IFB-Courtroom-AV-Specifications-Final-4-25-17.pdf

Section 00 01 01 Project Title Page

ATTACHMENT 1

Invitation for Bid

Audio/Visual Equipment and Installation Specification

For

Three Branch Courtrooms in the Monroe County Justice Center

Sparta, Wisconsin 54656

February 28, 2017

DIVISION 27 - MEDIA TECHNOLOGY EQUIPMENT

Section 00 01 01 Project Title Page

THIS PAGE INTENTIONALLY LEFT BLANK

DIVISION 00 – CONTRACT REQUIREMENTS

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Three Branch Courtrooms in the Monroe County Justice Center AV Systems IFB Sparta, Wisconsin February 28, 2017 3 | P a g e

SECTION 00 01 10 – TABLE OF CONTENTS

Division 00 – CONTRACT REQUIREMENTS

Section 00 01 10 – Table of Contents Section 00 01 15 – List of Drawings Section 00 01 20 – List of Schedules Section 00 24 00 – Procurement Scopes Section 00 26 00 – Procurement Substitution Procedures Section 00 31 00 – Available Project Information Section 00 31 13 – Preliminary Schedule Section 00 41 00 – Bid Forms Section 00 63 13 – Request For Interpretation/Information Form (RFI) Section 00 63 19 – Clarification Form Section 00 63 25 – Substitution Request Form (Construction) Section 00 63 44 – Engineering Proof of Design (EPOD) Form Section 00 63 57 – Change Order Request Form (RFC) Section 00 63 65 – Serial Number List Form

Division 01 – General Requirements Section 01 10 00 – Summary Of Work Section 01 11 16 – Work By Owner Section 01 12 16 – Work Sequence Section 01 14 13 – Access To Site Section 01 14 16 – Coordination With Occupants Section 01 14 19 – Use Of Site Section 01 18 00 – Project Utility Sources Section 01 25 00 – Substitution Procedures Section 01 26 13 – Requests For Interpretation Procedures Section 01 26 39 – Field Orders Procedures Section 01 26 53 – Invitation for Bid (IFB/RFQ) Procedures Section 01 26 63 – Change Order Request Procedures Section 01 30 00 – Administrative Requirements Section 01 33 00 – Submittal Procedures Section 01 41 13 – Regulatory Requirements Codes Section 01 42 00 – Abbreviations & Acronyms Section 01 42 16 – Definitions Section 01 42 19 – Reference Standards Section 01 43 00 – Quality Assurance Section 01 45 00 – Quality Control Section 01 61 00 – Product Requirements Section 01 61 13 – Software Licensing Requirements Section 01 64 00 – Client-Furnished Products Section 01 65 00 – Product Delivery Requirements Section 01 66 00 – Product Storage & Handling Requirements Section 01 74 00 – Cleaning and Waste Management

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Section 01 75 00 – Starting and Adjusting Section 01 77 00 – Closeout Procedures Section 01 78 00 – Closeout Submittals Section 01 78 36 – Support & Warranties Section 01 79 00 – Demonstration and Training

Division 27 – Communications Section 27 06 40 – Schedules For Audio-Video Communications Section 27 11 00 – Audio-Video Equipment Room Fittings Section 27 15 43 – Audio-Video Faceplates Section 27 16 13 – Audio-Video Related Cable Assemblies Section 27 21 16 – Data Communications Equipment Section 27 25 23 – Software Section 27 41 16 – Integrated Audio-Video Systems and Equipment Schedules Follow Division 27

END OF SECTION – TABLE OF CONTENTS

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SECTION 00 01 15 – LIST OF DRAWINGS

SECTION 000115 - LIST OF DRAWINGS

PART 1 - GENERAL

1.1 LIST OF DRAWINGS

Drawing Number Drawing Title

TA001 Legend 1

TA002

Legend 2

TA003

Legend 3

TA004

Legend 4

TA005

Legend 5

TA006

Legend 6

TA100

Key Floorplan

TA101a Branch Courtroom #1 – Audio Floor Plan

TA101b Branch Courtroom #2 – Audio Floor Plan

TA101c Branch Courtroom #3 – Audio Floor Plan

TA101d Branch Courtroom #1 – Video Floor Plan

TA101e Branch Courtroom #2 – Video Floor Plan

TA101f Branch Courtroom #3 – Video Floor Plan

TA201a Branch Courtroom #1 – Audio and Video Reflected Ceiling Plan

TA201b Branch Courtroom #2 – Audio and Video Reflected Ceiling Plan

TA201c Branch Courtroom #3 – Audio and Video Reflected Ceiling Plan

TA601 Typical Courtroom Audio System Functional Requirements

TA602 Typical Courtroom Video Argument Presentation Functional Requirements

TA603 Typical Courtroom AV System Data and Control Functional Requirements

TA701 Typical Courtroom Connection Plate #1

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TA702 Typical Courtroom Connection Plate #2

TA703 Typical Courtroom Connection Plate #3

TA704 Typical Courtroom Connection Plate #4

TA705 Typical Courtroom Connection Plate #5

TA706 Typical Courtroom Connection Plate #6

TA707 Typical Courtroom Connection Plate #7

TA708 Typical Courtroom Connection Plate #8

TA717 Typical Courtroom Monitoring Assembly and Connection Plate #17

TA723 Typical Courtroom Connection Plate #23

TA725 Typical Courtroom Connection Plate #25

TA744 Typical Courtroom Module and Connection Plate #44

TA748 Typical Courtroom Module and Connection Plate #48

TA754 Typical Courtroom Module and Connection Plate #54

1.2 RELATED DOCUMENTS

A. Refer to Schedule D for Project Drawings.

1.3 DESIGN CONSIDERATION

A. The Specification text has been provided as a functional description and definition of the performance characteristics of the required systems. For specific system design information, refer to the Functional Design Intent drawings included herein for signal path and feature requirements. The Design Intent drawings do not represent wiring diagrams. For inclusion/exclusion of equipment types, items, and quantities, refer to the Equipment Schedule, Schedule B – Schedule B-1, (Recommended Brands and Models). The Drawings take the following precedents and have the following functions.

1. Legends: Legends are used only to identify symbols used on the plans. Not all symbols shown will be used on the project.

2. Floor plans show approximate device locations and the needed connections and functions at those locations.

The device locations and signal types are specific to this project and all items shown are required at those locations. Plate numbers and general locations are shown on these drawings. Devices shown on these plans override the Functional Requirements Drawings.

3. Plate drawings show exact custom-built plate requirements related to the locations shown on the Floor and Ceiling plans. Plates are numbered and the numbers are shown on the Floor and Ceiling plans. Refer to the Legends for specific symbols indicating locations for plates. The Technical Media Systems Contractor

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(TMSC) shall verify plates per overall requirements and submit with shop drawings as indicated herein with fabrication details and any changes needed to comply with Design Intent.

4. Signal drawings indicate custom-built plates that are used for signaling systems and may have custom electronics and/or relay devices associated with them. Signaling locations are shown on the Floor and Ceiling plans. Plates are numbered and the numbers are shown on the Floor and Ceiling plans. Refer to the Legends for specific symbols indicating locations for plates.

5. Rack drawings, where provided, indicate possible equipment configurations in mountable frames.

Equipment shown is based on primary equipment examples listed in Schedule B – Schedule B-1. Final rack drawings provided by the TMSC shall be adjusted to exact equipment provided, proper venting, and coordination with other devices, and cable management in the rear of racks.

6. Functional Requirements Drawings show basic signal flow requirements to portray Design Intent. These drawings shall not be used for calculating input and/or output quantities. Many functional requirements of the overall design cannot be illustrated in flow drawings and the TMSC shall consider written specifications contained herein for the system engineering and hardware programming to accomplish needed function.

Quantities indicated in the Equipment Schedule, Schedule B, and indicated on the Floor and Ceiling plans take precedence.

7. TMSC shall verify control screen layouts and graphic user interface (GUI) per overall requirements and submit with shop drawings as indicated herein with any changes needed to comply with Design Intent.

8. When included information is in conflict, submit an RFI to Owner’s Representative for clarification.

B. Quantity requirements and feature locations are driven by floor and ceiling plans and equipment Schedule B. The single line drawings are not intended to show wiring connections, they are provided for signal flow intent only.

1.4 INTENT OF DRAWINGS

A. The TMSC shall provide and install all connections to all locations on the floor and ceiling plan(s) as indicated by letter and symbol codes that shall be considered part of this contract. Functions coded by letters and symbols and shown on legend sheets shall be made working components of the system and the system shall be engineered to accomplish these requirements as needed.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION – LIST OF DRAWINGS

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SECTION 00 01 20 – LIST OF SCHEDULES

SECTION 000120 - LIST OF SCHEDULES

1.1 The following is a list of Schedules used to summarize project scope. The complete set or Contract Documents (Drawings and Specifications) contain other requirements that shall be included in Project Scope along with the Scheduled information.

1.2 SAMPLE CONTRACT FORM AIA A107-2007. STANDARD FORM OF AGREEMENT BETWEEN OWNER

AND CONTRACTOR FOR A PROJECT OF LIMITED SCOPE

1.3 SCHEDULE B – B-1/BID FORM

1.4 SCHEDULE C – (NOT USED)

1.5 SCHEDULE D –PROJECT DRAWINGS

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION – LIST OF SCHEDULES

A. The Bidder agrees to assume all increases in labor rates and/or material prices that may develop during the life of this Contract.

B. By submitting a bid, the TMSC agrees to furnish all materials, equipment, tools, accessories, miscellaneous parts, transportation, shipping, all applicable value-added rates, fees, permit costs, taxes, and incidentals necessary for the completion of the Work.

C. Communications concerning this Bid shall be directed to the Owner and copied to the Owner’s Representative.

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SECTION 00 24 00 – PROCUREMENT SCOPES

SECTION 002400 - PROCUREMENT SCOPES

1.1 SUMMARY

A. The contractor shall procure, install, configure and test complete and operational turnkey audio, video and video conference systems as listed and described in three (3) courtrooms.

PART 2 - PRODUCTS

2.1 PRODUCTS

A. Products shall be as defined as new product, reused or Client Furnished Equipment as listed. All other products used other than miscellaneous parts, accessories, and installation supplies shall be listed and provided to the Owner’s Representative for review.

END OF SECTION – PROCUREMENT SCOPES

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SECTION 00 26 00 – PROCUREMENT SUBSTITUTION PROCEDURES

SECTION 002600 - PROCUREMENT SUBSTITUTION PROCEDURES

1.1 SUBSTITUTIONS

A. The Owner’s Representative requires selected manufacturer’s original specification tests. The Owner’s Repre-sentative shall evaluate and accept or reject all substitutions.

B. Prior approval of substitutions for specified materials, equipment, and systems shall be obtained from the Owner’s Representative. Submit requests for approval of substitutions in writing to the Owner’s Representative using the Substitution Request Form supplied in this specification (Section 006325) or fill in the "Substitution" column in the Schedule B – B-1 / Bid Form. Substitutions must be approved in writing or they will not be considered as accepted under this contract.

C. Where model numbers have been discontinued or are no longer available, provide direct updated replacement models that provide identical or better specifications, and notify the Owner’s Representative of the change. Where no direct replacement is available, contact the Owner’s Representative for direction before ordering any replacement equipment. TMSC is responsible for any variation in physical characteristics of any substitutions that may affect physical installation or change in specifications that may affect Design Intent features.

D. Equipment brand, model, and quantity are delineated in the B-1/Bid Form (Schedule B). Brands and models listed are products that meet or exceed the project requirements. Equal or equivalent products are acceptable as well, but must be either submitted during the bid process in the column provided on the B-1 bid form or in writing using the Substitution Request Form (Section 006325).

E. Changing specified equipment to a different brand/model/type in the submittals without a formal change or substitution request accompanying the submittal will not be considered an acceptable change/substitution; even if the "new equipment" is not commented on by the Owner’s Representative in the submittal review. A "no comment" or "no changes required at this time" type of submittal review response from the Owner’s Representative shall NOT be considered an approval of the equipment that varies from the specified equipment.

PART 2 - PRODUCTS

2.1 REQUIREMENTS

A. Where specific equipment is described, it is not the intention to discriminate against the products or other manufacturers, but rather to establish a standard of quality and feature performance. All proposed substitutions shall be submitted by filling in the "Substitution" column in the B-1 / Bid Form (Schedule B) or as a Request for Substitution on the form provided in Section 006325. Many components have been selected due to physical dimensions and/or other characteristics. Coordination with the providers of millwork, etc. may have been accomplished with specific brand/models prior to issue of this specification. For compatibility reasons, it is mandatory that all substitutions be reviewed by the Owner’s Representative prior to change.

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B. Electronic component models proposed as substitutions must have been commercially available for at least three

(3) months prior to bid.

C. All equipment and material provided by the TMSC shall be new.

D. All equipment must be UL listed or built to UL standards.

PART 3 - EXECUTION

3.1 ACCEPTANCE

A. Prior acceptance of substitutions for specified materials, equipment, and systems shall be obtained from the Owner’s Representative. Submit requests for substitutions in writing (Refer to Section 006325). Substitutions must be accepted in writing to be considered part of this contract.

END OF SECTION – PROCUREMENT SUBSTITUTION PROCEDURES

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SECTION 00 31 00 – AVAILABLE PROJECT INFORMATION

SECTION 003100 - AVAILABLE PROJECT INFORMATION

1.1 PROJECT AREA HISTORY

A. Courtrooms are all new with new functions and features. Historical documentation will not apply therefore no historical data is provided.

B. The Control System GUIs shall be all new and custom tailored for the use intended.

PART 2 - PRODUCTS

2.1 CLIENT FURNISHED EQUIPMENT (CFE)

A. Refer to Section 016400 "Client Furnished Equipment (CFE)”.

PART 3 - EXECUTION

3.1 EQUIPMENT PROVIDED BY OTHERS

A. All equipment provided by others to be re-installed shall be fully tested prior to re-use.

END OF SECTION – AVAILABLE PROJECT INFORMATION

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SECTION 00 31 13 – PRELIMINARY SCHEDULE

SECTION 003113 - PRELIMINARY SCHEDULE

1.1 SCHEDULE

A. Non-mandatory pre-bid walk: May 09, 2017 at 01:00 pm

B. Bid Opening: Approximately May 23, 2017 at 02:00 pm

C. Award NTP: Approximately May 25, 2017

D. Submittals: Approximately June 26, 2017

E. Start Work on-site for partial cabling: Approximately July 17, 2017

F. Start Work on-site for cable completion and equipment installation: Approximately July 31, 2017

PART 2 - PRODUCTS (NOT USED)

END OF SECTION – PRELIMINARY SCHEDULE

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SECTION 00 41 00 – BID FORMS

SECTION 004100 - BID FORMS

1.1 BID FORM

A. Schedule B – B-1/ Bid Form will be provided to the bidders in Excel format. Bids must be submitted on completed spreadsheets in Excel format. PDF files only will not be accepted.

B. Lump sum bids shall be provided.

C. See Section 002113 "Instructions to Bidders."

PART 2 - PRODUCTS (NOT USED)

END OF SECTION – BID FORMS

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SECTION 00 63 13 – REQUEST FOR INTERPRETATION/INFORMATION FORM (RFI)

Replicate Forms as Required.

Project:

Three Branch Courtrooms in the Monroe County Justice Center

RFI Number:

Courthouse Ad-dress:

Submitted on:

To Owner’s Representative:

Submitted by:

Contract Date:

Reason for Request:

Insufficient Information Engineering Conflict Alternative Proposal Other

Action Requested:

Clarification Direction Approval

Probable Effect:

Increase Cost Decrease Cost Increase Time / Labor Decrease Time / Labor No Change

Reference drawing number and/or specification section the request pertains to:

Information Needed/Recommended Solution:

Response Requested By (Date):

Signed:

Response from Owner’s Representative: To be provided on in written format on separate form.

END OF SECTION – REQUEST FOR INTERPRETATION/INFORMATION FORM (RFI)

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SECTION 00 63 19 – CLARIFICATION FORM

Replicate Forms as Required.

Project:

Three Branch Courtrooms in the Monroe County Justice Center

Clarification Num-ber:

Courthouse Ad-dress:

Submitted on:

To Owner’s Representative:

Submitted by:

Contract Date:

1.

2.

3.

4.

5.

END OF SECTION – CLARIFICATION FORM

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SECTION 00 63 25 – SUBSTITUTION REQUEST FORM (CONSTRUCTION)

Replicate Forms as Required.

Project: Three Branch Courtrooms in the Mon-roe County Justice Center

Request Number:

Court Address: Date of Request:

Contractor:

To Owner’s Rep-resentative:

Requested By:

Specified Item

Proposed Substitution

Will substitution in any way negatively im-pact system? Y/N If yes, explain

State the reason for the unavailability of the specified item. Provide such additional data and information as may be necessary to establish the acceptability of the proposed substitution.

1.

2.

3.

4.

Method Specified Proposed Alternate Method

Reason for change

END OF SECTION – SUBSTITUTION REQUEST FORM (CONSTRUCTION)

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SECTION 00 63 44 – ENGINEERING PROOF OF DESIGN (EPOD) FORM

Replicate Forms as Required.

Project: Three Branch Courtrooms in the Mon-roe County Justice Center

EPOD#:

Reference Draw-ing:

Date:

Submitted by:

Owner’s Repre-sentative:

Submit an itemized list of items identified that will prevent or change the nature of the Design Intent as described in the specification. Submit RFCs and/or RFIs separately and reference them here.

Item #1

Reason for item:

List of revised equipment:

List of equipment not used:

Description of item:

END OF SECTION – ENGINEERING PROOF OF DESIGN (EPOD) FORM

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SECTION 00 63 57 – CHANGE ORDER REQUEST FORM (RFC)

Replicate Form as Required

Project: Three Branch Courtrooms in the Monroe County Justice Center

Request Number:

Court Address: Date of Request:

Contractor:

To Owner’s Rep-resentative:

Requested By:

Reason for Request:

List of materials (credited) and cost:

Item (Brand and Model) Qty List Cost Subtotal

Total

List of labor (credited) and cost:

Hours Number of People Cost per Hour Subtotal

Total

Total Cost for this Change: $

Project Deadline will be extended by: days hours

Signed:

END OF SECTION – CHANGE ORDER REQUEST FORM (RFC)

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SECTION 00 63 65 – SERIAL NUMBER LIST FORM

Replicate Form as Required

Project: Three Branch Courtrooms in the Monroe County Justice Center

THE TMSC SHALL SUBMIT SERIAL NUMBERS OF EQUIPMENT WITH SUGGESTED LIST PRICES OF EQUAL OR GREATER

THAN $250.00 TO THE OWNER'S REPRESENTATIVE AT THE END OF THE PROJECT. SUBMIT DATA ON THIS FORM.

SERIAL NUMBER LIST FORM

Equipment Item Quantity @ Location Serial Number(s) Delivery Date Initials

END OF SECTION – SERIAL NUMBER LIST FORM

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DIVISION 01 – GENERAL REQUIREMENTS

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SECTION 01 10 00 – SUMMARY OF WORK

SECTION 011000 - SUMMARY OF WORK

1.1 DOCUMENT QUICK REFERENCE GUIDE

A. The following list highlights frequently referenced sections of this Design Report. This list is not exhaustive and does not represent all contract requirements contained in this document, its appendices, or change orders associated with this project. The TMSC is responsible for completing all contract requirements associated with this project. This following list has been included only to assist the reader in navigating this document.

1. The TMSC or bidder must use the Request for Interpretation/Information (RFI) and Request for Change (RFC) forms contained in this document. These forms must be used even if the requests are sent via email.

The RFI form is found in Section 006313. The RFC form is found in Section 006357.

2. The Engineering Proof of Design (EPOD) form, found in Section 006344, is to be filled out and submitted according to the submittal instructions found in Section 013300.

3. Floor plans, ceiling plans and connection plate configurations are to be included in shop drawing submittals as defined in Section 013300, 2.02.

4. Specific training submittals are required and early planning is needed. See Sections 017900, 011216, and 013300 for specific requirements.

5. UTP and STP cable testing is required. Refer to the tools, procedures, and reports required in Sections 013300 and 017500.

6. Section 274116 provides the majority of project specific information regarding the customized system functionality.

1.2 BASIS OF DESIGN

A. The basis of the design is formulated on the requirements of the Tenant, past projects in the County, State guidelines and Industry Best Practices.

1.3 OBJECT OF PROJECT

A. The Object of the Project is to provide an operating system described in these documents that is trouble free and engineered suitably so that room users can easily use it.

B. General: Comply with all Contract Documents, including conduit/wiring drawings and project schedule.

1.4 STATEMENT OF WORK

A. Provide materials and labor necessary to accomplish the Work indicated on the Drawings, Schedules, and specified herein to assemble the video, audio, and control related equipment into operational systems, making all interconnections, performing all tests and adjustments, and providing documentation as required for a complete installation.

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B. The TMSC shall remove and replace all existing carpet where it is installed over header duct, cell ducts, and/or junction boxes. Remove sub-floor hatches, covers and lids as needed to access cable pathways.

C. The TMSC shall restore finish hardware and surfaces to original condition if damaged during installation including painting, wall, millwork, furniture, and ceiling modifications and attachments.

D. The TMSC shall be responsible for painting surfaces that are identified in the specification (for example mounts that are required but not in an acceptable color).

E. The TMSC shall provide a one-year warranty at no cost to the Owner.

F. The completed cost/price schedule shall contain separate totals as described herein and on the schedule(s). The base bid and options shall be as follows:

Base Bid: All audio, video and video conference work in three (3) courtrooms

PART 2 - PRODUCTS

2.1 STATEMENT OF WORK

A. Unless noted otherwise, the Work shall include everything necessary or incidental to complete the installation including receptacle plates, wire, electrical boxes, racks, mounts, etc. The Building Owner shall provide conduit and AC power circuits with grounds. The TMSC shall coordinate such excluded equipment with the Building Owner and Building Owner Representatives. The TMSC shall furnish all necessary information to ensure that a proper audio/visual system will be installed.

PART 1 - EXECUTION

1.1 INSTALLATION

A. The TMSC shall restore all exposed hardware and surfaces to original condition if damaged during installation including painting, wall, millwork, furniture, and ceiling modifications and attachments. Note that it may be necessary to hire or reimburse a contractor where construction work is involved.

B. The TMSC shall provide a one-year warranty at no cost to the government as a part of the Base Bid.

C. The TMSC shall provide a system configured and installed for simplicity of operation and low maintenance, with user-friendly controls.

END OF SECTION – SUMMARY OF WORK

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SECTION 01 11 16 – WORK BY OWNER

SECTION 011116 - WORK BY OWNER

1.1 INFRASTRUCTURE

A. The TMSC shall use chase ways provided by others for installation. Where chases are shared, use area designated for work. The TMSC shall risk tear-out without additional compensation if cables are installed in non-authorized chase ways. If designated chase ways have been used by other trades, notify the Court's Representative in writing immediately upon discovery. The TMSC shall not disturb cables of other trades without permission from the Owner or Court's Representative.

1.2 LAN CONNECTIONS

A. The Owner shall provide an active building LAN connection for the rack location(s) and active voice connections as required.

B. Where LAN connections are shown on A/V plates, provide cable and terminate on each end and test per standards under this contract.

PART 2 - PRODUCTS

2.1 CLIENT FURNISHED EQUIPMENT

A. Scheduling of the cleaning and delivery of any Client Furnished Equipment will be facilitated by the Owner, but will require proactive involvement on the part of the TMSC.

END OF SECTION – WORK BY OWNER

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SECTION 01 12 16 – WORK SEQUENCE

SECTION 011216 - WORK SEQUENCE

1.1 SEQUENCING AND SCHEDULING

A. TMSC to prepare for approval by the Owner and the Owner’s Representative a construction schedule that describes the sequence and phasing of the construction work in order for the Court to make internal arrangements to maintain service to the public and performance of their responsibilities.

B. The TMSC shall comply with all scheduled on-site and off-site times as outlined in the project schedule. Any scheduling changes that need to be made shall be submitted to the Owner’s Representative in writing in a timely manner. The Owner’s Representative will coordinate site availability times.

C. Any alterations or modifications of the Work performed under this contract shall be made only by written agreement between the TMSC and the Owner’s Representative and shall be made prior to commencement of the altered or modified Work. No claim for any additional Work or materials shall be allowed unless pre-authorized by written agreement prior to commencement of said Work. The Court shall have final approval of all alterations or modifications.

PART 2 - PRODUCTS

2.1 REQUESTS FOR QUOTE

A. Any Requests for Quote presented to the TMSC shall be negotiated on individual item by item basis. . See Section 013300 "Submittal Procedures" for requirements.

2.2 EQUIPMENT PREPARATION

A. The TMSC shall install all equipment and other rack items in the main racks in their facility prior to shipping to the site for pre-testing reasons.

PART 3 - EXECUTION

3.1 PRE-INSTALLATION

A. It is required that the TMSC shall conduct a preliminary walk-through inspection and meeting prior to the project start up. This site visit would occur after project award and must be coordinated with the Owner’s Representative.

END OF SECTION – WORK SEQUENCE

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SECTION 01 14 13 – ACCESS TO SITE

SECTION 011413 - ACCESS TO SITE

1.1 ACCESS TO SITE

A. The TMSC shall coordinate all working hours and access with Owner and building security personnel.

Arrangements for access afterhours shall be made in advance by the TMSC.

B. The TMSC is responsible for arranging internet access themselves. There may not be access to the building LAN during the installation phase and the TMSC shall not plan on government assistance.

1.2 IDENTIFICATION

A. The TMSC’s installation team shall wear at all times a photographic identification as issued by the building security personnel. The TMSC shall coordinate acquiring identification from the appropriate authorities prior to the start of Work. The project schedule shall not be delayed due to delays in processing building access or obtaining acceptable identification.

PART 2 - PRODUCTS (NOT USED)

END OF SECTION – ACCESS TO SITE

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SECTION 01 14 16 – COORDINATION WITH OCCUPANTS

SECTION 011416 - COORDINATION WITH OCCUPANTS

1.1 COORDINATION WITH TENANT AND OWNER’S REPRESENTATIVE AND ARCHITECT

A. The TMSC shall at all times communicate to the Owner’s Representative all site issues that impact the project in any way other than what has been established. Such communication shall be conveyed in written format, via either e-mail or cloud-based sharing services. The RFI form shall be used for all such communication (see Section 006313).

B. The TMSC shall take direction from the Architect or Owner’s Representative including those situations that may cause a change in cost or time or both. All issues that arise are to be brought to the attention of the Owner’s Representative at once for resolution. Inform the Architect via phone or email that an RFI is pending. Responding to the client on site without pursuing an RFI and the repercussions of the actions shall in no way be compensated.

The TMSC is given the right to contact the Architect at once in order for clarification.

C. The TMSC shall only use the RFI process (see Section 006313) to solicit information from the Architect. All RFI’s are to be sent to the Architect. Email RFI’s are suitable if submitted in a written format agreed with the RFI completed RFI form attached to the email. All RFI’s shall be numbered in a sequential order beginning at 1.

Any other methods of submitting formal requests will go unanswered. When on site, notify the Architect via email or telephone call that a time-sensitive RFI is pending.

D. The TMSC’s lead installer shall at all times provide and keep possession of an active cell phone which shall be left on from 8:00 AM to 5:30 PM local time M-F and on weekends if site work is underway. The phone number of the cell phone shall be provided to the Court contact and the Owner’s Representative at the Installation Kick Off meeting of the first day on-site. Any change to the phone number or site lead shall be communicated to the Court contact and the Owner’s Representative immediately.

1.2 COORDINATION WITH OCCUPANTS

A. TMSC to prepare, for approval by the Owner’s Representative, a construction schedule that coordinates with the TMSC and describes the sequence and phasing of the construction work in order for the Court to make internal arrangements to maintain service to the public and performance of their responsibilities.

1.3 OCCUPANCY REQUIREMENTS

A. The Owner will occupy the existing building but not Courtrooms 1, 2 or 3 during the construction period.

Cooperate with the Owner during construction operations to minimize conflicts and facilitate Owner usage.

Perform the Work so as not to interfere with the operations. The Owner reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placing of equipment and partial occupancy shall not constitute acceptance of the total Work.

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1.4 CONTRACTOR USE OF PREMISES

A. Use of Premises: During the construction period, the Contractor shall have use of the premises for construction operations, including use of the site, only as approved by the Owner.

B. Limitations: The Contractor’s use of the premises is limited only by the Owner’s right to continue operations within the building and site.

C. Use of the Site and Building: Limit use of the premises to work in areas indicated. Confine operations to areas within construction limits indicated. Do not disturb portions of the building beyond the areas in which the Work is indicated.

D. Owner Occupancy: Allow for Owner occupancy, day-to-day operations, and use by the public.

E. Driveways and Entrances: Keep driveways and entrances serving the premises clear and available to the Owner, the Owner’s employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

1. Take all precautions necessary to protect the building and its occupants during the construction period.

PART 2 - PRODUCTS (NOT USED)

END OF SECTION – COORDINATION WITH OCCUPANTS

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SECTION 01 14 19 – USE OF SITE

SECTION 011419 - USE OF SITE

1.1 USE OF SITE

A. The TMSC shall maintain at all times professional working conditions at the site.

B. The TMSC shall not interfere with operations of building tenants. Where services need to be disrupted, the TMSC shall coordinate a time with the owner suitable to the tenants.

C. The TMSC shall coordinate all planned impact and air-borne noise intrusions with the building owner or the tenant. Sound and vibrations that are found to disturb any building tenant shall cease immediately. The TMSC shall immediately contact the Court POC for resolution. The TMSC shall not proceed with problematic work until the issue is resolved.

D. The TMSC shall maintain the facilities both at the TMSC’s workplace and at the job site to store this material with adequate security and with insurance coverage to prevent loss due to theft, vandalism, failure of building systems and all insurable conditions. At the completion of the Work, the TMSC shall dismantle this storage facility and if a building space, return it to its normal state. The TMSC shall remove from the site all construction equipment, surplus materials, supplies, and rubbish used or created as part of this Work and as required.

PART 2 - PRODUCTS

2.1 CONSTRUCTION HAZARDS

A. During business hours, all ladders and equipment carts in use will be marked with red or yellow/black striped hazard tape. At no time during business hours shall fire exits be blocked by installation equipment or materials.

Ladders, equipment, and equipment carts shall not be left unattended and accessible at any time during business hours. Un-spooled wire, cable, and fish tape shall not be left in hallways or other rooms and shall never be left unattended. Where large quantities of cable are on the floor, they shall be marked by orange safety cones.

PART 3 - EXECUTION

3.1 CONFINED SPACES

A. The TMSC shall be allowed to remove lids, wall segments, tiles, doors, and grills to work in confined spaces. The TMSC shall be solely responsible for any damage done to building materials and shall replace all materials where they have been removed or displaced for access.

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3.2 CONTINUITY OF SERVICE

A. Scheduling: All necessary interruptions required for installation of the Media Systems or its provisions shall be scheduled ten (10) days in advance with the Owner. No interruptions will be permitted without the Owner’s explicit permission. Interruptions shall be arranged during hours and days that least inconveniences the operation of the existing facility and each interruption shall be as short as possible.

B. Temporary Service: Temporary connections shall be made as required to provide continuity of existing service to areas not affected by construction. Temporary provisions shall be made where interruptions cannot be tolerated.

3.3 CONSTRUCTION PROCEDURES

A. Construction Debris: Clear away all debris and surplus materials resulting from Work and operations on a daily basis. Clearing shall comply with notes outlined in Continuity of Service above. Do not discard equipment manufacturers’ shipping boxes that may need to be used for defective or rejected equipment until after acceptance.

B. Incidental Damage: The TMSC shall replace or repair all damage to the building or its contents as a result of Work performed in fulfilling the contract or warranty. Refinish and restore to their original condition all equipment and furniture that has sustained damage to the manufacturer’s prime and finish coats.

3.4 SECURITY

A. The TMSC shall provide to the Owner’s Representative a list of all workers that will be present at the site at any time. The TMSC shall coordinate with the Owner all issues concerning badges, keys, access, etc. Installation shall occur after normal business hours ONLY with permission from the Owner. It shall be the TMSC’s responsibility to secure all equipment and tools at the installation site prior to turning them over to the Owner.

END OF SECTION – USE OF SITE

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SECTION 01 18 00 – PROJECT UTILITY SOURCES

SECTION 011800 - PROJECT UTILITY SOURCES

1.1 TEMPORARY UTILITIES

A. The TMSC shall be responsible for providing all utility services to any temporary facilities and shall not share services with primary building.

B. Where active low or high voltage lines must be interrupted for work, the TMSC will install bypass equipment and signals to allow the tenants to continue use as needed.

PART 2 - PRODUCTS (NOT USED)

END OF SECTION – PROJECT UTILITY SOURCES

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SECTION 01 25 00 – SUBSTITUTION PROCEDURES

SECTION 012500 - SUBSTITUTION PROCEDURES

1.1 SUBSTITUTIONS DURING BIDDING

A. Refer to Section 002600 "Procurement Substitutions."

1.2 SUBSTITUTIONS AFTER AWARD

A. The Owner’s Representative requires selected manufacturer’s original specification tests. The Owner’s Repre-sentative shall evaluate and accept or reject all substitutions.

B. Prior approval of substitutions for specified materials, equipment, and systems shall be obtained from the Owner’s Representative. Submit requests for approval of substitutions in writing to the Owner’s Representative using the Substitution Request Form supplied in this specification (Refer to Section 006325). Substitutions must be approved in writing or they will not be considered as accepted under this contract.

C. Equipment brand, model, and quantity are delineated in the TMSC’s Bid or Best and Final Offer where requested.

Brands listed are products that meet or exceed the project requirements. Equal or equivalent products are acceptable as well but must be submitted in writing using the Substitution Request Form (Section 006325).

D. Changing specified equipment to a different brand/model/type in the submittals without a formal change or substitution request accompanying the submittal will not be considered an acceptable change/substitution; even if the "new equipment" is not commented on by the Owner’s Representative in the submittal review. A "no comment" or "no changes required at this time" type of submittal review response from the Owner’s Representative shall NOT be considered an approval of the equipment that varies from the specified equipment.

PART 2 - PRODUCTS

2.1 REQUIREMENTS

A. Where specific equipment is described, it is not the intention to discriminate against the products or other manufacturers, but rather to establish a standard of quality and feature performance. All proposed substitutions shall be submitted as a Request for Substitution on the form provided in Section 006325. Many components have been selected due to physical dimensions and/or other characteristics. Coordination with the providers of millwork, etc. may have been accomplished with specific brand/models prior to issue of this specification. For compatibility reasons, it is mandatory that all substitutions be reviewed by the Court's prior to change.

B. Electronic component models proposed as substitutions must have been commercially available for at least three

(3) months prior to bid.

C. All equipment and material provided by the TMSC shall be new.

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D. All equipment must be UL listed or built to UL standards.

2.2 DISCONTINUED PRODUCTS

A. Refer to Section 012663 "Change Order Requests Procedures."

PART 3 - EXECUTION

3.1 ACCEPTANCE

A. Prior acceptance of substitutions for specified materials, equipment, and systems shall be obtained from the Owner’s Representative. Submit requests for substitutions in writing (Refer to Section 006325). Substitutions must be accepted in writing to be considered part of this contract.

END OF SECTION – SUBSTITUTION PROCEDURES

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SECTION 01 26 13 – REQUESTS FOR INTERPRETATION PROCEDURES

SECTION 012613 - REQUESTS FOR INTERPRETATION PROCEDURES

PART 1 - GENERAL (NOT USED)

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.1 FORMS

A. All requests for Interpretation (RFI) shall be submitted on the form provided in Section 006313 in this specification to the Owner’s Representative. Email RFI’s are suitable if submitted in a written format agreed with the RFI completed RFI form attached to the email. All RFI’s shall be numbered in a sequential order beginning at 1. Any other methods of submitting formal requests will go unanswered.

END OF SECTION – REQUESTS FOR INTERPRETATION PROCEDURES

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SECTION 01 26 39 – FIELD ORDERS PROCEDURES

SECTION 012639 - FIELD ORDERS PROCEDURES

1.1 GENERAL INSTALLATION REQUIREMENTS

A. The TMSC shall at all times communicate to the Owner’s Representative all site issues that impact the project in any way other than what has been established. Such communication shall be conveyed in written format, via either e-mail, fax, or regular mail. The RFI form shall be used for all such communication (see Section 006313).

B. The TMSC shall not take direction from the client or their agents at the site in any way that may cause a change of defined scope, a cost or credit to the project, add additional labor, or delay the project. All issues that arise are to be brought to the attention of the Owner’s Representative at once for resolution. Inform the Owner’s Representative via phone or email that an RFI is pending. Responding to the client on site without pursuing an RFI and the repercussions of the actions shall in no way be compensated. The TMSC is given the right to contact the Architect at once in order for clarification.

C. The TMSC shall only use the RFI process (see Section 006313) to solicit information from the Architect. All RFI’s are to be sent to the Architect. Email RFI’s are suitable if submitted in a written format agreed with the RFI completed RFI form attached to the email. All RFI’s shall be numbered in a sequential order beginning at 1.

Any other methods of submitting formal requests will go unanswered.

D. Any alterations or modifications of the Work performed under this contract shall be made only by written agreement between the TMSC and the Owner’s Representative and shall be made prior to commencement of the altered or modified Work. No claim for any additional Work or materials shall be allowed unless pre-authorized by written agreement prior to commencement of said Work. Verbal approvals will not be considered valid.

E. All Change Order requests and quotes shall be provided directly to the Owner’s Representative and shall be received within five (5) business days of receipt of the request from the Owner’s Representative. All change order requests shall be numbered and completed properly (see Section 006357).

1.2 PROJECT DIRECTION

A. The TMSC shall not take project direction from any individual or group other than the Owner’s Representative.

Where the user gives the TMSC direction the TMSC shall contact the Owner’s Representative immediately before performing any Work.

PART 2 - PRODUCTS (NOT USED)

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PART 3 - EXECUTION

3.1 AVAILABILITY

A. The TMSC’s lead installer shall at all times provide and keep possession of an active cell phone which shall be left on from 8:00 AM to 5:30 PM local time Monday through Friday and on weekends if site work is underway.

The phone number of the cell phone shall be provided to the Court contact and the Owner’s Representative at the Installation Kick Off Meeting or the first day on-site. Any change to the phone number or site lead shall be communicated to the Owner’s Representative immediately.

END OF SECTION – FIELD ORDER PROCEDURES

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SECTION 01 26 53 – INVITATION FOR BID (IFB/RFQ) PROCEDURES

SECTION 012653 - REQUEST FOR QUOTE (RFQ) PROCEDURES

1.1 REQUESTS FOR QUOTES

A. The Owner’s Representative shall retain the right to ask for project related quotations at any time during the open project period.

B. Any alterations or modifications of the Work performed under this contract shall be made only by written agreement between the TMSC and the Owner shall be made prior to commencement of the altered or modified Work. No claim for any additional Work or materials shall be allowed unless pre-authorized by written agreement prior to commencement of said Work. Verbal approvals will not be considered valid.

C. Work quoted shall not be executed nor shall materials quoted be purchased until the Owner has provided written authorization of the change in time and expense.

D. The TMSC shall not be compensated for any out of scope worked performed, materials purchased, or additional time or expenses unless prior written authorization of the actual expenses is given from the Owner.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.1 QUOTE PROCESS

A. All RFQ’s will be issued by the Owner’s Representative.

B. All quotes shall be provided directly to the Owner’s Representative and shall be received within five (5) business days of receipt of the request from the Owner’s Representative unless otherwise noted on the RFQ.

C. All quotes shall be numbered and issued in an easy to understand spreadsheet showing unit prices and a break out and explanation of travel and labor.

D. Any RFQ requesting a credit that are presented to the TMSC for the project prior to the equipment being ordered shall be negotiated on individual item by item basis. The equipment ordering timeframe shall be based on Submittals (see Section 013300) for requirements.

E. Work quoted shall not be executed nor shall materials quoted be purchased until the Court has provided written authorization of the change in time and expense.

F. The TMSC shall not be compensated for any out of scope worked performed, materials purchased, or additional time or expenses unless prior written authorization of the actual expenses is given from the Court.

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END OF SECTION – INVITATION FOR BID (IFB/RFQ) PROCEDURES

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SECTION 01 26 63 – CHANGE ORDER REQUEST PROCEDURES

SECTION 012663 - CHANGE ORDER REQUEST PROCEDURES

1.1 ALTERATIONS OR MODIFICATIONS

A. Any alterations or modifications of the Work performed under this contract shall be made only by written agreement between the TMSC and the Owner’s Representative with agreement from the Architect. This agreement shall be made prior to commencement of the altered or modified Work. No claim for any additional Work or materials shall be allowed unless pre-authorized by written agreement prior to the commencement of said Work. The Owner shall have final approval of all alterations or modifications. Verbal approvals will not be considered valid.

PART 2 - PRODUCTS

2.1 DISCONTINUED PRODUCTS

A. Where model numbers have been discontinued, or are no longer available, provide a direct updated replacement model that provides identical or better specifications, and notify the Architectof the Change. Where no direct replacement is available contact the Architectfor direction before ordering any replacement equipment. The TMSC is responsible for any variation in physical characteristics of any substitutions that may affect physical installation or change in specifications that may affect the Design Intent features.

PART 3 - EXECUTION

3.1 REQUEST FOR CHANGE AFTER THE AWARD

A. The TMSC does not issue RFQs.

B. All change order requests shall be provided directly to the Owner’s Representative and shall be received within five (5) business days of receipt of the request by the Owner’s Representative. All change order requests shall be numbered sequentially and completed properly using the Change Order Request Form in Section 006357.

C. All Requests for Change (RFCs) shall originate with the TMSC and shall be submitted on the attached form (Section 006357 "Request for Change Form") to the Owner’s Representative prior to processing. The form shall be complete, accurate, and hold the stated values for thirty (30) days from date of issue. RFCs may be submitted under only two circumstances:

1. The official scope of the Project has altered since adoption of the last addendum that affects the TMSC’s cost for time and/or materials.

2. Identification of a Design or Specification discrepancy not previously corrected.

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D. Submitted RFCs for other purposes shall become void.

E. RFCs shall be submitted to the Owner’s Representative through written authorization prior to performing any work or ordering any materials contained within the RFC. The TMSC is not guaranteed any compensation for work done or materials acquired prior to the receipt of written approval from the Court.

END OF SECTION – CHANGE ORDER REQUEST PROCEDURES

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SECTION 01 30 00 – ADMINISTRATIVE REQUIREMENTS

SECTION 013000 - ADMINISTRATIVE REQUIREMENTS

1.1 CONTRACT ADMINISTRATION

A. The TMSC shall be under the direct administration of the Architect. The Owner’s Representative therefore shall be the TMSC’s first contact in any communication regarding issues related to the specification and the contractors’ responsibilities. The Owner’s Representative may recommend to the Architect that the Work be stopped if, in the Owner’s Representative’s opinion, the work is not being performed satisfactorily. Should the Owner issue and Order to Cease Work, and Work performed after the Order to Cease Work has been issued shall not qualify for compensation.

B. The Owner’s Representative shall be the contact person representing the Owner. The TMSC shall perform all work herein specified to the Owner’s complete satisfaction. Where direction from the Owner conflicts with the TMSC’s understanding of the Scope of Work the Architect shall be contacted as noted above.

C. The TMSC shall at all times communicate to the Owner’s Representative all site issues that impact the project in any way other than what has been established. Such communication shall be conveyed in written format, via either e-mail or cloud-based sharing service. The RFI form shall be used for all such communication (see Section 006313).

D. The TMSC shall not take direction from the Owner’s Representative at the site in any way that may cause a change of defined scope, a cost or credit to the project, add additional labor, or delay the project. All issues that arise are to be brought to the attention of the Architect at once for resolution. Inform the Architectvia phone or email that an RFI is pending. Responding to the client on site without pursuing an RFI and the repercussions of the actions shall in no way can be compensated. The TMSC is given the right to contact the Architectat once in order for clarification.

E. The TMSC shall only use the RFI process (see Section 006313) to solicit information from the Architect. All RFI’s are to be sent to the Architect.