEP or 504 Plan;

10.2.5.8. The CA may require the Teacher to assist the District, Complex Area and/or home school to provide classroom data and consult on an initial IEP;

10.2.5.9. Upon request and prior to exit, the Teacher shall submit all educational records to the home school and STATE;

10.2.5.10. The Teacher shall work with the adult correctional facilities’ educational specialists to coordinate a direct schedule, based on the IEP minutes in the student’s IEP. The Teacher shall write IEP’s, perform re-evaluations, and collect data in conjunction with the educational specialists in the correctional facility; and

10.2.5.11. The Teacher shall provide communication as often as determined by the STATE, but minimally:

10.2.5.11.1. At least once each time the student enters a facility;

10.2.5.11.2. At least monthly while the student is in residence;

and

10.2.5.11.3. At least ten (10) school days prior to exit.

10.3. Educational Assistants

10.3.1. Minimum Qualifications

10.3.1.1. The following minimum education requirement was established within the parameters described by the federal government's No Child Left Behind (NCLB) Act of 2002. EAs must possess one (1) of the following:

10.3.1.1.1. Graduation from high school or equivalent and

one of the following, as described by the Federal Government's No Child Left Behind Act of 2001:

10.3.1.1.2. Successful completion of an examination

approved by the Hawaii State Department of Education (Department), such as the ParaPro or ParaPathways Assessment provided by the Education Testing Service (ETS).

10.3.1.1.3. At least 48 baccalaureate-level semester credits

from an accredited institution recognized by the STATE, which included 3 credits in mathematics and 3 credits in English.

10.3.1.1.4. An associate degree or higher from an accredited

institution recognized by the STATE.

10.3.1.2. In the event changes occur in this requirement, then EAs shall meet the minimum requirements to be in line with the STATE. This shall include any cutoff dates to be licensed under the new assessment, if any, and whether or not EAs are grandfathered in or required to take the new assessment. Minimum requirements for EAs are listed on the STATE website (www.hawaiipublicschools.org) under Jobs, Licensure and Certification.

10.3.2. Responsibilities

EAs shall work with an individual and/or small groups of students under the supervision of a certificated teacher in the supervision and instruction of students; assisting students by modeling the necessary skills to perform assignments; following educational and specific behavioral plans; modeling http://www.hawaiipublicschools.org/

IFB D27-052 S-12

appropriate behaviors and interactions and assisting student by providing for special health care needs.

10.4. Counselors

10.4.1. Minimum Qualifications

10.4.1.1. Counselors shall be licensed to practice as a Hawaii State Mental Health Counselor, Clinical Social Worker, Psychologist or Marriage and Family Therapist in the State of Hawaii.

10.4.1.2. Counselors shall have, at minimum, one (1) year of progressively responsible professional postmasters work experience providing counseling and/or therapy to individuals and/or their families which included assisting individuals to address emotional, behavioral, and/or mental health problems. This experience must have involved counseling or guidance in situations where individuals had difficulty in grasping or understanding the nature of their problem(s), choosing between various possible courses of action, adjusting to environmental conditions and/or acquiring or sustaining appropriate individual control or motivation.

10.4.1.3. In the event of an emergency or absence, the CONTRACTOR shall provide a qualified substitute counselor, who meets the qualifications outlined in this section.

10.4.2. Responsibilities

10.4.2.1. Counselors shall provide the indicated counseling IEP or 504 service minutes (to the best of what the facility will allow).

10.4.2.2. Counselors shall collect data on student progress.

10.4.2.3. Counselors shall attend facility treatment meetings, student IEP and/or 504 meetings, and/or school student-focused meetings when requested and as appropriate.

10.4.2.4. Counselors shall regularly communicate with the Clinical Facilitator to report on student progress, the provision of services, and all other relevant areas.

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SPECIAL CONDITIONS

GENERAL INFORMATION

1. Addenda and Interpretations

Discrepancies, omissions, or questions related to this solicitation shall be communicated in writing to the Hawaii State Department of Education, Procurement and Contracts Branch (PCB) via facsimile at (808) 675-0133 or e-mail to Shannon.Koki@k12.hi.us for interpretation and must be received no later than 4:30 p.m., Hawaii Standard Time on Monday, October 12, 2026, .

Interpretation(s), if any, and any supplemental instructions will be in the form of written addenda that will be made available to all HIePRO registered Offerors prior to the date fixed for the close of bids. Failure of any Offeror to receive any such addenda or interpretations shall not relieve the Offeror of any obligation under this solicitation. All addenda issued shall be incorporated into the resulting contract.

2. Scope

Work under this agreement shall consist of the Provision of Employment Services for Educational Programs for the Hawaii State Department of Education Students Placed in Residential Treatment, Skilled Nursing, and Correctional Facilities, Statewide and shall be in accordance with these Special Conditions, the attached Specifications, and the State of Hawaii’s General Conditions AG-008 (latest revision).

All electronic information technology developed or provided under this Contract or procurement shall comply with the applicable requirements of the Hawaii Electronic Information Technology Disability Access Standards (Access Standards). The Access Standards can be found on the State of Hawaii, Office of Enterprise Technology Services website at http://ets.hawaii.gov.

3. Contract Administrator

For purposes of this Contract, Helen Kaniho, Program Manager or the Program Manager’s successor, is designated Contract Administrator (CA). The CA can be contacted by telephone at 808-305-9750 or via e-mail at Helen.Kaniho@k12.hi.us.

The CA is responsible for:

3.1. the terms, conditions, quantities, specifications, scope of services, other contract terms, and all decisions relating to the Contract;

3.2. monitoring the CONTRACTOR’s work, documenting that CONTRACTOR maintains the required insurance coverage (if applicable), resolving contract disputes and discrepancies, evaluating the work of the CONTRACTOR, assuring the services or goods are delivered as required in the Contract, and processing payment for services rendered; and

3.3. notifying the Hawaii State Department of Education, PCB in the event of change in scope of work, change in the performance period, increase or decrease in total compensation, and/or changes in any other contract terms.

Notwithstanding the responsibilities set forth hereinabove, any coordination of services falling outside those articulated above shall remain with the head of the purchasing agency, as set forth in the attached General Conditions (see General Conditions, paragraph 1, entitled "Coordination of Services by the

STATE.").

mailto:Shannon.Koki@k12.hi.us https://ets.hawaii.gov/wp-content/uploads/2025/01/Hawaii-Electronic-Information-Technology-Disability-Access-Standards.pdf https://ets.hawaii.gov/wp-content/uploads/2025/01/Hawaii-Electronic-Information-Technology-Disability-Access-Standards.pdf http://ets.hawaii.gov/ mailto:Helen.Kaniho@k12.hi.us

SPECIAL CONDITIONS SC-2

4. Contract Period

This Contract shall commence on January 1, 2027 and shall end on June 30, 2027, subject to availability of funds as specified in the General Conditions.

Beyond June 30, 2027, this Contract may be extended for not more than two (2) additional twelve (12)-month periods upon mutual written agreement of the parties, prior to expiration. As each option(s) to extend is mutually agreed upon, the CONTRACTOR shall be required to execute a supplement to the Contract for each additional period. The Contract Price for the extended period shall remain the same or lower than the initial Contract Price, subject to any price adjustment allowed by the Contract.

OFFEROR INFORMATION

5. Offeror’s Authority to Bid

The STATE will not participate in determinations regarding an Offeror’s authority to sell a product or perform a service. If there are any questions or doubts regarding an Offeror’s right or ability to obtain and sell a product or to render a service, the Offeror should resolve those issues prior to submitting a bid. If the Offeror’s offer meets specifications and is acceptable and the bid price submitted is the lowest bid, the Contract will be awarded to that Offeror.

6. Offeror Qualifications

In addition to meeting legal and any other requirements of this solicitation, Offeror must meet these qualifications to be considered for award.

6.1. Office Location

At the time of bid submittal and throughout the Contract period, Offeror shall have an office on the island of Oahu from where business is conducted and from where the company is accessible to telephone calls for complaints or requests that need immediate attention from the hours of 8:00am to 4:00pm Hawaii Standard Time. An answering service is not acceptable. A home office or similar would be acceptable.

6.2. Personnel

Offeror shall designate at least one (1) employee as the STATE point of contact (POC) for this Contract. This individual shall be based in Hawaii and available during regular business hours, Monday through Friday excluding holidays, and shall be capable of answering questions, resolving problems, and providing follow-up assistance.

6.3. References

Offeror shall have at least three (3) years of employment services experience for education programs. To substantiate this requirement, Offeror shall list on Exhibit A at least two (2) educational organization references for whom the offeror is currently providing or has provided employment services. References should be able to attest to the reliability of Offeror’s services and personnel to confirm that the Offeror meets the experience requirements. The STATE reserves the right to contact the references listed to verify Offeror’s quality level and reliability.

Failure on the Offeror's part to meet these requirements may result in rejection of bid. These requirements must remain in effect during the entire contract period. Failure to maintain these requirements may/shall result in cancellation of award.

7. Responsibility of Offerors

Offeror is advised that if awarded a contract under this solicitation, Offeror must furnish proof of compliance with the requirements of HRS § 103D-310(c), as a pre-requisite to receiving a contract:

SPECIAL CONDITIONS SC-3

7.1. Chapter 237, General Excise Tax Law;

7.2. Chapter 383, Hawaii Employment Security Law;

7.3. Chapter 386, Workers’ Compensation Law;

7.4. Chapter 392, Temporary Disability Insurance;

7.5. Chapter 393, Prepaid Health Care Act; and

7.6. Chapter 103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the

State of Hawaii.

Offeror should refer to the “Contract Execution” provision for further information regarding the above-mentioned requirements.

BID PREPARATION

8. Offer Page OF-1

Offeror is requested to submit the bid under the company’s exact legal name as registered with the Department of Commerce and Consumer Affairs, if applicable, and to indicate exact legal name in the appropriate space on Offer Page OF-1. Failure to do so may delay proper execution of the Contract.

The authorized signature on the hard copy Offer Page OF-1 shall be an original signature in ink. Ink signatures are not required for electronic submission of a bid on HIePRO. The submission of the bid on HIePRO shall indicate the Offeror’s intent to be bound.

9. Taxable Transaction

Unless the HRS exempts a person from paying the applicable general excise tax, work to be performed under this solicitation is a business activity taxable under Chapter 237, HRS and Chapter 238, HRS, where applicable. Both out-of-state and Hawaii-based companies are advised that the gross receipts derived from this Contract are subject to the general excise tax imposed by Chapter 237, HRS, at the current rate and, where applicable, to tangible property imported into the State of Hawaii for resale, subject to the applicable use tax imposed by Chapter 238, HRS.

Information on the Hawaii State Taxes administered by the Department of Taxation is available online at http://tax.hawaii.gov.

10. Tax Exempt Transaction

If, however, an Offeror is a person exempt by the HRS from paying the general excise tax and therefore not liable for the taxes on this solicitation, Offeror shall state its tax exempt status and cite the HRS chapter or section allowing the exemption.

For evaluation purposes, pursuant to HRS § 103D-1008, a tax-exempt bid submitted in response to a solicitation shall be increased by the applicable retail rate of general excise tax and the applicable use tax. Under no circumstance shall the dollar amount of the award include the aforementioned adjustment.

11. Bid Price

Unit Bid Price shall include labor, equipment, materials, transportation, overhead, profit, all applicable taxes and any other incidental and operational expenses incurred in the performance of all obligations hereunder. Bid price shall be the all-inclusive cost to the STATE and no other charges will be honored.

In case of error in extension of bid price, unit bid price shall govern.

http://tax.hawaii.gov/

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12. Offeror Information

Offeror shall provide information regarding its office location, and STATE’s point-of-contact on the Exhibit A. Exhibit A shall be provided within three (3) working days from STATE’s request.

13. References

Offeror shall list on the Exhibit A at least two (2) educational organization references for whom the offeror is currently providing or has provided employment services and who can attest to the reliability of Offeror’s services and personnel. Exhibit A shall be provided within three (3) working days from STATE’s request. The STATE reserves the right to contact the references listed to inquire about Offeror’s length of experience and past and/or current performance.

14. Wage Certificate

Offeror shall complete and submit a Wage Certificate by which the Offeror certifies that services required will be performed pursuant to HRS § 103-55. Accordingly, Offeror should consider the public sector wage rates and/or benefits when preparing this bid, as applicable.

Although Item 1 of the Wage Certificate may not be applicable to this solicitation if there are no STATE or public sector employees performing work similar to the requirements herein or if services are not performed by laborers and mechanics, Item 2 of the certificate is applicable in all situations. Offeror is therefore advised that submission of the Wage Certificate is required.

Offeror shall refer to the Wage Certificate clause for additional information regarding this requirement.

15. Liability Insurance

Work included under this agreement requires the provision of liability and property damage insurance, to remain in full force and effect during the life of this Contract. Offeror shall refer to the Liability Insurance clause for additional information regarding this requirement. Accordingly, Offeror should consider these insurance requirements when preparing their offer.

16. Offer Guaranty

An offer guaranty (bid bond) is not required for this IFB.

BID SUBMITTAL

17. Submission of Bid

Offers will be received through the State of Hawaii eProcurement System (HIePRO) Public Procurement Notices Website at https://hiepro.ehawaii.gov/welcome.html no later than the date and time stated on the HIePRO.

Submission of a bid shall constitute an incontrovertible representation by the Offeror of compliance with every requirement of this IFB, and that the IFB documents are sufficient in scope and detail to indicate and convey reasonable understanding of all terms and conditions of performance of the work.

Before submitting a bid, each Offeror must:

17.1. examine the solicitation documents thoroughly for defects and questionable or objectionable material. Solicitation documents include this IFB, any attachments, plans referred to herein, and any other relevant documentation.