IFB Cover Letter 80GSFC24B0001 Final.pdf

April 23, 2024

Reply to Attn of: 174

TO: All Prospective Offerors

SUBJECT: Invitation for Bid (IFB) 80GSFC24B0001, for Propane Delivery Services at

Goddard Space Flight Center/Wallops Flight Facility

NASA intends to award a Firm Fixed Price (FFP) contract to an interested bidder. The contract will have a total potential period of performance of five years, including a twelve-month Base Period and four twelve-month Option Periods. This procurement will be conducted in accordance with FAR Part 12 (Acquisition of Commercial Items) and FAR Part 14 (Sealed Bidding) and will be evaluated in accordance with the procedures therein. The Statement of Work, Attachment A, describes the scope of the requirement. The principal purpose of this requirement is to provide delivery of HD-5 liquid propane to NASA's propane storage facility located near the N-159 hangar on Wallops Flight Facility's Main Base campus and the small tanks located at the Island Campus. The Contractor will fill tanks as specified in the Statement of Work, Attachment A.

NASA will conduct this acquisition as a full and open competition. The North American Industry Classification System (NAICS) code for this acquisition is 324110 and the small business size standard is 1,500 employees.

The anticipated contract award date is June 24, 2024, with a July 1, 2024 contract effective date.

The contract will be performed onsite at NASA Wallops Flight Facility, Wallops Island, VA .

Pre-Bid Conference

An organized site visit has been scheduled for May 8, 2024, at 12:00pm (EST). Participants will meet outside of the Wallops Flight Facility Badging Office N-001, at 34200 Fulton Street, Wallops Island, VA 23337, to receive their visitor badge.

Pre-Bid Conference Instructions

All site visit attendees must be submitted by the Prime Contractor, including legal first name, middle initial, last names, company, citizenship, and phone number via e-mail, to Contracting Officer Sherry Barbour at Sherry.Barbour@nasa.gov and copy the Contracting Officer’s Representative David Katzenberg at David.Katzenberg@nasa.gov and Edward Baca at Edward.F.Baca@nasa.gov no later than (NLT) 2:00 p.m. (EST), on May 3, 2024. Please ensure

National Aeronautics and Space Administration

Goddard Space Flight Center Greenbelt, MD 20771 names of attendees submitted for badge access match EXACTLY as indicated on identification to ensure badge access to the site.

Please limit site visit attendees to no more than three (3) people including any/all subcontractors.

The Contracting Officer’s Representative will lead the attendees to each site location in a NASA Government van.

ALL pre-bid questions MUST be submitted in writing via e-mail to Sherry.Barbour@nasa.gov and copy David.Katzenberg@nasa.gov and Edward.F.Baca@nasa.gov by 2:00 P.M. EST, May 15, 2024. Only requests received and answered by formal written response will be binding. Oral and other interpretations or clarifications will be without legal effect.

Bid Packages

Complete Bid Packages shall ONLY be accepted via electronic commerce in accordance with FAR 52.214-5, Submission of Bids (DEC 2016). Mailed or facsimile bids, modifications, or withdrawals, will not be considered. Interested parties MUST complete and sign Blocks 12, 17a, and 30a thru 30c of the attached Standard Form (SF) 1449, the Attachment C – Price Schedule as well as any fill-in sections required for any provisions.

Prime Contractors shall submit their electronic Bid Packages in an encrypted e-mail to Sherry.Barbour@nasa.gov and copy David.Katzenberg@nasa.gov and Edward.F.Baca@nasa.gov. Please include the following information in the Subject Header “Bid Package for WFF Propane Delivery Services, Solicitation: 80GSFC24B0001, May 21, 2024 Bid Opening – [Company Name]”. Complete Bid Packages MUST be submitted by 1:00 P.M. EST, May 21, 2024. Bid Packages received after the deadline will not be considered.

Bid Opening

The Bid Opening for the above reference Solicitation will be live streamed using the teleconference software Microsoft Teams in lieu of an in-person Bid Opening. The Virtual Bid Opening will take place on May 21, 2024 at 1:00 P.M. EST.

In order to attend the Virtual Bid Opening, Prime Contractors MUST submit an email request with a list containing the following information for each Bid Opening Attendee: First Name, Last Name, Company Name, Phone Number, and E-mail Address. Please submit the e-mail request to Sherry.Barbour@nasa.gov and copy David.Katzenberg@nasa.gov and Edward.F.Baca@nasa.gov by 2:00 P.M. EST, May 20, 2024. Requests to attend Bid Opening after the deadline will be denied. A Microsoft Teams meeting link and call-in number will be provided via-e-mail to all confirmed attendees by close-of-business, May 20, 2024. Viewers are advised they may need to download the Microsoft Teams app to their device in order to view the Bid Opening.

For additional information, please contact Sherry Barbour at Sherry.Barbour@nasa.gov.

Thank you for your support. We look forward to receiving your bids.

Sherry Barbour Contracting Officer

Enclosures:

SF 1449 and Contract Terms and Conditions Attachment A, Statement of Work dated March 2024 Attachment B, Installation Accountable Government Property dated March 2024 Attachment C, Price Schedule