IFB_7500_CSH1052 REBID_ADD_2_v1.pdf

This is a Solicitation Addendum No. 2 issued by Austin Financial Services—Central Procurement for the City of Austin, Texas, for Invitation for Bid (IFB) 7500 CSH1052 covering flagpole purchase, installation, and repair services. The solicitation encompasses approximately 20 core City-owned buildings and up to 200 additional City facilities throughout the Austin metropolitan area. Services must be performed Monday through Friday from 7:00 a.m. to 5:00 p.m., excluding City holidays, with a mandatory 48-hour response time for service requests. The contract term is 24 months with potential for up to three additional 12-month automatic extensions at the City's discretion. Questions were due by December 15, 2025, at 5:00 p.m. CT, and offers are due on January 27, 2026, at 2:00 p.m. CST. This addendum, dated January 20, 2026, replaces the original price sheet with a revised "Prices and Pricing V2" document and must be acknowledged and returned with the offer prior to the solicitation closing date.

The addendum clarifies two key pricing provisions: the City will permit trip charges in addition to hourly rates for flagpole services, and pricing for non-specified items must be structured as a markup to cost for materials rather than a percentage discount of list price. The markup for materials is not to exceed 25 percent. The estimated annual spending for materials is approximately $50,000, with total contract value dependent on actual service needs. The City reserves the right to make single or multiple contract awards based on the most advantageous criteria. Small business and local business preferences apply, offering discounts of five percent for bids up to $500,000 and three percent for bids between $500,000 and $50 million. All other terms and conditions from the original solicitation remain unchanged, and failure to acknowledge and return this addendum may constitute grounds for offer rejection.