IFB D27 052 Addendum A.pdf

Addendum A Page 1 of 4

IFB F27-052

HAWAII STATE DEPARTMENT OF EDUCATION

PROCUREMENT AND CONTRACTS BRANCH

October 19, 2026

ADDENDUM A

TO

INVITATION FOR BIDS

IFB D27-052

FOR

EMPLOYMENT SERVICES FOR EDUCATIONAL PROGRAMS IN SPECIALIZED SETTINGS

FOR THE HAWAII STATE DEPARTMENT OF EDUCATION

The Hawaii State Department of Education (STATE) hereby issues this addendum to the above-entitled Invitation for Bids (IFB).

QUESTIONS AND ANSWERS

The STATE responses to the written questions received are hereby provided:

General

Q1: Is this a new initiative or is there a current CONTRACTOR? Can the STATE provide the current CONTRACTOR name, award amount and confirm whether they are eligible to submit an offer.

A1: The current CONTRACTOR was awarded under IFB D24-024. The information is publicly available on the State Procurement Office website via the HIePRO system at https://hiepro.ehawaii.gov/welcome.html and search awards under solicitation B24000844. All interested Offerors including the current CONTRACTOR may submit an offer under this new solicitation IFB D27-052.

Q2: Has the current CONTRACTOR been able to fully meet the needs of the STATE?

A2: Revisions and updates have been included in the new solicitation IFB D27-052.

Q3: How many positions were used in the current contract?

A3: Educational Assistant: 4 https://hiepro.ehawaii.gov/welcome.html

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Special Education Teacher: 5 Residential; 1 Incarcerated General Education Teacher: 4

Q4: What are the hourly rates of the current contract?

A4: The current contract unit price is $77.00 per hour for the Clinical Facilitator, General

Education Teacher and Special Education Teacher and $43.00 per hour for the Educational Assistants.

Q5: Is it mandatory to subcontract?

A5: Subcontracting is not mandatory.

Q6: Are resumes required at the time of bid submission?

A6: No, resumes are not required at the time of bid submission.

Q7: What is the percentage breakdown of student grades and the average census size?

A7: Services are provided primarily to secondary school students. It is difficult to provide an average census size based on the transitory nature of this population.

Q8: Do students have access to technology?

A8: Access to technology depends on what each facility allows.

Offer Page OF-2

Q9: How much Field Staff will be required per year or throughout the Contract term?

A9: Reference IFB Offer Page OF-2.

Q10: Can an Offeror provide hourly rate ranges in the bid price?

A10: No, offer must be presented as a Unit Bid Price Per Hour as shown on the Offer Page

OF-2.

Q11: Can the STATE confirm whether the Offer Page OF-2 must be submitted as a separate

Excel file, or if it may be included in PDF format as part of the bid response?

A11: An Excel file is preferred.

Q12: Is there a wage rate that applies to the Clinical Facilitator?

A12: No, a specific wage rate does not apply to the Clinical Facilitator position.

Q13: Are the estimated hours guaranteed?

A13: No, the estimated hours are not guaranteed due to the transitory nature of the students that are being served.

Minimum Specifications

Q14: Where are the work locations for the proposed Field Staff?

A14: Reference IFB Minimum Specifications, I. Introduction.

Q15: For sites not on Oahu, will the STATE accept a substitute who flies in from Oahu, or allow more than 24 hours to fill an absence?

A15: Reference IFB Scope of Work, Section 9.1 Deployment and Substitute Plan.

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Q16: Is the work entirely onsite, or is there a possibility for remote operations and performance?

A16: Service delivery, both onsite and remote, depend on the facility and STATE needs.

Q17: Are the Offeror’s staffing resources required at the time of bid submission?

A17: The awarded CONTRACTOR shall have qualified Field Staff in place by the contract start date. Reference IFB Special Conditions, Section 4. Contract Period.

Q18: What are the Field Staff reporting requirements?

A18: Reference IFB Minimum Specifications, Section 5 Harm to Students Registry, Section 9.

Reports, and Section 10. Field Staff Minimum Qualifications and Responsibilities.

Q19: Does providing licensed teachers to students in treatment settings, under contract with school districts, meet the “employment services” experience requirement?

A19: Reference IFB Special Conditions, Section 6. Offeror Qualifications.

Q20: Can the STATE confirm whether references from universities or other educational institutions are acceptable to satisfy the reference requirements? Can references be school districts or treatment facilities that received educational services, rather than staffing services specifically?

A20: Reference IFB Special Conditions, Section 6. Offeror Qualifications.

Q21: Can the STATE provide a list of holidays? Are there any mandated Paid Time Off, Vacation, etcetera?

A21: Reference IFB Minimum Specifications, Section 8. Work Calendar and Schedule.

Special Conditions

Q22: What is the start date for this Contract?

A22: Reference IFB Special Conditions, Section 4. Contract Period.

Q23: The IFB states that the Offeror must have an office on the island of Oahu at the time of bid submission and throughout the Contract period. Can the STATE confirm whether this requirement is mandatory at the time of bid submission? Additionally, would the STATE permit an out-of-state Offeror that does not currently maintain an office on Oahu to submit a bid, provided that it completes the required Hawaii business registration, and designates a Hawaii-based point of contact upon Contract award and before commencement of services?

A23: Reference IFB Special Conditions, Section 6.1 Office Location.

Q24: Should the bid price reflect fixed pricing for the entire term? Can adjustments be proposed in advance? Can adjustments be made mid-contract?

A24: Reference IFB Special Conditions, Section 11. Bid Price, and Section 32. Adjustment

Pursuant to HRS § 103-55 Wage Rates

Q25: Is admin time, required meetings, and travel between sites billable?

A25: Reference IFB General Conditions Section 10. Field Staff Minimum Qualifications and

Responsibilities and Special Conditions, Section 11. Bid Price.

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Q26: Are signed Offer Pages and other required forms to be submitted only through HIePRO, or are original hard copies also required? Can the STATE identify the applicable sections of the solicitation that require a written response and can the STATE confirm the complete list of documents and forms required to be submitted with the bid? Is there a specific response format or template that Offerors must follow for the bid submission?

A26: Reference IFB Special Conditions, Bid Preparation and Bid Submittal.

Q27: What is the intended number of awards?

A27: Reference IFB Special Conditions, Section 22. Method of Award.

Q28: What are the estimated funds allocated for this Contract?

A28: Reference IFB Special Conditions, Section 29. Availability of Funds. Anticipated estimated funds for this Contract is $600,000.00.

Q29: What are the invoice, payment terms and required invoice fields?

A29: Reference IFB Special Conditions, Section 40. Invoicing and Section 41. Payment.