IFB _501_26 Pavement Condition Surveying Proj.pdf

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DAWSON COUNTY GEORGIA

INVITATION FOR BIDS (IFB)

PAVEMENT CONDITION SURVEY SERVICES

IFB #501-26

Submission Deadline:

October 14, 2026 at 3:00 p.m.

Delivery Address:

Dawson County Board of Commissioners

Attn: Purchasing Manager

25 Justice Way, Suite 2223

Dawsonville, GA 30534

Important: The responsibility for submitting a response to this IFB on or before the stated date and time lies solely with the offeror.

Issue Date: September 29, 2026

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IFB #501-26 Pavement Condition Survey Services

Table of Contents

Invitation to Bidders

IFB Timeline

General Overview

General Conditions

Bid Specifications

Dawson County Paved Roads List

General Terms

Vendor’s Checklist Form

Vendor’s Information Form

Vendor’s Price Bid Form

Vendor’s Reference Form

Execution of Bid Form

Addenda Acknowledgement Form

Drug Free Work Place Form

Certificate and Statement of Non-Collusion Form

Georgia Security and Immigration Compliance Act Affidavit

Sample Contract

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Invitation To Bidders

Dawson County is seeking sealed bids from qualified vendors for materials and labor to perform a pavement condition survey for the unincorporated roads in Dawson County.

All relevant specifications and requirements are outlined in Section II of this solicitation package. Bidders are encouraged to review this entire packet carefully before preparing their submission.

Bid Submission Instructions Complete bid packages must be submitted in a sealed envelope or container clearly marked with the Bid Name and Bid Number. Submissions must include a completed Vendor Price Proposal Form and be typed or printed in ink. Handwritten or incomplete proposals may not be considered. Electronic copies of the bid documents are available at:

https://www.bidnetdirect.com//dawsoncounty

Pre-Bid Meeting:

There will be no Pre-Bid meeting.

Questions & Clarifications:

All questions must be submitted in writing via email to:

Hanna Milford, Purchasing Manager Hmilford@dawsoncountyga.gov

Questions are due by October 7, 2026 at 5:00PM. Responses to all inquiries will be posted on both the Dawson County website and the Georgia Procurement Registry by October 9, 2026 at 5:00PM. Any changes to the scope or terms of this solicitation will be issued via formal addendum.

Equal Opportunity Statement:

Dawson County is committed to providing equal opportunity for all businesses and does not discriminate on the basis of race, color, religion, sex, national origin, disability, or veteran status. This policy ensures that all segments of the business community have fair access to County procurement opportunities.

Please note that Dawson County does not guarantee a minimum or maximum value for this contract. We appreciate your interest in doing business with Dawson County and look forward to your participation.

Sincerely, Hanna Milford, Purchasing Manager

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Section I – General Overview

1. Bid Submission The offerors shall package and seal its submittal so that they will not be damaged in mailing. One (1) original of the complete signed submittal must be received, October 14 at 3:00PM, be submitted in a sealed envelope stating on the outside the vendor’s name, address, IFB #501-26 Pavement Condition Surveying Services and delivered to:

Dawson County Board of Commissioners Attn: Purchasing Manager 25 Justice Way, Suite 2223 Dawsonville, Ga 30534

Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County.

Hand Delivery: Hand Delivery copies may be brought to the above address between the hours of 8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of Holidays, please visit www.dawsoncountyga.gov. No submission will be accepted after 3:00PM on the date listed above, at which time all company names and offers received will be publicly read aloud.

GPS Location: Some GPS systems cannot locate the above-named address. Proposers may search the following address if trying to visit the Dawson County Government Center: 25 Tucker Avenue Dawsonville, GA 30534. Tucker Avenue is located on the East side of the Government Center. Upon arrival, please continue one block West on Shoal Creek Road to Justice Way. Parking for the Government Center is available off of Justice Way. Proposers should verify address is in Dawson County and not a surrounding community.

2. Contact Person

Vendors are encouraged to contact Hanna Milford, Purchasing Manager via email at hmilford@dawsoncountyga.gov to clarify any part of the IFB requirements. All questions that arise prior to the Deadline for Questions due date shall be directed to the contact person in writing via email. Any unauthorized contact shall not be used as a basis for responding to this IFB and also may result in the disqualification of the vendor’s submittal.

Vendors may not contact any elected official or other county employee to discuss the bid process or bid opportunities except through the Purchasing Manager named herein, or as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any vendor violating this provision.

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3. Additional Information/Addenda

Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the County’s website under the bid information. Vendors should not rely on any representations, statements or explanations other than those made in this IFB or in any addendum to this IFB. Where there appears to be a conflict between the IFB and any addenda issued, the last addendum issued will prevail. Vendors are advised to check the website for addenda before submitting their bids.

Vendors must acknowledge an issued addenda by including the Addenda Acknowledgement with the submittal. Bids which fail to acknowledge the vendor’s receipt of any addendum may result in the rejection of the offer if the addendum contains information which substantially changes the Owner’s requirements. Absence of acknowledgement does not release the Bidder from being held to any changes/information released in the addenda.

4. Late Submittal and Late Modifications

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Government assumes no responsibility for the premature opening of a Bid not properly addressed and identified, and/or delivered to the proper designation.

5. Rejection of Bids/Cancellations

Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County. Dawson County reserves the right to cancel this IFB at any time.

6. Minimum IFB Acceptance Period

Submittals shall be valid any may not be withdrawn for a period of ninety (90) days from the date specified for receipt submittals.

7. Non-Collusion Affidavit

By Submitting a response to this IFB, the vendor represents and warrants that such Bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham Bid, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor. By submitting a Bid, the vendor represents and warrants to that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the Bid or in the contract which may be made under it, or in any expected profits to arise there from.

8. Cost Incurred by Vendors

All expenses involved with the preparation and submission of the IFB to the Dawson County Board of Commissioners, is the responsibility of the vendor(s).

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9. Bid Opening

Bids will be opened and read immediately following the bid deadline at the physical address stated in this document. A copy of the bid tabulation to the IFB will be posted on the County Website within three (3) days after the IFB has been opened.

10. Open Records

All materials submitted in connection with this IFB will be public documents and subject to the O.C.G.A. § 50-18-71, Open Records Act and all other laws of the State of Georgia; and the open records policies of Dawson County Board of Commissioners. All such materials shall remain the property of Dawson County and will not be returned to the respondent. Should you believe that your bid contains any trade secrets you must submit an affidavit, along with the bid/proposal, that states that specific portions of the bid/proposal contain trade secrets as defined by Georgia law (article 27 of Chapter 1 of Title 10 of the Official Code of Georgia). Furthermore; the affidavit must be detailed, citing specifically the portions of the bid/proposal containing any trade secrets. All such materials shall remain the property of Dawson County and will not be returned to the respondent.

11. Taxes

Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/vendor from applicable sales taxes that may be required of them in relations to this project. Selected vendor will be provided with Dawson County’s Sales and Use Tax Certificate of Exemption number upon request.

12. Vendor Information

All submissions shall include a completed vendor information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the vendor from submitting a Bid.

13. Insurance

Selected vendor will be required to provide a Certificate of Insurance as proof of liability and workman’s compensation insurance while under contract with Dawson County. Workman’s Compensation insurance should be as required by the State of Georgia. General Liability at a minimum should cover $1,000,000 per incident and automobile insurance of $500,000 combined single limit per accident for bodily injury, property damage. Dawson County Board of Commissioners shall be named as additionally insured for the project herein.

14. Bonds

If required, under Section II – Scope of Work of this document, any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred (100%) performance bond. All bonds would be payable to Dawson County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

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15. Anti-Discrimination Dawson County, in accordance with the Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that n any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this Invitation to Bid and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their bids, all bidders certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964. In every contract of over $10,000 the provisions below apply.

During the performance of this contract, the contractor agrees as follows:

o The contract will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

o The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

o Notices, advertisements and solicitations places in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

The contractor will include the provisions of 1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

16. Georgia Security and Immigration Compliance Act Vendors submitting a qualification package in response to this IFB must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

17. Gratuities

Dawson County acknowledges that it may be customary to provide gifts to employees or departments. However, it shall be unethical for any County employee involved in making procurement decisions to have personal investments in any business entity that creates a Conflict between their private interests and their public duties. It shall be unethical for any person to offer, give, or agree to give any Dawson County employee, or for any Dawson County employee to solicit, demand, accept, or agree to accept from any vendor or business, a gift or gratuity in any amount in exchange for any decision, approval, disapproval, or recommendation concerning a solicitation.

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Section II – General Conditions

Dawson County Purchasing Department is soliciting sealed bids from licensed, qualified vendors with demonstrated competence and experience to provide all labor and materials required to perform a pavement condition survey for the unincorporated roads in Dawson County.

Liquidated Damages have been set at $500.00 per day under the General Terms and Conditions of this contract. The inspection schedule will be pre-approved by the Public Works Staff.

Contract Period The initial term of a contract awarded as a result of this Invitation for Bid shall be from date of award through acceptance of this project from the County. The task shall be completed no later than ninety (90) days, and will begin on the start date contained within the Notice to Proceed letter to be issued after award.

The Contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract.

If at any time the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

Dawson County will not incur any costs as a result of preparation of a response for this IFB.

Background Unincorporated Dawson County maintains approximately 220 miles of publicly maintained asphalt paved roads. The County does not currently have a pavement management system. The purpose of this solicitation is to select a qualified firm to perform a baseline inventory of roadway pavement conditions.

Scope of Work Contractors must be qualified to perform the scope of work listed below. Qualifications include at a minimum of five (5) years’ experience with PCI Surveying.

Contractors must provide all equipment, materials and labor to complete the scope of work as detailed, but not limited, to below:

Roadway Pavement Inspection Contractor shall perform a pavement condition survey for the unincorporated roads in Dawson County.

The developed ratings shall use the latest ATSM-D6433-18 standards using the Pavement Condition Index (PCI) documenting pavement distresses in accordance with US Department of Transportation’s Federal Highway Administration distress rating manual FHWA-RD-03-031. PCI’s shall be on a scale from 0 (very poor) to 100 (excellent).

Results of PCI survey will drive decisions for the County’s pavement improvement program for the next several years. It is essential that the data developed under this contract be objective, repeatable, and developed in accordance with industry best practices.

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Pavement Condition Data: Selected vendor shall utilize image-based data collection platform to automatically collect continuous road surface data. At a minimum, system should utilize the following techniques:

o Surface imaging technology o 360 Degree HD imagery o All systems and data streams should be GPS geotagged o All survey work shall be performed on dry pavement and in lighting conditions that assure usable data o LiDAR Mobile Laser Scanning Technology

The County Road Inventory List (Exhibit A) is by road total length with no segmentation established.

Selected vendor shall define logical road network segmentation with the County’s approval. Typically, segments are created intersection to intersection, however, other factors may necessitate the creation of logical segments. Each segment shall produce a PCI.

The County Public Works Department utilizes iWorQ software for work orders. iWorQ has a Pavement Management Module with the ability to add a PCI attribute.

All data collection and inspections shall be performed by qualified and trained personnel.

The production of summary tables shall be by both alphabetical and priority listing for the road system.

The County will supply the following information to the awarded vendor:

o ESRI GIS shapefile of the County’s Road Network o County Road Inventory List in Microsoft Excel

The 220 miles of roadway to be inspected in unincorporated roads owned by the County and doesn’t include gravel roads, state routes, or private roads.

The County shall require the contractor to provide three (3) similar projects completed, preferably in the state of Georgia, in the past three (3) years to be used as references on the provided references page.

Additional work in surrounding states will also be accepted.

Anticipated Deliverables The following must be provided from the awarded vendor to the County:

PCI rating for each road segment Each segment shall be listed by the road name and a unique segment identifier (if applicable), beginning location, ending locating, and segment length Each segment shall include type, area, and severity of the various distresses Simple, intuitive, and adjustable AI generated tool for a user to create a proactive pavement management plan program Unlimited access to video files Digital copy of the finalized database provided by the vendor in Microsoft Excel designed for

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Dawson County Paved Roads

Road Name Length (mi)

Point of Beginning Point of Termination

A. T. Moore Road 0.773225 Highway 9 S Govan Road Abbott Creek Road 0.325199 Jewell Slaton Road Cul-de-sac

Afton Road 4.550663 Highway 183 Elliott Family Parkway

Pickens County Line (0.16 mi from Steve Tate)

American Way 0.085502 Easy Street Cul-de-sac Amicalola Church Road 3.693818 End of Pavement Afton Road Amicalola Drive 1.156922 Crane Road Cul-de-sac Amicalola Way 0.096915 Amicalola Drive Cul-de-sac Antioch Church Road 0.627395 Highway 52 End of Pavement Apple Ridge 1 0.520999 Highway 9 S Cul-de-sac Apple Ridge 2 0.440991 Highway 9 S Cul-de-sac Appling Drive 0.097447 Chestnut Oak Lane Phase Line April Trace 0.321355 Crane Road Ridge Road Athens Boat Club Road 0.471883 War Hill Park Road End (Brice Road/Charles Drive) Audubon Court 0.180128 River Valley Road Cul-de-sac Auraria Road 2.767813 Highway 136 E Lumpkin County Line Bagwell Circle 0.098036 Kelly Bridge Road Circle (intersect) Bagwell Circle 0.5059 Kelly Bridge Road Circle (intersect) Bagwell Drive 0.204518 Bagwell Road Cul-de-sac Bagwell Road 0.606223 Kelly Bridge Road Salem Church Road Bailey Waters Road 3.59478 Highway 136 W Highway 52 Bannister Road 0.405921 Highway 9 S Martin Road Barker Road 0.335076 War Hill Park Road Shadow Lane (Beginning) Bay Drive 0.540756 Biscayne Drive Cul-de-sac Beartooth Parkway 0.600759 Highway 400 Highway 53 E Bethany Drive 0.26385 Goodson Road Cul-de-sac Biddys Lane 0.245215 Holcomb Road Leila Lane Biscayne Drive 0.188582 Harmony Church Road Dead End Blacks Mill Court 0.325176 Dawson Forest Road E Cul-de-sac Blacks Mill Drive 0.157891 Blacks Mill Road Blacks Mill Trace Blacks Mill Lane 0.082061 Blacks Mill Drive Cul-de-sac Blacks Mill Road 1.319957 End of Pavement Forsyth County Line Blacks Mill Trace East 0.211958 Blacks Mill Drive Cul-de-sac

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Blacks Mill Trace West 0.131681 Blacks Mill Drive Cul-de-sac Blacks Mill Way 0.161954 Heard Drive Heard Drive Blowing Rock Road 0.051812 Nix Point Road Cul-de-sac Blue Ridge Overlook 1.423439 Highway 53 E Forsyth County Line Boxcar Way East 0.226144 Switchman Lane Cul-de-sac Boxcar Way West 0.140564 Switchman Lane Cul-de-sac Brice Road 0.168681 Athens Boat Club Road Cul-de-sac Brooksher Circle 0.261939 Highway 136 E Highway 136 E Brookside Way 0.153554 Thimbleberry Drive End Brookwood Drive East 0.264948 Townsend Drive Cul-de-sac Brookwood Drive West 0.374957 Townsend Drive Circle (intersect) Brookwood Drive West 0.217942 Townsend Drive Circle (intersect) Browns Point 0.406256 Robertson Road Cul-de-sac Bruce Road 0.210065 Highway 9 N Dead End Brynbrooke Drive 0.409734 <Null> <Null> Buddy Burt Road 0.331595 Highway 53 E Cul-de-sac Burt Creek Road 0.881769 Shoal Creek Road Highway 136 W Burt Creek Road 1.826651 Shoal Creek Road Highway 136 W Burt Creek Road 0.186564 Shoal Creek Road Highway 136 W Buttercup Trail 0.075941 Mayapple Glen Cul-de-sac Caboose Lane 0.058368 Boxcar Way East Cul-de-sac Carlisle Road 1.097245 GA 400 Blue Ridge Overlook Chalet Circle 0.2285 Nix Point Road Circle (intersect) Chalet Circle 0.027997 Nix Point Road Circle (intersect) Chappell Road 0.369095 Athens Boat Club Road Athens Boat Club Road Charles Drive 0.229734 Athens Boat Club Road Dead End Chase Trail 0.090107 River Bend Road Cul-de-sac Chastain Mill Road 0.857726 E.E. Styles Road End of Pavement Chestatee Circle 0.246028 Nix Bridge Road Circle (intersect) Chestatee Circle 0.689058 Nix Bridge Road Circle (intersect) Chestatee Point 1.117593 Nix Bridge Road Cul-de-sac Chestatee View Court 0.084197 Chestatee View Drive Cul-de-sac Chestatee View Drive 0.447041 Chestatee Point Cul-de-sac Chestnut Oak Lane 0.304509 Oak Forest Drive Phase Line

Chumbley Road 1.15899 Pittman Road & Amicalola Church Road Highway 53 W

Clayton Chester Road 0.915729 Highway 136 W Burt Creek Road Clifton Drive 0.533861 Hugh Stowers Road Cul-de-sac Coltrane Road 0.558041 Kelly Bridge Road Forsyth County Line Columbine Glade 0.065736 Mayapple Glen Cul-de-sac Concord Drive 0.332121 Abbott Creek Road Gate Conductor Drive 0.171098 Switchman Lane Cul-de-sac Cothran Road 1.209743 Highway 136 E Etowah River Road

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Couch Road 1.160944 Highway 136 E Etowah River Road Cowart Road 5.908545 Highway 53 W Cherokee County Line Crane Road 1.457119 Highway 136 W April Trace & Fern Valley Road Crooked Tree Drive 0.593639 North Seed Tick Cul-de-sac Cross Sabre Drive 0.04791 Weeping Willow Lane Cul-de-sac Dan Fowler Road 1.908263 House #483 Lumpkin County Line Dan Fowler Road 0.569048 House #483 Lumpkin County Line Dandelion Court 0.046169 Meadowlark Way End Danyelle Drive 0.047804 Whitney Place Cul-de-sac Davis Road 0.468568 Nugget Ridge Road Gate Dawson Close 0.116201 Dawson Club Drive Cul de sac

Dawson Club Drive 0.420653 Lumpkin Campground Road North Cul de sac

Dawson Forest Road E. 4.828925 Highway 53 E Highway 9 S Dawson Forest Road W. 1.66057 Highway 9 S Dawson Forest Gate Dawson Ridge Drive 0.160309 Dawson Club Drive Prominence Court Dawson Trace 0.169718 Lumpkin Campground Road S Weeping Willow Lane

Day Road 0.230832 Highway 136 E & Grant Ford Road Cul-de-sac

Deep Forest Trail 0.130356 Weeping Willow Lane Cul-de-sac Depot Drive 0.237514 Dawson Forest Road E Cul-de-sac Diane Circle 0.281499 Diane Circle Dwane Way Dispatcher Drive 0.110978 Conductor Drive Cul-de-sac Dogwood Court 0.050444 Chalet Circle Cul-de-sac Dogwood Lane 0.523733 War Hill Park Road Diane Circle Dogwood Way 1.149313 Highway 136 E Waterfront Park Lane

Dollar Road 0.64075 Greenway Road and Tanner Road End of Pavement

Duck Thurmond Road 0.629069 Highway 53 W Sweetwater Juno Road Duck Thurmond Road 0.128771 Highway 53 W Sweetwater Juno Road Dunroven Way 0.341536 Blue Ridge Overlook Forsyth County Line Eagle Nest Drive 0.378146 Highway 136 W Smith Circle Eastgate Drive 0.1964 Buddy Burt Road Cul-de-sac Eastview Drive 0.349424 Nix Bridge Road Cul-de-sac Easy Street 0.194263 Hightower Parkway End of Pavement Edna Noblin Road 0.267652 Highway 400 End of Pavement Elliott Court 0.218244 Burt Creek Road Dead End Elliott Road 0.924955 Highway 53 E Ruby Lane Elliott Village 0.161069 Robinson Road Dead End Emma Terrace 0.282388 Highway 136 West Elliot Family Parkway Emmett Drive 0.259733 Moss Overlook Road Cul-de-sac Etowah Drive 0.389832 Kelly Bridge Road Cul-de-sac Etowah Lane 0.193809 Kelly Bridge Road Cul-de-sac Etowah Overlook Road 0.229965 Kelly Bridge Road Cul-de-sac

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Etowah River Road 2.700931 Highway 53 E Sycamore Lane Evergreen Drive 0.241902 River Valley Road Cul-de-sac Fairfax Court 0.386036 Cowart Road Cul-de-sac Fausetts Lake Road 0.533951 Highway 52 End of Pavement Flagman Street 0.176292 Boxcar Way East Cul-de-sac Forest Cove Court 0.254368 Dawson Forest Road E Cul-de-sac Frank Bruce Road 2.144565 Highway 9 N Seed Tick Road Fredericks Cove 0.382836 Highway 400 North Cul-de-sac Freeland Farm Drive 0.198472 Freeland Road Cul-de-sac Freeland Road 0.422838 Lumpkin Campground Road S Red Rider Road G.W. Taffer Road 0.459838 Lumpkin Campground Road S Dawson Forest Road E Goldenrod Overlook 0.072695 Mayapple Glen Cul-de-sac Goodson Road 1.847378 Dawson Forest Road E Forsyth County Goshen Church Road 2.174887 Highway 136 W Afton Road Goswick Drive 0.215111 Highway 9 N Cul-de-sac Grant Ford Drive 0.891217 Highway 136 E Cul-de-sac Grant Trail 0.177193 Grant Ford Road Cul-de-sac Gravitt Apartment Road 0.129418 Highway 53 E Apartments Greenway Road 0.364734 Tanner Road & Dollar Road Lumpkin County Line Grizzle Farm Road 0.624947 Grizzle Road End of Pavement Grizzle Road 3.433141 Hugh Stowers Road Dawson Forest Road E Grogan Drive 0.250347 Grizzle Road Cul-de-sac Grover Burt Road 1.061992 Highway 136 W Keith Evans Road Haley Drive 0.056362 Bryn Brooke Drive Cul-de-sac Hammond Hester Road 0.392595 Cowart Road Cul-de-sac Harbour Drive 0.336852 Bay Drive Cul-de-sac Harbour Ridge Drive 0.312794 War Hill Park Road Cul-de-sac Harmony Church Road 1.098208 Highway 400 Price Road Harry Sosebee Road 0.772008 Lumpkin Campground Road S Blacks Mill Road Hawthorne Terrace 0.062316 Buttercup Trail Cul-de-sac Heard Drive 0.513197 Harry Sosebee Road Cul-de-sac Heath Road 0.426179 Highway 400 John D Reeves Road Hedgewood Lane 0.169574 Freeland Road Cul-de-sac Helens Drive 0.548811 Kelly Bridge Road Cul-de-sac Hemlock Drive 0.154378 Thompson Road Cul-de-sac Henry Grady Highway 1.112334 Highway 136 E Auraria Road Henry Pirkle Drive 0.765669 Nix Bridge Road Gate Herman Sosebee Road 0.431568 Overlook Drive Dead End Hickory Nut Trail 0.250427 Landrum Drive Cul-de-sac Hightower Parkway 0.414977 Highway 53 E End of Pavement Hillside Drive 0.305217 Grizzle Road Cul-de-sac Holcomb Road 0.710388 Kelly Bridge Road House #1712 Holcomb Road 0.704538 Biddy's Lane Highway 53 West

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Holly Hill Road 0.289247 War Hill Park Road Dead End Holts Court 0.173675 Jewell Slaton Road Cul-de-sac Howser Mill Road 2.660599 Highway 53 W Highway 183 Elliott Family Parkway Huckleberry Ford 0.187396 Mayapple Glen Dead End Hugh Stowers Road 2.420288 Highway 53 E Grizzle Road Indian Cove Drive 0.296681 Barker Road Circle (Intersect) Indian Cove Drive 0.134923 Barker Road Circle (Intersect) Industrial Park Road 0.425556 Highway 400 Lumpkin Campground Road S Irvin Drive 0.42998 Jenkins Road/Norma Road Maple Ridge Lake Drive Ivey Hollow Circle 0.324136 <Null> <Null> Ivey Road 0.306456 Old Henry Grady Road House #146 J.C. Burt Road 0.149087 Highway 9 S Water Tower Jacquelyn Drive 0.266649 Highway 9 N Highway 9 N Jenkins Road 0.480862 Highway 9 S Irvin Drive/Norma Road Jewell Slaton Road 1.039127 Dawson Forest Road W Highway 9 S Joe Chester Road 0.171402 Crane Road End of Pavement Joseph Lane 0.414137 Goswick Drive Cul-de-sac Julian Creek Road 0.321217 Mary Saphire Road Cul-de-sac Julian Farm Road 0.080664 War Hill Park Road Cul-de-sac Juno Road 1.258363 Keith Evans Road Highway 183 Elliott Family Parkway Keith Evans Road 1.634139 Highway 136 W Highway 183 Elliott Family Parkway

Kelly Bridge Road 10.94668 Govan Road / Forsyth County Line

Eagle Perch Road / Pickens County Line

Keys Court 0.072724 Biscayne Drive Cul-de-sac Kilough Church Road 1.881059 Lumpkin Campground Road N Cul-de-sac Kilough Ridge Drive 0.181761 Kilough Church Road End Kingston Court 0.259337 Grizzle Road Cul-de-sac Kinsington Court 0.090767 Eastgate Drive Cul-de-sac Lake Circle 0.161606 Nix Road Circle (intersect) Lake Circle 0.185955 Nix Road Circle (intersect) Lake Drive 0.355523 Couch Road House #283 Lake Road 0.416216 Old Mill Creek Road Cul-de-sac Lake Terrace Drive 0.067363 Overlook Circle Dead End Lakeview Point 0.128676 Nix Road Dead End

Landrum Road 0.327597 Highway 400 NE Cove Road (partially not maintained)

Laurel Drive East 0.106997 Mansie Park Drive Wesley Way South Laurel Drive West 0.036747 Mansie Park Drive Ruthie Lane North Lee Castleberry Road 0.490086 Lumpkin Campground Road S Highway 400 Leila Lane 0.063089 Biddys Lane Dead End Liberty Church Road 0.940419 War Hill Park Road Cul-de-sac Liberty Drive 0.154014 Highway 53 East Dead End Liberty Lane 0.359914 Etowah Drive Cul-de-sac

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Little Mountain Road 0.912302 Highway 136 West House #899 Longview Drive 0.037747 Shadow Lane Circle (intersect) Longview Drive 0.424054 Shadow Lane Circle (intersect) Lords Way 0.066319 Highway 400 House #136 Lords Way 0.061941 Highway 400 House #136 Lost Creek Circle 0.046129 Dawson Trace Cul-de-sac Lucas James Circle 0.064009 Laurel Drive East Laurel Drive East Lula Garrett Road 0.037482 Nix Bridge Road Cul-de-sac Lula Garrett Road 0.846139 Nix Bridge Road Cul-de-sac Lumpkin Campground Road N 1.284597 Highway 53 E Highway 400 Lumpkin Campground Road S 2.772495 Highway 53 E Forsyth County Line Mansie Park Drive 0.13713 Dawson Forest Road East Laurel Drive East Maple Brook Drive 0.43378 Thimbleberry Drive End Maple Ridge Lake Court 0.045801 Maple Ridge Lake Drive Cul-de-sac Maple Ridge Lake Drive 0.057097 Irvin Drive Cul-de-sac Marketplace Parkway 0.609386 Dawson Forest Road E Whitmire Road Martin Road 1.312633 Highway 9 S Gate Mary Saphire Road 0.368488 War Hill Park Road Lake Lanier Max Wehunt Road 0.709711 Bailey Waters Road Lumpkin County Line Mayapple Glen 1.184891 Grizzle Road Cul-de-sac Meadowlark Way 0.245356 Red Rider Road Maple Brook Drive Melody Lane 0.136416 Perimeter Road Vickie Drive East

Mildred Elliott Road 0.220859 Highway 183 Elliott Family Parkway House #351

Mill Creek Drive 0.474926 Highway 9 S End of Pavement Moss Overlook Road 0.296122 Highway 136 E Cul-de-sac Moss Road 0.312428 Henry Grady Road Mountainside Road Mount Vernon Drive 0.56221 Liberty Lane House #566 Mountain Brook Road 0.495709 Highway 53 E Cul-de-sac Mountain Lake Road 0.524837 Mountain Brook Road Cul-de-sac Mountain Side Drive East 0.181354 Moss Road Dead End Mountain Side Drive West 0.147446 Moss Road Cul-de-sac Myrtle Drive 0.315198 Norma Road Dead End Nathan Way 0.18909 Bethany Drive Cul-de-sac Needham Road 0.353714 Kelly Bridge Road Forsyth County Line Nestlebrooke Court 0.046634 Nestlebrook Drive Cul-de-sac Nestlebrooke Drive 0.268414 Reeves Road Cul-de-sac New Bethel Church Road 0.615808 End of Pavement End of Pavement New Bethel Church Road 0.613598 End of Pavement End of Pavement New Christopher Court 0.056685 Bethany Drive Cul-de-sac New Hope Road 2.43725 Highway 136 W Bailey Waters Road Night Fire Drive 0.896578 Highway 400 Dogwood Way Nix Bridge Road 2.380879 Harmony Church Road Nix Park Lake

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Nix Point Road 0.23607 Nix Bridge Road Blowing Rock & Chalet Circle Nix Road 1.631304 Forsyth County Line Lake Circle Norma Road 0.881507 Irvin Drive Cul-de-sac North Chestatee Point 0.204293 Chestatee Point Chestatee Point North Seed Tick Road 0.953897 Frank Bruce Road Highway 136 E Northside Dawson Drive 0.342496 Industrial Park Road GA 400 Access Road Nugget Ridge Road 1.004428 Duck Thurmond Road Gold Mine Road Oak Creek Drive 0.341163 Nix Bridge Road Cul-de-sac Oak Creek Way 0.225689 Oak Creek Drive Cul-de-sac Oak Forest Drive 0.625138 Kilough Church Road Cul-de-sac Oak Grove Lane 0.169876 Oak Grove Road Gate Oak Grove Road 0.564208 War Hill Park Road House #465 Oakmont Drive 0.209508 Carlisle Road Oakmont Drive Old Henry Grady Road 2.146119 Highway 136 W Highway 136 W Old Hickory Way 0.096355 Hillside Drive Cul-de-sac Old Mill Creek Road 0.942088 Vandivere Road Cul-de-sac Overcup Circle 0.36608 Appling Drive Appling Drive Overlook Circle 0.318945 Overlook Drive Circle (intersect) Overlook Circle 0.121941 Overlook Drive Circle (intersect) Overlook Court 0.095156 Overlook Drive Cul-de-sac Overlook Drive 1.072611 Nix Bridge Road Circle (intersect) Park Avenue 0.275129 Highway 9 N House #249 Pelican Court 0.040563 Bay Drive Cul-de-sac Perimeter Road 0.119667 Highway 9 South Shoal Creek Road Perimeter Road 0.096801 Highway 9 South Shoal Creek Road Perimeter Road 0.188454 Highway 9 South Shoal Creek Road Perimeter Road 0.687136 Highway 9 South Shoal Creek Road Perimeter Road 0.17869 Highway 9 South Shoal Creek Road Pine Needle Drive 0.232542 Harry Sosebee Road Cul-de-sac Pinebridge Drive 0.185841 Pinewood Trail (End) Cul-de-sac Pineknoll Drive 0.116244 Pinewood Trail Cul-de-sac Pinewood Drive 0.073118 Pine Wood Trail Cul-de-sac Pinewood Trail 0.548876 Dawson Forest Road E Pinebridge Drive (Beginning) Pirkle Leake Road 0.353666 War Hill Park Road Cul-de-sac Pirkle Leake Road 0.072347 War Hill Park Road Cul-de-sac Pittman Road 0.645869 Chumbley Road Gate Poplar Trail 0.274186 Browns Point Cul-de-sac Prominence Court 0.650418 Prestige Lane Kilough Church Road Pullman Lane 0.064482 Depot Drive Cul-de-sac Quail Ridge Court 0.121332 Evergreen Drive Cul-de-sac Rainey Drive 0.366177 Nix Bridge Drive Cul-de-sac Reagan Road 0.791199 Sweetwater Juno Road House #705 Recreation Road 0.319975 Highway 9 North Cul-de-sac

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Red Rider Road 0.737761 Lumpkin Campground Road S Dawon Forest Road E Reeves Road 0.535923 Highway 9 S House #595 River Bend Road 1.13933 Highway 136 E Cul-de-sac River Oak Court 0.112514 Thompson Road Cul-de-sac River Oak Drive 0.315805 Thompson Road Cul-de-sac River Valley Road 1.049285 Highway 53 E Cul-de-sac Robertson Court 0.176695 Herman Sosebee Road Dead End Robertson Road 0.500596 Kilough Church Road Cul-de-sac Robinson Road 0.145926 Highway 9 N Dead End Rock Stone Drive 0.230576 Stone Place Road Cul-de-sac Rosecrest Trail 0.030798 Ivey Hollow Circle End Ruby Lane 0.130287 Elliott Road Dead End Ruthie Lane North 0.029934 Laurel Drive West Dead End Ruthie Lane South 0.015188 Laurel Drive West Dead End Salem Church Road 0.637261 Kelly Bridge Road Dawson Forest Gate Salem Church Road Connector 0.12515 Kelly Bridge Road Salem Church Road

Sams Road 0.525208 War Hill Park Road House #574 Sandcastle Court 0.206517 Bay Drive Cul-de-sac Sassafras Grove 0.045599 Mayapple Glen Cul-de-sac Seabreeze Way 0.122604 Bay Drive Cul-de-sac Seed Tick Road 1.992393 Etowah River Road Frank Bruce Road (end) Shadetree Road 0.122852 <Null> <Null> Shadow Lane 0.29482 Barker Road Cul-de-sac Shoal Creek Road 1.252943 Dawsonville Square Highway 136 W Shoal Creek Road 0.471657 Dawsonville Square Highway 136 W Silver Fox Drive 0.290397 Toto Drive Cul-de-sac Smith Circle 1.169209 Eagle Nest Drive Eagle Nest Drive (Intersects itself) South 400 Center Lane 0.183341 Highway 53 East Industrial Park Road Spring Ridge Court 0.277264 Grizzle Road Cul-de-sac Spring Ridge Drive 0.207355 Grizzle Road Wood Valley Trace Stacie Lane 0.262427 Lee Castleberry Road House #174 Steve Tate Highway 4.886547 Pickens County Line Highway 136 W Stone Creek Lane East 0.113213 Stonehedge Drive Cul-de-sac Stone Creek Lane West 0.086496 Stonehedge Drive Cul-de-sac Stone Place Road 0.526343 Steel Bridge Road Cul-de-sac Stonehedge Drive 0.173377 Freeland Road Stone Creek Lane Stony Court 0.091991 Willow Oak Lane Cul-de-sac Stowers Road East 0.30181 Harmony Church Road Highway 400 Strickland Drive 0.340927 Highway 9 S House #331 Successful Way 0.318279 Carlisle Road Cul-de-sac Sundown Drive 0.374341 Sundown Way Cul-de-sac Sundown Way 0.281191 Highway 53 E Cul-de-sac

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Sunrise Court 0.133441 Kilough Church Road Cul-de-sac Sunset Drive 0.155814 Ruby Lane Cul-de-sac Sunshine Court 0.044402 Stone Creek Lane E Cul-de-sac Sweetwater Church Road Connector 0.154503 Highway 53 W Sweetwater Church Road

Sweetwater Juno Road 4.513308 Highway 53 W Highway 183 Elliott Family Parkway Switchman Lane 0.305355 Dawson Forest Road E Cul-de-sac Tanner Road 2.170238 Highway 136 W Dollar Road & Greenway Road Taylor Creek Court 0.059619 War Hill Park Road Cul-de-sac Taylor Road 0.560935 War Hill Park Road House #569 Thimbleberry Drive 0.252076 Meadowlark Way End Thimbleberry Way 0.093361 <Null> <Null> Thompson Bottoms Road 0.651611 Martin Road Bannister Road Thompson Creek Park Road 0.693085 Highway 53 E Thompson Creek Park Thompson Road 2.490565 Highway 53 E Highway 9 S Timber Walk 0.100631 Eastgate Dr Cul-de-sac Tinsley Road 0.074122 Highway 53 W Voyles Road Toto Creek Park Road 0.571095 Highway 136 E Toto Creek Park Toto Drive 0.336821 Highway 136 E Cul-de-sac Townsend Drive 0.188722 War Hill Park Road Brookwood Drive Transportation Lane 0.10168 Burt Creek Road Bus Station Trillium Ridge 0.468353 Mayapple Glen Cul-de-sac

Valley Road 0.695426 Highway 53 E Vandiviere Road & Old Mill Creek Road

Vandiviere Road 0.822051 Thompson Road Valley Road & Old Mill Creek Road Vickie Drive East 0.104763 Perimeter Road Dead End Vickie Drive West 0.141297 Perimeter Road Dead End View Point Drive 0.105409 Overlook Circle Cul-de-sac Voyles Road 0.260801 Tinsley Road House #269 War Hill Park Road 3.99353 Highway 53 E War Hill Park Water Plant Road 0.054001 River Valley Road Water Plant Weeping Willow Lane 0.116454 Cross Sabre Drive Cul-de-sac Wehunt Road 0.295059 Thompson Road Cul-de-sac Wesley Chapel Road 1.034865 Highway 52 Lumpkin County Line Wesley Way North 0.07448 Laurel Drive North Cul-de-sac Wesley Way South 0.01407 Laurel Drive East Dead End Whitmire Drive East 0.08559 Hwy 400 Dead end Whitmire Drive West 0.493221 Lumpkin Campground Road S Highway 400 Whitney Place 0.136631 Dawson Forest Road E Cul-de-sac Willow Oak Lane 0.17357 Oak Forest Drive Cul-de-sac Wood Valley Trace 0.132643 Spring Ridge Court Spring Ridge Drive Woodland Circle 0.600825 Overlook Drive Cul-de-sac

218.3570

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Scheduling and Delivery The Contractor must provide the crew manned by the number necessary to complete the task

The Contractor will attend a virtual pre-inspection meeting with County staff to determine start date, timetable coordination and all other pertinent information.

Management Agent/Employees The Vendor shall assign a main point of contact that will be responsible for the project.

Each employee working on the project must be clearly identifiable with a company uniform and badge/work identification card.

Completing the Vendor’s Price Proposal Form

1. Vendors must provide pricing on the Vendor’s Price Proposal Form included in this document.

2. If a vendor does not wish to bid a certain item the response of “No Bid” is appropriate. This does not disqualify vendors. Dawson County will look at the totality of each proposal.

3. Where errors or omissions result in discrepancies in bid totals, prices per unit as submitted will be binding.

4. Due to the nature of this project, it is vital that all material arrive on or before the proposed number of delivery days stated in the Price Proposal Sheet. Time is of the essence and is an essential element of this IFB.

Payment

1. Upon inspection and acceptance of all goods, amount due shall be eligible for payment.

2. Vendor must furnish delivery receipt with invoice identifying that order has been delivered in accordance with specifications, quantities, and price set forth on the original order. A Dawson County employee’s signature must appear on the delivery receipt or invoice.

3. Dawson County is tax exempt. A Tax Exemption certificate will be provided upon award.

4. Dawson County cannot exempt others from taxes. Vendor must pay taxes as applicable by law.

5. Dawson County reserves the right to deduct from payment any monies owed to Dawson County by the vendor.

6. Itemize all invoices in full. Invoices totals and retainages shall be broken out by Task. Invoices should show payment terms, reference Purchase Orders (if applicable).

7. Inspection and Acceptance of Deliveries: The County deserves the right to inspect all goods and products delivered. The inspection shall be conclusive except with respect to latent defects, fraud, or such gross mistakes as shall amount to fraud. Final inspection resulting in acceptance or rejection of the products will be made as soon as practicable, but failure to inspect shall not be construed as waiver by the County to claim reimbursement or damages for such products which are later found to be in in non-conformance with specifications. Should public necessity demand it, the County reserves the right to use or consume articles delivered which are substandard in quality subject to an adjustment in price to be determined by the department.

8. Upon inspection and acceptance of all items, amount due shall be eligible for payment. Bids that require a down payment or mid-payment are not acceptable.

9. Final payment will be based upon actual in-place products and upon acceptance by the County.

10. Dawson County pays on a NET/30 term based on date correct invoice received by our Accounts

Payable Department. All invoices should be sent to the designated Public Works Project Manager

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11. Proof of Licensing: Contractor shall submit proof of professional license, insurance and business license at time of submittal as it relates to the Scope of Work defined herein. The business license will be the current license your business operates, if you are out of county, this will not be a Dawson County business license.

Administration The contract will be administered by the Purchasing Manager with the Dawson County Public Works Director or designee being the main point of contract for all questions during the term of the contract.

Procedures and Miscellaneous Items

1. All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated in the form of an addenda if the scope specifications are to be affected and posted on the County’s website under the bid information, all firms responding to this IFB should check the website before submitting their response.

2. All respondents to this IFB shall indemnify and hold harmless the Dawson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this IFB. The issuance of this IFB constitutes only an invitation to present a proposal. The Dawson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent’s submittal meets the criteria in this IFB. The Dawson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this IFB is withdrawn of the project canceled for any reason, the Dawson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this IFB or otherwise.

3. The IFB is subject to the provisions of the Dawson County Purchasing Policy and any revisions thereto, which are hereby incorporated into this IFB in their entirety except as amended or superseded herein.

4. Failure to submit all the mandatory forms from this IFB package shall be just cause for the rejection of the qualification package. However, Dawson County reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

5. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however.

6. In case of failure to deliver goods in accordance with the contract terms and conditions, Dawson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the Vendor responsible for any resulting additional purchasing and administrative costs.

This remedy shall be in addition to any other remedies which Dawson County may have.

7. By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Georgia.

8. Any contract resulting from this IFB shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brough in the courts of the State of Georgia.

The Vendor shall comply with applicable federal, state, and local laws and regulations.

9. It is understood and agreed between the parties herein that Dawson County shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

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10. Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the submittal is the sole responsibility of the respondent.

Bonds

No bonds required.

Determination of Successful Bidder The Contract will be awarded to the lowest responsive, responsible Bidder, if awarded.

Responsibility The determination of the Bidder’s responsibility will be made by the County based on whether the Bidder:

Maintains a permanent place of business Has the appropriate technical experience, where applicable Has adequate plant and equipment to do the work properly and expeditiously and has suitable financial means to meet obligations incidental to this work, where applicable.

The Bidder shall furnish to the County, all such information and data for this purpose as the County may request.

Responsiveness The determination of responsiveness will be made by the County based on a consideration of whether the Bidder has submitted a complete proposal form without irregularities, excisions, or special conditions, or alternative bids for any time unless specifically requested on the proposal form.

Final Selection Following review of all qualified offers, a recommendation will be made to the Dawson County Board of Commissioners by the project representative. Following Commission approval, the County will complete the contract process.

The Dawson County Board of Commissioners reserves the right to accept the response that is determined to be in the best interest of the County. The County reserves the right to reject any and or all proposals. It is the intent of the County to award all services to one (1) contractor; however, will award in a manner that is in the best interest of the County. The County reserves the right to award any combination or none of the tasks within this IFB.

End of this Section

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Section III – General Terms

1. Addenda, Changes, and Interpretations

It is the sole responsibility of each Vendor to notify the Purchasing…