IFB__93352404_Air_Monitoring_Services.pdf

State of California Department of Corrections and Rehabilitation

May 14, 2025

INVITATION FOR BID (IFB)

IFB No. J93352404

AIR QUALITY MONITORING SERVICES

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled AIR QUALITY MONITORING SERVICES, IFB NO. J93352404. In submitting your bid, you must comply with the instructions found herein and the Bidders Instructions REV-524 located on the CALPIA website (www.calpia.ca.gov, select About tab and then Doing Business with

CALPIA).

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: May 29, 2025 by 3:00 PM CALPIA Contact SUBMIT BID TO:

Lisa Horrell, Contract Analyst Email: Lisa.Horrell@calpia.ca.gov

California Prison Industry Authority Attention: Lisa Horrell, Contract Analyst

560 East Natoma Street Folsom, CA 95630

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

Term: The CALPIA anticipates that the proposed contract term will be for a period of two (2) years with the option to extend it for an additional one (1) year. There is the potential to award multiple contracts to ensure coverage for both Northern and Central California regions.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority (Penal Code 2808) considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to, quality and/or reliability for the product or service as well as efficient billing practices; certification by the International Organization for Standardization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

http://www.calpia.ca.gov/ mailto:Lisa.Horrell@calpia.ca.gov

California Prison Industry Authority (CALPIA) IFB No. J93352404 Air Quality Monitoring Services

CALPIA may consider other factors deemed necessary to ensure that best value is achieved.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids.

Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Any agreement resulting from this solicitation shall be of no force or effect until it is signed by both parties and approved by CALPIA. The Contractor is not to begin work until a contract has been made, all approvals have been obtained, and the contract has been fully executed. Should work begin before all approvals are obtained, services shall be considered voluntary.

California Prison Industry Authority (CALPIA) IFB No. J93352404

TABLE OF CONTENTS

SECTION

PAGE

A. Purpose and Description of Service 4 B. Bid Information 4 C. Questions Regarding IFB 5 D. Bidder Minimum Qualifications 5 E. Bid Submittal Requirements 5 F. Bid Evaluation 6 G. Licenses and Permits 6 H. Standard Language 7 I. Bid Attachments 7

Attachment 1: Bid Document Submittal Check List 8 Attachment 2: Sample Standard Agreement (STD 213), Statement of

Work and Payment Provisions 9

Exhibit A: List of Chemicals by Facility/Enterprise for Tracking 17 Attachment 3: Cost Sheet 19 Attachment 4A: Payee Data Record (STD 204) 20 Attachment 4B: Payee Data Record Supplement (STD 205) 22 Attachment 5: Darfur Certification 24 Attachment 6: Appropriate Attire Policy 25 Attachment 7: Experience/Past Performance (References) 27 Attachment 8: Contractor Certification Clauses (CCC’s) 28 Attachment 9: PREA Volunteer/Contractor Information Sheet 32 Attachment 10: Economic Sanctions Certification 35

Bid Submittal Documents:

Attachment 1: Bid Document Submittal Check List 1 page Attachment 3: Cost Sheet 1 page Attachment 4A: Payee Data Record (STD 204) 1 page Attachment 4B: Payee Data Record Supplement (STD 205) 1 page Attachment 5: Darfur Certification 1 page Attachment 7: Experience/Past Performance (References) 1 page Attachment 8: Contractor Certification Clauses (CCC’s) 4 pages Attachment 9: PREA Volunteer/Contractor Information Sheet 3 pages Attachment 10: Economic Sanctions Certification 1 page

Bidder Instructions and Contract Provisions:

Bidders Instructions REV-524* 10 pages General Provisions REV-0524* 21 pages Security Provisions REV-224* 5 pages Travel Provisions REV-324* 2 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and are located on our website at the following link http://www.calpia.ca.gov select About tab, then select Doing Business with CALPIA.

California Prison Industry Authority (CALPIA) IFB No. J93352404

A. Purpose and Description of Service

The California Prison Industry Authority (CALPIA) requires air quality monitoring services for five primary enterprises located at correctional institutions throughout the state of California.

Refer to the Sample STD 213, Statement of Work and Payment Provisions, attached to this IFB as Attachment 2 for details.

CALPIA reserves the right, before the conclusion of the contract term to extend the contract for an additional one-year period. A written and approved amendment will be required to extend the contract prior to contract expiration.

B. Bid Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times. All times are Pacific Standard Time (PST)/Pacific Daylight Time (PDT).

*estimated timeframes

2. Bid Submittal

Bids must be received via U.S. Mail, common carrier, or hand delivered; no other method of response will be accepted. Bids not submitted under sealed cover may be rejected. Submit one (1) copy of the bid to the address and Contract Analyst on page 1 of this document. The interior sealed envelope must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

EVENT DATE

TIME

(Pacific STD /Daylight Time)

IFB available to prospective bidders May 14, 2025 Deadline for Submittal of Questions 5/22/2025 4:00 PM CALPIA Final Response to Submitted Questions 5/23/2025 4:00 PM Final Date for Bid Submission/Bid Opening 5/29/2025 3:00 PM Successful Bidder Letter and Posting of Intent to Award* 6/3/2025 5:00 PM Last Day to Appeal Intent to Award* 6/10/2025 5:00 PM Proposed Start Date of Agreement* June 16, 2025

Company Name Company Address

IFB Number: J93352404 IFB Name: AIR QUALITY MONITORING SERVICES Attention: LISA HORRELL

BID SUBMITTAL – DO NOT OPEN

California Prison Industry Authority (CALPIA) IFB No. J93352404

C. Questions Regarding IFB

Bidders are encouraged to submit questions prior to the question submittal deadline outlined in the Time Schedule above (see Section B, Item 1). Questions must be submitted via email to Lisa.Horrell@calpia.ca.gov by the question submittal deadline.

Additionally, if a Bidder discovers any ambiguity, conflict, discrepancy, omission or error in this IFB, the Bidder shall notify the CALPIA contact contained on Page 1 of this IFB via email.

Note: No verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

D. Bidder Minimum Qualifications

Failure to meet the following requirements by the bid due date will be grounds for the CALPIA to deem a Bidder non-responsive. In submitting a bid, Bidder acknowledges that they will provide a certified industrial hygienist or licensed professional engineer knowledgeable in both industrial ventilation design and control of hazardous exposures, as well as a licensed mold assessor qualified to assess and remediate any mold abatement issues. Bidder must demonstrate experience and expertise in the following mandatory qualifications:

• Overview and management of air quality programs.

• Ability to download air quality monitoring data and check data for completeness, consistency, malfunctions, etc.

• Data analysis and report writing for air quality.

• Knowledge of the applicable rules, regulations, procedures, and laws to ensure compliance with California Code of Regulations, California Health and Safety Code, Code of Federal Regulations, and applicable air quality standards.

E. Bid Submittal Requirements

Experience: Contractor must provide proof of 3 years of experience with services similar in nature to the services identified in the attached Scope of Work. Experience will be determined by documentation submitted by the Contractor and further information provided by the references submitted under the Past Performance requirement below. Experience is defined as the kind and amount of work a Contractor has done relevant to the work contemplated by this procurement.

Past Performance: Contractor will be evaluated on prior performance through Contractor’s references (Attachment 7), on three (3) projects similar in nature within the last three (3) years.

Past performance is defined as the Contractor’s record of conforming to standards of good workmanship; Contractor’s record of forecasting and controlling costs; Contractor’s adherence to contract schedules, including the administrative aspects of performance; Contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the Contractor’s business-like concern for the interest of the customer.

mailto:Lisa.Horrell@calpia.ca.gov

California Prison Industry Authority (CALPIA) IFB No. J93352404

Licenses/Permits: The Contractor shall provide copies of all required license(s) and permit(s) as required by the city, county, or both as determined by bidder’s place of business.

Executive Order N-6-22 – Russia Sanctions: CALPIA requires Bidders to include a completed Economic Sanctions Certification form (BSS-F069) as required by Executive Order N-6-22 in order to be eligible to conduct business with the State of California.

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI): The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) §

4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Subcontractors: If subcontractors are contemplated, the Bidder must include the following information with their bid submittal: identification of those subcontracted persons; the portions and percentages of work to be done by the subcontractors; how they were selected and why;

resumes of each major subcontract participant; and a decision of how the subcontracted work will be controlled, monitored, and evaluated by the Bidder.

F. Bid Evaluation Award of a contract resulting from this IFB will be based on the contractor providing the best value. The Contractor must meet or exceed the minimum requirements of the following criteria:

Category – Description Cost Past Performance Experience

G. Licenses and Permits

During the term of the contract, the Contractor must maintain all required licenses and/or permits in full force and effect. If and when the State learns that the Contractor has failed to do so, the State may, in addition to any other remedy it may have, immediately terminate this

California Prison Industry Authority (CALPIA) IFB No. J93352404 contract without any cost or liability to the State. If, after bid submission, the Contractor replaces or renews a required license or permit or obtains a newly-applicable license or permit, the Contractor shall provide the State with a copy of the renewed or replaced or newly-obtained license or permit within 20 days following the Contractor's receipt of same.

H. Standard Language CALPIA does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

I. Bid Attachments

Refer to the following pages for additional required attachments that are a part of this IFB.

ATTACHMENT 1

BID DOCUMENT SUBMITTAL CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm the items listed below have been included in your bid. Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package.

NAME OF BIDDER:

COMPANY NAME:

Attachment Name/Description

_____ Attachment 1: Bid Document Submittal Check List

_____ Attachment 3: Cost Sheet

_____ Attachment 4A: Payee Data Record (STD 204) NOTE: If company is incorporated, Payee’s Legal business name on the STD 204 must match the name registered with the Secretary of State of California.

_____ Attachment 4B: Payee Data Record Supplement (STD 205) NOTE: For use if additional remittance addresses are needed or if additional authorized representatives need to be identified.

_____ Attachment 5: Darfur Certification

_____ Attachment 7: : Experience/Past Performance (References)

_____ Attachment 8: Contractor’s Certification Clauses

_____ Attachment 9: PREA Volunteer/Contractor Information Sheet

_____ Attachment 10: Economic Sanctions Certification

Additional Items Description (If Applicable)

_____ Copy of Business License(s) or permit(s) as required by the city, county, or both

_____ Documentation and/or Certification of compliance with Minimum Qualifications (Section D)

_____ Subcontractor Identification & Requested Information (Section E on Page 6)

STATE OF CALIFORNIA

STANDARD AGREEMENT ATTACHMENT 2

STD 213 (Rev 6/21/06) AGREEMENT NUMBER

IFB J93352404

REGISTRATION NUMBER

AIR QUALITY MONITORING SERVICES

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CALIFORNIA PRISON INDUSTRY AUTHORITY

CONTRACTOR'S NAME

TBD

2. The term of this

XXXX XX, 20XX or upon approval, whichever is the later, through XXXX XX, 20XX

Agreement is:

3. The maximum amount $ of this Agreement is: Dollars and No Cents

4. The parties agree to comply with the terms and conditions of the following exhibits that by this reference made a part of the Agreement.

Attachment 2 - Scope of Work and Payment Provisions X pages Exhibit A – Chemical Listing X pages Attachment 3 - Cost Sheet X pages General Provisions REV-0524* 21 pages Security Provisions REV-224* 5 pages Travel Provisions REV-1024* 2 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached

These documents can be viewed at http://www.calpia.ca.gov, (select About tab, then select Doing Business with CALPIA).

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

TBD

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

California Prison Industry Authority BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

560 East Natoma Street, Folsom, CA 95630

SCOPE OF WORK AND PAYMENT PROVISIONS

Contractor Initial _______

I. SCOPE OF WORK

1. Contractor agrees to conduct air monitoring surveys and other services for the California Prison Industry Authority (CALPIA) needed to assess airborne concentration levels of specified chemicals (see Exhibit A Chemical Listing) within and around the designated enterprises located at various CALPIA facilities throughout Northern and Central California.

The surveys must identify chemical concentrations of air contaminants to which CALPIA employees are exposed to during the scope of their employment responsibilities. The surveys will ensure compliance with California Code of Regulations, California Health and Safety Code, Code of Federal Regulations, and applicable air quality standards set by County Districts and CARB.

A. The ensuing contract will be available statewide for all CALPIA correctional facility locations and their enterprises. CALPIA may award multiple contracts to ensure coverage for both the Northern and Central California regions.

B. The Contractor shall furnish all labor, including travel and per diem, materials, non-consumable supplies, parking fees and bridge tolls, insurance, transportation, equipment and every other item of expense necessary to perform services.

C. The Contractor is required to provide a minimum of 51% of the staffing/labor for the services detailed herein, including project contact and lead person for services where a subcontractor may be used.

2. The services shall be performed at/for the specified CALPIA Enterprises specified below.

A. Northern California Region includes:

i. Folsom State Prison (FOL)

300 Prison Road Represa, CA 95671 Enterprise: Metal Fabrication

ii. California State Prison-Solano (SOL)

2100 Peabody Road Vacaville, CA 95687 Enterprise: Metal Fabrication

B. Central California Region includes:

i. Avenal State Prison (ASP)

#1 Kings Highway Avenal, CA 93204 Enterprises: Furniture, General Fabrication

ii. Correctional Training Facility (CTF) Soledad Prison Road Soledad, CA 93960 Enterprise: Furniture

iii. Central California Women’s Facility (CCWF) 23370 Road 22 Chowchilla, CA 93610 Enterprise: Dental

3. The services shall be provided during regular business hours, Monday through Friday, except

State holidays, or as directed by the CALPIA Project Representative, or designee.

A. Upon mutual agreement between CALPIA Project Representative, or designee, and the Contractor, working hours may be modified as necessary.

4. Service shall be available not later than the express date set by CALPIA and the Contractor, after all approvals have been obtained, the agreement is fully executed, and an ERPLX Tracking Number is issued. Should the Contractor fail to commence work at the agreed upon time, the CALPIA, upon five (5) days’ written notice to the Contractor, reserves the right to terminate the agreement effective immediately. In addition, the Contractor shall be liable to the CALPIA for the difference between Contractor's bid price and the actual cost of performing work by another best value contractor.

5. The Project Representatives during the term of this agreement will be:

State Agency: CALPIA Contractor: TBD Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

Phone: Phone:

Email: Email:

Note: No formal amendment of this agreement is needed to change the contact information. Changes will be made by written or electronic notification.

6. Contractor shall furnish to the CALPIA a certificate of insurance, stating that there is Commercial General Liability, Worker’s Compensation, and Automotive Liability. The certificate of insurance shall include the following three (3) provisions in their entirety:

A. The insurer will not cancel the insured’s coverage without 30 days prior written notice to the State and will provide the State with a written 10-day notice for Contractor’s non-payment of premiums.

B. Under Contractor’s General Liability and Automobile Liability insurance CALPIA and the State of California, its officers, agents, employees, and servants are included as additional insured, but only insofar as the operations under this contract are concerned.

C. The State will not be responsible for any premiums or assessment of the policy.

7. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

8. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

GenAI Technology Use & Reporting

During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAI technology, including GenAI from third parties or subcontractors. At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAI technology that materially impacts functionality, risk or contract performance, until use of such GenAI technology has been approved by the State.

The State reserves the right to amend the contract, without additional cost, to incorporate GenAI Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State.

9. The Contractor shall provide the following services, including but not limited to:

A. Contractor shall perform air-monitoring services at CALPIA enterprises located throughout the state of California. The air monitoring services shall include the following:

I. Monitor the air quality of the CALPIA Enterprises for contaminated materials such as volatile organic compounds, mold, heavy metals and paint. A full list of specific chemicals to track is attached as Exhibit A to this Scope of Work.

II. Perform surveys of suspect materials on an as needed basis.

III. Use material-sampling method for paint chips or painted surfaces.

B. The Contractor shall perform air monitoring surveys inside CALPIA enterprises to identify the concentrations of aerosolized hazards to which all employees and incarcerated individuals are exposed. Air monitoring samples must be completed using the OSHA method or an equivalent method. The contractor must complete the following:

I. Perform a visual inspection of the work locations.

II. Perform surveys of the work locations.

III. Obtain samples of air contaminants and particulate matter emissions

IV. Identify the 8-hour time-weighted average (TWA) of contaminants, individual exposure without respiratory protection, individual exposure without controls, individual exposure with controls, and individual exposure with respiratory protection. Exposures must be tracked for at least one employee per shift for each job classification and for each process in each work area.

V. Compile laboratory reports that identify the level of exposure to employees and incarcerated individuals.

C. Once concentration levels are identified, the contractor must perform the following work as directed at each CALPIA enterprise:

I. Provide recommendations for additional controls and levels of respiratory protection required to comply with the California Code of Regulations and Department of Occupational Safety and Health.

II. Return for routine air monitoring of hazardous contaminants using the OSHA Method or equivalent method at intervals of at least annually, and more often as needed by

CALPIA.

III. Perform additional air monitoring surveys when new processes and chemicals are introduced into the enterprises.

IV. Generate laboratory reports specifying concentrations of airborne contaminants to which employees and incarcerated individuals have been exposed. The reports must identify exposure during an 8-hour TWA, short-term individual exposure without controls, short-term individual exposure without respiratory protection, individual exposure with controls, and individual exposure with respiratory protection.

Exposures must be tracked for at least one employee per shift for each job classification and for each process in each work area.

D. The Contractor shall provide a licensed mold assessor to perform the following work as directed at each assigned CALPIA Enterprise:

I. Perform visual inspections of the work location.

II. Perform surveys of the work location.

III. Obtain air, surface, bulk samples of air contaminants and concentration of mold spores

IV. Develop mold remediation plans.

V. Determine clearance criteria during the post-abatement phase of the mold abatement project.

VI. Complete and submit a post-remediation assessment to the Heath and Safety Unit as well as the facility Prison Industry Manager, Central Office Manager, Lead Manager, or designee.

10. The contractor must be a certified industrial hygienist or licensed professional engineer knowledgeable in both industrial ventilation design and the control of hazardous exposures.

11. The contractor must be willing to come on grounds of correctional facilities and work directly with, and communicate with, the incarcerated population employed by CALPIA.

A. The contractor must adhere to rules dictated in the correctional environment, including dress code, behavior, and professionalism. See Attachment 6 Appropriate Attire Policy for details.

B. The contractor must be fingerprint-cleared or receive a gate clearance prior to coming on grounds of the correctional facility.

C. In the event services under the agreement require the contractor to work with, near, or around the incarcerated population, the contractor must be examined and tested or medically evaluated by a licensed healthcare provider for tuberculosis (TB) in an infectious or contagious stage prior to performance of contracted duties, and annually (within 12 months of the initial TB test) thereafter, or more often as required by CALPIA.

12. CALPIA reserves the right to amend the agreement, prior to expiration, in writing on the STD

213A. CALPIA may adjust the terms of the agreement including but not limited to the following:

A. Term extension up to one (1) year.

B. Decreasing the amount of the contract’s original value.

C. Increasing the contract amount by up to 30% of the original value.

II. PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the CALPIA agrees to compensate the Contractor in accordance with the amount specified in the Cost Sheet , Attachment 3, which is attached hereto and made part of this agreement.

B. Travel shall be invoiced separately in accordance with the CALPIA approved Travel Provisions REV – 1024 incorporated by reference.

I. All travel for or on behalf of CALPIA shall require written approval by the CALPIA

Project Representative or designee in advance.

II. Mileage reimbursement will not exceed the rate established by California Department of Human Resources (CalHR) at http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx.

III. Contractor’s headquarters, while providing services to CALPIA, shall be the

Contractor's primary place of business.

IV. No allowance will be made for travel within a 50-mile range of Contractor’s primary place of business.

C. Invoices shall be itemized and include the time period covered by the invoice, work completed for the period (detailed statement of services) and number of hours worked (if applicable). Invoices shall include the six-digit Purchase Order (Sage X3) Number and the Agreement Number referenced in the executed contract cover letter. Invoices shall be submitted not more frequently than once every 30 days in arrears to:

CALPIA -

Attention: XXXX Address: XXXX

D. All invoice packages must contain original documents and be legible. Failure to provide original, legible documents will delay payment at Contractor’s expense.

E. Accurate/correct invoice packages must be submitted for review and payment in a timely manner subject to the following:

I. All invoices, including revised/amended/corrected invoices, must be received by

CALPIA within 60 days from the date services were rendered.

II. Invoices received by CALPIA more than 60 days after the date services were rendered will be denied, deemed a forfeiture of payment by Contractor, and no payment will be issued.

a. It is Contractor’s responsibility to ensure invoices are received by CALPIA by the deadline. No exceptions will be allowed for invoice packages lost in transit unless supported by documentation that they should have arrived on time (i.e., proof of overnight delivery).

b. If a revision/amendment/correction of a timely submitted invoice is requested by

CALPIA, payment will not be forfeited if the requested invoice is received more than 60 days after the date services were rendered.

http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx

III. All invoices received shall be deemed accurate/correct unless Contractor provides CALPIA with written notice of any error(s) within 60 days from the date services were rendered. Written notice must include a written explanation of the change, a revised/amended/corrected invoice, and supporting documentation.

IV. Invoices received by CALPIA on the 60th day from the date services were rendered cannot be revised/amended/corrected by Contractor except at the request of CALPIA.

F. Contractors unable to provide accurate/correct invoice packages in a timely manner may receive a vendor performance report for failure to meet contract needs. Patterns related to failed vendor performance may result in termination of contract at any time.

G. Contractor is to provide a monthly report showing billed, paid, and outstanding invoices.

2. Availability of Funds

All financial obligations of CALPIA for the fiscal year(s) encompassed by the term of this agreement are subject to the availability and approval of funding by the Prison Industry Board and/or the presence of sufficient funds to cover those obligations in the fund from which those obligations are to be paid. If such obligations are, or become contingent, on funding by and/or through the CALPIA budget or on the availability of federal funds or on the action of any Legislative body, said obligations are contingent on the appropriation and availability of funds for the purpose of meeting those obligations. If insufficient funds are approved or appropriated or otherwise available in order to meet CALPIA’s obligations under this agreement, CALPIA may immediately terminate this agreement.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later.

4. Cash Discounts

CALPIA has a history of taking cash discounts and intends to take advantage of cash discounts offered when they are in the best interest of the CALPIA.

Institution Enteprise Chemical

Need to Track

ASP Furniture

Acetalehyde (not hazard), vinyl acetate (not hazard), ethylene glycol mono-n-butyl ether, paraffin wax and hydrocarbon wax, triethylamine, zinc stearate, tetraethylene glycol dimethyl ether, dipropylene glycol monomethyl ether (not hazard), ammonium hydroxide, 2-dimethylaminoethanol, dipropylene glycol monomethyl ether, ethanol, n-propylene acetate (not hazard), isopropyl alcohol (not hazard), polyfunctional aziridine crosslinker, butoxypropanol, oxydipropane-1,2-diyl bisacrylate, sulfuric acid, mono-c12-16-alkyl, benzophenone, methyl methacrylate (not hazard)

ASP

Gen Fab / Metal Fab

Sodium hydroxide, hydrofluozirconic acid, D-Gluconic Acid, dipropyleneglycoldiadrylate, hydroxyphenone derivative, trimethylolpropane triacrylate, phosphoric acid, monosodium phosphate, makon NF-12, sodium 3-nitrobenzenesulphonate, ammonium bifluoride, 1, 2-benzisothiazolin-3-one, anionic tensoative, titanium dioxide, ethylene glycol mono-n-butyl ether, tetraethylene gycol dimethyl ether, dipropylene glycol monomethyl ether, triethylamine, ammonium hydroxide, 2-dimethylaminoethanol, Titanium dioxide, 1, 3, 5 - Triglycidyl Isocyanurate, Aluminum Oxide, carbon black, hydrated magnesium silicate, crystaline silica, styrene maleic anhydride resin

Crystalline Silica, carbon black

CTF Furniture Triethylamine, Ethylene Glycol Mono-n-butyl Ether, 2-propanol, 2-butoxyethanol, carbon black, vinyl acetate, acetaldehyde, dipropylene glycol monomethyl

FSP Metal Fab Benzene, tetrahydrofuran, xylenes, hydrocarbons as hexane

SOL Metal Fab d-glucopyranoseoligomeric decyl octyl glycosides, d-glucopyranose oligomeric C10-16-alkyl glycosides, epoxy resin, titanium dioxide, polypropylene glycol akyl phenyl ether, carbon black, poly (oxypropylene) diamine, tetrathylene pentamine, 1-dacanaminium N-decyl -N N-dimethyl chloride (1:1), hexamethylenediamine, tetramethylenediamine, 3-amino propane-1- 01, quaternary ammonium compounds, benzyl-C12-16-alkyldimethyl chlorides, ethanol, sodium hypochlorite, chlorine, xylene, aluminum sulphate, ethylbenzene, quartz (Si02), 4-chlorobenztrifluoride, bisephenol a/epichlorohydrin poly mn 700-1200 g/mol, wollastonite, zinc phosphate, acetone, N-butyl alcohol, zinc oxide, tolyene, bisephenol-epichlorohydrin ttye polymer, methyl acetate, i-propenamine 3-(trimethoxysllyl), aromatic hydrocarbon, topanol a, acrylic resin, surfactant, nonylphenol, m-phenylenebis (methylamine), cyclohex-1 2-ylenediamine, butyl acetate, aluminum hydroxide, methol isoamyl ketone, propylene glycol monomethyl ether acetate, bis (1, 2, 2, 6, 6-pentamethyl 1-4-piperidinyl) seba-cate, 1 2 4-trimethyl benzene, 2 4 6-tri(dimethylamino) methyl phenol, isopropyl alcohol, cumene, triethylenetetramine, acrylic polymer, amorphus silica, methyl amyl keytone, xylene, 24-pentanedion, 2-ethylhexyl acetate, amorphus silica - silica base, ethyl acetate, polyester resin, primary amyl acetate, organoclay, dibutyltin diacetate, proprietary inorganic compounds, m-phenylenebis (methylamine), talc (MgH2 (si03)4, petroleum distillates, carbon black

Air Monitoring Survey - Chemicals to Track per Institution

EXHIBIT A

Institution Enteprise Chemical

Need to Track

Air Monitoring Survey - Chemicals to Track per Institution

SOL

Metal Fab (cont.)

ammonium hydroxide, N-methyl-2-pyrrolidone, ethylene glycol mono butyl ether, phenylethane, propane blend, isobutyl acetate, methyl isobutyl ketone, toulene, acrylonitrile-butadienepolymer, formeldehyde polymer with 4-(1 1-dimethylethyl)phenol magnedium oxide complex, N-amyl acetate, 2-methylbutyl acetate, synthetic amorphus silica fumed crystalline free, salicylic acid, benzene, formeldehyde, naptha petroleum hydrotreated light, dimethyl carbonate, xylenes (o-, m-m p-isomers), barium sulfate, tripoli, stoddard solvent, hydrotreated loght pretoleum distillates, mineral oil, polyethylene glycol sorbitan monooleate, naphthalene, paraffin oil, kerosine, oleic acid, pine oil, solvent-refined heavy paraffinic petroleum distillates, dodecamethylcyclohexasiloxane carbon black

Polymethylmethacrylate, Benzoyl Peroxide, Methyl Methacrylate, Methacrylic Acid, Tetramethalyne Dimethacrylate, Ethyl Alcohol, Methyl Alcohol, Methyl Isobutyl Keytone, Ethyl Acetate, Isopropyl Alcohol, Polymer, Allyl Methacrylate, Titanium Dioxide, Iron Oxide, Dibutyl Phthalate, Diethyl Phthalate, Vaseline Petroleum Jelly, Microcrystalline Wax, Thiouria, Sulfamic Acid, Calcium Carbonate, Sodium Carbonate, Sodium Dodecyl Benzene Sulfonate, Ethyl 2-Cyanoacrylate, Acetone, Petroluem Gases Liquefied, Petroleum Gases Sweetened, N-Dimethyl-p-Toluidine, Distillates (petroleum) Hydrotreated Light, Distillates (petroleum) Hydrotreated Heavy Naphtentic, Propane, Ethanol 2-(2-Butoxyethoxy), Proprietary, Distillates (Petroleum) Hydrotreated Heavy Paraffinic <3% DMSO, Distillates (Petroleum) Hydrotreated Light Napthentic, Distillates (Petroleum) Solvent Dewaxed Heavy Paraffinic, Distillates (Petroleum) Hydrotreated Light Paraffinic, Distillates (Petroleum) Solvent Dewaxed Light Paraffinic, Vinyl Acetate, Glycerol, Potassium Sulfate, Aluminum Oxide, Octyl Phenol Ethoxylate, Fatty Acid/Glyceride, Aqueous Concentrated Cleaning Mixture (trade secret) for Disollution of Gypsum Based Investments, Styrene Acrylic Coploymer, Ethoxydiglycol, Tributoxyethyl Phosphate, Zinc Oxide, Ammonia, Butoxyethynol, Sodium Metasilicate, Pentasodium Triphosphate, Potassium Cocoate, Tungsten Carbide, Tantalum Carbide, Cobalt, Niobium Carbide, Titanium Carbide, Chromium Carbide,C-19 Alcohols Ethoxylated, Proprietary Surfactant, D-Limonene, Orange Oil, Plaster of Paris (Calcium Sulfate Hemihydrate CAS 10034-76-71), Petroleum Wax Blend, Dibutyl Phthalate, Ethyl Acetate, Dierethane Dimethacrylate, 7 7 9-Trimethyl-4, 13-Dioxo-3, 14-Dioxa-5, 12-Diaza-hexadecane-1, 16- Diodimethacrylate, Isobutane, Tetrasodium EDTA, 1-Dodecanamine N N-Dimethyl N-Oxide, Glycine N-Methyl-N-(1-Oxydodocyl)-Sodium Salt, Butane, Diatomaceus Earth, Crystalline Silica Cristobalite, Dideclydimethylammonium Chloride, Quarternary Ammonium Compounds Benzyl-C12- 16-alkyldimethyl Chlorides, N N-Dimethyloctylamine N-Oxide, Iodine, Phosphoric Acid, Cetrimonium Chloride, Nickel, Silicon, Manganese, Poly (Methyl Methacrylate), LVP Aliphatic Hydrocarbon, Patroleum Based Oil, Carbon Dioxide, Neomycin Sulfate, Lidocaine HCl, Triethanolamine, Propylene Glycol, Hydrocarbon Blend, Citrus Terpenes

CCWF Dental

EXHIBIT A

ATTACHMENT 3

COST SHEET

Bidders are asked to provide an hourly rate by region. Bidders are not required to quote both regions to be considered responsive; however, Bidder must be willing to visit the designated institutions within the region to be considered for that regional award. The actual costs quoted by the bidder shall be binding for the term of the Agreement; however, CALPIA is not obligated to purchase any quantity of services from the contractor.

Under no circumstances will the contractor be allowed to use a subcontractor for more than 50% of the contract dollar amount. For all services where a subcontractor is used, the contractor will be required to provide a minimum of 50% of the staffing for the project including project contact person.

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

Line No. Region Description Unit Price

1A Northern California

Air Quality Monitoring Services $_________/Hour

1B Licensed Mold Assessor Services $_________/Hour 2A

Central California Air Quality Monitoring Services $_________/Hour

2B Licensed Mold Assessor Services $_________/Hour

3 Laboratory Reports $_________/Report

4 Post-Remediation Assessments $________/Assessment

See Bidders Instructions Item 26 for complete instructions on offering Cash Discounts.

_____% Cash discount for payment within __________ days of receipt.

For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number: __________ Expiration Date: __________

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code: __________

NAME OF BIDDER:

COMPANY NAME

STREET ADDRESS:

CITY/STATE/ZIP

PHONE: FAX:

EMAIL:

AUTHORIZED

NAME:

PLEASE PRINT

AUTHORIZED

SIGNATURE DATE:

TITLE:

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

Section 1 – Payee Information NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return)

BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above)

MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS

Section 2 – Entity Type Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2)

CORPORATION (see instructions on page 2)SOLE PROPRIETOR / INDIVIDUAL MEDICAL (e.g., dentistry, chiropractic, etc.)SINGLE MEMBER LLC Disregarded Entity owned by an individual

PARTNERSHIP

ESTATE OR TRUST

LEGAL (e.g., attorney services)

EXEMPT (e.g., nonprofit)

ALL OTHERS

Section 3 – Tax Identification Number Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN.

For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or Individual Tax Identification Number (ITIN)

OR

Federal Employer Identification Number

(FEIN)

Section 4 – Payee Residency Status (See instructions)

CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California.

CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding.

No services performed in California

Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 – Certification I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS

SIGNATURE DATE TELEPHONE (include area code)

Section 6 – Paying State Agency Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION

MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS

California Prison Industry Authority (CALPIA) Business Services Section (BSS)

560 East Natoma Street (916) 358-1811 (916) 358-2755

Folsom CA 95630 bsshelpdesk@calpia.ca.gov

Print Form Reset Form

Attachment 4A

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS

Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).

Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return.

Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name.

Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level.

Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type If the Payee in Section 1 is a(n)… THEN Select the Box for…

Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships Limited Liability Partnerships (LLP) and, LLC treated as a Partnership Partnerships Estate Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. LLC that is to be taxed like a Corporation and is medical in nature

Corporation-Medical

Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) LLC that is to be taxed like a Corporation and is legal in nature

Corporation-Legal

Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above

Corporation-All Other

Section 3 – Tax Identification Number The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status Are you a California resident or nonresident?

A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.

A partnership is considered a resident partnership if it has a permanent place of business in California.

An estate is a resident if the decedent was a California resident at time of death.

A trust is a resident if at least one trustee is a California resident.

o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding Services and Compliance Section: 1-888-792-4900 E-mail address:…