STATE OF CALIFORNIA – NATURAL RESOURCES AGENCY

DEPARTMENT OF PARKS AND RECREATION

ANGELES DISTRICT

INVITATION FOR BIDS

Lifeguard Dispatch Software Services Angeles District

Contract Number: C25915008

January, 09, 2026

Bid Opening January 27, 2026 @ 2:00 PM

Estimated Term: March 1, 2026 to February 29, 2028

State of California Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director

Angeles District 1925 Las Virgenes Road Calabasas, CA 91302

INVITATION FOR BID

Notice to Prospective Bidders

January 9, 2026

You are invited to review and respond to this Invitation for Bid (IFB), entitled Lifeguard Dispatch Software Services, for the Angeles District beaches, C25915008. In submitting your bid, you must comply with these instructions.

Note that all agreements entered into with the State of California will include by reference the General Terms and Conditions Section 02/2025, Information Technology General Provisions Cloud-Computing Services, and the Contractor Certification Clauses CCC- 04/2017. These may be viewed and downloaded at the internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language If you do not have access to the internet, a hard copy can be provided by contacting the person listed below.

In the opinion of The Department of Parks and Recreation, this Invitation for Bid is complete and without need of explanation. However, if you have questions, or should you need information to be clarified, the contact person for this IFB is:

Carissa Arriaga Department of Parks and Recreation

Angeles District (818)-880-0361

AngelesContracts@parks.ca.gov

Please note no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Sincerely, Carissa Arriaga Associate Governmental Program Analyst

Notice to Bidders

C25915008

Lifeguard Dispatch Software Services

Angeles District

Bids must be submitted by mail or electronically via e-mail with all necessary fully executed bid submission documents as an attachment in Portable Document Format (PDF) to AngelesContracts@parks.ca.gov no later than 2:00 p.m. PST, Tuesday, January 27, 2026.

Bid submission time will be as of the time stamped into the DPR office or the electronic time stamp associated with when the electronic email submission was received. Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and can be deemed unresponsive. DPR will provide an individual electronic email response confirming receipt of each submission received. Confirmation receipt is not a representation by DPR that the submitted bid is responsive and complete. Bidders are responsible for ensuring that the bid submission contains the attachment, is fully responsive and lacks any deficiency prior to submitting via mail or to the email address above. Failure to do so risks the bid being deemed unresponsive. Bids will be opened publicly on a Teams meeting at 2:00 p.m. PST, Tuesday, January 27, 2026. As bid submissions are received, a Teams meeting link will be sent to each bidder.

Note: A job walk through shall not be required.

Estimated Contract Term: March 1, 2026, or upon DGS OLS approval, whichever is later through February 29, 2028, or 24 months from DGS OLS approval, whichever is later.

Contract Performance Period: Two (2) years from Contract Execution Date

Term of Contract: The contract is for a two (2) year service period with the option to amend for one (1) additional one-year term. The optional one (1) year term shall be at the same rate as the second (2) year as listed in Exhibit B Attachment 1.

Questions and Answers: Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by including your comments directly to AngelesContracts@parks.ca.gov NO LATER THAN 2:00 p.m. PST, Friday, January 16, 2026. Answers will be provided by the Addendum which will be posted within the Bid Solicitation located on the CaleProcure website. It is the responsibility of the bidders to acknowledge and submit all addenda with the bid.

Bidding Requirements: No bids will be accepted after the date and time set for bid due date.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

LIFEGUARD DISPATCH SOFTWARE SERVICE

INSTRUCTIONS TO BIDDERS

Examination of Site: Prospective bidders may arrange to view the area to be serviced or obtain further information by contacting a representative for the Department of Parks and Recreation at the address noted on the Invitation for Bids.

Note: All inquiries, requests for clarification, or questions concerning this solicitation must be submitted within five (5) business days from the bid posting date. No further questions will be accepted after this deadline. Following the inquiry period, the Department will issue a formal addendum containing written responses to all timely submitted questions, which shall become part of the bid documents.

Bid Price: Bids shall include the cost of all items mentioned in the specifications, or reasonably inferred therefrom, as necessary to complete all work required within the intent of the contract documents.

Bids shall include all applicable Federal, State or other tax, together with the cost of all permits, licenses and the like, which may be required under various laws and regulations.

In the event of a discrepancy between the unit price and the total set forth for the item, the unit price shall prevail. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause or is omitted, the amount set forth as the item total shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.

In the event of a discrepancy between the stipulated totals and the actual sum of the totals, the actual sum of all item totals shall prevail.

Bidders are cautioned not to rely on the Department of Parks and Recreation during its evaluation process to discover and report to the bidders any defects and/or errors in the submitted documents.

Before submitting their documents, bidders should carefully proof them for errors and full adherence to the Invitation for Bids requirements.

Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature and each document must bear an original ink or electronic signature.

Costs for developing bids and in anticipation of award of an Agreement is entirely the responsibility of the Bidder and shall not be charged to the State.

Note: All line items on the Service Bid Form must be completed. If a bidder intends to offer a required service at no additional cost, the bidder must enter "$0.00" or "Included" in the appropriate field.

Blank lines will not be interpreted as "$0.00" or "Included." However, failure to clearly express this intent may result in the bid being deemed non-responsive at the sole discretion of the Department of Parks and Recreation, Angeles District.

Small Business Preference: A five percent preference may be claimed on the Bid Form by service firms prequalified as a Certified Small Business (SB) or a Certified Microbusiness (MB), or to a non-small business subcontracting 25% or more of the total monetary amount of the bid in supplies and/or labor costs with Certified Small Business subcontractors in accordance with Title 2, Section 1896 of the California Code of Regulations. A business concern desiring information or prequalification should contact the Office of Small Business and DVBE Services (OSDS), 707 Third Street, First Floor - Room 400, West Sacramento, CA 95605, telephone (916) 375-4940.

DVBE: All bidders whose price exceeds $10,000 shall meet Disabled Veteran Business Enterprise (DVBE) participation requirements as set forth in the enclosed DVBE Notice. However, DVBE participation has been waived for this solicitation in accordance with the DVBE Notice.

Prime Contractor's Certification - DVBE Subcontracting Reporting (STD817)- In an effort to strengthen DVBE program requirements, legislation was enacted in 2019 and 2020 to ensure accuracy and completeness of the award to Contractors and paid amounts reported, including requests to prime contractors for proof of payment to DVBE subcontractors. The State requires submission of a complete and accurate Prime Contractor's Certification - DVBE Subcontracting Report (STD 817) upon contract completion. Be advised that the State will withhold $10,000, or full payment if less than $10,000, from a prime contractor's final payment pending receipt of a complete and accurate STD 817. Furthermore, Contractors shall retain all information provided by prime contractors and contract records for a minimum of 6 years from date of receipt.

Licensure: All Bidders must possess, maintain and shall furnish proof of a valid Business License for the City or County in which your business is established as well as any type of specialty licensure upon request from a state representative.

Payee Data Record and Supplements: The contract documents include the Payee Data Record (STD 204), the Payee Data Record Supplement (STD 205) (if applicable) and the Payee Data Record Supplement Goods vs. Services (DPR 88), which must be completed, signed and returned to the Department along with the contract documents.

Darfur Contracting Act:

A. The Darfur Contracting Act, Public Contract Code section 10475-10481, applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with "scrutinized" companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. Contractors shall complete the Darfur Contracting Act Certification (DPR 074).

B. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Generally, scrutinized companies are ineligible to and cannot submit a quotation or proposal for an Agreement with a State agency for goods or services. (Pub. Cont. Code section 10477(a)). A scrutinized company may still; however, submit a quotation or proposal for an Agreement with a State agency for goods or services if the company first obtains permission from the Department of General Services according to the criteria set forth in Public Contract Code section 10477(b).

C. Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three (3) years has had business activities or other operations outside of the United

C. Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three (3) years has had business activities or other operations outside of the United States to certify that it is not a "scrutinized" company when it submits a quotation or proposal to a State agency.

California Civil Rights Laws: Any person that submits a quotation or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the quotation or proposal is submitted or the contract is renewed, that they satisfy all of the conditions set forth in California Public Contract Code section 2010 and they shall execute the California Civil Rights Laws Certification (DGS OLS 4). The completed, originally signed document must be returned with the quotation or proposal.

Executive Order N-6-22- Russia & Russian Entity & Individual Sanction: On March 4, 2022, Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals was signed by the Governor of the State of California. "Economic Sanctions" refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor's bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Required GenAI Solicitation Language: The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2. Definition for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Loss Leader: It is unlawful for any person engaged in business within this state to sell or use any article or product as a "loss leader" as defined in Section 17030 of the Business and Professions Code.

Prohibition on Tax Delinquencies: Pursuant to Public Contract Code Section 0295.4, after July 1, 2012, the State shall not enter into any contract for the acquisition of goods or services with a Contractor whose name appears on either the Franchise Tax Board and/or the Department of Tax & the Department of Tax & Fee Administration (formerly known as the Board of Equalization) lists of the 500 largest tax delinquencies pursuant to Section 7063 and 19195 of Revenue & Taxation Code. Any contract entered in violation of this subdivision is void and unenforceable.

The 500 Largest Tax Delinquencies for each Agency can be viewed at:

• Franchise Tax Board - About the delinquent taxpayer list | FTB.ca.gov https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/index.html

• Department of Tax & Fee Administration - Top 500 Sales & Use Tax Delinquencies in California https://cdtfa.ca.gov/taxes-and-fees/top500.htm

Submitting of Bids: It shall be the responsibility of the bidder to see that a bid is received at the proper time and place. Bids shall be submitted in duplicate and placed in the envelope supplied with the bid form. This envelope shall be sealed and delivered to the place shown on the Invitation for Bids.

No bids shall be accepted after the time set for the opening of bids. Facsimile (FAX) responses will not be considered. Any bid received after the time set for the bid opening will be returned to the sender unopened.

Withdrawal of Bids: Any bid may be withdrawn prior to the hour fixed on the Invitation for Bids, provided a written request for withdrawal is submitted by the bidder or his/her authorized representative and filed at the place shown on the Invitation for Bids. No bid may be withdrawn after the time fixed for the opening of bids.

Public Opening of Bids: Bids will be publicly opened and read at the time and place indicated on the Invitation for Bids. Bidders or their authorized representatives are invited to be present at the bid opening. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders.

Rejection of Bids: Bids may be rejected if they show any alteration of form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work called for, and meet all requirements specified will be considered. The State reserves the right to reject any and all bids. Department of Parks and Recreation does not accept alternate Agreement language from Bidders. A bid with such language will be considered a counter proposal and will be rejected. If the bid documentation, in whole or part, is dated before the bid or re-bid is released, with the exception of the Small/Micro/DVBE printouts from DGS, your bid may be deemed non-responsive and will be rejected. The State's General Terms and Conditions (GTC 02/2025) are not negotiable. Bids must include the performance of all the services described herein. Any attempt to modify the bid documentation to deviate from the scope of work and/or work specifications will not be considered and will cause a bid to be rejected. A bid may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Department of Parks and Recreation may reject any bid on the basis that it is not responsive or from a non-responsible bidder. Department of Parks and

Recreation waiver of an immaterial defect shall in no way modify the Invitation for Bids documents or excuse the bidder from full compliance with all requirements if awarded the agreement.

Contract Award: The contract award, if awarded, will be to the lowest responsible bidder who complies with all the requirements specified in the bid solicitation documents, which include, among others, the Invitation for Bids, Instructions to Bidders for Unarmed Security Guard Service, Specifications, Bid Form, and when applicable, additional Instructions to Bidders, and the DVBE Compliance Certification and Documentation.

Contract Documents: The contract documents consist of the Bid Form, Specifications, Standard Agreement-STD. 213, the DVBE Compliance Certification and Documentation (when applicable), the Certificate of Insurance, and all other documents incorporated into the Standard Agreement by reference.

Execution of Contract: The contract shall be signed by the successful bidder and returned within ten

(10) calendar days after award.

Amendments: No amendment or modification to this Agreement shall be effective unless it is made in writing, signed by the parties, and approved in accordance with applicable requirements. Any oral agreement or understanding not incorporated into this Agreement shall be of no effect and shall not bind any parties.

Term of Contract: The contract is for a two (2) year service period, with the option to amend for one

(1) additional one-year term. The optional (1) year term shall be at the same rate as the second (2) year, as listed in Exhibit B Attachment 1.

Payee Data Record: Included with the contract documents will be a Payee Data Record, STD. 204, which must be completed and signed, then returned to the Department along with the contract documents (this requirement is not applicable if STD. 204 is already on file with this Department).

Approval of Contract: The contract agreement in the form of a “Standard Agreement-STD. 213” shall be a binding contract upon the State only after approval by the State.

Laws to be Observed: Bidder shall keep fully informed of all existing and future state and federal laws and county and municipal ordinances and regulations which in any manner affect those engaged or employed in the work, the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. The Bidder shall at all times observe and comply with and shall cause all agents and employees to observe and comply with, all such existing and future laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any jurisdiction or authority over the Agreement. If any discrepancy or inconsistency is discovered in the plans, drawings, specification, or Agreement for the work in relation to any such law, ordinance, regulation, order, or decree, the Bidder shall immediately report the same to the Department of Parks and Recreation Contract Administrator in writing.

Rules and Regulations: Bidders are advised that the work to be performed is within the boundaries of a State Park and all contractors and their employees are subject to the rules and regulations of the

State Park Commission as set forth in the California Code of Regulations, Chapter 1, Division 3, Title 14.

Certificate of Insurance: The Contractor shall furnish a Certificate of Insurance to the Department of Parks and Recreation stating that there is liability insurance and automobile liability insurance. Both shall be presently in effect for the Contractor with a combined single limit (CSL) of not less than one million dollars ($1,000,000) per occurrence.

Contractor agrees that the bodily injury insurance and the automobile liability insurance herein provided for shall be in effect at all times during the term of this contract. In the event said insurance coverage expires at any time or times during the term of this contract, the Contractor agrees to provide the Department of Parks and Recreation, at least thirty (30) days prior to said expiration date, a new Certificate of Insurance evidencing coverage as provided for herein for not less than the remainder of the term of the contract, or for a period of not less than one (1) year. New Certificates of Insurance are subject to the approval of the Department of Parks and Recreation and the Contractor agrees that no services shall be performed prior to the giving of such approval.

The Certificate of Insurance shall provide:

A. The insurer will not cancel or reduce the insured’s coverage without 30 days prior written notice to the State; and

B. The State of California, its officers, agents, employees, and servants are included as additional insured, but only with respect to work performed for the State of California under this contract;

and

C. The State of California will not be responsible for any premiums or assessment on the policy.

Subsequent renewals of the insurance certificate shall be sent to the name and address identified in the Invitation for Bids as receiving bid submittals. This name and address shall appear on the certificate as the certificate holder.

Cyber Liability: Contractor shall maintain Cyber Liability Insurance, with limits not less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines, and penalties as well as credit monitoring expenses.

A. Endorsements: (The following must appear on the General Liability, Motor Vehicle Liability, Pollution/Environmental Impairment Liability (when applicable), and Cyber Liability (when applicable), Certificate(s) and Endorsement Page(s).) Additional Insured: The State of California, its officers, agents and employees are included as additional insured, but only insofar as the operations under this agreement are concerned (blanket waiver is acceptable). The United States Bureau of Reclamation, its officers, agents and employees are included as additional insured, but only insofar as the operations under this agreement are concerned

(blanket waiver is acceptable). Endorsement page(s) must include policy number. The endorsements shall be provided with the general liability, motor vehicle liability, pollution/environmental impairment liability (when applicable), and/or cyber liability (when applicable) Certificate(s) of Insurance.

Worker’s Compensation Insurance: The Contractor shall be required to secure the payment of workers’ compensation to his/her employees in accordance with the provisions of Labor Code Section 3700. The Contractor shall place in effect and maintain in force such insurance for claims under workers’ compensation acts and from any other claims for damage to property or personal injury including death, which may arise from operations under this contract; and will hold the State, its officers, employees and agents harmless from all liability for such claims.

Penalties: Deductions will be made for services missed on any or all of the containers on regular service days. Deductions for missed service are made by dividing the amount bid by the number of regular servicing days in the current month.

Payment: Payment will be made monthly in arrears by the State in accordance with the amounts set forth on the Bid Form for the actual number of containers requested in writing by the District Superintendent or his/her representative and the actual amount of service received.

Procedure for Protesting an Award:

A. Whenever a contract is awarded under the Invitation for Bid (IFB) procedure, but the contract is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery five working days prior to the award of the contract.

B. After bid opening, all bids shall be available for public inspection. Upon written request by any bidder who has submitted a bid, notice of the proposed award shall be posted in a public place in the office of the originating unit at least five (5) working days prior to awarding the contract.

C. If, prior to the award, any bidder files a protest against the awarding of the contract on the grounds that he/she is the lowest responsible bidder meeting the specifications of the IFB, the contract shall not be awarded until either the protest has been withdrawn or the Department of General Services (DGS), Office of Legal Services (OLS), has decided the matter.

D. Protests of award shall be in writing and filed as follows:

E. Within five (5) working days after filing the protest, the protestant shall file a full and complete written statement specifying the grounds for the protest with the OLS.

F. The Contract Service Unit Manager will provide assistance to the OLS in the disposition process.

Disposition of Protests: Following receipt of a protest, filed as prescribed, the OLS shall determine whether the protest is to be resolved by written submission of material or by public hearing.

Hearing Procedures:

A. If a public hearing is to be held, the OLS shall set a date, time, and place for the hearing and shall notify all interested parties not less than five (5) calendar days in advance of the hearing.

B. If the protest is to be determined through written submissions, notice shall be sent to all interested parties, each of whom may submit written argument in support of its position.

C. Interested parties are defined as the DPR, the protestant, and the proposed contract awardee.

D. At any time, the OLS finds that a protest is clearly insufficient on its face, entirely without merit, or outside the scope of its jurisdiction, it may make final disposition of the protest immediately.

E. The OLS shall notify all interested parties in writing of its decision within 30 calendar days after submission for decision.

F. The OLS arranges for all hearings to be recorded by a hearing reporter. Any interested party may arrange with the reporter to have a transcript prepared at his or her own cost.

DPR 479IW (Rev. 10/2025)(Excel 10/28/2025)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DPR 479IW (Rev. 10/2025)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843, DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a $4,900.00

(5% x $98,000) $3,920.00

(4% x $98,000) n/a 97,100.00

($102,100 - $4,900) 96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 10/2025)(Page 3 of 5)

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

5% or more

4% - 4.99%

3% - 3.99%

2% - 2.99%

.01% - 1.99%

5% of lowest responsive and responsible bid

4% of lowest responsive and responsible bid

3% of lowest responsive and responsible bid

2% of lowest responsive and responsible bid

1% of lowest responsive and responsible bid

Final Rank:

DVBE Incentive (from Table A)

Incentive Amount (% x Lowest Responsive and Responsible Bid Price)

Adjusted Bid Price (Bidder's Price - Bidder's Incentive Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 10/2025)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies

b. DGS PD 843, DVBE Declaration

DPR 479IW (Rev. 10/2025)(Page 5 of 5)

a. GSPD 05-105, Bidder Declaration

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (GSPD 05-105 AND DGS PD 843) WILL RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the corresponding percentage of the total bid price for the services/goods to be provided by each subcontractor.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

SAMPLE

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION

DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS

DGS PD 843 (Rev. 9/2019) Formerly STD. 843

Instructions: The disabled veteran (DV) owner(s) and DV manager(s) of the Disabled Veteran Business Enterprise (DVBE) must complete this declaration when a DVBE contractor or subcontractor will provide materials, supplies, services or equipment [Military and Veterans Code Section 999.2]. Violations are misdemeanors and punishable by imprisonment or fine and violators are liable for civil penalties. All signatures are made under penalty of perjury.

SECTION 1

Name of certified DVBE: __________________ _ DVBE Ref. Number: _____ _

Description (materials/supplies/services/equipment proposed):

Solicitation/Contract Number: ___________ _

SECTION 2

SCPRS Ref. Number: __________ _

(FOR STATE USE ONLY)

APPLIES TO ALL DVBEs. Check only one box in Section 2 and provide original signatures.

D I (we) declare that the DVBE is not a broker or agent, as defined in Military and Veterans Code Section 999.2 (b), of materials, supplies, services or equipment listed above. Also, complete Section 3 below if renting equipment.

D Pursuant to Military and Veterans Code Section 999.2 (f), I (we) declare that the DVBE is a broker or agent for the principal(s) listed below or on an attached sheet(s). (Pursuant to Military and Veterans Code 999.2 (e), State funds expended for equipment rented from equipment brokers pursuant to contracts awarded under this section shall not be credited toward the 3-percent DVBE participation goal.)

All DV owners and managers of the DVBE (attach additional pages with sufficient signature blocks for each person to sign):

(Printed Name of DV Owner/Manager)

(Printed Name of DV Owner/Manager)

Firm/Principal for whom the DVBE is acting as a broker or agent:

(If more than one firm, list on extra sheets.)

Firm/Principal Phone: Address:

SECTION 3

(Signature of DV Owner/ Manager) (Date Signed)

(Signature of DV Owner/Manager) (Date Signed)

(Print or Type Name)

APPLIES TO ALL DVBEs THAT RENT EQUIPMENT AND DECLARE THE DVBE IS NOT A BROKER.

D Pursuant to Military and Veterans Code Section 999.2 (c), (d) and (g), I am (we are) the DV(s) with at least 51% ownership of the DVBE, or a DV manager(s) of the DVBE. The DVBE maintains certification requirements in accordance with Military and Veterans Code Section 999 et. seq.

D The undersigned owner(s) own(s) at least 51% of the quantity and value of each piece of equipment that will be rented for use in the contract identified above. I (we), the DV owners of the equipment, have submitted to the administering agency my (our) personal federal tax return(s) at time of certification and annually thereafter as defined in Military and Veterans Code 999.2, subsections (c) and (g). Failure by the disabled veteran equipment owner(s) to submit their personal federal tax retum(s) to the administering agency as defined in Military and Veterans Code 999.2, subsections

(c) and (g), will result in the DVBE being deemed an equipment broker.

Disabled Veteran Owner(s) of the DVBE (attach additional pages with signature blocks for each person to sign):

(Printed Name)

(Address of Owner)

(Signature) (Date Signed)

(Telephone) (Tax Identification Number of Owner)

Disabled Veteran Manager(s) of the DVBE (attach additional pages with sufficient signature blocks for each person to sign):

(Printed Name of DV Manager)

PRINT CLEAR

(Signature of DV Manager) (Date Signed)

Page _of_

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478 (Rev. 9/2023)(Excel 9/20/2023)(Page 1 of 3)

$29,870 $28,421

Small Business Status Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE AND TACPA NOTICES

5% Small Business Preference / Target Area Contract Preference Act (TACPA) (page 3)

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California

- Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

The State of California www.dgs.ca.gov/PD/Contact

Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 2 of 3)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information…