IFB-71-Q2024-18-UNCP - Safety and Security Film Installation_Addendum1.pdf

UNC P Addendum Version Date: 10/2024

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Issuing Agency: The University of North Carolina at Pembroke “UNCP” Solicitation Number: IFB 71-Q2024-18

Solicitation Description: Safety and Security Film Installation

Questions & Answers

Addendum Name/Number:

Questions & Answers & Corrections on Pricing Table (in red)

Addendum Date: April 22, 2025 Purchasing Specialist: Tommy McKenzie

THIS ADDENDUM MUST BE RETURNED WITH PROPOSAL

Questions Answers

I would like to ask for clarification on Page 17 Attachment A: Pricing form.

It appears that a section is missing to provide pricing for Film on zones 2&3. There is a section (5) to provide pricing for Caulking/Glazing compound for zones 2&3 which lead me to believe a section was missing.

There should probably be two Total Bid amounts as well to better reflect the request of UNCP.

1. Bid total = All Zones 1,2,3 - Ultra800

2. Bid total = Zone 1 (S2400), Zone 2,3

(Ultra 800)

The Pricing table has been corrected. (See Table)

And Minimum Specifications under 5.1(See Table)

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In working through the proposal on Friday and Saturday, there were a couple of items that could use clarification in the IFB 71-Q2024-18 document, and an attachment that would not open.

1. In Attachment A – Pricing, there is 23,500 listed as LF for glazing. I believe that 23,500 is the result of subtracting 18,500 sq ft from 42,000 sq ft of film, and that the correct number of total linear feet of glazing is 58,300. However, in the certification table, the IFB lists 58,400 LF of glazing, which is consistent with the first RFQ (71-Q2024-15). Since these numbers affect pricing and comparative competitiveness, a posted clarification seems appropriate, even if out of the Q/A timeframe.

The Pricing table has been corrected. (See Table)

And Minimum Specifications under 5.1(See Table)

1. The link to open Attachment B returns an error page and does not open the attachment for ‘Vendor Response.” Relinking the attachment would be helpful, even if the IFB appears to identify in various places all of the information from RFQ 71- Q2024-15’s Vendor Response attachment.

https://ncadmin.nc.gov/formnorth-carolina-instructions-vendors032023/download?attachment

IFB 5.1, B -Working Days and Hours, Page Number 14

With the timeline for completion, will after hours of 8-5 be permitted? With the installation of film and IPA, it is best to have as little foot traffic as possible for a cleaner install.

Yes

The list of buildings sent over does not list Lumbee Hall. Can you confirm that Lumbee Hall is supposed to be included?

It was not included

Payment Terms**: What are the payment terms for the contract? Would the university consider an upfront material payment?

Flexible and no upfront payments

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Working Hours**: The invitation states that working hours are Monday through Friday from 8 AM to 5 PM. Would the university be willing to extend those working hours due to the scope of the project?

We will be flexible

Weekend Work**: Is work permitted on weekends? If so, what is the maximum number of hours that can be worked?

Additionally, please verify the working hours if weekends are available.

We will be flexible

Completion Date Extension**: Given the volume of work, would there be any consideration for an extension of the expected completion date of June 20th , 2025, due to unforeseen events such as material or supply shortages?

Not at this time

Contract Award Date**: What is the anticipated contract award date? This information will help us better calculate the size of the workforce needed to complete the project within the specified due date.

Hopefully in 3 days

Dorm Room Condition**: Will the dorm rooms be clear of furniture and personal belongings?

If not, will everything be moved prior to starting that section?

Furniture will still be in the room. No personal belongings

AC Unit Removal**: Will the AC units be removed from the dorm windows prior to starting that section?

No

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ATTACHMENT A: PRICING FORM

ITEM

QTY. UOM DESCRIPTION UNIT PRICE EXTENDED PRICE

1 42,000 Sq.Ft. Furnish Window Film installed on windows and doors on 33 Buildings

– ZONE 1, 2 & 3.

MFR.: 3M or Substantially Equivalent.

Model #: Ultra 800 Make:____________________ Model:___________________

2 58,400 LFT. All material caulking / glazing anchoring systems will be based on price per linear foot to complete the project for ZONE 1, 2 & 3

18, 500 Sq.Ft. Alternate Quantity to Furnish Window Film for ZONE 1.

MFR.: 3M or Substantially Equivalent.

Model #: Ultra S2400

4 25,400 LFT All material caulking / glazing anchoring systems will be based on price per linear foot to complete the project for ZONE 1

5 23,500 Furnish Window Film installed on windows and doors on 33 Buildings

– ZONE 2 & 3.

MFR.: 3M or Substantially Equivalent.

Model #: Ultra 800

6 33,000 LFT Industry standard caulking/glazing to prevent the glass from separating from frame. ZONES 2 & 3

7 1 Lot All necessary Labor to complete the entire project for ALL 33 Buildings.

TOTAL BID AMOUNT: $ ______________

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Item # MINIMUM SPECIFICATIONS Product/Service Offered Meets Specification

1 Quantity 42,000 SQFT with 3M Ultra 800 or substantially equivalent security window film installed on windows and doors on 33 Buildings –

ZONE 1, 2 & 3.

YES NO

2 Quantity of approximately 58,400 LFT of industry standard caulking/glazing to prevent the glass from separating from frame – ALL

ZONES

YES NO

3 Quantity of LFT of additional anchoring system if needed for anchoring -

ALL ZONES

4 Alternate Quantity 18,500 SQFT 3M S2400 or substantially equivalent security window film Safety & Security Film offering better protection –

ZONE 1.

5 Quantity of approximately 25,400LFT of industry standard caulking/glazing to prevent the glass from separating from frame. ZONE

6 Alternate Quantity 23,500 SQFT with 3M Ultra 800 or substantially equivalent security window film installed on windows and doors on 33 Buildings – ZONES 2 & 3

7 Quantity of approximately 33,000LFT of industry standard caulking/glazing to prevent the glass from separating from frame. ZONES 2 & 3 - 3M Ultra 800

Acknowledged by_____________________________________________

Date: _____________________________________