IFB_-_CC-00211581_-_Gray_utility_uniforms_MDTA_Police.pdf

IFB for Maryland Transportation Authority Solicitation No: CC-00211581

MARYLAND TRANSPORTATION AUTHORITY

(MDTA)

SMALL PROCUREMENT CATEGORY II

INVITATION FOR BIDS (IFB)

eMMA SOLICITATION NUMBER: BPM055514

MDTA SOLICITATION NUMBER: CC-00211581

ISSUE DATE: APRIL 27, 2026

GRAY UTILITY UNIFORMS FOR MDTA POLICE

MDTA

INVITATION FOR BID (IFB)

KEY INFORMATION SUMMARY SHEET

IFB: Gray Utility Uniforms for MDTA Police

Solicitation Number: CC-00211581

Solicitation Type: IFB / Competitive Sealed Bid

IFB Issue Date: Monday, April 27, 2026

IFB Issuing Office: MDTA

Procurement Officer: David Colin Maryland Transportation Authority Division of Procurement 2310 Broening Highway Baltimore, MD 21224 Phone: 410-537-8493 e-mail: dcolin2@mdta.state.md.us

Agency Contract Manager: Major Kevin Ayd Or /Administrator Maryland Transportation Authority Police

4330 Broening Highway Baltimore, MD 21224

Phone: 410-537-6730 e-mail: kayd@mdta.maryland.gov

Pre-Bid Conference: Not Applicable

Pre-Bid Attendance RSVP due by: Not Applicable

Questions due by: Wednesday, May 6, 2026, 2:00 pm Local Time

Closing Date and Time: Tuesday, May 19, 2026, 2:00 pm Local Time

Term of Contract: One-Time Purchase

Contract Type: Fixed-Price Contract

Options: No

MBE Subcontracting Goal: Not Applicable

VSBE Subcontracting Goal: Not Applicable

Small Business Preference: No

Bids are to be submitted online only at eMaryland Marketplace Advantage:

procurement.maryland.gov http://procurement.maryland.gov/

SECTION A

IFB GENERAL INFORMATION

MARYLAND TRANSPORTATION AUTHORITY (MDTA)

POLICE GRAY UTILITY UNIFORMS

CC-00211581

A. OBJECTIVE:

The purpose of this firm fixed price, one-time purchase contract, is to obtain a source of supply for police gray utility uniforms for the Maryland Transportation Authority (MDTA) Police, as specified herein. The MDTA may award one or multiple contracts to the lowest responsive and responsible Bidder(s).

Successful Vendor(s) shall be responsible for ensuring that the police gray utility uniforms supplied are in full compliance with Section B - Specification. The MDTA reserves the right to inspect each shipment prior to acceptance by the MDTA, for compliance with the specifications herein. Inspection may be conducted by an authorized representative of the MDTA at the source of supply, the point of delivery, or both.

B. BASIS OF AWARD:

a) Award for this solicitation will be made by lot to the lowest responsive and responsible bidder with the lowest price, as determined by the Procurement Officer to be in the best interest of the State of Maryland. BY LOT is defined as all items or none. The bidder must bid ALL line items.

b) Vendor shall submit a bid price based on product description (specification) and unit of measure specified on each line. For example:

I. Unit of Measure (U/M) – Each II. Specification – MDTA Police Gray Utility Uniforms

C. METHOD OF BIDDING:

In order to receive a contract award, a vendor must be registered on eMaryland Marketplace Advantage (eMMA). Registration is free. Go to emma.maryland.gov, click on “New Vendor? Register Now” to begin the process and then follow the prompts.

All bids, affidavits, and responses to attachments shall be submitted electronically through eMaryland Marketplace Advantage (eMMA) on or before the Due Date provided on the Key Information Summary Sheet (Page 2). Bids submitted by mail, fax, hand delivery, or any method other than eMMA will not be accepted or considered.

All electronic submissions must include the following subject line:

• Bid for IFB No. CC-00211581 Bids for this solicitation are being accepted solely online through eMMA. Bidders must bid all line items. Partial or incomplete bids will be rejected unless otherwise stated in the solicitation. Bidders shall elaborate on items in Specifications only when requested. Bidders should not provide any comments in the comments box for each https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage line item. If comments are provided the bid may be determined to be non-responsive.

Bidders should not provide unsolicited discounted pricing unless instructed to do so in the Specifications.

Bids shall be valid for ninety (90) days after the Due Date.

Multiple or alternate bids will not be acceptable unless otherwise stated in the solicitation documents.

D. TERM OF CONTRACT:

Refer to the IFB KEY INFORMATION SUMMARY SHEET (page 2) for the complete term of the contract.

Contracts will remain in effect for the time period and quantity specified unless the contract is terminated by the State. The State may terminate any contract without showing cause upon thirty (30) days’ written notice.

Any item listed herein, not delivered in a timely manner or does not conform to the requirements of the contract, may be purchased on the open market by the MDTA.

The Contractor will be charged for any product cost incurred by the State that is in excess of the contracted price.

E. PRICE ESCALATION:

Prices shall remain firm and fixed for this one-time purchase. No price escalation or adjustment shall be permitted for this contract.

F. EXCEPTIONS / TERMS AND CONDITIONS:

The published specifications are meant to describe goods and services suitable for the intended application and are not meant to be restrictive in any way. All specifications determined by the bidder to be restrictive should be addressed in writing via email to the Procurement Officer by the Q&A cut-off date indicated on the IFB KEY INFORMATION SUMMARY SHEET (page 2).

By submitting a Bid in response to this IFB, the Bidder, if selected for award, shall be deemed to have accepted the Terms and Conditions, attached herein as Section C, of this IFB. Any exceptions to the Terms and Conditions should be raised prior to Bid submission. If applicable, the Bidder must present its company’s Supplemental Terms and Conditions for the State’s review prior to the Q&A cut-off date.

Changes to the solicitation or the Terms and Conditions made by the Bidder may result in Bid rejection. After Bid Opening, any exceptions to the bid specifications may not be accepted or considered.

G. UNIT PRICES:

All items shall be provided on a unit price basis as specified in the Contractor’s bid.

Payment shall be based on the actual quantities ordered and accepted by the State at the unit prices quoted.

Unit prices shall be firm and fixed for this contract and shall include all labor, materials, equipment, delivery, overhead, profit, and all other associated costs.

No additional charges, price adjustments, or markups shall be permitted. Any changes in quantities or scope must be authorized in writing by the Procurement Officer.

H. REQUIRED DOCUMENTATION AND INFORMATION:

All forms, instructions, terms and conditions are available online. It is recommended that Vendors download all online forms and attachments for future reference.

The following documentation and requested information shall be provided in the format specified by the bid due date and time unless stated otherwise below.

Failure to provide the requested documentation or information may cause your bid to be deemed not responsive and rejected from consideration. Note: It is the Vendor’s responsibility to ensure all requested documentation is attached to its bid.

1. MANDATORY AFFIDAVITS - All affidavits are to be completed and provided as an attachment to your bid on eMMA. The Bid/Proposal Affidavit must be properly completed and submitted with the Bidder’s Bid or the Bid shall be deemed non-responsive and rejected. If you have difficulty attaching the affidavits to your bid response, please contact . Failure to provide all affidavits may cause your bid to be deemed not responsive and rejected from consideration.

Note: For the purpose of the bid/proposal and contract affidavits, domestic/foreign refers to whether your firm is an in-state or out-of-state corporation. If your firm is not located in the State of Maryland, please designate it as ‘foreign’ and provide the name of your resident agent and his/her Maryland address.

2. REFERENCES - Prior to submitting a bid for the commodity identified in the specifications, the firm must have a minimum of three (3) consecutive years of its entity being formed and in business and have no less than three (3) years’ experience in providing products that are equal to or comparable to the scope and magnitude required by the specifications. In order to expedite the award process, it is very important that you include the references as detailed. With each reference, list details of volume of sales for each location, a contact person, current working telephone number, e-mail address, time period of contract and dollar amount of contract.

• References are to be submitted as an attachment with your bid on eMMA. The Vendor shall supply this information by filling out and returning Attachment Z - Vendor Company Profile / References with their bid response.

• Failure to promptly provide information that leads to a determination of responsibility is grounds for rejection of the bid.

I. MBE INFORMATION

This solicitation does not have an MBE goal.

J. SMALL BUSINESS RESERVE

This solicitation is not designated as a Small Business Reserve (SBR) Procurement.

K. QUESTIONS AND INQUIRES:

All questions or issues pertaining to this solicitation must be submitted via email to the Procurement Officer. Questions will not be accepted by telephone or fax. See the IFB KEY INFORMATION SUMMARY SHEET (page 2) for the Cut-Off Date for submitting questions. Only information communicated by the Procurement Officer or their authorized representative will be the official position of the State on an issue.

All questions should be submitted in a timely manner. When questions are not received in a timely manner, the Procurement Officer will, based on the availability of time to research and communicate an answer, decide whether they can answer an untimely question before the bid due date.

Prices quoted shall be valid for ninety (90) days after bid opening.

L. RECIPROCAL PREFERENCE:

Not Applicable.

M. BILLING:

Contractor shall include the following information on all invoices:

1) Name of company,

2) Address to include the 9-digit zip code,

3) FEIN number,

4) The name of the contact person,

• Include the phone number (including toll free) for placing orders

Failure to do so may result in delay of payment.

N. PRE-BID CONFERENCE:

A pre bid conference is not required for this solicitation.

O. KICK OFF MEETING:

Not Applicable.

P. NO BID/PROPOSAL NOTICE:

If you choose not to respond to this solicitation, please complete Attachment 1 and email it to the Procurement Officer identified on the IFB Key Information Summary Sheet (page 2). We will review your responses and suggestions and make every effort to incorporate them into our procedures.

SECTION B

IFB SPECIFICATIONS

MARYLAND TRANSPORTATION AUTHORITY (MDTA)

POLICE GRAY UTILITY UNIFROMS

A. MINIMUM QUALIFICATIONS:

1. Bidder shall be an authorized distributor of the First Tactical® products or equivalent if applicable, in order to comply with warranty terms. Proof of authorization shall be provided in the form of a letter on manufacturer’s letterhead signed by an authorized representative of the manufacturer, or an email sent from the manufacturer’s company email address.

2. Bidder shall have no less than three (3) years’ experience providing products that are equal to or comparable in scope and magnitude to those required by the specifications. References shall be submitted on Attachment Z - Vendor Company Profile / References.

B. GENERAL REQUIREMENTS:

1. Bidders must enclose evidence (dated manufacturer’s catalogs or similar) that this item is currently commercially available, in-stock style.

2. Garments must be manufactured to ISO 9001 quality assurance standard.

3. The Vendor must state manufacturer, product number, and available sizes in the comment section of your bid response.

4. Where a brand name or approved equal is specified, the MDTA Police shall have the sole discretion to determine whether a product is equal to the specified brand.

C. DETAILED SPECIFICATIONS:

1. Men’s First Tactical A2TM Pant or Approved Equal

COLORS:

• Wolf Gray

STYLE:

• Men’s high performance, lightweight tactical duty uniform pants

MATERIALS:

• Polyester: 65%/33% Polyester with Sorona/Cotton

• 6.5 oz Fabric Weigt

• 2-way Mechanical Stretch

• Micro Canvas Fabric Weave

• DMR Coating

• Double Syed color fastness

• YKK Zipper

• Prym Snap

• Melamine Button

• Duraflex Hardware

DESIGN AND CONSTRUCTION:

• Seamless pant front pattern for professional look and appearance

• Button Waist Stay

• 7 fused belt loops with 4 bartracks each

• 2 rear back-welled pockets

• 2 exterior magazine/phone pockets

• Hand pockets reinforced with Cordura nylon

• 6 pockets vents constructed with mesh panels for ventilation

• Clip garage opening at bottom of hand pocket opening

• Zipper cargo pocket with TPU over molded zipper pulls

• Pocket bag cargo pocket construction

• 2 tandem magazine/utility pockets inside the cargo pocket

• Articulation at back of knee

• Seamless pant front pattern for professional creasing

• Wide running gusset extends from knee to knee

• Triple stitched on all main seams

• Top set logo for easy removal

• Inner ID heat transfer label

• 4 Lanyard loops in cargo and hand pockets

SIZES:

2. Women’s First Tactical A2TM Pant or Approved Equal

COLORS:

• Wolf Gray

STYLE:

• Women’s high performance, lightweight tactical duty uniform pants

MATERIALS:

Men’s Pant Size Quantity Width (W) (inches) Length (L) (inches)

3 33 32 3 34 30 3 34 32 3 34/36* 32 3 38 34 3 42 32 3 44 32

*This is an estimate. Officer will need to try-on to confirm appropriate size.

• Polyester 65%/33% Polyester with Sorona/Cotton

• 6.5oz. fabric Weight

• 2-Way Mechanical Stretch

• Micro Canvas Fabric Weave

• DWR coating

• Double Syed color fastness

• YKK Zipper

• Prym Snap

• Melamine Button

• Duraflex Hardware

DESIGN AND CONSTRUCTION:

• Seamless pant front pattern for professional look and appearance

• Button Waist Stay

• 7 Fused belt loops with 4 bartracks each

• 2 rear back-welled pockets

• 2 exterior magazine/phone pockets

• Hand pockets reinforced with Cordura nylon

• 6 pockets vents constructed with mesh panels for ventilation

• Clip garage opening at bottom of hand pocket opening

• Zipper cargo pocket with TPU over molded zipper pulls

• Pocket bag cargo pocket construction

• 2 tandem magazine/utility pockets inside the cargo pocket

• Articulation at back of knee

• Seamless pant front pattern for professional creasing

• Wide running gusset extends from Knee to Knee

• Triple stitched on all main seams

• Top set logo for easy removal

• Inner ID heat transfer label

• 4 lanyard loops in cargo and hand pockets

3. Men’s First Tactical Defender Long Sleeve Shirt or Approved Equal

Women’s Pant Size

Quantity Size Length

3 6 Regular*

3 12 Regular*

3 18/20* Regular*

*This is an estimate. Officer will need to Try-on to confirm appropriate size.

• Wolf Gray

STYLE:

• Men’s high performance lightweight tactical duty, uniform long sleeve shirt

MATERIALS:

• Body: 6.5oz. 100% polyester jersey; snag fade, and wrinkle resistant with wicking and anti-microbial

• Sleeves/collar: 6.9 oz., 55% cotton/45% Cordura Nylon mechanical 2-way stretch double ripstop with moisture wicking finish

• Side panels: 85% nylon spandex 4-way stretch wicking and anti-microbial

• YKK zippers

• Duraflex pulls

• Prym snaps

• No Melt, no drip tested – ASTM D6413

DESIGN AND CONSTRUCTION:

• Comfort stretch neckband for added comfort and personalized fit

• Quarter zip front styling with professional fold-down collar

• Chin guard for comfort

• Performance yoke with flatlock shoulder seam construction for minimal bulk

• Oversized zip secure sleeve pocket with loop overlay to accept patches and built in pen pocket.

• Double layer elbow patch easily accepts First Tactical elbow pad.

• 2 lower sleeve pen pocket

• Streamlined sleeve with modified cuff; professional appearance with functional roll up ability

• Running side gusset for maximum movement

• Snag proof lower side panels

• Longer body length with longer tail to stay tucked in

• Set in Sleeve and fold down collar for professional look

• Oversized zipper upper arm pocket is flat for non-snag movement and oversized Velcro with integrated pen pocket

• Epaulet kit included

SIZES:

Men’s Long Sleeve Shirt Size

Quantity Size - Extra (X) Length

3 Medium Regular Regular

9 Large Regular

3 X-Large Regular

4. Men’s First Tactical Defender Short Sleeve shirt or Approved Equal

• Wolf Gray

STYLE:

• Men’s high performance, lightweight tactical duty, short sleeve shirt

MATERIALS:

• 55/45 nylon Cordura/Cotton Dupont Nyco (no melt, no grip)

• 6.9 oz. 2-way mechanical stretch woven with 2mm x 2mm double ripstop with moisture wicking finish

• 6.5 oz. 100% polyester jersey; snag, fade and wrinkle resistant with wicking and anti-microbial

• 85/15 nylon/spandex 4-way stretch wicking and anti-microbial

• YKK Zipper

• Prym Snap

• Melamine button

• Duraflex hardware

DESIGN AND CONSTRUCTION:

• Comfort stretch neckband

• Quarter zip front with professional fold-down collar

• Chin zipper guard for comfort

• Split yoke with flatlock shoulder seam constructions for minimal bulk

• Oversized zip secure sleeve pocket with loop overlay with built in pen pocket

• 2 lower sleeve pen pocket

• Running side gusset for maximum movement

• Snag proof lower side panels

• Longer body length with longer tail

• Set in sleeve construction

• Epaulet kit included

• Accepts Velcro Securing patches

SIZES:

Men’s Long Sleeve Shirt Size

Quantity Size - Extra (X) Length

6 XX-Large Tall

Men’s Short Sleeve Shirt Size

Quantity Size - Extra (X) Length

3 Medium Regular Regular

5. Women’s First Tactical Defender Long Sleeve Shift or Approved Equal

• Wolf Gray

STYLE:

• Women’s high performance, lightweight tactical duty, uniform long sleeve shirt

MATERIALS:

• Body: 6.5 oz. 100% polyester jersey; snag, fade and wrinkle resistant with wicking and anti-microbal

• Sleeves/collar: 6.9 oz., 55% cotton/45% Cordura Nylon mechanical 2-way stretch double ripstop with moisture winking finish

• Side panels: 85% nylon/15% spandex 4-way stretch wicking and anti-microbal

• YKK zippers

• Duraflex pulls

• Prym Snaps

• No melt, no drip tested – ASTM D6413

DESIGN AND CONSTRUCTION:

• Comfort stretch neckband for added comfort and personalized fit

• Quarter zip front styling with professional fold-down collar

• Chin guard for comfort

• Performance yoke with flatlock shoulder seam construction for minimal bulk

• Oversized zip secure sleeve pocket with loop overlay to accept patches and built in pen pocket.

• Double layer elbow patch easily accepts First Tactical elbow pad

• 2 lower sleeve pen pocket

• Streamlined sleeve with modified cuff; professional appearance with functional roll up ability

• Running side gusset for maximum movement

• Snag proof lower side panels

• Longer body length with longer tail to stay tucked in

• Set in sleeve and fold down collar for professional look

Men’s Short Sleeve Shirt Size

Quantity Size - Extra (X) Length

9 Large Regular

3 X-Large Regular

6 XX-Large Tall

• Oversized zipper upper arm pocket is flat for non-snag movement and oversized Velcro with integrated pen pocket

• Epaulet kit included

6. Women’s First Tactical Defender Short Sleeve Shift or Approved Equal

• Wolf Gray

STYLE:

• Women’s high performance, lightweight tactical duty, short sleeve shirt

MATERIALS:

• 55/45 nylon Cordura/Cotton Dupont Nyco (no melt, no grip)

• 6.9 oz. 2-way mechanical stretch woven with 2mm x 2mm double ripstop with moisture wicking finish

• 6.5 oz. 100% polyester jersey; snag, fade and wrinkle resistant with wicking and anti-microbial

• 85% nylon/15% spandex 4-way stretch wicking and anti-microbial

• YKK zippers,

• Prym Snaps

• Melamine button

• Duraflex hardware

DESIGN AND CONSTRUCTION:

• Comfort stretch neckband

• Quarter zip front styling with professional fold-down collar

• Chin zipper guard for comfort

• Split yoke with flatlock shoulder seam construction for minimal bulk

• Oversized zip secure sleeve pocket with loop overlay with built in pen pocket

• Double layer elbow patch easily accepts First Tactical elbow pad

Women’s Long Sleeve Shirt Size

Quantity Size

3 Small

3 Large

3 X-Large*

*This is an estimate. Officer will need to try-on to confirm

• 2 lower sleeve pen pocket

• Running side gusset for maximum movement

• Snag proof lower side panels

• Longer body length with longer tail

• Set in sleeve construction

• Epaulet kit included

• Accepts Velcro securing patches

7. Men’s First Tactical Tactix System Jacket

• Black

STYLE:

• Men’s high performance, 3 and 1 patrol Jacket

MATERIALS:

• Body waterproof breathable fully seam sealed shell with zip out fully functional softshell jacket

• Shell: 100% nylon waterproof/breathable, fully taped

• YKK zippers

• Prym snaps and rivets

• Duraflex hardware

DESIGN AND CONSTRUCTION:

• Fully functional hood – detaches and stows into back pocket

• FT Rain Gutter Design keeps water from dripping on face

• Internal memory wire hood, molds to shape

• Triple adjustment hood; peripheral, height, and around face

• Dual closing front, snap storm flap, snaps over two-way front zipper

• Running gusset under arm for maximum movement

• Easily access pen pocket located at front chest

Women’s Short Sleeve Shirt Size

Quantity Size

3 Small

3 Large

3 X-Large*

*This is an estimate. Officer will need to Try-on to confirm appropriate size.

• Horizontal zip chest pockets discreetly stow pull-out panels that can be easily embellished

• Dual zipper action lower hand warmer pockets; easy access top loading drop in pocket

• Horizontal zip back panel, discreetly stow large pull-out panel that can be easily embellished

• Mic loops are integrated into the design easily accessible at the yoke and front placket

• Inside zip secure chest pocket with media port access

• Back zippered lumbar pocket can stow hood when not in use

• Adjustable cinch waist, Articulated elbow with adjustable cuff closure

• Internal locker loop and ID write bar inside

• Bartacks at all stress points

8. Women’s First Tactical Tactix System Jacket

• Black

STYLE:

• Women’s high performance, 3 and 1 patrol Jacket

MATERIALS:

• Body waterproof breathable fully seam sealed shell with zip out fully functional softshell jacket

• Shell: 100% nylon waterproof/breathable, fully taped

• YKK zippers

• Prym snaps and rivets

• Duraflex hardware

DESIGN AND CONSTRUCTION:

• Fully functional hood – detaches and stows into back pocket

Men’s Jacket Size

Quantity Size - Extra (X) Length

3 Large/XL* Regular

1 X-Large Regular

1 X-Large/XX-Large* Regular

2 XXX-Large Tall

*This is an estimate. Officer will need to Try-on to confirm

• FT Rain gutter design keeps water from dripping on face

• Internal memory wire hood, molds to shape

• Triple adjustment hood; peripheral, height, and around face

• Dual closing front, snap storm flap, snaps over two-way front zipper

• Running gusset under arm for maximum movement

• Easily access pen pocket located at front chest

• Horizontal zip chest pockets discreetly stow pull-out panels that can be easily embellished

• Dual zipper action lower hand warmer pockets; easy access top loading drop in pocket

• Horizontal zip back panel discreetly stow large pull-out panels that can be easily embellished

• Inside zip secure chest pocket with media port access

• Back zippered lumbar pocket can stow hood when not in use

• Adjustable cinch waist, Articulated elbow with adjustable cuff closure

• Internal locker loop and ID write bar inside

• Bartacks at all stress points

D. QUANTITIES:

The Contract shall be for a one-time purchase of these uniforms for the MDTA. The quantities are below:

Pants:

• 21 Men’s Pants

• 9 Women’s Pants

Shirts:

• 21 Men’s long sleeve shirt

• 21 Men’s short sleeve shirt

• 9 Women’s long sleeve shirt

• 9 Women’s short sleeve shirt

Jackets:

Women’s Jacket Size

Quantity Size

1 Small

1 Large

1 X-large*

*This is an estimate.

Officer will need to Try-on to confirm appropriate size.

• 7 Men’s Jackets

• 3 Women’s jackets

E. WARRANTY:

The successful Vendor shall provide the manufacturer’s standard warranty against defects in materials and workmanship. Warranty for products offered as an equivalent to the First Tactical® products must also carry an identical warranty as First Tactical® products.

F. DELIVERY AND ACCEPTANCE:

Deliveries are to be made as expeditiously as possible, but no later than 60 calendar days from receipt of award to the following location:

Maryland Transportation Authority Quartermaster Unit 303 Authority Drive

Baltimore, MD 21222 Goods shall be packaged in sturdy containers, and each container shall be labeled with the manufacturer's part number. Packing slips shall accompany delivery and shall detail a list of items by part number, description, quantity, and unit prices. All products used in packing to cushion and protect during the shipment of commodities are to be made of recycled, and/or biodegradable materials.

Vendor must include the 9-digit zip code of company address on all invoices. Failure to do so may result in delay of payment.

Any products delivered under this bid, if awarded, which do not meet specifications or are otherwise found to be damaged or defective, shall be rejected and returned at the Contractors expense for replacement or credit.

G. PAYMENT:

Invoices shall be issued after receipt of the product by the MDTA Quartermaster.

All invoices shall include the following information:

• Contractor name;

• Remittance address;

• Federal taxpayer identification number (or if sole proprietorship, the individual’s social security number);

• Invoice period;

• Invoice date;

• Invoice number;

• State assigned Contract number;

• MDTA Purchase Order number(s);

• Description of goods or services provided; and

• Amount due

Invoices submitted without the required information cannot be processed for payment until the Contractor provides the required information.

All payments by the MDTA shall be at the bid price contained in the Contractor’s Bid as submitted on eMMA.

All invoices shall be directed to:

Commander – Quartermaster Unit

Maryland Transportation Authority Police 303 Authority Drive

Baltimore, MD 21222 Phone: 410-537-1370 or 410-537-1366

E-mail: MDTAQuartermaster@mdta.state.md.us

REMAINDER OF PAGE INTENTIONALLY LEFT

BLANK

mailto:rwestervelt@mdta.state.md.us

SECTION C

TERMS AND CONDITIONS

MARYLAND TRANSPORTATION AUTHORITY (MDTA)

POLICE GRAY UTILITIY UNIFORMS

1. The Contractor shall comply with the commercial Non-Discrimination provisions of state Finance and Procurement article, title 19, Annotated Code of Maryland.

2. TERMINATION FOR NON-APPROPRIATION:

If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

3. MARYLAND LAW PREVAILS:

The law of Maryland shall govern the interpretation and enforcement of this Contract.

4. DISPUTES:

Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.

5. CHANGES:

This Contract may be amended only with the written consent of both parties.

Amendments may not significantly change the scope of the Contract (including the Contract price).

6. TERMINATION FOR DEFAULT:

If the Contractor does not fulfill obligations under this Contract or violates any provision of this Contract, the State may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

7. NON-DISCRIMINATION:

The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

8. ANTI-BRIBERY:

The Contractor certifies that, to the Contractor’s best knowledge, neither the Contractor; nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners; nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the

State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

9. TERMINATION FOR CONVENIENCE:

The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract. However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

10. PROMPT PAYMENT OF SUBCONTRACTORS:

a. This contract and all subcontracts issued under this contract at any tier are subject to the provisions of State Finance and Procurement Article, §15-226, Annotated Code of Maryland, and COMAR 21.10.08. In §G(9)(a)—(d) of this regulation, the terms “undisputed amount”, “prime contractor”, “contractor”, and “subcontractor” have the meanings stated in COMAR 21.10.08.01.

b. A contractor shall promptly pay its subcontractors an undisputed amount to which a subcontractor is entitled for work performed under this contract within 10 days after the contractor receives a progress payment or final payment for work under this contract.

c. If a contractor fails to make payment within the period prescribed in §G(9)(b) of this regulation, a subcontractor may request a remedy in accordance with COMAR 21.10.08.

d. A contractor shall include in its subcontracts at any tier for work under this contract, wording that incorporates the provisions, duties, and obligations of §G(9)(a)—(d) of this regulation, State Finance and Procurement Article, §15-226, Annotated Code of Maryland, and COMAR 21.10.08.

11. TOLL FREE PASSAGE:

The Contractor shall not be permitted toll free passage in the performance of work under this Contract.

12. FINANCIAL DISCLOSURE:

The Contractor shall comply with State Finance and Procurement Article, §13-221.

Which requires a business that enters into contracts with the State, in which the business is to receive in a calendar year the aggregate of $200,000 or more, to timely file with the Secretary of the State specified information.

13. INVOICING, PAYMENT, AND INTEREST ON LATE PAYMENTS (COMAR 21.06.09):

“Late payment” means any amount that is due and payable by law under a written procurement contract, without deferral, delay, or set-off under COMAR 21.02.07.03, and remains unpaid more than 37 days after an agency receives a Proper Invoice.

Required Invoice Documentation: A proper invoice must include the following information, without error:

a) The contractor’s federal employer’s identification number or Social Security number;

b) The procurement contract or purchase order number or another adequate description of the procurement contract; and

c) Any documentation required by regulation or the procurement contract.

Payment Period: Unless payment is deferred, delayed, or set-off under COMAR 21.02.07.03, payment under a procurement contract shall be made within 30 days:

a) After the day on which the payment becomes due under the procurement contract; or

b) If later, after the day on which the agency receives a proper invoice.

c) Payment will be considered to be made on the settlement date for an electronic funds transfer payment.

d) Payments falling due on a weekend, State holiday, or federal holiday may be made on the following business day without incurring late payment interest penalties.

Interest on Late Payments: The State shall pay interest on late payments as defined in Regulation .01 of this chapter at the rate of 9 percent per annum if:

a) The vendor submits an invoice for late payment interest within 30 days after the date of the State’s payment of the amount on which the interest accrued; and

b) A contract claim has not been filed under State Finance and Procurement Article, Title 15, Subtitle 2, Annotated Code of Maryland.

The State is not liable for interest:

a) Accruing more than one year after the 31st day after the agency receives the proper invoice; or

b) On any amount representing unpaid interest.

14. BPO/PO AS CONTRACT:

a) This provision applies to all procurement contracts procured by the Maryland

Transportation Authority or Office of State Procurement except contracts for the procurement of architectural and engineering services for a price of greater than $200,000.

b) As used in this provision, a bid refers to a bid submitted under competitive sealed bidding and to an offer submitted under competitive sealed proposals.

c) As used in this provision, a Bidder refers to a Bidder under competitive sealed bidding and to an offeror under competitive sealed proposals.

d) As used in this provision, a solicitation means an Invitation for Bids, a request for proposals, or any other document requesting bids or proposals for procurement by the MDTA.

e) The Bidder’s execution and submission of a responsive bid constitutes a promise by the Bidder to perform the contract solicited by the Department in accordance with the terms and conditions stated in the solicitation. The bid shall be irrevocable for the period stated in the solicitation or for such longer period as the Bidder and the Department may agree.

f) Upon acceptance of a bid, the Procurement Officer may issue a Blanket Purchase Order (BPO), in a form to be determined by the Department, to the Bidder accepting the bid and binding the Bidder to a contract. The execution and issuance of a BPO by the Procurement Officer, subject to all necessary approvals, shall constitute acceptance of the bid and final award of the contract. The contract of the parties will be embodied in the contract documents, which shall consist of the executed BPO of the Procurement Officer, including all documents, terms, and conditions incorporated into those documents by the terms of the solicitation, the BPO, the bid, or by operation of law, and the executed bid of the Bidder. If the Procurement Officer issues a BPO, at the option of the Procurement Officer it will not be necessary for the Bidder to execute the BPO or any other form of contract or agreement. The Procurement Officer may require that the parties both execute a single document as the embodiment of the contract between the parties.

In the event of a conflict between provisions of the contract documents, the controlling provisions shall be, in the following order, those of:

The BPO; then IFB Procurement Specifications; and then The Bid.

REMAINDER OF PAGE INTENTIONALLY LEFT

BLANK

MANDATORY AFFIDAVITS

AND

ATTACHMENTS

Vendor must sign and return to the procurement officer the following forms:

ATTACHMENT A

COMAR 21.05.08.07

BID/PROPOSAL AFFIDAVIT

Click link to download a fillable copy of the Bid/Proposal Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment- A.-Bid-Proposal-Affidavit.pdf

ATTACHMENT I

COMAR 21.05.08.08

CONFLICT OF INTEREST AFFIDAVIT AND DISCLOSURE

Click link to download a fillable copy of the Conflict-of-Interest Affidavit and Disclosure:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-

Conflict-of-Interest-Affidavit.pdf

ATTACHMENT J

COMAR 21.05.08.09

MERCURY AFFIDAVIT

Click link to download a fillable copy of the Mercury Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-

Mercury-Affidavit.pdf

ATTACHMENT U

COMAR 21.07.01.25

CONTRACT AFFIDAVIT

Click link to download a fillable copy of the Contract Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-

U.-Contract-Affidavit.pdf

ATTACHMENT 1

NO BID/PROPOSAL NOTICE/VENDOR FEEDBACK FORM

Click link to download a fillable copy of the No Bid/Proposal Notice/Vendor Feedback Form: https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor- Feedback-Form-1-1.docx

ATTACHMENT Z

VENDOR COMPANY PROFILE / REFERENCES

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx

ATTACHMENT Z. VENDOR COMPANY PROFILE / REFERENCES

NOTICE TO BIDDERS

• Failure to fully address all questions may render your bid non-responsive.

• Bidders shall have a minimum of three (3) years of experience providing similar types of work as specified in this IFB.

Information furnished in response to this questionnaire, and any verification conducted by the Maryland Transportation Authority, shall be used to determine the responsibility of Bidders.

If references are deemed insufficient by the Maryland Transportation Authority, the State reserves the right to determine the Bidder to be non-responsible, which may result in rejection of the bid. This form will be used to assess a Vendor’s qualifications and capability to perform the scope of work for a contract with the State of Maryland.

PLEASE PRINT OR TYPE LEGIBLY

VENDOR INFORMATION

Field Information Vendor Name:

Address:

City:

State:

ZIP Code:

Primary Contact Name:

Title:

Phone Number:

Email Address:

Years of Relevant Experience:

Solicitation Title: MDTA POLICE GRAY UTILITY UNIFORMS

Solicitation Number: CC-00211581

REFERENCES - CONTINUED ON NEXT PAGE

REFERENCES

Instructions:

Provide the requested information for each column in the sections below.

Note:

- Provide complete information for each contract listed.

- If no contracts exist, indicate “None”.

- For Contract Period / Duration (From – To), include the year for each date.

If more space is needed for the type of service provided, please list on an additional sheet. All references must be reachable and willing to furnish information by email or telephone conversation.

Section 1: Contract Awards:

List contract awards to your Company by the State of Maryland within the last three (3) years.

Field Company (1) Company (2) Company (3) Company Name:

Contact Name:

Title:

Phone No.:

Email Address:

Contract Period:

Approx. Contract Value:

Project Description / Scope of Work (Vertical Layout for Space) Company (1):

Company (2):

Company (3):

Section 2: Other Contracts of Similar Size and Scope List other contracts of similar size and scope performed within the last three (3) years.

Contract / Project Name

Contract Duration (From

– To) Client Name Client

Representative

Contact Information (Phone & E-

Mail)

Section 3: Terminated Contracts List contracts that were terminated for cause prior to their natural expiration date during the last three (3) years.

Field Company (1) Company (2) Company (3) Contract / Project Name:

Contract Number:

Company Name:

Contact Name:

Title:

Phone No.:

Email Address:

Contract Period:

Approx. Contract Value:

Reason for Termination (Vertical Layout for Space) Company (1):

Company (2):

Company (3):