IFB 9173- Supply of Construction Materials - Technical Specifications.pdf

IFB 9173– Technical Specifications Page 1 of 2

IFB # 9173

Supply of Construction Materials

Technical Specifications

The City of Denton is seeking a primary, secondary, and tertiary vendor to supply construction materials to various departments within the City. The intent is to award multiple contracts for the purpose of supplying various construction materials identified by the City of Denton. The quantities are estimated and will vary according to the needs of the City. Pricing shall include all costs, including but not limited to, FOB delivered to City locations.

City of Denton Standard Construction Specification Documents

Section 32-05-16 Aggregates for External Improvements

2.2 Materials

B. Coarse Aggregates

C. Fine Aggregates

Section 32-11-23 Flexible Base Courses

Part 2- Products

2.2 Materials

B. Aggregates

Table 1

Material Requirements

C. Flexible Base Types

D. Recycled Materials

Refer to TxDOT Material Standards for all other specifications not addressed in the City of

Denton Standard Construction Specification Documents

A. Performance Specifications

The successful respondent will be required to meet performance specifications as follows:

a. Supplier must provide a twenty-four (24) hour telephone number to receive messages from the City. The City will give a twelve (12) hour notice of intent to receive materials and attempt to give six (6) hour notice of cancellation.

b. Supplier is expected to respond to the initial contact* from The City within 4 hours during normal business hours. Normal business hours are Monday – Friday 7am- 4pm. If no response from supplier within 24 hours, the City has the right to call secondary supplier.

Secondary Supplier must also respond to initial contact* within 4 hours. If no response

IFB 9173 – Technical Specifications Page 2 of 2 from the secondary supplier within 24 hours, the City has the right to call tertiary supplier

(if any). Tertiary supplier must also respond to initial contact* within 24 hours. Calling upon a secondary or tertiary supplier does not affect the contract with the primary vendor.

c. Response time** for scheduled supply of construction materials is not to exceed 7 business days after the initial call for standard requests. After the initial contact response, the supplier has three (3) business day to deliver materials to designated City location. If the Supplier can’t meet the delivery schedule, then they must get approval from department requesting the material.

d. If Supplier is not able to meet delivery deadline, the City reserves the right to call secondary vendor. If Secondary Supplier is not able to meet delivery deadline, the City reserves the right to call tertiary vendor (if any). If Tertiary Supplier is not able to meet delivery deadline, the City reserves the right to call secondary vendor. Calling upon a secondary or tertiary supplier does not affect the contract with the primary vendor.

Failure to meet performance requirements listed above could be consider in breach of the contract.

*Initial Contact: The first phone call placed, or email sent from the City to the supplier.

**Response time: Time elapsed between first call from the City and the time supplier is expected to be on-site working.

B. Supplemental Terms and Conditions

a) Authorized personnel shall have access to any supplier’s place of business for the purpose of inspecting merchandise. Tests shall be performed on samples taken from regular shipments. If products tested fail to meet or exceed all conditions and requirements of the specifications, the cost of the sample and the cost of the testing shall be borne by the supplier.

b) Payment will be made within 30 days after (1) applicable tests have been completed and materials are found to meet specifications or (2) the day on which the invoice for the materials was received.

c) All items must be F.O.B. delivered to the City of Denton Service Center or job site as directed at the time of the order, unless the City opts to pick up the materials.

d) A purchase order number should be referenced on all packing/delivery slips, shipping tickets, invoices, etc. Invoices and statements should be directed to:

CITY OF DENTON

ACCOUNTS PAYABLE

215 E. McKinney St.

Denton, Texas 76201