IFB_7500_CSH1052 REBID_ATT_1_v2.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- Flagpole Purchase, Installation, and Repairs
- Solicitation number
- IFB 7500 CSH1052 REBID
- Issued by
- Texas
About this file
This is a pricing submittal sheet for Invitation for Bid (IFB) 7500 CSH1052 issued by the City of Austin, Texas, for flagpole purchase, installation, and repair services. The solicitation covers approximately twenty core City-owned buildings and up to 200 additional City facilities throughout the Austin metropolitan area. The contract requires comprehensive flagpole services including purchasing new flagpoles, installing flagpoles, and performing repairs on existing units. Services must be performed during normal business hours (Monday through Friday, 6:00 a.m. to 5:00 p.m.) and after-hours periods with a mandatory 48-hour response time for service requests. The solicitation establishes an initial contract term of 24 months with potential for up to three additional 12-month automatic extensions at the City's discretion. Questions are due by December 15, 2025, at 5:00 p.m. Central Time, with final offers due on January 27, 2026, at 2:00 p.m. Central Standard Time.
The pricing structure consists of three categories: hourly labor rates for installation services (estimated at 50 hours annually for normal business hours and 5 hours for after-hours work), trip charges (estimated at 5 annual trips), and markup to costs for materials with an estimated annual material spend of $50,000 and a maximum allowable markup of 25 percent. All pricing must be all-inclusive of fees, administrative costs, overhead, per diem, and shipping or transportation costs to the Austin area, with offerors required to provide all tools, labor, travel, and equipment necessary. The City reserves the right to award a single contract based on overall low cost or multiple awards by category or line item based on criteria deemed most advantageous. The solicitation includes small business and local business preferences offering discounts of five percent for bids up to $500,000 and three percent for bids between $500,000 and $50 million. Contractors must maintain specific insurance coverage including Worker's Compensation, Commercial General Liability, and Business Automobile Liability with minimum limits ranging from $100,000 to $500,000, and complete a Subcontracting Plan demonstrating good faith efforts to engage certified M/WBE subcontractors if applicable.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_7500_CSH1052 REBID_ADD_2_v1.pdf | ||
| IFB_7500_CSH1052 REBID_ATT_6_v1.docx | DOCX document | |
| IFB_7500_CSH1052 REBID_ADD_1_v1.pdf | ||
| IFB_7500_CSH1052 REBID_ATT_4_v1.docx | DOCX document | |
| IFB_7500_CSH1052 REBID_ATT_7_v1.docx | DOCX document | |
| IFB_7500_CSH1052 REBID_ATT_8_v1.docx | DOCX document | |
| IFB_7500_CSH1052 REBID_ATT_2_v1.docx | DOCX document | |
| IFB_7500_CSH1052 REBID_ATT_5_v1.docx | DOCX document | |
| IFB_7500_CSH1052 REBID_ATT_9_v1.docx | DOCX document | |
| IFB_7500_CSH1052 REBID_ATT_3_v1.docx | DOCX document | |
| IFB_7500_CSH1052 REBID_ATT_1_v1.xlsx | XLSX spreadsheet |
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Text version
SERVICES
Solicitation
PRICE SHEET
Flagpole Purchase, Installation, and Repairs
| SOLICITATION | IFB 7500 CSH1052 REBID |
| PROCUREMENT SPECIALIST | Chris Hornsby |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - HOURLY LABOR RATE for FLAGPOLE INSTALLATION | ||||
| ITEM NO. | LABOR | ESTIMATED ANNUAL HOURS | HOURLY RATE | EXTENDED PRICE |
| 1.1 | Labor rate for services during normal business hours, defined as Monday through Friday 6:00 am - 5:00 pm | 50 | ||
| 1.2 | Labor rate for services after hours, defined as Monday through Friday 5:01 pm - 5:59 am, Saturday and Sunday and City holidays | 5 | ||
| SUBTOTAL FOR CATEGORY 1 = |
| CATEGORY 2 - TRIP CHARGE | ||||
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 2.1 | Trip Charge | 5 | ||
| SUBTOTAL FOR CATEGORY 2= | $0.00 | |||
| CATEGORY 3 - MARKUP TO COSTS FOR MATERIALS |
The City estimates an annual spending need of $50,000.00 for materials to complete these services.
Offeror shall be able to provide materials to complete the repairs. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25%. A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL MATERIAL SPEND | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 3.1 | Markup to Costs for all related Materials and associated Components (not to exceed 25%) | $50,000.00 | |||
| SUBTOTAL FOR CATEGOR 3 = | $0.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = $0.00
| COMPANY NAME: |
| EMAIL ADDRESS: |
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